INVESTMENTS LEDGER CARD (ILC)

INSTRUCTIONS
A. This ledger shall be accomplished as follows:
1. Agency – name of the agency
2. Type of Investment – nature/type of the investment such as Meralco
Share – Type A
3. Account Code
 GL– GL account used as
prescribed in the Chart of Accounts
 SL– SL account used
4. Date – date of the source document
5. Reference – reference documents used as the basis in recording the
transactions
6. Particulars – a brief description of the transaction together with the
amount per share acquired/sold
7. Date Acquired/Sold – date of acquisition or sale of shares of stocks
8. No. of Shares
 Acquired – number of shares acquired/purchased/received as
stock dividend
 Increase/(Decrease) – number of shares of stocks sold
 Balance – running balance of shares owned
9. Amount of Shares
 Acquired – total amount of shares acquired (no. of shares
multiplied by acquisition cost per share)
 Sold – total amount of shares sold (no. of shares multiplied by
selling price per share)
 Balance per share – average cost per share (balance total
divided by the running balance per share)
 Balance Total – running balance of total amount of shares
acquired less the total amount of shares sold
10. Gain/(Loss) on Sale – difference between the selling price less the
running balance cost per share multiplied by the number of shares sold
is the gain/loss on sale.
B. The Investment Ledger Card shall be kept for each type of
investment to record the acquisition, disposal and redemption.
C. Transactions shall be posted promptly from source documents. This
ledger shall be maintained in the Accounting Unit. At the end of
each month, the balance shall be reconciled with the corresponding
control account.
D. The physical inventory of the stock certificates shall be reconciled
with the investment ledger cards and the controlling accounts
periodically.

AO 5-14-02 36