BOARD OF COUNTY COMMISSIONERS GULF COUNTY, FLORIDA AGENDA NOVEMBER 22, 2022 TIME | PAGE NO. 1. Meeting Called to Order 9:00 a.m 2. Pledge and Invocation 3. Installation of New Commissioners 4. Consent Agenda 1-70 5. County Staff Business 6. Board Business 7. Bid Openings: +#2223-01 * Howard Creek Boat Ramp Improvements 1 +#2223-02 * Charles Avenue & Stebel Drive 72 8. Public Hearing ‘Amending Comprehensive Plan Ordinance (Parcel ID #00683-000R) 73 9. Quasi-Judicial Hearing — Review & Consideration of P.D.R.B. Applications 74 - Small Scale Map Amendment - Lister, Claude & Carolyn * Parcel ID #01037-020R * Section 34, Township 5 South, Range 9 West - Variance — Rish Family Market, LLC * Parcel ID #06076-004R * Section 13, Township 8 South, Range 11 West - Preliminary Plat Approval - White Sands Investments Partners, LLC/ Etchen * Laguna De Palmeras * Parcel ID #031858-015R * Section 20, Township 9 South, Range 10 West - Alleyway Abandonment — Napier, Ronnie & Martha * Parcel ID #03682-000R * Block 16, Beacon Hill Subdivision * Section 31, Township 6 South, Range 11 West * Cowries Street & Helmet Street 10. Administrative Report & Update 11. Public Comment F.S. 286.0105: Ifa person decides to appeal any decision made by the board, agency or commission, with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.CONSENT AGENDA November 22, 2022 1. Approval of Checks & Warrants for September & October 2022 which are incorporated herein by reference, pursuant to Chapter 136.06 F.S. 2. Minutes — September 27, 2022 - Regular Meeting - . 1-16 — October 11, 2022 - Special Meeting . 17-21 3. Appointment - Apalachee Regional Planning Council (Sandy Quinn, Jr. * Replace Ward McDaniel) i . 22-23 ~ Economic Development Coalition Board (Ike Mincy * Vacated by Shannon Gant) . : 24 4. Bid — Request to Advertise (Materials & Installation of the New Irrigation System * County Country Club Golf Course) 25 — Award #2223-03 * CEI Services Charles Avenue & Stebel Drive (South- eastern Consulting Engineers, Inc. * Highest Ranked Bidder * Negotiate a Contract & Allow Chairman to Sign) : 26 5. Budget Amendment #12 — General Fund (Amend FY2021-22 Budget for General Fund for Line-Item Adjustments for Approved Expenditures) 27-30 — Budget Amendment #13 - TDC Fund (Amend FY2021-22 Budget for TDC Fund for Line-Item Adjustments for Approved Expenditures) 31 — Budget Amendment #14 - E911 Fund (Amend FY2021-22 Budget for E911 Fund for Line-Item Adjustments for Approved Expenditures) 32 — Budget Amendment #15 — SHIP Fund (Amend FY2021-22 Budget for SHIP Fund for Line-Item Adjustments for Approved Expenditures) 33 — Budget Amendment #16 — EMS Grant Fund (Amend FY2021-22 Budget for EMS Grant Fund for Line-Item Adjustments for Approved Expenditures) . 34 — Budget Amendment #17 — Public Works Fund (Amend FY2021-22 Budget for Public Works Fund for Line-Item Adjustments for Approved Expenditures) 35-36 6. Change Order — Inland Construction & Engineering, Inc. (#2 * Bid #2021-13 * F.E.M.A. Emergency Berm Dune Project-Indian Pass Peninsula & Beacon Hill * Decrease $305,314.22 & Increase Completion 45 Days) 37 —North Florida Construction, Inc. (#1 * Bid #2122-26 * F.E.M.A. Emergency Berm Dune Project-St. Joseph Peninsula Segment * Increase $252,436.00) 3810. a 12. —FL Department of Environmental Protection (#1 * Resilient Florida * 22SRP18 * White City Water Treatment Plant * Update Attachments 1, 2 & 3) 39 — FL Department of Environmental Protection (#1 * Resilient Florida * 22SRP19 * Advanced Wastewater Treatment Facility * Update Attachments 1, 2 &3) 5 40 Grant - Agreement (FL Department of Transportation * C..G.P./County Incentive Grant Program * Design & Paving lola Road/GU Parker Road) at — Agreement (FL Department of Transportation * S.C.0.P./Small County Outreach Program * Pleasant Rest Road Repairs over Wetappo Creek Bridge Project) a2 — Agreement (FL Department of Transportation * S.C.R.A.P./Small County Road Assistance Program * Design of Rutherford Street/Jones Homestead Road) 43 — Ratify Application (Rural County Grant * CPE Maintenance) 44 — Ratify Application (Florida 911 Board-FL Department of Management Services * Region 1 Core Services * Next Generation 911 Core Services) 45 — Ratify Application (Florida State 911 * CPE Replacement) 46 H.H.R.P/S.H.LP. - Revisions to H.H.R.P. Round | Program & S.H.I.P. Applicant Allocation 47 Inventory — Gulf County Clerk (Asset Disposal * Asset #10-469 * Cannon DR-3010C Duplex Scanner * Serial #EG326319 * Asset #10-470 Cannon DR-3010C Duplex Scanner * Serial #EG324805) 48 ~ Gulf County T.D.C. (Asset Transfer to Gulf County Water Department * Asset #260-72 * 2003 Chevy Silverado * VIN #1GCEK14V462243729) 49 Invoice — Avenue Insights & Analytics (#INVB-039284 * Cama System & Software ‘Support * Gulf County Property Appraiser * $23,104.56) - 50-52 — Florida Municipal Insurance Trust (FMIT 0225 * Insurance Renewal Service Fee * $17,500.00) : 53-56 Request - Torgersen Causey/Combined Insurance Services, Inc. (Renew Agreement * Agent of Record * Set to Expire March 2023) 57 Resolution - Amending FY2021-22 Budget (Unanticipated Revenues in the General Grants Fund) . 58 — Amending FY2021-22 Budget (Unanticipated Revenues in the BP & Restore Act Fund) 7 59— Amending FY2021-22 Budget (Unanticipated Revenues in the County Development Fund) 7 60 — Amending FY2021-22 Budget (Unanticipated Revenues in the Disaster Fund) 61 — Amending FY2021-22 Budget (Unanticipated Revenues in the HHRP Fund). 62 — Amending FY2021-22 Budget (Unanticipated Revenues & Reporting Corrections in the Non-Ad Valorem Debt Service Fund) 63 — Amending FY2021-22 Budget (Increased Receipts in the Gulf County Golf Club Fund) : 64 — Amending FY2021-22 Budget (Increased Receipts in the Gulf County Solid Waste Fund) 65 — Amending FY2021-22 Budget (Increased Receipts in the Gulf County Water System Fund) 66-67 — Authorizing Chairman to Sign Grant Agreement (FL Department of Transportation * C.|.G.P./County Incentive Grant Program * Design & Paving lola Road/GU Parker Road) 68 ~ Authorizing Chairman to Sign Grant Agreement (FL Department of Transportation * S.C.O.P./Small County Outreach Program * Pleasant Rest Road Repair over Wetappo Creek Bridge Project) 69 — Authorizing Chairman to Sign Grant Agreement (FL Department of Transportation * S.C.R.A.P./Small County Road Assistance Program * Design Rutherford StreevJones Homestead Road) 70SEPTEMBER 27, 2022 REGULAR MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in regular session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Phil McCroan, and Commissioners David C. Rich, Ward McDaniel, and Patrick Farrell. Others present were: County Attorney Jeremy Novak, Director of Finance & Management Director Leo Bebeau, Deputy Clerk Leanna Cooper, County Administrator Michael L. Hammond, County Assistant Administrator Clay Smallwood, Ill, Deputy Administrator Kari Summers, Building Official Brad Bailey, Gulf County E.D.C. Director Jim McKnight, Emergency Management Director/Fire Coordinator Matt Herring, Gulf County E.M.S. Director Jody Daniels, Gulf County Extension Service Director Ray Bodrey, Grant Administrator Kaci Rhodes, Grant Administrator Erin Kennedy, Office of Management & Budget Director Sherry Herring, Mosquito Control Director Austin Horton, Parks & Recreational Director Mario Lowery, County Planner Lee Collinsworth, Staff Assistant- Planner Doug Crane, Property Appraiser Mitch Burke, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn opened with prayer and led in the Pledge of Allegiance to the Flag, CONSENT AGENDA Chairman Quinn called for public comment regarding the Consent Agenda. There being none, Chairman Quinn called for a motion to accept the Consent Agenda as printed. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. Kim Bodine, of Gulf Coast CareerSource appeared before the Board to thank the Board for approving in the Consent the WorkForce Plan Modification, discussing the proposed alignment and consolidation of Local Workforce Boards. After discussion, County Administrator Hammond asked Mrs. Bodine to educate them on how CareerSource came to be. Mrs. Bodine discussed the history of the (Legislative) Bill and the Work Force Board. After discussion by members of the Board, Chairman Quinn called for additional public comment. There being no further public comment, the motion passed unanimously, as follows’ 1. Approval of Checks & Warrants for August 2022 which are incorporated herein by reference, pursuant to Chapter 136.06 F.S. 2. Agreement - Jeff & Nancy Burgess (Limited Maintenance * 6051 Ganley Road, Wewabhitchka * Parcel ID #00741-041R)— Costin Development Corporation (Limited Maintenance * 167 Cessna Drive, Port St. Joe * Parcel ID #06236-103R, #06236-104R & #06236-100R) — William Knox (Limited Maintenance * Calf Barn Road * Parcel ID #00383-000R) - Bay County (Amended Interlocal * Medical Examiner Services * October 1, 2022 - September 30, 2023) — Federal Emergency Management Agency/F.E.M.A. (Memorandum * Integrated Public Alert & Warning System/I.P.A.W.S. Program * 2022-2025) 3. Appointment — Planning Development Review Board/P.D.R.B. (Damon McNair * Fill Position by Rachel Crews) 4. Bid — Reject #1920-07 * H.H.R.P. Audit Services (Florida Housing Coalition * $32,300.00 * Agreement nor Services Completed) 5. Budget — FL Department of Agriculture (Annual Certified Budget * Operational Work Plan * Detailed Work Plan Budget * Budget Amendments * FY2022-23 * contingent upon OMB review) 6. Budget Amendment #5 — Beach Restoration Project Fund (Amend FY2021-22 Budget for Beach Restoration Project Fund for Line-Item Adjust- ments for Approved Expenditures), as follows: Budget Amendment #5 Amend the FY2021-22 Budget for Beach Restoration Project Fund for line-item adjustments for approved expenditures. Beach Restoration Project Fund Current Increase! Amended Budget {Decrease) Budget Expenditures: 12153700 31000 CBAProfessional Services 351,900 (351,900) 0 12168100 591000 CBACBA Inter-Fund Transfer Out 0 351,900 351,900 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 27" day of September 2022 (End)7. Change Order — Inland Construction & Engineers, Inc. (#1 * F.E.M.A. Emergency Berm Dune Project * Indian Pass Peninsula & Beacon Hill * Bid #2021-13 * increase in the amount of $512,080.50) ~ Roberts & Roberts, Inc. (#6 * County Road 387/Doc Whitfield Road Howard Creek * Bid #1920-43 * decrease in the amount of $165,969.28) 8 Grant — Agreement (FL Department of Environmental Protection * Resilient Florida Program * Advanced Wastewater Facility *#22SRP19 * $27,893,220.00) — Agreement (FL Department of Environmental Protection * Resilient Florida Program * White City Water Treatment Plant * #22SRP18 * $6,784,183.00) — Agreement (FL Division of Emergency Management * Emergency Performance Gran¥E.M.P.G. * FY2022-23 * #60392 * $54,510.00) — Amend (FL Department of Environmental Protection * Beach Manage- ment Funding Assistance Program * Geotechnical Assessment of Beach Erosion * Application for FY2023-24) — Application (FL Department of Health * Emergency Medical Services Program * E.M.S. County Grant * E.M.S. Training * $2,367.00) 9, Inventory - Building Department (Asset Transfer to Gulf County T.D.C. * Asset #260-72 * 2003 Chevy Silverado * VIN #1GCEK14V462243729 * Asset Disposal * Asset #260-93 * Dell Computer 500 * No Serial # Provided) — E9-1-1(Asset Disposal * Asset #95-44 * Version 5 Recorder * No Serial # Provided * Asset #95-76 * Victory Cordless Sprayer * Serial #B2020094246) — Emergency Management (Asset Disposal * Asset #90-205 * Mode! 500 ‘Sandbagger * Serial # Not Provided * Asset #90-206 * Mode! 500 Sandbagger * Serial # Not Provided * Asset #90-266 * Hitachi X505 400DA Projector * Serial # Not Provided * Asset #90-387 * Cot Cart & Five Oversized Cots * Serial # Not Provided * Asset #90-388 * Cot Cart & Five Oversized Cots * Serial # Not Provided) — Honeyville Community Center (Asset Transfer to County Country Club Golf Course * Asset #335-3 * Vulcan Six Burner Gas Stove * Serial # Not Provided)10. "1 12, 13, 4 — County Jail/Detention Facility (Asset Disposal * Asset #22-11 * Whirlpool HE Washer * Serial #WHIRLCW257 1254 * Asset #22-16 * Maintowoc Ice Machine * Serial # Not Provided) Plan ~ CareerSource Gulf Coast (Modification * Local Workforce Services * 2020-2024) — Gulf County Sheriffs Office (Gulf County Behavioral Health Trans- portation * Mental Health/Baker Act) Request — Gulf County T.D.C. (Billing Schedule * Monthly Media * FY2022-23 * not to exceed $320,000.00 * Sole-Source Paid, Owned, Earned & Shared Media) Request for Funds — Administrator (St. Joseph Bay Humane Society * One-Time Payment in the amount of $12,000.00) — Administrator (Gulf County Property Appraiser * Levy Law Firm * Legal Fees * St, Joe Company Lawsuit * July 2022 * $11,312.19 * August 2022 * $5,849.67 * to be paid from County Services) Resolution — Amending FY2021-22 Budget (Unanticipated Revenues in the General Grants Fund), as follows: RESOLUTION NO. 2022-27 WHEREAS, the Board of County Commissioners of Gulf County, Florida has unanticipated revenues in the General Grants Fund; and WHEREAS, said revenues are necessary for approved expenditures in Fiscal Year 2021-22 NOW, THEREFORE, BE IT RESOLVED, as follows: The 2021-22 Fiscal Year Budget is to be amended, as follows: General Grants Fund Original Increase! Amended Budget Decrease) Budget Revenues: 11433100 331200 JAG Edward B Mem Justice Asst 0 23,043 23,043 11433100 331200 EMPGS EM Perform GrtSupplem 0 13,926 13.926 11433200 332000 CLFRF Coronav Loc FiscRec 636,010 20.745 556,755 11433400 334390 BEACH DEP Bch Rest Grt 169,320 12.086, 471,406 11433400 334490 PORT FDOT Seaport Grt Prgm 50,022 a1i24 131,146 11433400 334490 SCOP Sm Co Outreach Prgm 1,581,327 74,431 1,655,818 11433400 334490 SCRAP Sm Co Rd Assist Prom 2,598,541 976,104 3,574,64211433700 337300 NEWMD NWFLWWeMgmt Dist Grt 25.875 3.501 29.376 Expenditures: 11452100 564000 JAG Machinery & Equipment ° 18,764 18,764 11452100 591000 JAG SO Transfer Out JAG Grant 0 4279 4279 11452200 646002 VFA Repair & Maint- Equipment 0 243 243 11452200 §52002 VFA Oper Supp-Tools & Sm Equip 12,053 (6,196) 6857 411452200 564000 VFA Machinery & Equipment 16,400 4.953 21,353 11452500 512000 EMPGS Regular Salaries & Wages 0 10.487 10,487 11452500 521000 EMPGS FICA Taxes (Soc Sec Match) 0 617 617 411452500 521001 EMPGS FICA Taxes (Medicare Match) 0 144 148 411452500 522000 EMPGS Retirement Contributions 0 4,135 4,135 411452500 523000 EMPGS Life & Health Insurance 0 4,360 41,380 11452500 524000 EMPGS Workers’ Compensation 0 183 183 41453300 563000 NFWMD Infrastructure 25,875 3,501 29.376 41453700 531000 BEACH Professional Services 159,320 12,088 171,406 411454100 563000 CLFRF Infrastructure 458,701 20,745 477 446 411454100 563000 SCOP infrastructure 4,581,327 74.491 1,655,818, 11454100 563000 SCRAP Infrastructure 2,598 541 976,101 3,574,642 41454300 531000 PORT Professional Services 50,022 81,124 131,146 THIS RESOLUTION ADOPTED by the Gulf County Board of County Commissioners, this 27" day of September 2022 (End) — Amending FY2021-22 Budget (Unanticipated Revenues in the Disaster Fund), as follows: RESOLUTION NO. 2022-28 WHEREAS, the Board of County Commissioners of Gulf County, Florida has unanticipated revenues in the Disaster Fund; and WHEREAS, said revenues are necessary for approved expenditures in Fiscal Year 2021-22; NOW, THEREFORE, BE IT RESOLVED, as follows: The 2021-22 Fiscal Year Budget is to be amended, as follows: Disaster Fund Original Increase) Amended Budget (Decrease) Budget Revenues: 42733100 331200 FEMA FEMA Public Assist Grt 0 8,001,065 8,001,065 12738100 381000 DF Inter-Fund Transfer In 0 351,900 361,900 Expenditures: 12753700 631000 Professional Services 0 8,352,965 8,352,965THIS RESOLUTION ADOPTED by the Gulf County Board of County Commissioners, this 27 day of September 2022 (End) — Application (FL Department of Health * Pre-Hospital Emergency Medical Services System * E.M.S. County Grant), as follows: RESOLUTION NO. 2022-29 A RESOLUTION CERTIFYING THE MONIES FROM THE EMERGENCY MEDICAL SERVICES COUNTY GRANT WILL IMPROVE AND EXPAND THE COUNTY'S PRE-HOSPITAL EMERGENCY MEDICAL SERVICES SYSTEM “Complete Resolution on file with Clerk* (End) 14. Tax Collector - 2022 Tax Roll Extension (End of Consent) STATUS UPDATE ~ HURRICANE IAN Emergency Management Director Herring appeared before the Board to report that this storm is slow-moving but looks good in the forecast for Gulf County. He discussed the anticipated rainfall and possible storm surge for Gulf County. Gulf County School Assistant Superintendent Josh Daily appeared before the Board to state that the school buses cannot operate if the winds exceed 35 mph, therefore, Gulf County Schools will be closed Wednesday (September 28") and Thursday (September 29"). He reported that no decision has been made regarding Friday closure at this time. AWARD BID #2122-33 - S.H.LP. PROJECT-RONALD GAY OMB Director Herring requested Board approval to the sole-bidder, Raymond Driesbach, LLC for S.H.I.P. Project - Ronald Gay, in the amount of $48, 100.00 and requested Board approval for an additional amount up to $3,000.00 as Mr. Gay would like to go on City sewer, which will include the tap fee and install from the City of Port St. Joe . Chairman Quinn called for a motion to approve it. Commissioner McCroan so moved. Commissioner Farrell seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. AUDIO MICROPHONES - BOCC BOARD ROOM County Administrator Hammond stated that the County has received a price quote to add permanent mics to the lower seating levels in the Board Room and hopefully by the next Board meeting, staff will not have to pass the mobile mics around.STATUS UPDATE — GRANTS County Assistant Administrator Smallwood discussed page 3 of the Administration Packet which was a status report of the current grant projects . Commissioner McCroan inquired about the status of the erosion control (project). County Assistant Administrator Smallwood reported the County is still in the permitting phase and working with the State on getting through the permit process, along with the Army Corps of Engineers. Upon request by County Administrator Hammond, County Assistant Administrator Smallwood read the top six (6) projects on the grant list Commissioner McDaniel discussed the various grant projects. AMNESTY DAY ~ BCC WASTE SOLUTIONS Mosquito Control Director Horton reported that Amnesty Day will be Saturday, October 29, 2022, from 8:00 a.m. to 4:00 p.m., E.T. in front of the Port St. Joe Courthouse, discussing what items will be accepted for disposal. County Administrator Hammond stated that BCC Waste Solutions sent out fiyers, placed a notice in the (customer) bills, and advertised in The Star. He stated this is the second time this year, noting this is only required once per year and this is a benefit to the County and free to the public. STATUS REPORT — CODE ENFORCEMENT Building Official Bailey provided a status report regarding code enforcement within the County , stating that the majority of the violations are being corrected by the property owner. He reported there will be more blighted properties within the City of Wewahitchka that will be coming up in October 2022. Building Official Bailey discussed the approximate $10,000.00 of the City’s (Wewahitchka) portion and stated the City Commissioners will vote at their upcoming meeting if they will reimburse the County their portion now (before the property owner pays it on next year's tax bill). County Administrator Hammond stated the positive is the properties are getting cleaned up, but the negative is, the County is holding $80,000.00 of tax money that takes 12 to 18 months to get paid back (from the property owner). He reported that the goal is to encourage residents to clean up the blighted property themselves, with the County being the last resort. LETTER OF SUPPORT ~ ST. JOE COMPANY From page 5 of the packet, County Administrator Hammond recommended to the Board to send a letter to St. Joe Company in support. He discussed the ongoing communications with St. Joe Company regarding the potential to bring a large LNG (liquified natural gas) plant to Gulf County, either on the Mill Site or the Gulf County Canal. He provided a timeline regarding the discussions over the proposed plant. Following discussion regarding the proposed plant, County Administrator Hammond reported that this is not the County's project, it is the St. Joe Company's project, recommending the Board approve the letter of support for this project. He stated that once the company is chosen, then the company needs to have public meetings to explain their process. After further discussion by County Administrator Hammond, Chairman Quinn discussed the agency holding a town hall meeting in order to get the information out to the public regarding the plant, Commissioner McCroan discussed the proposed company and its process to transport the natural gas, stating he has seen no indication that this is a dirty plant. 7Commissioner McDaniel encouraged those who can to go look at the plant in Louisiana, discussing the use of natural gas within the County and the tax money from the proposed plant. Upon inquiry by Commissioner McDaniel, County Administrator Hammond reporting at the County's current rate, it will bring in $2.6 million to the County and a little more than that to School Board and at the City of Port St. Joe’s rate, it would bring in a little more than $1 million (tax revenue). Upon inquiry by Chairman Quinn regarding the proposed site, County Administrator Hammond stated that if the City of Port St. Joe opposes the Mill Site, then the plant could be moved inland along the Canal. Discussion followed regarding fossil fuels and the number of new jobs this plant would bring to the County. Chairman Quinn discussed the Board being in support of this plant, as long as it is positive and has no health issues. After discussion by Commissioner McCroan regarding natural gas, Chairman Quinn called for the motion. Commissioner McDaniel so moved on the motion. Commissioner Farrell seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. ARMY CORPS OF ENGINEERS PERMIT - HOWARD CREEK LOWER LANDING County Administrator Hammond reported that the County does not have the permit from the Corps (of Engineers) as of yet, but the County will move forward with obtaining a price for the Howard Creek Lower Landing Boat Ramp. LETTER TO SENATOR - BP OIL SPILL POT | MONEY County Administrator Hammond stated that if the Board has no objection, he will send a letter to Senator (Doug) Broxson. He reported that Senator Broxson is going to try and help Gulf County, stating the Federal Government (U.S. Treasury) has shut down basically all the BP Pot | money and is doing an audit of the Region. The Board had no objection HOWARD CREEK LOWER LANDING Commissioner Farrell stated that it is good to hear about the Howard Creek Lower Landing, reporting the County has had issues with fixing the boat ramp. CULVERT WORK JOE BEACH Commissioner Farrell thanked Public Works for opening up St. Joe Beach, after the contractor installed the berm. He asked that the public be patient as the County obtains the funds to purchase the culverts and drainage PERMIT — SELMA STREET DITCH County Administrator Hammond discussed an email concerning the County not maintaining the Selma Street Ditch that drains St. Joe Beach out to the Bay. He reported that by law, the County is not allowed to maintain, the same as Money Bayou, stating that in the past the County has been threatened to be fined and also arrested. County ‘Administrator Hammond discussed trying again, with a new administration, to see if the County can obtain a continuing permit like the one at Indian Pass Boat Ramp that will allow the County to dig the fallout ditches under emergency circumstances Commissioner Farrell discussed the City of Mexico Beach maintaining their ditches, inquiring whether they hold a permit. County Administrator Hammond nodded, discussingthe City of Mexico Beach's permits. He requested Board approval to apply for that permit (FL Department of Environmental Protection and Army Corps of Engineers) Commissioner Farrell made the motion (to apply for the permit). Commissioner MeCroan seconded it. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. PUBLIC WORKS UPDATE - DISTRICT! Commissioner Rich requested a status report from Public Works regarding projects in District I. Public Works Director Cothran discussed receiving work orders regarding a ditch in the Five Acre Farms area, reporting there are collapsed culverts causing dams and backing up over driveways. He stated that several culvert pipes that failed were removed, and they cleaned the ditches in the subdivision. Public Works Director Cothran reported that the County is working with St. Joe Company to obtain a maintenance agreement with the property adjacent to this subdivision to replace failed pipes (culverts) that are connected to the ditches in Five Acre Farms. Commissioner Rich thanked Public Works for rectifying the situation and continuing to work on it PUBLIC WORKS UPDATE - DISTRICT V Upon discussion by Commissioner McCroan regarding work in District V, Public Works Director Cothran discussed ditch work in the Jones Homestead area through Ponderosa Pines Road all the way over to the Costin property, stating the County is working with the Buffer Preserve to obtain a private easement to be able to have access to clean the ditch at the golf course (Gulf County Country Club). Discussion followed regarding cleaning ditches at Indian Pass and moving on to the Cape Road. Commissioner McCroan thanked the Public Works crew for their hard work. County Administrator Hammond discussed his concems regarding the development on Jones Homestead Road, reporting the City of Port St. Joe has annexed on both sides (of the road) and is now building up on all those lots. He stated that he thought the City of Port St. Joe and the County had it worked out, whoever sold the building permits, sold the culvert permits. County Administrator Hammond reported that in a couple of hours of rain, the water was sheeting across the road (Jones Homestead) which was a dangerous situation and Public Works dug up some illegal driveways. He discussed his concems regarding the size of the culvert pipe installed in the driveways of this new development area. Discussion followed regarding some driveways without any pipes and the drainage issues. County Administrator Hammond stated that Jones Homestead Road is a County road and both sides of the road are County right-of-way, the City of Port St. Joe annexed on both sides, one side being a high-density development with paved driveways and on the other side are bigger lots that are built-up which cause the water to flow into the road. He discussed his concerns regarding no ditches, improper culverts, or solid culverts causing water to flow to the road. County Administrator Hammond stated that it is a mess, and the County does not need to allow any more annexation on either end. Commissioner McDaniel inquired if culvert permits were purchased through the County, discussing his concerns regarding this being County ditches and the City of Port St. Joe allowing this to take place. He stated that if the culvert is illegal, then tear them out and make them right.10 OPENING BID #2122-28 - LAKE GROVE ROAD BRIDGE REPAIR Deputy Administrator Summers called aloud the prospective bidders for Bid #2122-28, Lake Grove Road Bridge Repair as: 1) M & K Construction; 2) Razorback, LLC; 3) Ferrovial Services, Inc.; and 4) E & D Contracting OPENING BID #2122-29 ~ SALINAS PARK IMPROVEMENTS Deputy Administrator Summers then called aloud the prospective bidders for Bid #2122- 29, Salinas Park Improvements as: 1) BCL Civil Contractors; 2) Marshall Brothers Construction and Engineering; 3) Chief Construction; and 4) LSK Contractors. CLINICAL SERVICES ~ GULF COUNTY HEALTH DEPARTMENT Gulf County Health Department Health Officer Sarah Quaranta and Nurse Practitioner Brittany Beauchamp appeared before the Board. Ms. Quaranta stated that the request was for Board approval of the Core Contract, but believed it was approved in the Consent Agenda, thanking the Board for this approval. She discussed the annual agreement between the County and the County Health Department, and the clinical services provided. Ms. Quaranta then showed a marketing video of the services provided by the Gulf County Health Department . County Attorney Novak stated that the annual Core Contract did not make it in the Consent, requesting Board to consider a motion to approve the Core Contract, contingent upon Attorney review and the addendum submitted this year. Chairman Quinn called for motion. Commissioner McCroan so moved, Commissioner Farrell seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. STATUS REPORT — GULF CORRECTIONAL INSTITUTION GCI Warden Scott Payne appeared before the Board to state the good news is the storm (Hurricane lan) is missing Gulf County, but thoughts and prayers are with citizens and local communities of North, Central and South Florida. He reported that staff has been preparing for this storm and with the most recent forecast, with it projected to hit Central Florida around the Tampa area, GCI will not be evaluated and workcrews are still going out. County Administrator Hammond stated that staff has a conference call on Monday with the Secretary of Corrections office to discuss the workcrew situation (lack of inmates for workcrews for Gulf County) and a request for permission to inspect the Gulf Forestry Camp (in Howard Creek) to see if the County has a desire to acquire this facility from the State if there are no plans to reopen it. He asked if Warden Payne could be on this call, stating it would be helpful. Warden Payne stated that the Secretary of Corrections staff may not include him in the call. After discussion by County Administrator Hammond regarding the workcamp, Warden Payne discussed pushing the County's desire to acquire this facility up to Secretary Dixon's office and they are aware, stating that they are here to help. PUBLIC HEARINGS — NO WAKE ZONE/BOAT & VESSEL SPEED ZONE ORDINANCE Pursuant to advertisement to hold a Public Hearing to consider a proposed ordinance, County Attorney Novak discussed the provided proposed no wake zone ordinance . He stated that this Ordinance has been introduced 1011 and accepted by the Board in a couple of different versions and revisions over the last two years and the Fish and Wildlife Commission has noticed the County of additional revisions needed to the Ordinance (#2022-03) before (no wake) signs can be posted. County Attorney Novak then read the proposed ordinance by title and the highlights. He stated this is the first reading of this proposed ordinance and the second reading and consideration for adoption at the regular meeting scheduled of October 25, 2022 Commissioner Farrell asked if the hang-up was the distance at the Highland View site. Assistant County Administrator Smallwood stated that the distance is in the Florida Statute, therefore the County does not have much say-so, but this was more so of the wording of the Ordinance (#2022-03). Following discussion, Commissioner McDaniel stated for the record that he has worked on this project for two years or more, discussing his concerns regarding yachts making waves at Overstreet (boat ramp). After further discussion regarding the approved no wake zone distance, County Administrator Hammond suggested the County get with Deseret Ranches that own property on either side and post signs on a tree, no wake zone or slow down, stating this will work for Intracoastal Waterways for Overstreet and White City but will not work in Highland View due to there being nowhere to attach the signs. Chairman Quinn called for public comment regarding the proposed ordinance. There being no public comment, Chairman Quinn closed the Public Hearing to the public. OPENING BID #2122-28 ~ LAKE GROVE ROAD BRIDGE REPAIR Grant Administrator Rhodes read aloud the sealed bids for Bid #2122-28, Lake Grove Road Bridge Repair as: 1) M & K Construction $184,577.00; 2) Razorback, LLC $191,150.00; 3) Ferrovial Services, Inc. $104,800.00; and 4) E & D Contracting $582,075.00. County Administrator Hammond requested Board permission to allow Assistant County Administrator Smallwood to review these bids and possibly bring a recommendation to the Board later in the meeting. Chairman Quinn had no objection. OPENING BID #2122-29 ~ SALINAS PARK IMPROVEMENTS, Grant Administrator Rhodes then read aloud the sealed bids for Bid #2122-29, Salinas Park Improvements as: 1) BCL Civil Contractors $305,595.00 with alternate $24,070.00; 2) Marshall Brothers Construction and Engineering $360,100.00 with altemate $47,000.00; 3) Chief Construction $339,094.00 with alternate $30,878.00; and 4) LSK Contractors $202,427.00 with no alternate. County Administrator Hammond recommended the Board table this until the next meeting. Chairman Quinn called for a motion to table the Salinas Park Improvements. Commissioner McDaniel so moved Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. Coastal Community Association President Pat Hardman appeared before the Board to thank the Board for putting bids out for Salinas Park, but the pickleball court was the highest thing that anyone in South Gulf County wanted back in that area. She stated that the pickleball players had some amendments to make the court playable, inquiring if those changes were included in the bid specifications. Assistant County Administrator ‘Smallwood reported that the alternate bid was for a taller fence and the shelter will be done later. Discussion followed regarding the specifications of the requirements of a pickleball court. County Administrator Hammond reported that the shelter is part of the 1112 plan, just not a part of this bid. Chairman Quinn called for further public comment. There being none, the motion passed unanimously PUBLIC HEARING — RIGHT OF WAY/ALLEY ABANDONMENT PETITION COWRIES STREET & HELMET STREET County Attorney Novak stated that there is a right-of-way abandonment policy review that the Board asked staff to restructure and then there is a petition before the Board for Cowries Street and Helmet Street. He suggested that the Board review the policy amendment, consider it, and if the Board adopts this policy, then go into Cowries Street and Helmet Street (abandonment petition) with the new conditions. Chairman Quinn stated that the Board will address the policy review and then return to the petition. RIGHT OF WAY/ALLEYWAY ABANDONMENT POLICY REVIEW County Attorney Novak stated that it is staff recommendation that the Board consider it. He discussed the proposed amended policy, providing a summary of the proposed changes . Chairman Quinn called for a motion to move forward with the changes. Commissioner Farrell so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. PUBLIC HEARING — RIGHT OF WAY/ALLEY ABANDONMENT PETITION COWRIES STREET & HELMET STREET County Attorney Novak stated the purpose of amending the policy today, as the Board saw at a previous Public Hearing and presentation that the County noticed it, and the pictures and petition provided to the Board showed several property owners have built into the alleyway in the abandonment. He stated that with the adopted policy amendment, if the Board is inclined to grant these abandonments throughout St. Joe Beach or anywhere else in the County, now the County will have emergency vehicle access and the ability to clean drainage ditches. County Attorney Novak recommended to the Board, if so inclined, that a Public Hearing be advertised with the additional stipulations. County Administrator Hammond stated that he does not think it was advertised (Alleyway ‘Abandonment Public Hearing), but the County has put this off for three months and if itis the will of the Board to go ahead and move through the process and abandoned this, stating this is his recommendation, then he would ask the Board to vote up or down on that recommendation and then at the next meeting will be a formal Public Hearing and the actual abandonment. Commissioner McDaniel made a motion to follow the procedure Commissioner Farrell seconded the motion. After discussion, Chairman Quinn called for public comment. County Administrator Hammond stated for clarification his recommendation was to move forward and abandon it, inquiring if this is Commissioner McDaniel's motion to abandon it going through the proper procedures. Commissioner McDaniel said yes. Chairman Quinn called again for public comment. There being no public comment, the motion passed unanimously. 1213 QUASI-JUDICIAL HEARING — REVIEW & CONSIDERATION OF P.D.R.B. PRELIMINARY /FINAL PLAT APPROVAL — CAPE SHORE Planner Collinsworth presented a preliminary/final plat approval for Cape Shore from RC ‘San Blas Manage, LLC with Parcel ID #06345-230R for the Board to consider, reporting this will be a five-lot subdivision on Seacliff Drive. Chairman Quinn called for anyone wanting to speak on this item to step forward. Lance Watson, of Southeastern Consulting Engineers, appeared before the Board to speak on this item. Chairman Quinn inquired if Mr. Watson had any objections to waiving the Quasi-Judicial Hearing. Being no objection, Chairman Quinn called for a motion to waive. Commissioner Farrell so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for any public comment against waiving Quasi-Judicial. There being no public comment, the motion passed unanimously. Mr. Watson discussed the five-lot subdivision project up for consideration, reporting all lots are supposed to have road frontage, therefore, there is no permitting requirements for water-main, sewer-main extensions or stormwater. He stated that the deed excluded the right-of-way of what was called at that time Secluded Dunes Drive, reporting that an affidavit has been obtained, by Tom Gibson, stating it is intended to be included as part of the parcel and the easement running not less and except the roadway . Upon inquiry by Chairman Quinn, Planner Collinsworth reported that the P.D.R.B. recommended to the Board, by 3-0, to approve, contingent upon receiving the corrected deed, which has been provided at today's meeting. Chairman Quinn inquired again of the P.D.R.B. recommendation. Planner Collinsworth stated they voted 3-0 to approve. Chairman Quinn called for a motion to waive the formal reading. Commissioner McCroan so moved. Commissioner Farrell seconded the motion. Chairman Quinn called for any public comment against waiving the formal reading. There being none, the motion passed unanimously Commissioner Farrell moved to approve. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. VARIANCE REQUEST - BRIAN MILLER Planner Collinsworth reported that the variance for Brian Miller has been requested to be withdrawn, stating that the P.D.R.B. voted 3-0 to deny. Upon inquiry by Chairman Quinn to County Attorney Novak on whether a motion to withdraw was needed, Commissioner McDaniel so moved. Planner Collinsworth stated staff does not need any action from the Board. Commissioner McDaniel then withdrew his motion. VARIANCE REQUEST — JOSEPH WHITFIELD Planner Collinsworth presented a variance request from Joseph Whitfield, Parcel ID #03783-100R for the Board to consider. Chairman Quinn called for anyone wishing to speak to step forward. A gentleman appeared before the Board. Chairman Quinn inquired if he had any objection to waiving the Quasi-Judicial Hearing. He had no objection. Chairman Quinn then called for a motion to waive Quasi-Judicial. Commissioner Farrell so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. The gentleman then introduced himself as Ben Blitch, from Dewberry Engineers of Panama City, representing the applicant, Joseph Whitfield. He reported that Dewberry is the engineer of record for 1314 Rebuild Florida and Mr. Whitfield qualified for this program, having his home rebuilt due to Hurricane Michael. Mr. Blitch reported that the program does not do custom-built homes to site and Mr. Whitfield has requested a one-story home, if possible, He stated that there is an encroachment and requested approval to this variance request. Planner Collinsworth reported the P.D.R.B. voted, by 3-0, to deny the variance on these numbers, stating according to the size of the lot the homeowner will be allowed to cover, even if they were able to meet all the setbacks currently, 2,981 square feet and the proposed residence that was presented to the P.D.R.B. was only 1,398 (square feet). He stated that the P.D.R.B. took that into consideration and tried to get the agency that is building this home to go back and see if they could make it narrower and longer, keeping the same square footage. Planner Collinsworth reported that the P.D.R.B. voted that the applicant did not have a hardship because the home proposed, square footage wise, will it in the 30% and within all the setbacks as they are required, as it sits today, noting the vote was 3-0 to deny. Discussion followed regarding the size of the lot, location, and square footage of the single and two-story houses. Upon inquiry by Chairman Quinn on whether the applicant would need a 4’ variance on each side, Planner Collinsworth stated, depending ‘on the width, Mr. Whitfield would need about 7.5’ if it was 30’, reporting that the P.O.R.B. recommended they make it narrower and longer and still keep the same square footage because even inside the required setbacks that the County has, that house still falls well under the square footage of what the homeowners can have. Chairman Quinn asked Mr. Blitch if that can happen. Mr. Blitch stated that the program only has certain plan sets and the only plan set that will fit within the lot is a two-story version and what is being presented is the narrow single-story version. Commissioner McCroan discussed his concerns regarding this variance, reminding the Board that he had lots in his district (District V) after the storm (Hurricane Michael) and these homeowners were denied. County Administrator Hammond stated that when you give beach property, Beacon Hill, Highway 98, side variances everyone behind gets their view of the beach blocked. He stated that this request is for a 10’ variance and will affect others, reporting that the Board will have to figure out, under their rule, how to do a hardship and it is certainly not a hardship to the land as it has been proven. County Administrator Hammond discussed a possible handicap hardship, but then there would be the opportunity to have an elevator or something of that nature, or they could have a 22.5’ wide house. He discussed the depth of this lot, stating there are alternatives to building and he does not believe that the County has ever given a 10 variance in this situation on a beach property. Discussion followed regarding the select house plans provided in the program. County Administrator Hammond stated that it would set a bad precedent to grant this variance, although he is. sympathetic, the Board would have a hard time ‘hanging their hat’ on one of the hardship versions that is required. After discussion by County Administrator Hammond, Chairman Quinn inquired of the details of the two-story house. Mr. Blitch stated that the master bedroom is downstairs, with two bedrooms and one bathroom upstairs. Commissioner Farrell inquired if the property owner contacted the neighbors regarding this variance. Planner Collinsworth reported that only the abutting neighbors must be notified, and this property abuts Highway 98, Nutmeg Street, and the alley behind, noting there is only one property owner notified. He stated that if the homeowners from behind had to be notified, then the County would probably have some opposition to this variance request. Following discussion, Chairman Quinn called for a vote to waive the formal reading. Commissioner 1415 Farrell so moved. Commissioner McDaniel seconded. Chairman Quinn called for public comment against the formal reading. There being no public comment, the motion passed unanimously. Commissioner Farrell made the motion to deny and asked if they can go back to the drawing board to figure it out. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. ‘SMALL-SCALE MAP AMENDMENT Planner Collinsworth presented to the Board a small-scale land use map amendment from Scott Lantz, Parcel ID #00883-000R, requesting a 4.049 acre from an agriculture to residential. Chairman Quinn called for anyone wishing to speak on this issue. No one came forward. Planner Collinsworth reported the vote from the P.D.R.B., by 3-0, to approve this small-scale land use change, stating that the property owner falls in all the rights to have this change. Chairman Quinn called for a motion to waive Quasi-Judicial Hearing. Commissioner McCroan so moved. Commissioner Farrell seconded the motion Chairman Quinn called for public comment. There being none, the motion passed unanimously. Upon inquiry by Chairman Quinn, Planner Collinsworth stated that the P.D.R.B. voted 3-0 to approve the land use change. Chairman Quinn called for a vote to waive the formal reading. Commissioner Farrell so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. Commissioner Farrell moved to approve. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. Francine Vellanti, of Cape San Blas appeared before the Board to discuss her concerns regarding this land use change and the possible clearing of land. County Attorney Novak noted there are areas in the property that are already cleared. Chairman Quinn called for additional public comment. There being no further public comment, the motion passed unanimously. STATUS UPDATE ~ ECONOMIC DEVELOPMENT E.D.C. Director McKnight appeared before the Board to provide a status update regarding economic development within the County, reporting there are discussions with an eye center interested in locating to Gulf County and he will have a recommendation before the Board at the next meeting. He discussed Skyborne (Technology) being close to obtaining building permits and the dialysis (Fresenius) having received the permits to make their changes. RETIREMENT PARTY — JOE PAUL County Administrator Hammond reported that staff is holding a retirement party for Joe Paul on Thursday, encouraging everyone to attend EVACUATE RECREATION VEHICLES POLICY County Administrator Hammond reported staff received numerous calls inquiring about what would trigger RV (recreational vehicle) removal. He stated that he is not out to harm anyone of their homestead or grandfathered-in deal with their RVs. County Administrator Hammond reported that notice will be given, proper notice, stating that just because the County adopts an emergency order does not trigger the required evacuation of RVs. He 1516 stated that it must be a specific order to evacuate RVs in that RV zone, which would be the Cape, Indian Pass, St. Joe Beach, and Beacon Hill. County Administrator Hammond reported that you cannot bring your RVs, boats, vehicles, or anything else to the Courthouse, encouraging owners to get north of the Intracoastal Waterway or carry it back to wherever they have property out of State or out of County. He stated again it will be a specific order, an evacuation order, and if the County does not give people proper notice, the County will not penalize them for things that are out of the County's control Commissioner Rich reported that there are businesses offering services to assist in moving items if the property owner is not able to on their own. County Administrator Hammond stated that when you have a grandfathered RV, itis your responsibility to make sure, if you are out of State or out of town, that you have prearranged plans to move it out. AWARD BID #2122-28 — LAKE GROVE ROAD BRIDGE REPAIR Assistant County Administrator Smallwood recommended to award Bid #2122-28 for the Lake Grove Road Bridge Repair to the low-bidder, Ferrovial Services Infrastructure, Inc., contingent upon being able to get the amount within budget. County Administrator Hammond added a caveat that in the event they can't get within budget, he would be allowed to use Secondary Road and Bridge money, if necessary, to make up the price difference. Chairman Quinn had no objection to his request. Following discussion, Chairman Quinn called for a motion to move forward with those recommendations by the Administrator. Commissioner Farrell so moved with the caveat that will give staff the lead- way. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. There being no further business, and upon motion by Commissioner Farrell, second by Commissioner MeCroan, and unanimous vote the meeting did adjourn at 11:10 a.m., E.T. ‘SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 1617 OCTOBER 11, 2022 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present. Chairman Sandy Quinn, Jr., Vice Chairman Phil McCroan, and Commissioners David C. Rich, Ward McDaniel, and Patrick Farrell Others present were: County Attorney Jeremy Novak, Director of Finance & Management Director Leo Bebeau, Deputy Clerk Leanna Cooper, County Administrator Michael L. Hammond, County Assistant Administrator Clay Smallwood, Il, Deputy Administrator Kari Summers, Emergency Management Director/Fire Coordinator Matt Herring, Gulf County E.MS. Director Jody Daniels, Grant Administrator Kaci Rhodes, Grant ‘Administrator Erin Kennedy, Office of Management & Budget Director Sherry Herring, Mosquito Control Director Austin Horton, Assistant Public Works Director Raymond Hart, Sheriff Mike Harrison, and T.D.C. Executive Director Kelli Godwin. Chairman Quinn called the meeting to order at 3:30 p.m., E.T. Chairman Quinn then led in the Pledge of Allegiance to the Flag. GRANTS Grant Director Rhodes discussed page 2 of the packet (Administrative Update & Report) , recommending the Board accept and allow the Chairman to sign the grant agreement with D.O.T. (FL Department of Transportation) for the resurfacing of Charles Avenue and Stebel Drive, in the amount of $1,151,308.00. She also requested that the proposed resolution be accepted, reading it by title for the Board to consider. County Administrator Hammond stated that part of this project will be to replace that bridge with a culvert and the bridge will be moved to the north end of the County to replace a culvert (on South Bass Drive). Chairman Quinn called for a motion to move forward. Commissioner Farrell so moved. Commissioner McDaniel seconded the motion, Chairman Quinn called for public comment. There being none, the motion passed unanimously, as follows: RESOLUTION NO. 2022-30 A RESOLUTION OF THE GULF COUNTY BOARD OF COUNTY COMMISSIONERS AUTHORIZING THE CHAIRMAN TO THE BOARD TO ENTER INTO A S.C.R.A.P. JOINT PARTICIPATION AGREEMENT (J.P.A.) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION *Complete Resolution on file with the Clerk* (End) 1718 Referencing page 1, Grant Director Rhodes requested permission from the Board to advertise to receive sealed bids for the construction and RFQ for the CEI Services for Charles Avenue and Stebel Drive Project. Chairman Quinn called for motion to move forward to advertise for Construction and CEI Services. Commissioner McDaniel so moved to move forward. Commissioner Farrell seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. Grant Director Rhodes then directed the Board to page 4 of the packet, recommending the Board accept and allow the Chairman to sign the grant agreement and adopt the proposed resolution from (D.0.T.) S.C.R.AP. (Small County Road Assistance Program) agreement for the widening and resurfacing of Borders Road. She then read the proposed resolution by title for the Board to consider. After discussion by Commissioner McDaniel regarding this project, Chairman Quinn called for a motion to move forward with this grant agreement. Commissioner Farrell so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously, as follows: RESOLUTION NO. 2022-31 A RESOLUTION OF THE GULF COUNTY BOARD OF COUNTY COMMISSIONERS AUTHORIZING THE CHAIRMAN OF THE BOARD TO. ENTER INTO A S.C.R.A.P. JOINT PARTICIPATION AGREEMENT (J.P.A.) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION *Complete Resolution on file with Clerk* (End) OMB Director Herring reported that at the last meeting the Board approved the S.H.LP. Rehabilitation contract for Ronald Gay (Bid #2122-33) with a $3,000.00 change order for the sewer connection, stating that this cost is $4,800.00. She requested Board approval for the additional $1,800.00. After discussion, Commissioner McCroan motioned to approve. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. BURN BAN County Administrator Hammond discussed his concerns regarding implementing a burn ban, requesting Emergency Management Director Herring to appear before the Board to provide a report regarding the fire last week. After County Administrator Hammond discussed the upcoming weather forecast, Emergency Management Director Herring appeared before the Board to discuss the wildfire at Indian Pass, which bumed 125 acres or more. Following discussion, County Administrator Hammond recommended the Board implement a burn ban, leaving it open ended, and allow him and the Chairman to consult and decide when to drop it (rescind). Discussion followed regarding downed debris from Hurricane Michael. Chairman Quinn called for a motion to put the burn ban in effect. Commissioner McCroan so moved. Commissioner Farrell seconded the motion. 1819 Chairman Quinn called for public comment. There being none, the motion passed unanimously. Commissioner McDaniel inquired if this included where County Administrator Hammond and the Chairman can (rescind). County Administrator Hammond and Commissioner McCroan both said yes ADMINISTRATIVE UPDATE & REPORT County Administrator Hammond stated that Sheriff Harrison is heading up a donation to Samaritan’s Purse, recommending the Board donate $5,000.00 to the cause (Hurricane lan relief). Sheriff Harrison appeared before the Board to discuss what Samaritans Purse did for Gulf County after Hurricane Michael, stating he is getting the County and Municipalities together and encouraging private citizens to donate. Following discussion, Chairman Quinn called for a motion to give a $5,000.00 donation to the Sheriffs Charity Fund. Commissioner McDaniel so moved. Commissioner Farrell seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. County Administrator Hammond stated that it will be paid out of the Disaster Fund. County Administrator Hammond stated that the City of Wewahitchka did not provide additional funding for (County) Animal Control, noting the City of Port St. Joe has given additional funds upon request. He reported that the County has had to add extra Animal Control staff, expressing the City of Wewahitchka needs to do their own animal control County Administrator Hammond stated that the County will give the City of Wewahitchka until December 1, 2022 to contribute funds, and if not, then the City of Wewahitchka will do their own animal control. He reported the County will continue to handle the bites, stating a great percentage of the dogs and animals come from the City of Wewahitchka. Chairman Quinn inquired if staff has reached back out to the City of Wewahitchka. County Administrator Hammond stated that staff reached out last year and was told it was after the budget and the County reached out again this year, three months before the budget, and the City of Wewahitchka did not fund it. Commissioner McDaniel inquired if the City of Wewahitchka as offered anything. County Administrator Hammond stated the City of Wewahitchka has not offered any funding. Upon inquiry by Commissioner McDaniel, County Administrator Hammond reported that the City of Port St. Joe gives $10,000.00 towards Animal Control, Following discussion, County Administrator Hammond stated his recommendation is to handle the bites, but routine pickups would be the responsibility of the City of Wewahitchka. Chairman Quinn stated that he would like to give them one more chance, asking staff to reach out to the City of Wewahitchka one more time. Commissioner McCroan discussed adding the Chairman's request to the motion. County Administrator Hammond stated that between now and November 30, 2022, if the City of Wewahitchka comes to the table it is fine, and if not, then the City of Wewahitchka is on their own, December 1, 2022. Commissioner McCroan agreed. Chairman Quinn called for a motion. Commissioner McCroan so moved. Commissioner Farrell seconded the motion, Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond discussed the history of animal control operations over the years, reporting the County has budgeted over $200,000.00 this fiscal year for Animal Control for two officers, two vehicles, and what the County gives the St. Joseph Bay Humane Society. He stated the County is having an 1920 issue with dogs and St. Joseph Bay Humane Society not accepting dogs. Public Works Director Cothran discussed speaking with the St. Joseph Bay Humane Society regarding accepting dogs from the County Animal Control, stating that he is not aware of the Humane Society refusing to accept dogs, but there has been multiple occasions County staff has been told that the Humane Society is full, which would indicate the County is to do something else. He discussed his concerns regarding the amount of money the County is putting toward the St. Joseph Bay Humane Society, that is for them to take our dogs, reporting that the County does not have a dog pound anywhere in the County. County Administrator Hammond stated that the County does not have an alternative, noting that the County has in the past used the old pen that housed deer at Honeyville Park, but this, is not a good option. He discussed his concerns regarding the issue with the Humane Society being full and the length of time dogs are kept at the shelter, stating that it is only going to get worse due to the economy. Commissioner McCroan inquired if County Administrator Hammond would like to meet with them (St. Joseph Bay Humane Society) again. County Administrator Hammond said yes, stating that everyone needs to be on the same page, including the employees of the Humane Society. County Administrator Hammond stated that he and Commissioner McCroan will meet with them again Commissioner MeCroan had no objection. County Administrator Hammond discussed obtaining Board approval of the contract with the inspection monitoring company, Thompson (Bid #2122-16 Disaster Debris Monitoring Services), allowing the Chairman to sign. Chairman Quinn called for a motion to accept. Commissioner Farrell so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. County Administrator Hammond reported that staff is working on the phone transition and Thursday should be the last of the changeover (Verizon Wireless, County VOIP Phone System). County Administrator Hammond reported that at the next regular meeting the new microphones will be installed for the seats upfront, noting there will be no more portable mics (at the lower-level seating) Coastal Community Association President Pat Hardman appeared before the Board to inquire about the timelines for the contractor (North Florida Construction, Inc.) to move out to the Cape for the sand (Bid #2122-26 * F.E.M.A. Emergency Berm Dune Project). County Assistant Administrator Smallwood reported they are looking at three weeks. Ms. Hardman stated that residents are trying to plan what to do with their walkovers. County Assistant Administrator Smallwood encouraged the Cape residents to keep checking the County's website for updates. 2021 There being no further business, and upon motion by Commissioner Farrell, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 3:57 p.m., ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 2122 BOARD OF COUNTY COMMISSIONERS GULF COUNTY, FLORIDA COUNTY ADMINISTRATOR’S OFFICE Michael L. Hammond ¢ County Administrator 1000 Cecil G. Costin, Sr. Blvd. * Room 302 * Port St. Joe, Florida * 32456 850.229.6106 * Fax: 850.564.7503 * mhammond@gulfcounty-fl.gov DATE & TIME OF MEETINGS: Fourth Tuesdays at 9:00 a.m., E.T. MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY commssionens yal FROM: — MICHAEL L. HAMMOND, COUNTY ADMINISTRATOR SUBJECT: APPOINTMENT — APALACHEE REGIONAL PLANNING COUNCIL DATE: NOVEMBER 15, 2022 Recommendation to the Board is to appoint Sandy Quinn to serve on the Apalachee Regional Planning Council replacing Ward McDaniel. Thanks CONSENT DATE: kS "2223 COUNCIL Pee ai GULF COUNTY ARPC CURRENT APPOINTEES — 2022: County Elected Ward McDaniel Municipal Elected Johnny Paul Governor's Appointee Michael Hammond ARPC APPOINTEES FOR 2023: County Elected Name. Cell Number. Alternate (Optional) Name. Cell Number. Municipal Elected Name. Cell Number. Alternate (Optional) Name. Cell Number. TO: CHAIRMAN, APALACHEE REGIONAL PLANNING COUNCIL The above-named individuals have been appointed/reappointed to the Governing Board, Apalachee Regional Planning Council. SIGNED: ATTEST: CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS NOTE: THE COUNCIL WILL CONSIDER CURRENT APPOINTEES AS MEMBERS UNTIL THIS FORM IS RECEIVED IN COUNCIL OFFICES. Please return this form to: Apalachee Regional Planning Council Monica Pitts, Finance & HR Director MPitts@arpc.org Geer24 ‘Commissioner Sandy Quinn, Chairman Gulf County Board of County Commissioners 1000 Cecil Costin BIvd. Sr. Blvd. ° Port St, Joe FI. 32456 November 7, 2022 Dear Chairman Quinn: The Gulf County Economic Development Coalition (EDC) hereby requests the Gulf County Board of County Commissioners to appoint Ike Mincy to the Economic Development Coalition Board, to fill the position vacated by Shannon Gant. Mr. Mincy is a lifetime resident of Gulf: ‘County and @ graduate of Wewahitchka High School, who attended the University of Montana on a football scholarship winning a national Championship while there. Ike currently owns a construction company in Gulf County. We believe that Ike will be a great addition to the EDC Board. Your consideration of this recommendation will be greatly appreciated, and we are hopeful the ission concur with our recommendation. Sincerely, ms Jim McKnight, MS, CPM. Director ce: Michael Hammond KS25 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: CLAY SMALLWOOD, ASSISTANT COUNTY ADMINISTRATOR DATE: NOVEMBER 14, 2022 SUBJECT: REQUEST TO ADVERTISE — GOLF COURSE IRRIGATION By this memorandum, | am requesting permission to advertise for bids for the materials and installation of the new irrigation system at the golf course. 8 avin. rich WARD MCDANIEL PATRICK FARRELL SANDY QUINN PuiL ccROAN District 1 District 2 District 3 District ¢ CONS&I DATE:26 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: KACI RHODES, GRANTS ADMINISTRATOR DATE: NOVEMBER 14, 2022 SUBJECT: BID AWARD #2223-03 — CEI SERVICES STEBEL DR/CHARLES AVE By this memorandum, my recommendation is to award bid #2223-03 for CEI Services for Stebel Drive and Charles Avenue to the highest ranked responder, Southeastern Consulting Engineers, Inc. Also, requesting permission to negotiate a contract and allow the Chairman to execute the contract and any necessary documents. WARO MCDANIES PATRICK FARREL SANDY QUINN ekULgIccROAN District 2 District 3 District & Cc DATE:' 27 FiLEU FOR RECUR Budget Amendment No. 12 on ARPES? L MonRis F¥2021-2022 DONA Te AM ETS Le General Fund Current —_Increase/._ Amended Budget (Decrease) __ Budget 00151100 522000 Retirement Contributions 64,920 66,810 00151100 531000 Professional Services 321,590 299,555 00151100 541000 Communications Services 59,240 71,600 00151100 542000 Freight & Postage Service 10,650 10,925 00151100 548000 Other Current Charges & Obliga 5,000 6,230 00151100 564000 Machinery & Equipment o 6,280 Tax Collector (00151301 523000 Life & Health Insurance 107,115 (29.464) 83,651 00151301 534000 Other Services 4,427 (1.127) 0 00151301 541000 Communications Services 6,500 (1.090) 6,510 00151301 591002 Tax Collector- TDC Admin Fee 75,000 63,382 138,382 HR Department 00151302 512000 Regular Salaries & Wages 116,835 3,335 120,170 00151302 521000 FICA Taxes (Soc Sec Match) 7245 15 7,260 00151302 521001 FICA Taxes (Medicare Match) 1,695 5 1,700 00151302 522000 Retirement Contributions 26,755 2,360 29,115 00151302 523000 Life & Health Insurance 12,485 (2785) 9,720 00151302 531000 Professional Services 1,200 4,950 3.150 00151302 534000 Other Services 985 15 4,000 00151302 540000 Travel & Per Diem 5,200 4.500) 700 00151302 551000 Office Supplies 1,650 65 4.715 00151302 552000 Operating Supplies 5,700 (640) 5,060 00151302 564000 Machinery & Equipment 4,000 160 4,160 County Engineer (00151308 512000 Regular Salaries & Wages 60,740 3,065 63,805 00151308 522000 Retirement Contributions 17,625 1,335 18,960 00151308 523000 Life & Health Insurance 4875 20 4,895 00151308 534000 Other Services 6.220 (3670) 2,550 00151308 540000 Travel & Per Diem 4,000 1,400 5,400 00151308 551000 Office Supplies 4,000 (1.000, 0 00151308 552001 Oper Supp- Gas, Oil, & Lub 41,200 40 4,240 00151308 554000 Books, Pub, Subs & Memberships 4,100 705) 395 00151308 555000 Training 4,500 515 2,015 00151308 564000 Machinery & Equipment 4,000 11.000) 0 County Attomey 00151400 523000 Life & Health Insurance 12,185 1515) 14,670 00151400 555000 Training 41,500 515 2,015 Planning 00151500 512000 Regular Salaries & Wages 119,190 4610 123,800 00151500 512002 Salaries- Term Pay Sick Leave 0 6675 «6.675 00151500 521000 FICA Taxes (Soc Sec Match) 7,770 500 8270 00151500 521001 FICA Taxes (Medicare Match) 1,820 115 FY2122 Budget Amendment(00151500 00151500 (00151500 (00151500 00151500 00151500 00151500 00151500 IT Department (00151600 00151600 00151600 00151600 00151600 (00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 00151600 (00151600 00151600 00151600 00151600 522000 531000 540000 542000 552000 552002 554000 565000 512000 514000 521000 521001 522000 23000 531000 534000 540000 541000 542000 543000 544000 546002 549001 551000 552000 552001 552002 554000 555000 564000 Courthouse Complex 00151901 00151901 534000 564000 County Services 00151902 dail (00152300 (00152300 00152300 (00152300 00152300 (00152300 00152300 (00152300 00152300 00152300 00152300 00152300 00152300 00152300 00152300 (00152300 FY2122 Budget Amendment 531000 512000 512001 512002 514000 515000 521000 521001 522000 523000 531000 531001 534000 540000 541000 542000 544000 Retirement Contributions Professional Services Travel & Per Diem Freight & Postage Service Operating Supplies Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Training Regular Salaries & Wages Overtime FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Retirement Contributions Life & Health Insurance Professional Services Other Services Travel & Per Diem Communications Services Freight & Postage Service Utility Service Rentals & Leases Repair & Maint- Equipment Other Non-Promo Advertising Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Training Machinery & Equipment Other Services Machinery & Equipment Professional Services Regular Salaries & Wages Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Overtime ‘Special Pay FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Retirement Contributions Life & Health Insurance Professional Services Prof Services- Inmate Medical Other Services Travel & Per Diem ‘Communications Services Freight & Postage Service Rentals & Leases 28,75 7,000 4,100 2,600 1,500 500 100 3,100 193,245 11,985 2,805 17,075 33,545 7.130 5,870 7,900 100 5,500 500 100 1,000 6,000 2,500 2,000 1,000 4,000 1,000 35,000 25,000 50,000 855,565 24,500 9,645 23,100 2,880 56,75 13,280 212,065 165,320 26,210 70,000 158,860 ‘4,500 4,300 500 6,000 980 (5,330) (3.600: 2.800 590 990 30 14d, 1,068 808 205 454 (5.815) (1.281) (100) 10 33 (331) 152 (100) 3,928 (282) 613 (1,000) (2,203) 6,297 (12,360) (25,000) (25.000) 1,494 19.072) (909 3,483 120 (3.811) 2,372 (14,349) 1,134 (24.830, 91,834 (2.899 460 8 1,610 500 0 2,090 4,490 130 200 193,134 30 11,375 2,861 18,143 34,353 205 7,584 55 6619 0 10 5,533 169, 252 900 9,928 2,238 2.613 0 1,797 7.297 22,640 ° 25,000 857,059 14,428 8,736 26,583 3,000 52,964 12,561 214,437 150,971 27,344 45,170 250,694 1,601 4,760 119 2,284 28 Page 2 of 400152300 00152300 00152300 00152300 00152300 00152300 00152300 00152300 00152300 00152300, 00152300 00152300 00152300 Building 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 00152400 Eme (00152500 00152500 00152500 00152500 00152500 00152500 00152500 00152500, 00152500 00152500 00152500 00182500 00152500 00152500 00152500 00152500 00152500 00152500 00152500 00152500 00152500 00152500 00152500 FY2122 Budget Amendment 546001 546002 549000 549001 551000 552000 962001 562002 552004 552005 554000 555000 564000 512000 514000 522000 531000 534000 541000 542000 544000 549000 549001 551000 552001 54000 512000 512001 512002 514000 521000 521001 523000 524000 534000 540000 541000 543000 546001 546002 548000 849001 551000 552000 552001 552002 554000 555000 564000 Repair & Maint Build & Grd Repair & Maint- Equipment Other Current Charges & Obliga Other Non-Promo Advertising Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip ‘Oper Supp- inmate Food Oper Supp- Inmate Rx/OTC Books, Pub, Subs & Memberships Training Machinery & Equipment Regular Salaries & Wages Overtime Retirement Contributions Professional Services Other Services Communications Services Freight & Postage Service Rentals & Leases Other Current Charges & Obliga Other Non-Promo Advertising Office Supplies Oper Supp- Gas, Oil, & Lub Books, Pub, Subs & Memberships Regular Salaries & Wages Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Overtime FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Life & Health Insurance Workers’ Compensation Other Services Travel & Per Diem ‘Communications Services Utility Service Repair & Maint- Build & Gnd Repair & Maint- Equipment Promotional Activities Other Non-Promo Advertising Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Training Machinery & Equipment 40,000 2,000 2,000 2,000 5,000 26,545 8,000 2,200 130,000 40,000 100 2,000 10,000 366,760 54,565 47,300 12,810 5,025 2,000 3,000 250 1,500 9,500 400 83,545 1,315 12,500 6,040 1,420 16,790 4,970 10,785 5,000 8,060 1,500 4,200 200 4,500 6675 3,000 4,000 735 2,380 1,603 (7.778) 10,235 20,378 (12,600) 487 100 (13,129) 118 (1.589) 691 1,209 2.271 (1.500) 453 1,400 262 950 13.046) 3,454 3,050 150 1.245) 29 Page 3 of 4Honeyville Community Center 00152502 00182502 00152502 00152502 Ems (00152600 (00152600 (00152600 00152600 (00152600 (00152600 00152600 (00152600 (00152600 (00152600 00152600 00152600 00152600 00152600 00152600 00152600 00152600 00152600 Animal Control (00156200 00156200 (00156200 (00156200 00156200 00156200 00156200 00156200 00156200 (00156200 00156200 00156200 00156200 00186200 00186200 00186200 (00156200 (00156200 (00156200 Reserves & Transfers-Out: (00199700 (00158100 543000 546001 546002 552000 512000 512001 512002 513000 514000 514001 521000 521001 522000 523000 534000 543000 544000 546002 551000 552000 552001 562002 512000 521000 521001 522000 523000 531000 534000 540000 541000 542000 544000 546002 549000 551000 552000 552001 552002 554000 555000 ‘599000 591000 Utility Service Repair & Maint- Build & Grid Repair & Maint- Equipment Operating Supplies Regular Salaries & Wages Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Other Salaries & Wages Overtime Overtime (no retirement) FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Retirement Contributions Life & Health Insurance Other Services Utility Service Rentals & Leases Repair & Maint- Equipment Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Regular Salaries & Wages FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Retirement Contributions Life & Health Insurance Professional Services Other Services Travel & Per Diem Communications Services Freight & Postage Service Rentals & Leases Repair & Maint- Equipment Other Current Charges & Obliga Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub ‘Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Training GF Resv- Contingencies GF Inter-Fund Transfer Out 8,200 2,000 ‘500 200 448,845 0 0 194,960 311,105 34,200 61,325, 14,345 193,955 02,835 60,875 0 1,500 14,000 500 37,225 37,000 10,000 58,395 3,625 850 6,320 9,185 ° 255 1,000 1,400 100 200 700 1,800 360 1,750 7,500 1,000 400 4,750 2,385,578 4,525,255 2,600 2,200 300 300 11,616 1,479 7,084 86,799 34.231 10,963 251 56 14.495) 3.812) (6.065) 140 945 5.400) 110 (7.385) 19,625 (8,860) 9,328 477 110 4114 2 163 294 (195) 89 (84) 3 (488) (1,800 (341) (361) (747) 314 «400 265) 148 123; 110,628 30 10,800 4,200 0 500 460,461 1,479 7,084 281,759 216,824 45,163, 61,576 14,401 179,460 89,023, 55,810 140 2,445 8,600 610 29,870 56,625 1,340 67,723 4,102 960 7,434 9,187 163 549 805 1,489 16 203 232 0 8 1,389 6,753 885 2,239,455 4,635,883 ‘This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of November 2022. FY2122 Budget Amendment 30 Page 4 of 4Budget Amendment No. 13 FY2021-2022 31 ‘Amend the FY2021-2022 Budget for TDC Fund for line item adjustments for approved expenditures. TDC Fund Expenditures: TDC Beach Restoration 12853700 12853700 531000 546001 TDC Promotional 12855200 12855200 12855200 12855200 12855200 12855200 12855200 12855200 12855200 12855200 12855200 12855200 TDG Parks & Recreation 12857200 12857200 12857200 563000 PARKS Reserves & Transfers-Out: 12858100 512001 512002 524000 540000 541000 542000 546001 546002 552001 562002 554000 563000 524000 543000 691000 Professional Services Repair & Maint- Build & Grnd Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Workers’ Compensation Travel & Per Diem ‘Communications Services Freight & Postage Service Repair & Maint- Build & Gnd Repair & Maint- Equipment Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Infrastructure Workers’ Compensation Utility Service Infrastructure TDC inter-Fund Transfer Out Current Budget 304,250 3,655 0 5,520 18,500 12,000 20,800 12,000 12,000 30,000 5,000 16,100 194,095 4,090 10,000 123,210 425,000 Increase! {Deer 2,020 15,610 1,070 2,800 200 4,370 10,600 3,000 14,000 3,000 6,100 (62,770) 360 4,500 (4,860) 129,865 Amended Budget 174,285 100 5.875 15,610 6,590 21,300 12,200 25,170 22,600 15,000 44,000 8,000 21,200 131,325, 4,450 14,500 118,350 554,865 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of November 2022 = 3e ZS 5 Bese Pane 2ee8 = assé = 2ue5 ¢ = é FY2122 Budget Amendment yale ¥E Paget of 132 Budget Amendment No. 14 FY2021-2022 ‘Amend the FY2021-2022 Budget for E911 Fund for line item adjustments for approved expenditures. E911 Fund Current Increase! Amended Budget (Decrease) __ Budget Expenditures: 12652500 512000 Regular Salaries & Wages 69,205 5483) 63,722 12652500 512001 Salaries- Term Pay Annual Leav 4,315 10,235 11,550 42652500 512002 Salaries- Term Pay Sick Leave 0 19,729 19,729 12652500 521000 FICA Taxes (Soc Sec Match) 4375 1399 S774 12652500 521001 FICA Taxes (Medicare Match) 4,025 328 1,381 12652500 522000 Retirement Contributions 7.485 807 8,292 12652500 523000 Life & Health Insurance 4610 5 4615 12652500 524000 Workers’ Compensation 1,330 4620 1,792 12652500 534000 Other Services 38,585 (9280) 29,305 12652500 540000 Travel & Per Diem 0 4140 1,140 12652500 541000 ‘Communications Services 4,630 (1.128) 3,504 12652500 542000 Freight & Postage Service 0 10 10 12652500 546002 Repair & Maint- Equipment 2,500 (2,500 0 12652500 551000 Office Supplies 0 155 155 12652500 552000 Operating Supplies 2,500 (1.120) 1,380 12652500 552001 ‘Oper Supp- Gas, Oil, & Lub 0 152 182 12652500 554000 Books, Pub, Subs & Memberships 4,500 (664) 836 12652500 555000 Training 1,730 (1,480) 250 12652500 564000 Machinery & Equipment 200,000 (12,767) 187,233 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of November 2022. FY2122 Budget Amendment Page 1 of 1Budget Amendment No. 15 FY2021-2022 33 ‘Amend the FY2021-2022 Budget for SHIP Fund for line item adjustments for approved expenditures. ‘SHIP Fund Current Increase). Amended Budget (Decrease Budget Expenditures: 11255400 512002 SHIP Salaries- Term Pay Sick Leave 4475 730 5,205 11255400 §32000 SHIP Accounting & Auditing 1,595 405 2,000 11255400 534000 SHIP Other Services 0 90 90 11255400 549001 SHIP Other Non-Promo Advertising 0 235 235 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of Noveriber 2022. FILEO F REBEC FY2122 Budget Amendment Sin Tey yoate? KR 33 Page 1 of 134 Budget Amendment No. 16 FY2021-2022 ‘Amend the FY2021-2022 Budget for EMS Grant Fund for line item adjustments for approved expenditures, EMS Grant Fund Current Increase! Amended Budget fease) _ Budget Expenditures: 11152600 555000 Training 4.435 2.375 2,080 11182600 564000 Machinery & Equipment 0 2,375 2,375 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of November 2022, ve wpe 34 FY2122 Budget Amendment Page 1 of tGULF 6. EULER RECUR cere co? LMORRIS UST FF Budget Amendment No. 17 FY2021-2022 ut CouRT 35 S2IDA ‘Amend the FY2021-2022 Budget for Pubic Works Fund for line item adjustments for approved expenditures, Expenditures: 7M PW Finance & Admin 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300, 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300 10451300 512000 512001 512002 522000 523000 531000 534000 540000 541000 544000 546001 546002 549001 551000 552000 552001 552002 554000 562000 BLDG 564000 PW Facilities Maint 10451900 10451900 10451900 10451900 10451900 10451900 10451900 10451900 10451900 10451900 10451900 10451900 PW Fleet Main 10451901 10451901 10451901 612000 512001 512002 514000 522000 531000 534000 544000 546001 551000 562002 555000 546002 552001 552002 PW Detention & Correction 10452300 10452300 10452300 10452300 10452300 512002 514000 541000 543000 544000 FY2122 Budget Amendment Public Works Fund Regular Salaries & Wages Salaries- Term Pay Annual Salaries- Term Pay Sick Leave Retirement Contributions. Life & Health Insurance Professional Services Other Services Travel & Per Diem Communications Services Rentals & Leases Repair & Maint- Build & Grad Repair & Maint- Equipment ‘Other Non-Promo Advertising Office Supplies Operating Supplies Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Buildings Machinery & Equipment Regular Salaries & Wages Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Overtime Retirement Contributions Professional Services Other Services Rentals & Leases Repair & Maint- Build & Grd Office Supplies Oper Supp- Tools & Small Equip Training Repair & Maint- Equipment Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Salaries- Term Pay Sick Leave Overtime ‘Communications Services Utility Service Rentals & Leases Current Budget 337,150 42,385 33,680 72,760 52,470 200 8,500 4,000 5,100 3,300 2,500 300 1,000 4,500 4,700 2,000 100 200 18,320 1,805 206,035 7,385 23,090 3,300 34,000 ‘500 3,400 77,000 18,100 7,000 15,145 1,400 4,300 Increase! (Decrea 14,345 (8 635) 5 105) 15,145 (1,920) 135 890 (1,000; (1.945) (2,45) (2.470 3,290 (580) 680 2.615 1,735 2,970 ‘400 (18,320) (1,805) (13,135) 3,280 7,785 1,105 965, 580 1,655 40 5.185) 75 2,515 300 (8,835; 6,205 2,630 2,020) 2,020 10 385 ‘Amended Budget 351,495 35,750 28,575 87,905 50,550 335 9,390 0 3,155 855, 30 3,590 440 5,180 7,315 3,735 3,070 600PW Solid Waste 10453400 10453400 531000 541000 PW Road & Street 10454100 10454100, 10454100 10454100 10454100 10454100 10454100 10454100 10454100 10454100 10454100 10454100 10454100, 10454100 512000 512001 512002 514000 531000 534000 544000 546001 49001 552000 552001 552002 554000 564000 PW Mosquito Control 10456200 10456200 10456200 10456200 10456200 10456200 10456200 10456200 10456200 PW Courthouse Facilities 10471200 10471200 10471200 10471200 10471200 10471200 512000 512001 521000 21001 522000 523000 952001 552003, 554000 523000 531000 534000 543000 552001 564000 Professional Services ‘Communications Services Regular Salaries & Wages Salaries- Term Pay Annual Leav Salaries- Term Pay Sick Leave Overtime Professional Services Other Services Rentals & Leases Repair & Maint- Build & Grd Other Non-Promo Advertising Operating Supplies ‘Oper Supp- Gas, Oil, & Lub Oper Supp- Tools & Small Equip Books, Pub, Subs & Memberships Machinery & Equipment Regular Salaries & Wages Salaries- Term Pay Annual Leav FICA Taxes (Soc Sec Match) FICA Taxes (Medicare Match) Retirement Contributions Life & Health Insurance Oper Supp- Gas, Oil, & Lub Oper Supp- Chemicalinsecticid Books, Pub, Subs & Memberships Life & Health Insurance Professional Services Other Services Utility Service Oper Supp- Gas, Oil, & Lub Machinery & Equipment 93,000 100 604,560 8,020 10,155 0 120,800 73,380 7,400 186,115, 7,875 10,765 2,520 31,840 30,455 20,000 73,240 700 12,185 5,170 10,000 2.175} 2.475 22.395) 4,185 17,875 2.585 5,140 295 19,450 58 645; 6,560 125 24,490 3.571 2.438) ar 112) 785 2,090 3,900 (7.345) 20 (9.125) 130 4,805 670 1,620 1,900 36 90,825 2,275 582,165 12,205 28,030 335 128,625 65,655 9,985 5,140 295 31,450 124,935, 8,560 125 24,490 169,686 5,037 10,294 2,408 32,625 32,545 23,900 65,895 720 3,060 130 9,975 10,670 1,620 1,900 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 22nd day of Novernber 2022. FY2122 Budget Amendment 36 Page 2 of 2EJCDC 37 Change Order No. __2 Date of issuance: 11/22/22 Owner: Gulf County Board of County Commissioners Contractor: Inland Construction and Engineering, Inc Engineer: Dewberry Project: FEMA Berm Indian Peninsula & Beacon Hill Effective Date: 11/22/22 ‘Owner's Contract No. Contractor's Project No.: Engineer's Project No. Contract Name: The Contract is modified as follows upon execution of this Change Order: Description: Deductive change order for underrun on sand, sand fence, and post & rope fence quantifies, Attachments: N/A ‘CHANGE IN CONTRACT PRICE Original Contract Price: $.9,394,106.00 ‘CHANGE IN CONTRACT TIMES Original Contract Times: ‘Substantial Completion: July 23, 2022 Ready for Final Payment: August 2, 2022 Increase from previously approved Change Orders No. _0 toNo. 1: $512,080.50. ‘Contract Price prior to this Change Order: $.9,906,186.50 Decrease of this Change Order: $305,314.22 ‘Contract Price incorporating this Change Order: $.9,600,872.28 Increase from previously approved Change Orders No. 0 toNo._1_: ‘Substantial Completion: 45 days Ready for Final Payment: 45 days Contract Times prior to this Change Order: ‘Substantial Completion: September 6, 2022 Ready for Final Payment: September 16, 2022 Increase of this Change Order: Substantial Completion: 45 days Ready for Final Payment: 45 days ‘Contract Times with all approved Change Orders: Substantial Completion: October 21, 2022 Ready for Final Payment: October 31, 2022 days or dates RECOMMENDED: ‘ACCEPTED: ‘ACCEPTED: ey: By: By: Engineer (if required) (Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title BOCC CHAIRMAN Tie Date: Date _NOVEMBER 22, 2022 Date EICDC" C41, Change Order. Prepared and published 2013 by the Engineers Joint Contract Documents Committee. ct DATE: Page LoftJICDCS 38 Change Order No. Date of Issuance: 11/22/22 Owner: Gulf County Board of County Commissioners Contractor: North Florida Construction, Inc Engineer: Dewberry Project: FEMA Berm ~St. Joseph Peninsula Segment The Contract is modified as follows upon execution of this Change Order: Effective Date: Owner's Contract No. Contractor's Project No.: Engineer's Project No.: Contract Name: 2122.26 Description: Increase “In-Place Sand Volume’ line item to $16.50 per CY. Attachments: N/A —__ ‘CHANGE IN CONTRACT PRICE Original Contract Price: $.4,858,837.00 [increase] [Decrease] from previously approved Change Orders No.0 toNo. 0: $.0.00 Contract Price prior to this Change Order: $.4,858,837.00 Increase of this Change Order: $252,436.00 ‘Contract Price incorporating this Change Ord $5,111,273.00 ‘CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion: February 25, 2023 Ready for Final Payment: March 7, 2023 [increase] [Decrease] from previously approved Change Orders No._0_ toNo._O_: Substantial Completion: O days Ready for Final Payment: 0 davs ‘Contract Times prior to this Change Order: Substantial Completion: February 25, 2023 Ready for Final Payment: March 7, 2023 {increase][Decrease] of this Change Order: Substantial Completion: ,0 days Ready for Final Payment: O days Contract Times with all approved Change Order ‘Substantial Completion: February 25, 2023 Ready for Final Payment: March 7, 2023 days or dates By: Title "ACCEPTED: ‘Owner (Authorized Signature) "ACCEPTED: we PTT i Contractor (Authorized Signature) Title Vice-President Date: Date Date 11/15/2022 "ICDC" C941, Change Order. Ct Prepared and published 2013 by the Engineers Joint Contract Documents Committee. DATE: eS. Page 1of 139 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: ERIN KENNEDY, GRANT ADMINISTRATOR DATE: NOVEMBER 1, 2022 SUBJECT: REQUEST TO ACCEPT CHANGE ORDER — 22SRP18 By this memorandum, | would like to recommend that the Board accept and allow the Chairman to sign the agreement change order with the State of Florida Department of Environmental Protection for the Resilient Florida Program funding the White City Water Treatment Plant Project (22SRP18). CONSE! DATE: BOR KS40 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: ERIN KENNEDY, GRANT ADMINISTRATOR DATE: NOVEMBER 1, 2022 SUBJECT: REQUEST TO ACCEPT CHANGE ORDER - 22SRP19 By this memorandum, | would like to recommend that the Board accept and allow the Chairman to sign the agreement change order with the State of Florida Department of Environmental Protection for the Resilient Florida Program funding the Advanced Wastewater Treatment Facility Project (22SRP19).41 MEMORANDUM 2 TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: KACI RHODES, GRANTS ADMINISTRATOR DATE: NOVEMBER 9, 2022 SUBJECT: FDOT CIGP GRANT AGREEMENT — IOLA ROAD/GU PARKER RD By this memorandum, | would like to recommend that the board accept and allow the chairman to sign the grant agreement with the State of Florida Department of Transportation for the County Incentive Grant Program (CIGP) for the design of the lola Road/GU Parker Road Paving Project in the amount of $215,256. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION COUNTY INCENTIVE GRANT PROGRAM pavioc. Ric WAR McDANIEL PATRICK FARRELL SANDY QUINN PHIL MICCROAN District 2 District 2 Distrct 3 District a Districts CONS DATE:42 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: KACI RHODES, GRANTS ADMINISTRATOR DATE: NOVEMBER 16, 2022 SUBJECT: FDOT SCOP-B GRANT AGREEMENT — WETAPPO CREEK BRIDGE By this memorandum, | would like to recommend that the board accept and allow the chairman to sign the grant agreement with the State of Florida Department of Transportation for the Small County Outreach Program (SCOP) for the repairs to Pleasant Rest Road over Wetappo Creek Bridge Project in the amount of $163,966. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SMALL COUNTY OUTREACH PROGRAM Davin. Rick WARD MCDANIEL PATRICK FARRELL SANDY QUINN PHILMCCROAN District District 2 Distoot 3 istrict 4 District 5 Bare ea 2.v43 MEMORANDUM TO: GULF COUNTY BOARD OF COUNTY COMMISSIONERS FROM: KACI RHODES, GRANTS ADMINISTRATOR DATE: NOVEMBER 14, 2022 SUBJECT: FDOT SCRAP GRANT AGREEMENT — RUTHERFORD ST By this memorandum, | would like to recommend that the board accept and allow the chairman to sign the grant agreement with the State of Florida Department of Transportation for the Small County Road Assistance Program (SCRAP) for the design of Rutherford Street/Jones Homestead Road Project in the amount of $97,114. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SMALL COUNTY ROAD ASSISTANCE PROGRAM SANDY QUINN, Pri MCCROAN Distret District 5 CONSENT DATE: 1! KS DAVID C. RICH WARO MCOANIEL District 1 Distret244 , GULF COUNTY *) EMERGENCY MANAGEMENT 1000 Cecil G. Costin, Sr. Blvd. Port St. Joe, Florida 32456 INTEROFFICE MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS : FROM: KELLIE UITTS - INTERIM 911 COORDINATOR a, DATE: November 14, 2022 SUBJECT: Request to Ratify - CPE Maintenance —_—.s By this memorandum, I am requesting permission to ratify the application for the following grant due to the application date of November 18, 2022 Rural County Grant CPE Maintenance This grant is 100% funded through the Rural County Grant. ea b 4 DATE: 1! KS45 GULF COUNTY EMERGENCY MANAGEMENT 1000 Cecil G. Costin, Sr. Blvd. Port St. Joe, Florida 32456 INTEROFFICE MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS = FROM: KELLIE UITTS - INTERIM 911 COORDINATOR DATE: November 14, 2022 SUBJECT: — Request to Ratify - Next Generation 911 Core Services —_—_—_. By this memorandum, I am requesting permission to ratify the application for the following grant due to the application date of November 18, 2022 Florida 911 Board - Florida Department of Management Services Next Generation 911 Core Services Region 1 Core Services, This grant is 100% funded through the Region 1 Core Services Grant Program through the Florida 911 Board. Next Gen Core Services is an IP based system that will allow Gulf County to receive calls, transfer calls and improve our 911 network.46 : GULF COUNTY # | EMERGENCY MANAGEMENT 1000 Cecil G. Costin, Sr. Blvd. Port St. Joe, Florida 32456 INTEROFFICE MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS FROM: KELLIE UITTS - INTERIM 911 COORDINATOR DATE: November 14, 2022 SUBJECT: Request to Ratify - CPE Replacement —_—_—_— By this memorandum, I am requesting permission to ratify the application for the following grant due to the application date of November 18, 2022. Florida State 911 Grant CPE Replacement The purchase of the new CPE will be 100% grant funded. The CPE will be relocated to the Emergency Operations Center. Relocation costs will be the responsibility of the county. The intention is to utilize the E911 Fee Carryover Funds for these costs. The CPE is the equipment needed to process and deliver 911 calls and information to the Gulf County 911 Center. CONSE! Bare agg 4sTO: GULF COUNTY BOCC FROM: NAOMI L. LANIER, SHIP ADMINISTRATOR ‘ BOARD OF COUNTY COMMISSIONERS 47 GULF COUNTY, FLORIDA SHIP ADMINISTRATOR’S OFFICE Lynn Lanier, SHIP Administrator 1900 CECILG COSTIN SR BLVD ROOM 311 PORT ST JOE FLORIDA 32456 PHONE (850) 229-5125 # FAX (850) 229-7180 # EMAIL. llanier@guifcounty- gov DATE AND TIME OF MEETINGS « FOURTH TUESDAY AT SODA, ET MEMORANDUM : RE: H.H.R.P./S.H.LP. DATE: NOVEMBER 2, 2022 am requesting that the board approve the following revision to the HHRP program in order that we expend the remaining amount of funds in Round One, per recommendation and approval from Florida Housing: 1, Use the six (6) existing, qualified Very-Low SHIP applications and allocate them to the HHRP funds thus far unallocated. a. Lottie Myers b. Charlene Gray . Natasha Watanabe d. Catherine Quintanilla e. Essie Vann f. Chartisha Hill 2. Asnew applications are received, they will continue to be eligible for funding according to available funding and qualifications. 3. Remove the stipulations in HHRP requirements that require applicants to have been affected by Hurricane Michael but they still must have lived in Gulf County on 10-10-18. 4, No further advertisements will be made for Round One funding, unless all applications are vetted and are not qualified, and the funds remain unspent. 5. All SHIP applicants considered for this program will be received, first-come, first-qualified, first-served with funding and will not be subject to the lottery rules. 6. All existing applicants currently in HHRP will be given 30 days to complete all outstanding Paperwork to qualify for the program. 7. If they have qualified within the 30-day timeframe, they will then be given an award letter. It will state that they have 90 days from the date of award to close on their mortgage and note. Thank you for your consideration, CONSE! DATE: 11/222) ace waa McoANE PATRICK FERREL, Dae Meggan