Prcedure for In Vehicle Monitoring Systems

Procedure for In Vehicle Monitoring

Systems

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

Paper copies are uncontrolled This copy is valid only at the time of printing

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Prcedure for In Vehicle Monitoring Systems

Rumaila Operation Organisation

Procedure for In Vehicle
Monitoring Systems
ROO-ALL-HS-PRO-00115

This is a Rumaila Operating Organization controlled document. Any change to this document shall be reviewed
and approved by the appropriate site prior to use and issue.

Any documents not approved in this manner will be uncontrolled.

*Paper copies are uncontrolled. This copy is valid only at the time of printing. The controlled version of this
document can be found on the ROO HSE SharePoint.

Distribution
Position Electronic Copy Hard Copy
All stakeholders X

HSE Land Transport Authority X X

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
Revision history

Revision
Date Brief description of change Prepared Reviewed Approved
number

Martyn Digitally signed by Martyn

D. Hughes
WilliaDigitally signed by
William Jack
DN: cn=William Jack, Rufat Digitally signed
m WJ
DN: cn=Martyn D. Hughes,
o=ROO, ou=HSE, by Rufat
00 01/07/21 Initial Release D. o=ROO, ou=HSE,
MDH
email=Martyn.Hughes@ro
obasra.com, c=IQ
email=William.Jack
@roobasra.com, GaradRGGaradaghi
Hughes Date: 2021.06.10 09:35:04 c=IQ Date: 2021.06.10
Jack aghi 10:22:21 +03'00'
+03'00'
Date: 2021.07.14
07:28:12 +03'00'

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
Table of Contents
1. INTRODUCTION ....................................................................................................... 5
Legal and General ................................................................................................................................... 5
Stop Work Authority ............................................................................................................................... 5
References, Abbreviations and Definitions ............................................................................................ 5
1.3.1 Related Documents......................................................................................................................... 5
1.3.2 Abbreviations and Definitions ........................................................................................................ 6

2. IMPLEMENTATION .................................................................................................. 9
System Requirements ............................................................................................................................. 9
2.1.1 Data Management and Reporting .................................................................................................. 9
Continuous Improvement ....................................................................................................................... 9

3. Responsibilities ..................................................................................................... 10
Appendix A – Contractor IVMS Monthly Data Report ...................................................... 11
Appendix B - Contractor IVMS Monthly Data Report – Guidance Notes ........................... 12

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
1. INTRODUCTION
This document supports the ROO Driving Safety Practice ROO-ALL-HSE-PRO-0004.

In Vehicle Monitoring System (IVMS)

Company – owned and contractually required vehicles, shall
be fitted with IVMS. Before operating a vehicle fitted with
IVMS, ensure it is functioning correctly.

Company-owned and contractually required vehicles, shall be fitted with IVMS conformant to
ROO requirements (cranes, self-propelled mobile plant and agricultural type tractors are
exempt). IVMS data shall be used to provide feedback to drivers and to identify driver
performance improvement opportunities.

In-vehicle monitoring systems (IVMS) are electronic devices fitted to vehicles which provide
continuous measurement of driving behaviour and vehicle use. IVMS units are proven
worldwide to improve driver safety by providing an objective valuable insight into driving habits
through data such as date, time, speed, acceleration, deceleration, and safety belt use. The
driver behaviour data recorded by the IVMS unit installed in the vehicle is reported
electronically to a server database.

The database measures the driving performance data against pre-determined parameters
which identifies driving behaviour. The data is then analysed and any gaps or shortfalls in
skills or unsafe behaviours highlighted. This provides employers with the tools to develop
focussed training to close these gaps and to change unsafe driving behaviour, thus improving
skills and techniques, benefiting the company through minimizing the risk of accidents and
reduced wear and tear on vehicles.

Legal and General

The following practices are in addition to and not in place of relevant Iraqi Law, personnel shall
at all times comply with Iraqi Law.

If any recommendation of this practice conflicts with applicable legal and regulatory
requirements, it is necessary to meet the applicable legal and regulatory requirements. If
following a recommendation in this practice creates a higher obligation, beyond any applicable
legal or regulatory requirements, this should be done as long as compliance with those
requirements is achieved.

Stop Work Authority

To prevent the continuation of potentially unsafe driving at the earliest possible stage, this
Driving Safety Practice makes it very clear that, all persons including Drivers, Passengers and
Observers are responsible for stopping unsafe work or practices (Stop Work Authority). This
includes any driver, vehicle or load considered to be unsafe or not conforming to the ROO
Driving Safety Practice.

References, Abbreviations and Definitions

1.3.1 Related Documents
The following documents are related to this procedure and you should refer to each
document as necessary.
Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021
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Prcedure for In Vehicle Monitoring Systems
Related documents
The Rumaila Driving Policy
ROO Medical Services SOP
ROO Procedure for the Management of Oversized or Heavy Loads and Vehicles ROO-HSE-ALL-
DTF-PRO-0001
ROO Procedure for Load Securement ROO-ALL-HS-PRO-00157
ROO Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124
ROO Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
ROO Procedure for Journey Management Planning and Night Driving ROO-ALL-HS-PRO-00139
ROO Procedure for In Vehicle Monitoring Systems ROO-ALL-HS-PRO-00115
Management and Response to the Third Party Crossing and Encroachment of Pipelines-Flowlines
Right of Way (May 2016) 0000RP-C-FL-G000-PL-SPC-0001
Guidance document for the transport, storage and handling of pipes (Wells)
ROO Driving Violation, Recognition and Reward Procedure
ROO Procedure for HSE Incident Reporting ROO-ALL-HS-PRO-0142
ROO Procedure for Incident Investigation and Action Management ROO-ALL-HS-PRO-0165
ROO Initial Incident Notification Form
Control of Vehicle and Mobile Equipment Movements in Hydrocarbon Facilities ROO-ALL-HS-
PRO-0170

1.3.2 Abbreviations and Definitions

The following abbreviations, terms and definitions are used in this document.

Explanation
ALARP As low as reasonably practicable
Banksman Deployed to assist drivers of vehicles to reverse or manoeuvre vehicles
Wedge shaped blocks that can be used to prevent movement of cargo, or a
Chock
vehicle.
CHMSL Central High Mounted Stop Light
Any zone that has construction/activities regardless of whether it is marked or
Construction
unmarked, with heavy machinery/plant or heavy goods vehicle intensive
Zone
movement
Contract Area Geographical operational limitations of the Rumaila Operating Organisation
Contractor A company or individual with a form of written agreement with ROO
Convoy Escort Any vehicle meeting strict criteria, being utilised for the purpose of escorting a
Vehicle convoy, including pilot, front, rear and tail escort vehicles.
Any person who drives a light, heavy vehicle or bus on ROO or on behalf of the
Driver
ROO or providing a service to ROO
Packing material placed either between items of a load or
Dunnage
between the load and the transport vehicle.

ETA Estimated Time of Arrival

ETD Estimated Time of Departure

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
Deployed to control traffic at roadworks or provide advance warning to drivers at
Flagman
construction sites, access roads or during rig moves
Gooseneck A trailer where the load bed is lower than the fifth wheel height, also known as
Trailer Swan Neck or Drop Bed trailers.
Gross Vehicle Weight refers to the ULW of the vehicle or combination of vehicle
GVW
and trailer when filled or loaded
Materials classified as being hazardous to humans and/or the
Hazardous
environment (generally explosive, radioactive, flammable, toxic or
Materials
corrosive).
Hazardous Chemicals (in reference to vehicle marking such as HAZCHEM
HAZCHEM
Boards or Placards)
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight
Heavy Bus
of greater than 7,500 kgs.
Heavy Equipment Transport Plan. Previous document detailing the procedure for
HETP
transporting Self-Propelled Mobile Plant and Equipment.
HV or Heavy Any vehicle with a gross vehicle weight, (GVW) greater than 7500 kg which is
Vehicle specifically designed to pull a trailer or carry cargo.
HSE Health Safety & Environment
IMT Incident Management Team
Indivisible A load which cannot be divided into two or more loads for the purpose of
Load movement on a road
IVMS In Vehicle Monitoring System
JMP Journey Management Plan
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight
Light Bus
of less than 7,500 kgs.
LV or Light Any vehicle with a gross vehicle weight, (GVW) less than 7,500 kg and having
Vehicle seven (7) seats or less.
Light Vehicle
A trailer with a Maximum Authorised Mass of less than 3,500 kgs
Trailer

LTA ROO Land Transport Authority

LTRC ROO Land Transport Risk Coordinator

LTSA ROO Land Transport Safety Advisor

Maximum Authorised Mass is the total design weight of the vehicle and/or trailer
MAM
including the load or cargo as prescribed by the manufacturer or regulatory body

The Minimum Safe Approach Distance is the minimum allowable distance

Minimum Safe
between the highest point of a load or vehicle and an overhead power line when
Approach
passing underneath. The distance is dependent on voltage rating of the overhead
Distance
power line.
OEM Original Equipment Manufacturer
OPF Oilfield Protection Force
QRF Quick Response Force
Retro
Material with the ability to reflect most of the light back to the source, making it
Reflective
more visible.
Markings
ROO Rumaila Operating Organisation
Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021
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Prcedure for In Vehicle Monitoring Systems

ROO DST Rumaila Driver Safety Training

The ROO Driving Safety Passport authorises the driver to operate a vehicle (or
ROO Driving
SPMPE) and can only be obtained after satisfactorily completing the Rumaila
Safety
Introduction to Driving Course (RIDC) specific to the particular class or type of
Passport
vehicle they will be operating.
ROO Part of the Rumaila Driver Safety Training, it is the course which drivers must
Refresher complete annually to renew their ROO Driving Safety Passport and retain
Course authorisation to operate the vehicle.
Part of the Rumaila Driver Safety Training, it is the course which drivers must
ROO
complete following being reported for a violation. The course is designed to close
Remedial
any gaps in the driver’s competency and retain authorisation to operate the
Course
vehicle.

SCCC Security Command & Control Centre

SDS Safety Data Sheet

Self-Propelled Mobile Plant and Equipment whose purpose is other than the
SPMPE
transportation of personnel
SPMPE
Operates self-propelled plant machinery
Operator
Stanchion An upright pole fixed to the side of a vehicle for lateral restraint.
STP Set The Pace - this is the pace, or lead, vehicle in the move
Sub-
A company or individual performing work or providing services to a Contractor
Contractor
An unpowered vehicle designed to be towed by another, including Semi-Trailers,
Trailer
Drawbar Trailers and Tanks
Also referred to as Loaded Vehicle Height is the overall height of the vehicle when
Transported or
loaded, measured at the highest point of the load or vehicle body, whichever is
Loaded Height
higher.
Loaded The overall length of the vehicle when loaded, measured from the front of the
Vehicle vehicle or combination to the rearmost point of the load or vehicle whichever is
Length greater.
A locking device with a rotating head that is used to engage a
Twist Lock
corner casting of specially designed load containers.
Unladen Weight refers to the weight of a vehicle or combination of vehicle and
ULW
trailer when empty or not loaded

UXO Unexploded ordinance or minefields

Shall apply to any car, truck, bus, SPMPE or equipment which is driven or used
Vehicle
for transportation.
Vehicle
The maximum weight that can be carried determined by the manufacturer
Payload Limits
Vehicles fitted
Any vehicle which has been fitted with ballistic protection by an authorised
with Ballistic
armouring agent.
Protection
Wheel Nut
Fitted to heavy vehicles and trailers to provide a visual prompt to a potentially
Position
loose wheel nut.
Indicators

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
2. IMPLEMENTATION
System Requirements
Vehicles shall be fitted with In Vehicle Monitoring Systems conformant to ROO requirements,
be fully operational with the ability to identify a driver and monitor, record and report their
driving behaviours including but not limited to:
• Vehicle speed – The capability to monitor instances where the vehicle has exceeded the
posted or pre-set maximum allowable speed limit and visually or audibly warn the driver;
• Seatbelts – The capability to monitor if the driver (and where possible the front seat
passenger) are wearing their seatbelts and provide visual or audible warnings when
seatbelts are not worn:
• Harsh acceleration or deceleration – The capability to monitor when adjustable pre-set
limits are exceeded;
• Kilometres driven – The total distance driven by each driver; and
• Driving hours – The total driving hours of each driver.

2.1.1 Data Management and Reporting

IVMS shall have the capability to provide a Monthly Report detailing drivers’ behaviour,
enabling good behaviour to be acknowledged and also to identify areas of improvement.
Where the monitor identifies events or poor driving behaviours, corrective actions shall be
taken to improve driving behaviours.

Contractors shall complete the Contractor IVMS Monthly Data Report (Appendix A) and
provide this electronically to the ROO HSE Land Transport Authority no later than the 4th day
of the following month.

Continuous Improvement
In Vehicle Monitoring Systems are industry recognised driver behavioural tools. The
implementation of an In Vehicle Monitoring System within an organisation should be publicised
throughout as a positive step change in how driving safety is managed. The benefits of
developing driving skills to keep drivers and passengers safe should be the focus, to prevent
the system being viewed as a punishment tool.

The installation of an IVMS alone will not improve a driver’s driving safety performance, only
when the data provided by the IVMS is properly analysed, can it provide an insight into a
driver’s abilities and highlight any gaps or poor behaviour. Appropriate training shall be
developed to address any gaps in skills or to address poor behaviour, including where
necessary counselling and training. It is equally important to ensure that safe driving behaviour
is also recognised to maintain a fair and balanced approach.

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
3. Responsibilities

Drivers shall:
• Check that the IVMS is working properly before operating a vehicle.
• Only operate a vehicle with their personally assigned log-in code/vehicle access device,
as appropriate. Not change, lend or borrow another drivers assigned log-in code/vehicle
access device except in a life threatening emergency.

Supervisors shall:
• Only allocate vehicles that have an operational IVMS fitted and ensure that vehicles with
non-operational IVMS are taken out of service and sent for repair.
• Ensure the driver has received training on the operation of the system

Persons responsible for the management of IVMS shall:

• Ensure that data from the IVMS is properly analysed and the results are communicated
to drivers and management on a regular basis.
• Ensure the IVMS is correctly programmed to ensure all local speedlimits and approved
routes are accurately recorded (Geofenced) on the system.
• Ensure where personal vehicles are regularly used on company business, IVMS shall be
installed.

Please also refer to:

Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
Appendix A – Contractor IVMS Monthly Data Report

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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Prcedure for In Vehicle Monitoring Systems
Appendix B - Contractor IVMS Monthly Data Report – Guidance Notes

The above forms can be obtained by contacting the ROO HSE Land Transport Authority on
ROOHSELTA@roobasra.com

Document No. ROO-ALL-HS-PRO-00115 Revision Date: 01/05/2021

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