Change Management

Software

Effectively Manage Project Changes

Features and Benefits:
c Manage Trends (Potential
Changes) and Change Orders
Structured change management processes and procedures are imperative for the success
of a project and an organization. PRISM Change Management uses a centralized approach
across all PRISM modules, allowing changes to be interrelated across all modules.
Each PRISM module can perform change management, so that no matter which of our
functional modules you are using, all changes are tracked and can be traced back to a

c Traceability from Period to single source of truth. Our enterprise change management solution provides organizations

Period for Budget, Forecast with a complete and auditable system for tracking cost and schedule changes to the
and Funding project’s baseline and forecast.

c Track Enterprise and Project

Level Changes

c Review and Approve Using

Work Flows and/or Authority
Levels

c Time Phase Changes Using

Schedule Activity Dates

c Link Supporting Documents

c Link Risk Issues

c Change Management
Reporting Change management helps support communication between all stakeholders within an
organization and fosters better project control via transparency, increased awareness,
better decision-making, time saved and improved compliance.

Management of Change allows organizations to monitor, manage and optimize the changes
that occur throughout their project’s lifecycle. PRISM’s change management functions are
included as part of our Cost Management, Engineering Management, Field Management,
Procurement and Contracts Administration packages. They can be accessed on premise
or in the cloud. And, as with all ARES PRISM solutions, our implementation team can help
your organization set up change management processes and procedures correctly to fit
your needs.

+1 925-322-8899 prisminfo@aresprism.com www.aresprism.com

 Change Management
Software

PRISM Change Management Features & Benefits:

• PRISM change management has communication and tracking tools: “Trends” provide a means for communicating potential changes with work
flows to determine validity.
• Risks and the associated costs of mitigations can be identified and used to support risk driven Change Orders.
• Within PRISM, Change Orders are the vehicle for changing the various project budgets and the Estimate at Completion.
• Change Orders can be linked to imported schedule activities for time-phasing the effects of changes.
• Instructed and Executed Changes to Purchase Orders and Contracts are implemented to communicate with project vendors.
• A series of Reports are available to provide detail and summary information related to Trends, Change Orders and Risk Mitigation.
• Users can group a list of Change Orders that they want to submit to the “Change Board” for review and final approval using “Change Requests”.
• Change Orders can be reviewed and approved using work flows and/or monetary authority levels, where the system automatically determines
who the individuals are to review and approve changes, based on the value of the change.
• PRISM offers complete traceability from period to period for budget, forecast and funding as well as history of a change from Cost Trend, to
Cost Change Order, to Contract Instructed Change to Contract Executed Change.

Management of Change in ARES PRISM

TRENDS CHANGE ORDERS CHANGE REQUESTS CONTACT INSTRUCTED CONTRACT EXECUTED
CHANGES CHANGES
Potential Create Create Create Create Create
Change
Trend ID Instructed ID per
Change ID Request ID Executed ID
Submitted Change Order

Copy in Trend Data Link to Change Setup

Indicate and Update/Validate
Setup
Costs Orders and Update Events Workflow Events Workflow
Hours/Costs &
Justification Justification

Setup Events Setup Events Link in Supporting Send Send

Workflow Workflow Documents Action Items Action Items

Send Send Change Board Update Events & Update Events &
Action Items Action Items Meeting Action Items Action Items

Update Events & Update Events & Justified Change Update Pay Items Update Pay Items
Action Items Action Items & Submit Orders Estimated Costs Negotiated Costs
to Change Board

Determine Run Reviewers/ Update Contract Sign & Approve

Validation and Approvers EAC Executed Change
Justification Process

Update Control Update Control Approve Update Control

Account EACs Account Instructed Change Account
Contractor can
(optional) Budgets/EACs begin work Committed

+1 925-322-8899 prisminfo@aresprism.com www.aresprism.com