IB-Council system

(1) Roles
Group 1
● President | representative, leader, spokesman, enforcing rules (council setting)
taking final decisions if needed.
● Secretary | reports, archives, booking meetings time and place, CAS reports.
● Vice president | almost same as president, money bank, over visor, taking care of IB
room supplies.
● PR organizer| social media, merch, graphics (Posters), reputation, pinboard,
photo/filmography.
● Event org. | shopping list, manage helpers (group 2), organize events (plan core of
the event), bringing sup-ideas.
Group 2
● Class rep. | IB class representatives, (bring ideas and suggestions to the committee),
deliver our messages to their classes.
● Helper | event setup.
● Advisor | former member, other councils.

(2) Meetings
1. There will be one meeting a week for all committee (group 1) members.

2. If needed, there should be a second meeting a week for all who need to report on their
progress.
● All members are allowed, though not required to attend this meeting.

3. Do not interrupt anyone or chit-chat

● Same applies if you're late

4. Respect your fellow members even if they are wrong.

5.
(3) Strikes
1.
a. One (1) strike will result in a notice of misconduct.
b. Two (2) strikes will result in a warning of demotion.
c. Three (3) strikes will result in demotion.
d. A warning is given to the member at first if they didn’t change then that will
result in a strike.
● Your count of strikes will reset to zero (0) at the start of each semester.
○ Reset of strikes does not warrant a promotion back into the committee.
■ In order to get back into the committee after three (3) strikes you will
have to convince the other members that you are worthy.

2. Unattended meetings will warrant you a strike.

● If you know you won’t be able to attend a meeting, notify us at least 2 hours
in advance, if not, then inform us post the meeting. ● Only 10 mins late is
accepted.

3. Uncivilized arguments/fights with a fellow member will warrant a strike to those

involved, also taking other’s roles will be a strike. Everyone should do his own job
only you can help others and suggest ideas put don’t act like you are in charge of their
roles.

4. Personal use of council funds warrants 2 strikes.

(4) Performance tracking

1. The role of the president includes tracking each member of the committee's
performance on a weekly basis and the information will be relayed to the staff
manager.

2. Should a member underperform on a regular basis, the issue will be brought up

during the weekly meeting and solutions will be discussed.

3. If a member is part of the committee for CAS, their logbooks will be fact-checked
before being turned in to their supervisor to ensure fairness.
 4. Demotion from the committee to group 2 will be reported to the CAS supervisor so
that a solution to the final CAS report may be found.

(5) Council Groups

1.
a. Group 1 (Student Committee) [counts as CAS]
b. Group 2 (Active Members) [counts as CAS only if enough job is done]

2. If you neither do your tasks nor come to meetings, you will be demoted to group 2
members.

3. If you’ve joined the council for your CAS, then your performance (or lack thereof)
will be noted and given to your supervisor.

NOTES:
● For a group 2 to become group 1, they’ll need to attend and participate in meetings until
given a role by staff manager or president.
● Rules are subject to be updated in the yearly meeting by majority vote by all IB students
who are in any of the 3 groups.