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SECTION 16740
TELEPHONE EQUIPMENT AND SYSTEMS
(WITHOUT CABLE DISTRIBUTION PLANT)

SECTION INDEX

PART 1 - GENERAL PAGE

1.1 Description 16740-02

1.2 Related Work 16740-12

1.3 Quality Assurance 16740-12

1.4 Submittals 16740-13

1.5 Applicable Publications 16740-21

PART 2 - PRODUCTS

2.1 Equipment and Materials 16740-23

2.2 Equipment List 16740-28

2.3 Equipment Items 16740-28

2.4 Distribution Equipment and Systems 16740-50

2.5 Installation Kits 16740-50

//2.6 Auxiliary Systems 16740-51//

PART 3 - EXECUTION

3.1 Installation 16740-52

3.2 Tests 16740-59

3.3 System Guaranty 16740-65

3.4 Training 16740-68

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SECTION 16740
TELEPHONE EQUIPMENT AND SYSTEMS
(WITHOUT CABLE DISTRIBUTION PLANT)

SPEC WRITER NOTES:

1. Contact Department of Veterans Affairs,

Veterans Health Administration (VHA),
Telecommunications Support Service (TSS-
197), Telephone (301/427-3950) for technical
assistance.

2. Edit between //---//. Delete if not

applicable to project. Also delete any other
item or paragraph not applicable in the
section and renumber the remaining
paragraphs. DEFER TO VHA TSS (197) FOR
TECHNICAL ASSISTANCE AND APPROVAL CONCERNING
ALL ISSUES.

PART 1 - GENERAL

1.1 DESCRIPTION

A. This section specifies the furnishing, installing, certification, testing,

and guaranty of a complete and operating Telephone Electronic Private

Branch Exchange (EPBX) equipment and interconnecting cable (NOT CABLE

DISTRIBUTION PLANT) system (here-in-after referred to as “the system”), and

associated equipment to be installed in the VA //Medical Center//, //, Out

Patient Clinic// //, Nursing Home Care Unit// //, Domiciliary// //, or

____________________// here-in-after referred to as “the Facility”. The

system shall include, but not be limited to, telephone processing switch,

equipment cabinets, interface enclosures, and relay racks, stand-by

battery(s), necessary combiners, traps, and filters; interconnection nodes

and/or amplifiers; telephone instruments; auxiliary systems; and necessary

passive devices such as: protectors, isolators, splitters, couplers, cable

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“patch”, “punch down”, and cross-connector blocks or devices, cable

management items, voice and digital cable distribution system, and

associated hardware. The system shall additionally include, but not be

limited to: telecommunication closets (TC); telecommunication outlets (TCO)

copper and fiber-optic // , and Radio Frequency (RF) analog coaxial //

interconnecting cables, connectors, “patch” cables, and/or “break out”

devices.

B. The system shall be delivered free of engineering, manufacturing,

installation, and operating defects. It shall be designed, engineered and

installed for ease of operation, maintenance, and testing.

C. The term “provide”, as used herein, shall be defined as: designed,

engineered, furnished, installed, certified, and tested, by the Contractor.

D. The Telephone System is defined as an EMERGENCY CRITICAL CARE COMMUNICATION

SYSTEM by the National Fire Protection Association (NFPA). Therefore, its

installation and operation shall adhere to all appropriate National,

Government, and/or Local Life Safety and/or Support Codes, which ever are

the more stringent for this Facility. At a minimum (MIN), the system shall

be installed according to NFPA, Section 70, National Electrical Code (NEC),

Article 517 and Chapter 7; NFPA, Section 99, Health Care Facilities,

Chapter 3-4; NFPA, Section 101, Life Safety Code, Chapters 7, 12, and/or

13; Joint Commission on Accreditation of Health Care Organization (JCAHCO),

Manual for Health Care Facilities, all necessary Life Safety and/or Support

guidelines; this specification; and the original equipment manufacturer's

(OEM) suggested installation design, recommendations, and instructions. The

OEM and Contractor shall ensure that all management, sales, engineering,

and installation personnel have read and understand the requirements of

this specification before the system is designed, engineered, delivered,

and provided.

E. The VA Project Manager (PM) and/or if delegated, Resident Engineer (RE) are

the approving authorities for all contractual and mechanical changes to the
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system. The Contractor is cautioned to obtain in writing, all approvals

for system changes relating to the published contract specifications and

drawings, FROM THE PM AND/OR RE BEFORE PROCEEDING WITH THE CHANGE.

F. SYSTEM REQUIREMENTS

SPEC WRITER NOTE: Confer with the respective

Chiefs of Medical Media, IRM, and Engineering
Services; plus, technical assistance and
approval from VHA TSS-197 in order to select
and insert the following paragraph(s)
required by system design. At least one or
more of these paragraphs must be used to
ensure patient data access from each patient
bed location. Edit between the // ------- //
and renumber the remaining paragraphs, as
required.

1. The system shall perform the following minimum (MIN) services that are

designed in accordance with and supported by an Original Equipment

Manufacturer (OEM), and as specified herein. The system shall provide

continuous inter and/or intra-Facility voice and data, // , and analog

RF// service. The system shall be capacity sized so that loss of

connectivity to an external telephone system(s) shall not affect the

Facility’s operation in specific designated emergency operating locations

and instruments. The system shall:

a. Inter-operate, connect, and function fully with the existing local voice

and digital Telephone Company Exchange (LEC) Network(s); Federal

Telephone System (FTS) Inter-city Network(s); Inter-exchange Carriers;

Integrated Services Digital Network (ISDN); asynchronous and/or

synchronous data terminals and circuits including Automatic Transfer

Mode (ATM); Frame Relay; and local area networks (LAN), at a MIN

b. Contain control and switching equipment that shall be a voice and

digital EPBX with attendant console(s). Contain voice mail and

automatic attendant functions and continuous intra and/or inter Facility

voice and data service. Additionally, a universal night answering

function from Facility designated remote locations shall be provided.

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c. Directly access to trunk level equipment including dial dictation, radio

paging, audio paging, X.25 (NOTE: wide area gateway for operation with

packet-switched data communications networks and any X.25 application

shall be in full compliance with existing Federal Information Processing

Standards [FIPPS] publications), “T” and/or “DS” Bell System Carrier

Family, external protocol converters, and modulator/demodulator (MODEM)

pools. Additionally, connections to “T” and/or “DS” access/equipment or

Customer Service Units (CSU) that are used in FTS and other trunk

applications shall be included in the system design. The Contractor

shall provide all T-1 equipment necessary to terminate and make

operational the quantity of circuits designated. The CSUs shall be

connected to the system’s emergency battery power supply. The system

shall be fully capable of operating in the Bell System “DS” Standard

protocol and provide that standard of service when required.

d. Contain attendant and operator consoles, video monitors with keyboards,

and printers to provide employee directory access from the Traffic

Management System (TMS). All console positions, video monitors, and

keyboards shall have identical capabilities. The system shall accept a

mixture of trunk types at the attendant console and extend calls

received via these trunks to station users.

e. Perform Direct-Incoming-dial (DID) service to stations as identified

herein. Assignment to DID shall not affect intra-Facility operation. A

DID trunk group, which will operate as a separate trunk group from other

Central Office (CO) trunks shall be provided as described herein.

f. Contain the designated number of telephone instruments, where each

instrument (also referred to as “station”) shall have the ability to

direct dial other Facility telephone stations, the commercial telephone

network, tie-lines, and FTS telephone numbers without attendant

assistance. Each station shall be dual tone multi-frequency (DTMF) for

intra-Facility and external-Facility calling. The term DTMF, as used

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herein, shall be defined as “a dialing operation (e.g., push-button,

digit dialing, or tone dialing, other than rotary dialing).

(1) Standard digital telephone instruments shall be provided to the

designated TCOs and as shown on the drawings.

(2) "Special hands free" telephone digital instruments shall be provided

at designated TCOs and as shown on the drawings.

g. Receive the specified telephone signals acquired from the LEC and FTS

contracted carrier, shall process and distribute them to the designated

telephone switch room, TCs, TCOs, and as shown on the drawings.

h. At a MIN, one // or _____ // TCO(s) shall be provided on each telephone

switch room //, computer room// //, or TC// wall and on either side of

each door opening, and shall be supplied with an associated (within one

foot) active duplex 120 Volts Alternating Current (VAC) outlet (using a

quad receptacle box for the TCO and a separate duplex receptacle box for

the AC outlet) and as shown on the drawings.

(1) The Contractor shall provide the TCOs that consist of one telephone

multipin and two data multipin jacks each meeting Category 5 Level of

service. The telephone multipin jack shall be interfaced and

connected to the system via a terminal punch block in the switch room

//, computer room// //, and TC//.

(2) The telephone system Contractor shall connect each data multipin jack

to a separate data cable management system patch panel terminating

device in the switch room //, computer room // //, and TC//. The

telephone system Contractor is not to install active data

distribution equipment to the system or cross connect the data

systems.

(3) The construction of distribution TCOs is found in SPECIFICATION

SECTION 16742, PART - 1, PARAGRAPH F.2.

(4) The appropriate distribution cable termination methods is found in

SPECIFICATION SECTION 16742, PART - 1, PARAGRAPH F.2.

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(5) The appropriate distribution TC construction is found in

SPECIFICATION SECTION 16742, PART - 1, PARAGRAPH F.2.

j. Perform adjacent channel operation of a MIN of local, long distance, and

FTS telephone signals along with data channels inputs. The system

equipment shall be installed and interfaced according to the OEM's

schematic diagram for adjacent telephone and data channel operation. The

system shall be provided with testing capability in each equipment rack

and test ports that provides access for each telephone and data channel

without the need to disconnect distribution cables or equipment. Each

telephone and data channel shall be processed as a single channel. A

means of monitoring the complete system along with appropriate printout

and computer disk archiving of each processed and distributed channel.

2. The system shall be designed to minimize cross talk, background processor

noise, inter-modulation, and other signal interference. The EPBX

equipment shall be installed and interfaced according to the OEM head-end

schematic diagram for adjacent audio and data channel operation. Each

audio and data input channel shall be processed as a single separate

channel and combined into one output channel. Additionally, an audio,

data, and visual monitoring panel shall be provided in the telephone

switch room to test each converted audio and data input and distribution

channel //, and analog RF channels// transmitted and received signal

functions as described herein. The system shall continuously

electronically or electrically supervise the EPBX’s Alternating Current

(AC) power input, stand by batteries and charger, and internal Direct

Current (DC) power supply primary Voltages and/or Currents; each remote

control unit, audio and data //, and analog RF// interface unit, from the

telephone switch room. A trouble panel shall be provided in the

telephone switch room and at the telephone operator room, Security

Service Control Console //, MAS Emergency Room, // //, and/or

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___________// to check the supervisory signals, signal level, audio sound

and visual level, and alert personnel to problems as described herein.

3. Refer to Section 1.3 for initial voice sizing requirements. Also refer

to Section 1.3 for initial data sizing requirements.

4. THE EPBX SHALL BE MIN EQUIPPED WITH THE:

a. Hardware and software to permit switched asynchronous and synchronous

digital data transmission (send and receive full duplex).

b. Digital data Intra and Inter-Facility transmission speeds at a MIN of

19.2 kilo-Bits per second (kBps) asynchronous and to 56.0 kBps

synchronous.

c. Access to MODEMS and MODEM pool(s) (incoming and outgoing, asynchronous

and synchronous) for Intra-EPBX data transmission at MIN speed of 9.6

kBps shall be provided. Pool MODEMS shall be configurable as originate,

auto answer, or dual mode.

(1) MODEMS shall be capable of functioning in send and receive hunt

groups. Failure of one or more MODEMS shall not disable any other

inbound or outbound MODEM. Priority status shall be displayed at user

terminal to indicate, busy, in queue, or MODEM ready for outgoing

calls. A "time out" feature shall be provided to disconnect from

in/out bound calls if no activity is on-line after a specified time.

A class-of-service restriction shall be assigned to limit access to

the MODEMS.

(2) If switched data circuits are not required, voice circuits shall be

used. The number of MODEMS identified in the Equipment List shall be

configured for personal computer (PC) access to and from a VA

provided server. A data user shall attach, through the server, to a

MODEM and gain access to any outgoing trunk (CO or FTS).

4. A system design where “looping” the input cables from room to room shall

not be permitted. SEE SPECIFICATION SECTION 16742 FOR CABLE DISTRIBUTION

TC AND TCO REQUIREMENTS.

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5. The following system channels shall be provided:

SPEC WRITER NOTE: Select and insert required

telephone and data channels. Telephone
channel selection should be based on a survey
matrix that identifies each location and type
of signals approved for the system.

a. Telephone Channels: // , , , .//

b. Data Channels: // , , , .//

// c. Spare inputs at the EPBX output combiner: MIN of _______ //.

6. POINT OF LOCAL TELEPHONE COMPANY INTERFACE

The Contractor is not responsible for the condition of the telephone and

data signals of the LEC system. If the telephone and data signals at the

LEC interface point does not meet the MIN signal level and quality as

stated herein, the Contractor shall notify the RE, in writing, detailing

the nature of the deficiencies, and the expected effect on the telephone

and data signals in the new extension system. The RE will coordinate

with the Facility Engineering Officer so the necessary repairs for the

identified deficiencies can be accomplished.

a. The system shall acquire telephone signals at // ____________________ //

and as shown on the drawings.

b. A MIN of // ___________ // emergency telephone connections shall be

acquired at // ___________ // and connected to // _________________ //

back up circuits as shown on the drawings.

7. EPBX LOCATION SELECTION

The EPBX cabinets and associated equipment shall be located in the

//basement, building , // //_______ floor, building . // other

__________ // and as shown on the drawings.

G. SYSTEM PERFORMANCE

1. The system shall support and fully operate in the following functional

modes, at a MIN:

a. Bit Rate Interchange (BRI) Functions.

b. ISDN in both Standard and Broad Bandwidths.

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c. Fiber-optic Distributed Data Interface (FDDI).

d. ATM operation and interface.

e. Frame Relay.

f. Bell System Data “T” Carrier in single and multiple channels.

g. Bell System Digital Voice “DS” Carrier in single and multiple channels.

2. System Sensitivity:

Satisfactory service shall be provided for at least 3,000 feet (ft) for

all voice and data locations.

// 3. Other __________________________________________________ //

//4.//3. The system shall meet the following MIN operating parameters:

a. EPBX:

(1) System speed 1.0 giga-Bits (gb) per second, MIN

(2) Impedance 600 Ohms, BAl
(3) Cross Modulation -60 deci-Bel (dB)
(4) Hum Modulation -55 dB
(5) System data error 10 to the -10 Bits per second (Bps),
MIN
(6) Loss:
Measured at the frame output with reference Zero (0) deci-Bel
measured (dBm) at 1,000 Hertz (Hz) applied to the frame input:

(a) Trunk to station 1.5 dB, MAX

(b) Station to station 3.0 dB, MAX
(c) Internal switch crosstalk -60 dB when a signal of + 10 dBm, 500-
2,500 Hz range is applied to the
primary path.

(7) Idle channel noise 25 dB relative noise per channel (rnC)

or 3.0 dBm @ O above (terminated)
ground noise, which-ever is greater

(8) Traffic Grade of Service for Voice and Data:

A MIN grade of service of P-01 with an average traffic load of 7.0

One Hundred Call Seconds (CCS) per station per hour and a traffic
overload in the data circuits will not interfere with, or degrade,
the voice service.

(9) Average CCS per voice station:

The average CCS capacity per voice station shall be maintained at 7.0
CCS when the EPBX is expanded up to the projected maximum growth as
stated herein.

b. Voice and Audio Standards:

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(1) Input and Output Signal Level 0.0 dBm at 1 kilo Hertz (kHz) test tone
modulation level. Each level shall be
variable over a 6.0 dB range
(2) Input and Output Impedance 600 Ohms Balanced (BAL)
(3) Input and Output Signals Terminated on each EPBX Unit
(4) Frequency Range 50 Hertz (Hz) to 3.0 kHz + 1.0 %, MIN
(5) S/N Ratio 60 deci-Bell per mili-Volt (dBmV) + 1.0
dBmV
(6) Cross Modulation -46 dB
(7) Hum Modulation -55 dB
(8) Isolation (control unit to unit) 24 dB, MIN

c. Data and Control Signal Standards:

(1) Input and Output Signal 0.0 dBmV + 1.0 dBmV

Level
(2) Input and Output Signals Terminated on each EPBX Unit
(3) Input and Output Impedance 600 Ohms, BAL
(4) Channel Bandwidth:
(a) Data 300 Hz to 3.5 kHz (9.6 kBps rate), MIN
(b) Voice 50 Hz to 3.0 kHz, + 5.0%, MIN
(5) S/N Ratio 60 dBmV + 1.0 dBmV

d. Telephone Outlet (TCO):

(1) Isolation (outlet-outlet) 24 dB

(2) Impedance 600 Ohms
(3) Signal Level 0 dBmV + 0.1 dBmV
(4) System speed 100 mega-Bits (mb) per second, MIN
(5) System data error 10 to the -6 Bits per second, MIN

//H. THE FOLLOWING AUXILIARY SYSTEMS SHALL BE PROVIDED AS REQUIRED BY SYSTEM

DESIGN //

//1. The system shall interface and provide a PUBLIC ADDRESS SYSTEM (PA) as

described in SPECIFICATION SECTION 16770 - PA EQUIPMENT AND SYSTEM

(contact TSS-197 for technical assistance). Each telephone console shall

have direct access to selected zones and all zone(s) paging. The console

attendant shall also have "priority access" (or ALL CALL or CODE ONE or

BLUE) to all zones. Selected station users shall have access to

appropriate zone(s) via sub zone (s), by dialing the proper access. The

Telephone Contractor is responsible for providing the required NFPA and

UL certified device(s) for the PA to be interfaced to a DESIGNATED

CRITICAL CARE EMERGENCY COMMUNICATION TELEPHONE SYSTEM. The PA System

“Emergency Life/Public Safety Rating” will be upgraded to include

“Critical Care” by the connection to the telephone system, therefore the

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system will be installed to all appropriate Life Safety Code Standards

and Instructions. The system shall provide a feature to prevent the PA

from being "locked up" by a user placing the system on hold or leaving

the receiver "off-hook". //

// 2. The system shall provide an MIN of six, or additional count as required

by system sizing, trunk interfaces for a TWO WAY RADIO PAGING SYSTEM as

described in SPECIFICATION SECTION 16735 - TWO WAY RADIO EQUIPMENT AND

SYSTEM. A feature to prevent the radio paging system from being "locked

up" by a user or an operator putting the system on hold or leaving the

receiver "off-hook" shall be a part of the system. The Contractor shall

coordinate with the Facility or radio paging company to identify the

interface requirements of the system. The Telephone Contractor shall be

responsible for providing a NFPA and UL certified interface device for

the radio paging equipment to be connected to the Facility’s EMERGENCY

CRITICAL CARE COMMUNICATION TELEPHONE SYSTEM. The Two Way Radio System

“Emergency Life/Public Safety” rating will be upgraded to “Critical Care”

by the connection to the telephone system, therefore the system will be

installed to all appropriate Life Safety Code Standards and

Instructions.//

// 3. The system shall provide an interface for a CENTRALIZED DIAL DICTATION

SYSTEM as described in SPECIFICATION SECTION 16743 - CENTRALIZED DIAL

DICTATION EQUIPMENT AND SYSTEM and shall provide the features, functions,

and services as required by the dial dictation system. Selected station

users shall have access to the centralized dictation system by dialing

the proper access code. The system shall have the capability of

transmitting DTMF signals for control, e.g., review, fast forward,

playback, etc. The Telephone Contractor shall be responsible for

providing a NFPA and UL certified interface device for the radio paging

equipment to be connected to the Facility’s EMERGENCY CRITICAL CARE

COMMUNICATION TELEPHONE SYSTEM. //

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1.2 RELATED WORK

A. SECTION 01340 SAMPLES AND SHOP DRAWINGS

B. SECTION 16050 BASIC METHODS AND REQUIREMENTS
(ELECTRICAL)
C. SECTION 16111 CONDUIT SYSTEMS
D. SECTION 16127 CABLES, LOW VOLTAGE (600 VOLTS AND
BELOW)
E. SECTION 16140 WIRING DEVICES
F. SECTION 16450 GROUNDING
G. SECTION 16670 LIGHTNING PROTECTION SYSTEMS
H. SECTION 16742 VOICE AND DIGITAL //AND ANALOG//
TELECOMMUNICATIONS CABLE DISTRIBUTION
EQUIPMENT AND SYSTEMS
I. H-088C3 VA HANDBOOK DESIGN FOR TELEPHONE
SYSTEMS
// J. SECTION 16735 TWO WAY RADIO SYSTEM AND EQUIPMENT //
// K. SECTION 16741 TELEPHONE EQUIPMENT AND SYSTEMS,
EXTENSION //
// L. SECTION 16743 DIAL DICTATION EQUIPMENT AND SYSTEMS //
// M. SECTION 16770 PUBLIC ADDRESS //

1.3 QUALITY ASSURANCE

A. The Contractor shall show written proof of contractual relationship or

technical certification by the OEM, and shall be authorized by the OEM to

pass through the OEM’s certification and equipment warranty to VA.

Additionally, the OEM and Contractor shall accept complete responsibility

for the design installation, certification, and support for the system. The

Contractor, including all subcontractors (if any) shall have a MIN proven

three year track record for LEC and FTS coordination, EPBXs and associated

equipment, cabling projects involving UTP and STP Category 5 service

certification, and optical fiber telecommunication distribution systems.

This record, along with the Contractor/OEM certifications must be provided

in writing as a part of the Contractor’s technical submittal.

B. As an authorized representative of the OEM, the Contractor shall be

responsible for the design, satisfactory total operation of the system, and

its certification.

C. The OEM shall meet the MIN requirements identified in Paragraph 2.1.A.

Additionally, the Contractor shall have had experience with three or more

installations of systems of comparable size and complexity as requards to

coordinating, engineering, testing, certifying, supervising, training, and

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documentation. Identification of these installations shall be provided as

a part of the submittal as identified in Paragraph 1.4

D. The VHA TSS-197 reserves the right to inspect any of the identified

installations and question the user and owner concerning the installations

without the presence of the Contractor or OEM at the direction of the PM.

E. All equipment, cabling, terminating hardware, TCOs, and patch cords shall

be sourced from the certifying OEM or at the OEM’s direction, and support

the system design, the OEM’s quality control and validity of the OEM’s

warranty.

F. The Contractor’s Telecommunications Technicians assigned to the system

shall be fully trained, qualified, and certified by the OEM on the

engineering, installation, and testing of the system. The Contractor shall

provide formal written evidence of current OEM certification(s) for the

installer(s) as a part of the submittal or to the RE before being allowed

to commence work on the system.

1.4 SUBMITTALS

A. ON-SITE SURVEY

The Contractor shall provide an on-site telephone equipment location, cable

pathway, TC, TCO, and interconnection survey with the submittal that is

accomplished no later than 18 months prior to the expected completion of

the facility.

1. If the technical submittal is accomplished before the 18-month time

frame, the Contractor is required to re-accomplish this survey during the

12th month prior to the expected completion date of the facility.

2. The survey shall be accomplished by a physical walk through of the

facility and comparing current locations with the contract drawings

(including all approved changes) and existing TSS-197 survey performed at

the on-set of the project. Differences in locations between the two

surveys shall be clearly identified and shall be provided to the RE in

writing within 30 days of the commencement of the survey. The RE shall

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in turn contact the PM, TSS-197, and Facility Staff to provide a remedy

for each identified difference, prior to the Contractor proceeding with

the installation of telephone outlet locations.

3. A copy of the survey and RE and/or PM comments shall be provided to TSS-

197 with the submittal or no later than the 11th month prior to the

expected completion date of the facility.

B. ENVIRONMENTAL REQUIREMENTS

Technical submittals shall confirm the environmental specifications for

physical TC areas occupied by the system. These environmental

specifications shall identify the requirements for initial and expanded

system configurations for:

1. Floor loading for batteries and cabinets.

2. MIN floor space and ceiling heights.

3. MIN size of doors for equipment passage.

4. Power requirements: The Contractor shall provide the specific voltage,

amperage, phases, and quantities of circuits required.

5. Air conditioning, heating, and humidity requirements. The Contractor

shall identify the ambient temperature and relative humidity operating

ranges required to prevent equipment damage.

6. Air conditioning requirements (expressed in BTU per hour, based on

adequate dissipation of generated heat to maintain required room and

equipment standards).

7. Proposed floor plan, based on the expanded system configuration of the

bidder's proposed EPBX for this FACILITY.

8. Conduit size requirement (between main TC, computer, and console rooms).

C. SUBMITTAL

1. Submittals on the system shall be provided in a loose leaf binder in

accordance with SECTION 01340, SAMPLES AND SHOP DRAWINGS. The RE shall

retain one copy and forward three copies of the submittal to the PM. The

PM shall retain one copy and forward two copies of the submittal to
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Department of Veterans Affairs, Telecommunications Support Service (197),

Suite 850, 8403 Colesville Road, Silver Spring, MD 20910 for technical

evaluation and approval.

2. If the submittal is technically approved, TSS-197 will retain one copy

for official records and return one technically approved submittal to the

PM.

3. If the submittal is technically disapproved, TSS-197 will return both

copies to the PM with written explanation attached indicating the areas

the submittal deviated from the system specifications. The PM will

return all copies to the RE with instructions for technical correction

and resubmission.

D. DOCUMENTS

The submittal shall be separated into sections for each subsystem and shall

contain the following:

1. Title page to include:

a. VA Medical Center
b. Contractor’s name, address, and telephone (including FAX) numbers
c. Date of Submittal
d. VA Project No.

2. List containing a MIN of three locations of installations of similar size

and complexity as identified herein. These locations shall contain the

following:

a. Installation Location and Name,

b. Owner’s or User’s name, address, and telephone (including FAX) numbers,
c. Date of Project Start and Date of Final Acceptance by Owner,
d. System Project Number, and
e. Brief (three paragraphs MIN) description of each system’s function,
operation, and installation.

3. Narrative Description of the system.

4. A List of the equipment to be furnished. The quantity, make, and model

number of each item is required.

5. EPBX cabinet and each interface cabinet layout drawing, as each is to be

installed.

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6. Equipment technical literature detailing the electrical and technical

characteristics of each item of equipment to be furnished.

7. Engineering drawings of the system, showing calculated signal levels at

the EPBX output, each input and output distribution point, proposed

telephone outlet values, and signal level at each telephone outlet

multipin jack.

8. List of test equipment as per paragraph 1.3.E below.

9. Letter certifying that the Contractor understands the requirements of the

SAMPLES Paragraph 1.3.F.

10. Letter certifying that the Contractor understands the requirements of

Section 3.2 concerning acceptance tests.

E. TEST EQUIPMENT LIST

1. The Contractor is responsible for furnishing all test equipment required

to test the system in accordance with the parameters specified. Unless

otherwise stated, the test equipment shall not be considered part of the

system. The Contractor shall furnish test equipment of an accuracy

better than the parameters to be tested.

2. The test equipment furnished by the Contractor shall have a calibration

tag of an acceptable calibration service dated not more than 12 months

prior to the test. As part of the submittal, a test equipment list shall

be furnished that includes the make and model number of the following

type of equipment as a MIN:

a. Spectrum Analyzer
b. Signal Level Meter
c. Volt-Ohm Meter
d. Time Domain Reflectomoter (TDR) with strip chart recorder
e. Bit Error Test Set (BERT)
f. Camera with a MIN of 60 pictures to that will develop immediately to
include appropriate test equipment adapters. A video camera in VHS
format is an acceptable alternate.

F. SAMPLES

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A sample of each of the following items shall be furnished to the Resident

Engineer for approval prior to installation. The samples may be returned

to the Contractor at the discretion of the Resident Engineer:

1. TCO Wall Outlet Box 4" x 4"x 2.5" with:

a. One each telephone (or voice) RJ45 jack installed.

b. Two each multi pin data RJ45 jacks installed.
c. Cover Plate installed.
// d. Fiberoptic ST jack(s) installed. //
// e. RF (F)/video (BNC)/audio (XL)jack(s) installed. //

2. Data CCS patch panel, punch block or connection device with RJ 45

connectors installed.

3. Telephone CCS system with IDC and/or RJ45 connectors, cable terminal, and

cable management equipment installed.

4. Two-foot section of each copper cable to be used with cable sweep tags as

specified in paragraph 2.4.H and connectors installed.

// 5. Two-foot section of each fiberoptic cable to be used with cable sweep

tags as specified in paragraph 2.4.H and connectors installed. //

// 6. Two-foot section of each analog audio cable to be used with cable sweep

tags as specified in paragraph 2.4.H and connectors installed. //

// 7. Fiberoptic CCS patch panel or breakout box with cable management

equipment and “ST” connectors installed. //

G. CERTIFICATIONS

1. Provide a written certification from the OEM indicating that the proposed

supervisor of the installation and the proposed performer of the contract

maintenance is an authorized representative of the OEM. Include the

individual's exact name and address and OEM credentials in the

certification.

2. Provide a written certification from the OEM that the wiring and

connection diagrams meet National and/or Local (whichever is the more

stringent) Life Safety Guidelines, NFPA, NEC, UL, this specification, and

JCAHCO requirements and instructions, requirements, recommendations, and

guidance set forth by the OEM for the proper performance of the system as
16740-18
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described herein. VA will not approve any submittal without this

certification.

3. Pretesting Certification

After the system has been provided, pretested, and found to meet the

requirements of this specification, the Contractor shall submit a letter

to the RE certifying that the system is ready for the formal proof of

performance test to be accomplished in the presence of a Government

representative. This certification shall be made in accordance with the

test procedure paragraph 3.2.B. In the interim, the system shall be left

operating to "cook in". A copy of the recorded system pretest

measurements shall be submitted to the RE with the certification. The RE

shall submit one copy of the measurements to TSS-197 for review 15

working days prior to the test.

H. EQUIPMENT MANUALS

Fifteen working days prior to the scheduled acceptance test, the Contractor

shall deliver, to the RE, four complete sets of commercial operation and

maintenance manuals for each item of equipment furnished as part of the

system. The manuals shall detail the theory of operation and shall include

narrative descriptions, pictorial illustrations, block and schematic

diagrams, and parts list. The RE shall submit one copy of each manual to

TSS-197 for review 15 working days prior to the scheduled acceptance test.

I. AS-INSTALLED DRAWINGS

1. Fifteen working days prior to the scheduled acceptance test, the

Contractor shall deliver, to the RE, four complete sets of as-installed

wiring diagrams of the system(s). The diagrams shall show all inputs and

outputs of electronic and passive equipment correctly identified

according to the markers installed on the interconnecting cables. The

wiring diagrams shall show the signal levels of the aural carriers of

each audio channel at the input and output of all electronic equipment,

beginning and end of each distribution line, and the speakers.

16740-19
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2. The as-installed wiring diagrams shall be in hard copy and two 3.5” disk

copies properly formatted to match the Facility’s current operating

version of Automatic Computer Assisted Design (AUTO CAD) system. The RE

shall obtain the Facility’s operating AUTO CAD version and provide it to

the Contractor. The RE shall submit one hard copy of each as-installed

drawing to TSS-197 for review 15 working days prior to the acceptance

test.

J. SURVEYS REQUIRED AS A PART OF THE TECHNICAL SUBMITTAL

The Contractor shall provide the following surveys that depict various

system features and capacities are required in addition to the on site

survey requirements described herein. The Contractor must coordinate with

TSS-197 to ensure the findings described in original surveys are taken into

account to form a part of the system requirements. Each survey shall be in

writing and contain the following information (the formats are

suggestions), as a MIN:

1. The EPBX shall initially provide:

EQUIPPED WIRED
ITEM CAPACITY CAPACITY

a. Main Station Lines:

(1) Single Line

(2) Multi Line

(Equipped for DID)

b. Central Office Trunks:

(1) Two Way

(2) DID

c. Two-way DRTL
d. Foreign Exchange (FX)
e. WATS
f. Conference
g. Dial Dictation Access
h. Radio Paging Access
i. Audio Paging Access
j. Off-Premise Extensions
k. CO Trunk By-Pass
l. CRT w/keyboard(s)
m. Printer(s)
n. Operator Console(s)
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o. T-1 Access/Equipment
p. Maintenance console(s)
q. Projected MAX Growth

The Contractor shall clearly and fully indicate this category for each

item identified in Paragraph 1.3.H.1.a. as a part of the technical

submittal. For this purpose, the following definitions are provided to

detail the system’s capability:

(1) All software and hardware required to completely equip the EPBX with
all items listed under equipped capacity, shall be provided and
installed by the contractor 30 days prior to system cut-over.

(2) Wired Capacity" is to include all wiring and equipment listed under
wired capacity, with the exception of line, data, and trunk cards, and
shall be provided, installed, and tested 30 days prior to system
cutover.

(3) The EPBX shall be capable of expansion to the projected MAX growth
through the use of printed circuit boards and/or modular cabinets that
do not require extensive re-wiring and reprogramming.

2. DATA Requirements

EQUIPPED WIRED
ITEM CAPACITY CAPACITY

a. Switched Data Circuits:

(1) Asynchronous
(2) Synchronous
b. MODEM Pooling:
(1) 1200/2400 kBps
(2) 4800 kBps
(3) 9600 kBps
c. Host Computer Port Access:
d. Projected MAX Growth:

The Contractor shall clearly and fully indicate this category for each

item identified in Paragraph 1.3.H.2.a. as a part of the technical

submittal. For this purpose, the following definitions are provided to

detail the system’s capability:

(1) All software and hardware required to completely equip the EPBX with
all items listed under equipped capacity, shall be provided and
installed by the contractor 30 days prior to system cut-over.

(2) "Wired Capacity" is to include all wiring and equipment listed under
wired capacity, with the exception of line, data, and trunk cards,
and shall be provided, installed and tested 30 days prior to system
cutover.

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(3) The EPBX shall be capable of expansion to the projected MAX growth
through the use of printed circuit boards and/or modular cabinets
that do not require extensive re-wiring and reprogramming.

3. CABLE DISTRIBUTION SYSTEM DESIGN PLAN

A design plan for twisted pair and fiber-optic //, and analog RF, video,

and/or audio coaxial // distribution cable plant requirements are not IS

NOT REQUIRED AS A PART OF THE SYSTEM. SEE SPECIFICATION SECTION 16742

AND CONTACT TSS-197 FOR SPECIFIC CABLE DISTRIBUTION SYSTEM REQUIREMENTS.

HOWEVER, the Contractor is required to formulate a projected cable and

TCO count that shall coincide with the TOTAL GROWTH items described

herein.

4. TELEPHONE INSTRUMENTS (OR STATIONS)

Telephone Instruments in a cable distribution system are not required to

be a part of the system. However, The Contractor shall clearly and fully

indicate each projected telephone instrument and compare the total count

to the locations identified as compared with the EPBX capability and as

shown on the drawings as a part of the technical submittal.

1.5 APPLICABLE PUBLICATIONS

A. The publications listed below form a part of this specification to the

extent referenced. The publications are referenced in text by basic

designation only. Except for a specific date given, the issue in effect

(including amendments, addenda, revisions, supplements, and errata) on the

date the system’s submittal is technically approved by VA, shall be

enforced.

B. JOINT COMMISSION ON ACCREDIATION OF HEALTH CARE ORGANIZATION (JCAHO)

Comprehensive Accreditation Manual for Hospitals - Volumes One and Two

C. NATIONAL AND LOCAL LIFE SAFETY CODES(S)

The more stringent of each listed code

D. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

1. No. 69 National Electrical Safety Code

2. No. 70 National Electrical Code (NEC)

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3. No. 75 Protection of Electronic Computer/Data

Processing Systems
4. No. 77 Static Electricity
5. No. 99 Standard for Health Care Facilities
6. No. 101 Life Safety Code
7. No. 1221 Installation, Maintenance and Use of Public
Fire Service Communication systems

E. UNDERWRITERS LABORATORIES, INC. (UL) PUBLICATIONS

1. All supplies and materials shall be listed, labeled, or certified by UL

or a nationally recognized testing laboratory where such standards have

been established for the supplies, materials, or equipment. See

paragraph MIN Requirements Section 16050, BASIC METHODS AND REQUIREMENTS

(ELECTRICAL) and the guidelines listed in Paragraph 1.2.

2. The active electronic and passive distribution equipment required by the

OEM’s and Contractor’s system design and approved technical submittal

must conform with each UL standard in effect for the equipment with

appropriate label(s) affixed to each item of system equipment, as of the

date of the technical submittal was approved. Where a UL standard is in

existence for equipment to be used in completion of this contract, a test

must be conducted to certify the equipment meets the UL standard. This

test must be conducted by UL that makes periodic inspections of the

production of equipment. The Contractor shall provide, with the

technical submittal, certification and listing documents supplied by UL

or the testing laboratory for each piece of active electronic and passive

distribution equipment to be furnished for this project, that indicate

the items conform to UL standards, where such standards exist.

3. The Following are the MIN UL Requirements for the System:

a. No. 65 Wired Cabinets

b. No. 96 Lightning Protection Components
c. No. 96A Installation Requirements for Lightning
Protection Systems
d. No. 467 Grounding and Bonding Equipment
e. No. 497/497A/497B Protectors for Paired Conductors/
Communications Circuits/Data Circuits
f. No. 884 Under Floor Raceways and Fittings
g. No. 1198 Distress Signaling
h. No. 1459 Telephone Equipment

16740-23
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F. ANSI/EIA/TIA PUBLICATIONS

1. No. 568/568A Commercial Building Telecommunications Wiring

Standard
2. No. TSB-36 Additional Cable Specifications for
Unshielded Twisted Pair Cables
3. No. TSB-40 Additional Transmission Specifications for
Unshielded Twisted Pair Connecting Hardware
4. No. 569 Commercial Building Standard for
Telecommunications Pathways and Spaces
5. No. 606 Administration Standard for the
Telecommunications Infrastructure of
Commercial Buildings
6. No. 607 Grounding and Bonding Requirements for
Telecommunications in Commercial Buildings

G. AMERICAN TELEPHBONE AND TELEGRAPH COMPANY

Document 900-200-318 Outside Plant Systems Engineering Handbook

H. CONSULTATIVE COMMITTEE FOR INTERNATIONAL TELEPHONE AND TELEGRAPH (CCITT)

1. Standard for asynchronous dial-up communications at the speed given.

2. Standard for asynchronous dial-up communications.

I. FEDERAL INFORMATION PROCESSING STANDARDS (FIPPS) PUBLICATIONS

J. FEDERAL COMMUNICATIONS COMMISSION (FCC) PUBLICATIONS

Standards for telephone equipment and systems.

K. UNITED STATES AIR FORCE

Technical Order 33K-l-lOO Test Measurement and Diagnostic Equipment

(TMDE) Interval Reference Guide

L. COMMERCIAL STANDARDS

1. ISBN 0-13-083379-7 (025) BROADBAND NETWORK TECHNOLOGY

2. ISBN 0-02-415431-8 BUSINESS DATA COMMUNICATIONS

3. ISBN 0-13-083387-8 BROADBAND CODING, MODULATION, AND

TRANSMISSION ENGINEERING

PART 2 - PRODUCTS

2.1 EQUIPMENT AND MATERIALS

A. GENERAL

1. All equipment to be supplied under this specification shall be new and

the current model of a standard product of an OEM or record. An OEM of

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record shall be defined as a company whose main occupation is the

manufacture for sale of the items of equipment supplied and which:

a. Maintains a factory production line for the item submitted.

b. Maintains a stock of replacement parts for the item submitted.
c. Maintains engineering drawings, specifications, and operating manuals
for the items submitted.
d. Has published and distributed descriptive literature and equipment
specifications on the items of equipment submitted at least one year
prior to the Invitation for Bid.

2. Specifications of equipment as set forth herein are salient and MIN

requirements, unless otherwise stated, and shall not be construed as

limiting the overall quality, quantity, or performance characteristics of

items furnished in the system. When the Contractor furnishes an item of

equipment for which there is a specification contained herein, the item

of equipment shall meet or exceed the specification for that item of

equipment.

3. While individual items of equipment may meet the equipment

specifications, and in fact, meet the system specifications; when

electrically associated with other equipment, the total system shall be

provided so that the interfacing, integration, combining, and/or

consolidation of equipment actually employed does not produce any

undesirable aural effects such as signal distortions, noise pulses,

glitches, audio hums, Voltage or spike transients, cross talk, etc.

4. The Contractor shall produce verification, in writing to the RE at time

of installation, that the type of wire/cable actually being provided is

recommended and approved by the OEM and will provide a total system free

of undesirable effects. The Contractor is responsible for providing the

correct protection cable duct and/or conduit and wiring even thought the

actual installation may be by another subcontractor.

5. The Telephone Contractor is responsible for interfacing the telephone //,

PA// //, Dial Dictation// //, Radio Paging// //and, __________// systems

with the system. The Contractor shall continually employ interfacing

methods that are approved by the OEM and VA. At a MIN, an acceptable
16740-25
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interfacing method, requires not only a physical and mechanical

connection; but, includes matching of signal, voltage, and processing

levels, with regard to signal quality and impedance. Each interface

point must adhere to all standards described herein for the full

separation of Critical Care, Life Safety, and Emergency systems.

6. The telephone equipment and //PA interface equipment// //Radio interface

equipment// //Dial Dictation interface equipment// shall be the interface

points for connection of the //PA// //Radio// //Dial Dictation//

interface cabling from the telephone switch via the system telephone

interface unit. The telephone interface unit //and PA interface

unit// //and Radio interface unit// and Dial Dictation interface unit//

shall be provided by the Telephone Contractor. //The Telephone

Contractor is not allowed to make any connections to the PA, Radio,

and/or Dial Dictation systems. //

7. Active component equipment shall consist of solid state components, be

rated for continuous duty service, comply with the requirements of FCC

standards for telephone equipment, systems, and service.

8. All passive distribution equipment shall meet or exceed -80 dB radiation

shielding specifications.

9. All interconnecting twisted pair, fiber-optic // or coaxial // cables

shall be terminated on equipment terminal boards, punch blocks, breakout

boxes, splice blocks, and unused equipment ports/taps shall be terminated

according to the OEM’s instructions for telephone cable systems without

adapters. The Contractor shall not leave unused or spare twisted pair

wire, fiber-optic //, or coaxial // cable unterminated, unconnected,

loose or unsecured.

10. The system shall utilize microprocessor components for all signaling and

programming circuits and functions. Program memory shall be non-volatile

or protected from erasure from power outages for a MIN of two hours.

16740-26
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11. The system shall provide the continuous electrical supervision of each

telephone switch cabinet mounted equipment, interconnecting cabling,

distribution cable plant, and back up battery and charger to determine

change of status and to assist in trouble shooting system faults.

12. All distribution Voltages, except for the primary AC power to the power

supply circuits, shall not exceed the classification of NEC Class II

Volts Root Mean Squared (RMS) into a the system working impedance.

13. Color code all distribution wiring to conform to the Telephone Industry

standard, EIA/TIA, and this document, which ever is the more stringent.

At a MIN, all equipment, cable duct and/or conduit, enclosures, wiring,

terminals, and cables shall be clearly and permanently labeled according

to and using the provided as-installed drawings, to facilitate

installation and maintenance. Reference SPECIFICATION SECTIONS 16127,

CABLES LOW VOLTAGE 600 VOLTS AND BELOW and 16742, VOICE AND DIGITAL //

AND ANALOG // TELECOMMUNICATION DISTRIBUTION CABLE EQUIPMENT AND SYSTEMS.

14. Connect the system’s primary input AC power to the Facility’ Critical

Branch of the Emergency AC power distribution system at points identified

and approved in writing by the RE.

15. Provide a backup battery for the system to operate and function normally

(as if there was no AC power failure) in the event of an AC power failure

for a MIN of four hours.

16. All equipment shall function and operate normally from the furnished

power source, and also, during input power fluctuations or loss of power

for a MIN of four hours.

17. Plug-in connectors shall be provided to connect all equipment, except

coaxial cables and interface points. Coaxial cable distribution points

and RF transmission lines shall use coaxial cable connections recommended

by the cable OEM and approved by the system OEM. Base band cable systems

shall utilize barrier terminal screw type connectors, at a MIN. Crimp

type connectors installed with a ratchet type installation tool are and
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acceptable alternate as long as the cable dress, pairs, shielding,

grounding, and connections and labeling are provided the same as the

barrier terminal strip connectors. Tape of any type, wire nuts, or

solder type connections are unacceptable and will not be approved.

18. All equipment faceplates utilized in the system shall be stainless steel,

anodized aluminum, or UL approved cycolac plastic for the areas where

provided.

19. Noise filters and surge protectors shall be provided for each equipment

interface cabinet, switch equipment cabinet, control console, local, and

remote active equipment locations to ensure protection from input primary

AC power surges and noise glitches are not induced into low Voltage data

circuits.

G. EQUIPMENT FUNCTIONAL CHARACTERISTICS

FUNCTIONS CHARACTERISTICS

Input Voltage 105 to 130 VAC

Power Line Frequency 60 Hz ±2.0 Hz
Operating Temperature O to 50 degrees (°) Centigrade (C)
Humidity 80 percent (%) MIN rating

H. PRODUCT DELIVERY, STORAGE AND HANDLING

1. Delivery:

Deliver materials to the job site in OEM's original unopened containers,

clearly labeled with the OEM's name and equipment model and serial

identification numbers. The RE may inventory the EPBX and related

equipment.

2. Storage and Handling:

Store and protect equipment in a manner which will preclude damage as

directed by the RE.

I. EQUIPMENT STANDARDS AND TESTING

1. The system has been defined herein as a Critical Care System performing

Life Support Functions. Therefore, at a MIN, the system shall conform to

all aforementioned National and/or Local Life Safety Codes (which ever

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are the more stringent), NFPA, NEC, this specification, JCAHCO Life

Safety Accreditation requirements, and the OEM recommendations,

instructions, and guidelines.

2. All supplies and materials (other than specific PA equipment items) shall

be listed, labeled or certified by UL or a nationally recognized testing

laboratory where such standards have been established for the supplies,

materials or equipment. See paragraph MINIMUM REQUIREMENTS Section

16050, BASIC METHODS AND REQUIREMENTS (ELECTRICAL) and the guidelines

listed in paragraph 2.J.2.

3. The provided active and passive equipment required by the system design

and approved technical submittal must conform with each UL standard in

effect for the equipment, as of the date of the technical submittal (or

the date when the RE approved system equipment necessary to be replaced)

was technically reviewed and approved by VA. Where a UL standard is in

existence for equipment to be used in completion of this contract, a test

must be conducted to certify the equipment meet the UL standard. This

test must be conducted by UL that makes periodic inspections of the

production of RF equipment. The Contractor shall include, in their

technical submittal, certification documents supplied by the testing

laboratory for each piece of equipment to be furnished for this project,

that indicate the items conform to UL standards, where such standards

exist.

4. Each item of equipment to be provided under this contract must bear the

approved UL seal or the seal of the testing laboratory that warrants the

equipment has been tested in accordance with, and conforms to the

specified standards.

2.2 EQUIPMENT LIST

The Contractor shall include the list as a part of the technical submittal

as identified in Paragraph 1.4.B.2.d. Select the required equipment items

quantities that will satisfy the needs of the system and edit between
16740-29
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the // - //. Delete equipment items that are not required, add additional

items required, and renumber section as per system design.

SPEC WRITER NOTE: Select the required

equipment items quantities that will satisfy
the needs of the system and edit between
the // - //. Delete equipment items that are
not required and renumber section as per
system design.

The following is the MIN equipment required by the system:

ITEM QUANTITY UNIT

1. 1 ea. EPBX
2. 1 ea. Back-up Battery Power Supply
3. //As required// AC Power Supply
4. //As required// TMS
5. //As required// Attendant Console
6. 1 ea. Lightning Protection System
7. //As required// Equipment Cabinets
8. //As Required// Environmental Cabinet
9. //As required// Audio Monitor Panel
10. //As required// Trouble Annunciator Panel
11. //As required// Interface/Distribution Cabinet
12. //As required// Microphone Page Console
13. //As required// Stand Alone Relay Rack
14. //As required// CCS
15. //As required/ Wire Management System/Equipment
16. Reference Only Telephone Instruments
17. Reference Only Distribution System
18. 1 ea. Installation Kit
19. //As-required// Separate List Containing Each Equipment
Spare(s)
20. //As-required// System Conduits, Cable Duct, and/or Cable
Tray
// 20. //As required// Telephone Paging Adapter (one each required
for PA, Radio, and Dial Dictation sub-
systems) //
// 21. //As required// Time Out Device (one each required for PA,
Radio, and Dial Dictation sub-systems) //

2.3 EQUIPMENT ITEMS

A. ELECTRONIC PRIVATE BRANCH EXCHANGE (EPBX) EQUIPMENT

1. The EPBX shall be fully self contained, electronic, digital in operation,

and provide, as a MIN, the following functions:

a. Intra-Facility station-to-station four digit direct dialing to include

those telephone instruments equipped with the DID features.

b. Direct-output-dial (DOD) from any unrestricted telephone instrument to

any CO trunk or FTS access lines by dialing a pre-designated access

16740-30
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code. Also, DOD from any station to tie lines by dialing a pre-

designated access code.

c. Incoming calls from FTS access lines and tie lines shall have the

ability to direct dial all EPBX stations without attendant assistance.

d. Restricted telephone instruments shall have access to outside lines

through the operator's console.

e. Unrestricted telephone instruments shall have access to all features,

functions, CO trunks, FTS access lines, tie-lines, toll free 800

numbers, and long distance directory assistance, and all unrestricted

data stations shall have access to all MODEM pools and designated data

trunks/equipment.

f. A MIN of 40 class-of-service (COS) restrictions shall be provided.

These restrictions are to be applied individually or in combination as

dictated by individual telephone number service requirements. Technical

submittals shall describe the number and type of COS restrictions

available.

g. Provide all station users with the standard feature package listed

below. The ability to restrict any of these features on a station by

station basis shall be provided:

(1) Line Hunt Capability:

Sequential and circular line hunting lines shall be assigned to a

hunt group and need not be in a numerical sequence. The Contractor
shall specify the number of hunt groups available and the capacity of
each group.

(2) Consultation Hold:

Telephone instruments or attendant console shall be able to place an

incoming call on hold while making a consulting call, then return to
the original call.

(3) Call Transfer:

Telephone instrument call transfer shall permit a user to transfer an

incoming or outgoing CO trunk, FTS, or tie-line call to another EPBX
station without attendant assistance.

(4) Call Pick-Up:

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Telephone instruments shall have the capability of answering a

ringing, but unanswered call, within a pre-designated group of
station lines by dialing a feature code or activating a feature
button.

(5) Call Forwarding:

Call forwarding “follow me” functions, when activated by telephone

instruments, shall automatically reroute incoming calls to another
selected telephone number. Selected telephone instruments shall have
the capability of activating and deactivating this feature at their
discretion. “Busy and don't answer” functions, shall automatically
reroute calls to a pre-programmed secondary telephone instrument when
a given telephone instrument is busy or does not answer within a
prescribed time interval.

(6) Call Queuing:

The EPBX shall allow a telephone instrument encountering a busy

trunk, e.g. CO, FTS, FX, and tie-lines, to be automatically connected
to the trunk when it becomes available.

(7) Call back/Ring back:

When a telephone or data instrument initiates a call to another

internal busy instrument, call back/ring back is activated at the
calling instrument by an access code or feature button. When both
instrument become idle, the EPBX shall automatically ring the calling
instrument and, when answered, rings the called instrument.
Activation of this feature shall not prevent the calling instrument
from originating or receiving other calls.

(8) Music on Hold:

The Contractor shall provide music on hold to all EPBX station lines,
CO trunks, FTS access lines, and tie-lines when placed on hold. The
acceptable music sources are compact disc player or audio cassette
recorder player. The Resident Engineer will ascertain the desired
type of unit from the VAMC and relay the information to the
Contractor. UNDER NO CIRCUMSTANCES SHALL AN OFF AIR AM OR FM RADIO BE
USED FOR THIS MUSIC.

(9) Conferencing:

A telephone instrument initiated conference (MIN of three party)

which allows stations to conference any combination of telephone
instrument, CO, or FTS calls.

(10) Automatic Number Identification:

A facility where the directory number or equipment number of a

calling instrument is obtained automatically for use in message
accounting.

(11) Station to Station Call Waiting:

Busy telephone instruments shall be allowed to receive a second

incoming call from another telephone instrument. The busy
instrument, upon receiving a second incoming call shall receive a
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call waiting tone. The busy instrument shall be able to place the
initial call on hold and answer the second call. The instrument
shall have the capability of alternating between both calls.

(12) Station and System Speed Dialing:

(a) SYSTEM SPEED DIALING (not less than 50 numbers) shall be provided
to allow designated telephone instruments to originate speed calls
to CO, FTS, FX, or tie lines.

(b) STATION SPEED CALLING shall be provided to support ten numbers per
instrument. The instrument shall have the capability of entering,
removing, or changing numbers programmed on their STATION SPEED
calling list.

(13) Call Park:

A telephone instrument feature will be provided which allows non-

preselected internal instruments to access an attendant initiated
feature in response to an internal/external paging situation.

(14) Universal Night Answer Service:

Provide a means of night service transfer for answering all incoming

calls, which would normally be answered at the console, from
locations other than the console. Chimes, with cut-off switches, to
announce incoming calls shall be strategically placed at two
locations.

(15) Line Load Control:

A pre-programmed attendant controlled feature which, when activated

from the console positions, restricts all but selected stations from
accessing the FTS and CO trunks during emergency conditions. The
activation of line load control shall not affect intra-facility
communications, e.g., station to station, access to radio and audio-
page, dial dictation, etc.

(16) Dual Common Controls:

The following features are the MIN required:

(a) Systems offering a stored program control feature shall provide a

redundant common processing unit with automatic transfer
capability.

(b) Either common control shall be capable of handling the total EPBX
traffic load without degradation of service.

(c) In event of failure of the primary common control, the system

shall automatically switch to the redundant unit with no
interruption to calls in progress and no loss of program features.

(17) Line Lock Out:

(a) In the event a telephone instrument hand set is not replaced in

the telephone instrument cradle, after a pre-determined time

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interval with no dial action, that station line shall be locked

out, i.e., not tie up EPBX switch equipment.

(b) Locked out station lines shall have audible tone applied.

(c) When a locked out telephone instrument hand set is restored, the
associated station line shall automatically be restored to full
service.
(18) Supervisory Telephone (not Electrical or Electronic) Signaling and
Ringing:

(a) Provide dual solid state signal generating devices, or equivalent,

which produce standard supervisory signaling, i.e., ringing, dial
tone, busy tone, etc. The failure of any one signal generating
device shall not affect more than one-third of the installed main
station line capacity.

(b) Dual solid state signal generating devices shall provide automatic
transfer to the alternate signal generating device in the event of
failure of the primary device.

(c) All supervisory signaling and ringing shall be equalivant to the

telephone industry standard, as follows:.

1) Tones shall be provided to indicate the progress of a call

through the exchange, i.e. dial tone - to indicate that the
switching equipment is ready to receive dial digits and, when
required, provide a secondary dial tone for FTS 2000 access;
busy tone (60 to 120 IPM) - to indicate that a busy line or
trunk has been encountered; audible ring back tone - to
indicate to the calling subscriber that the number dialed is
being called.

2) All supervisory signaling and ringing devices shall be capable

of operating from the emergency DC power source.

(19) Fusing:

(a) The EPBX shall be equipped with fuses to protect the total
telephone system and individual segments of the EPBX so that a
problem in one segment may be isolated without damaging the total
EPBX.

(b) Fuses shall be of the alarm indicating type and their rating
designated by numerical or color code on fuse panels that are
easily visible.

(20) Equipment Power Supply:

(a) The EPBX shall be equipped with a complete on-line power supply.
The system shall consist of AC surge protection, dual load-sharing
rectifiers/chargers, batteries, and inverter.

(b) The power supply shall have a capacity sufficient to support the
EPBX including projected MAX growth and as required in this
specification for interfaced equipment.

16740-34
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(c) The Contractor shall coordinate with the local telephone company
to determine CO trunk, FTS access line, and other required
interface unit power requirements and provide power to the
telephone company or Contractor furnished and installed interface
units so they will continue to function in event of a commercial
AC power failure.

(22) Back-up or Reserve Battery Power Supply:

(a) The reserve battery power supply shall have sufficient capacity to
supply the EPBX for four (4) hours including projected MAX growth
and interfaced equipment. The battery power supply shall consist
of not less than 24 sealed (dry cells are not acceptable),
maintenance-free cells.

(b) The system shall be capable of adjustable voltage for float or

equalizing batteries. A full redundant system (not including
batteries and inverter) shall be provided. Each rectifier or
charger shall have the capacity to support the combined load
requirements of the EPBX as configured including MAX growth and
interfaced equipment.

(23) Alarms and Trouble Indicators:

It is acceptable to combine the required electrical and/or electronic

supervision functions in these panels as long as the supervisory
standards are completely met.

(a) The Contractor shall provide and make operational visual and
audible alarms, equipped with cut-off switches, indicating AC
power failure, rectifier failure, major and minor troubles, and
temperature/humidity electrical or electronic supervisory alarms.
The Contractor shall be responsible for providing the required
sensors for the environmental alarms. These alarms shall be
remoted to the attendant console area and one other location to be
as specified herein. These alarms shall be separate and in
addition to the major and minor alarms on the attendant consoles.

(b) The alarm panel shall contain small red indicator lamps for each
alarm with cut-off switches or one switch for all alarms and a
distinctive audible alarm(s). If one cutoff switch is provided
for all audible alarms, it shall restore the alarms to the ready
status condition for the audible registration of additional
alarms.

(c) The technical submittal shall describe any other EPBX alarms that
are remoted and shall describe EPBX alarms/indicators of
malfunction(s) that are located on the equipment.

(24) The EPBX shall be four-digit intra-station dialing. Desired

functions are described herein.

(25) Due to the varied trunk group requirements and possible future trunk
group requirements, e.g. dial dictation and audio paging, alternate
access codes may be proposed. Grouping of like type trunk
group/features, e.g. 5-1 dial dictation, 5-2 radio paging, 5-3 audio
paging is acceptable.

16740-35
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(26) The EPBX shall provide emergency numbers accessible by all station
users. The numbers shall appear on the console or a multi-line
instrument and at least one other designated location. There shall
be a distinctive audible and visual signal associated with the
emergency number to ensure immediate response to calls. The console
or multi-line instrument shall have the capability of priority
answering the emergency number and extending the call as the
situation dictates. A modified trunk circuit may be used for this
purpose.

(27) The EPBX equipment shall have such sensitivity as required to provide
satisfactory service up to 3,000 feet for all voice and data
locations.

h. The Contractor Shall Provide a complete set of EPBX electronic modules

and/or cards to be used as on-hand operational emergency spare
equipment. One each of T-1, DS-**, interface cards etc. is the MIN
required or a compliment as directed by the OEM. Additionally, the
Contractor shall confer with TSS-197 to determine other spare items that
may be required to equip the system with a fully emergency repair
capability completely adhering to the System Guaranty Requirements as
described herein.

i. THE INSTALLED EPBX SHALL BE, AT A MIN, EQUIPPED WITH:

(1) AC to DC power supplies.

(2) Emergency battery power supply.
(3) DC to AC inverter power supply (shall be connected to the EPBX
emergency battery power supply).
(4) Dual common controls.
(5) Redundant signaling supply units, or equivalent.
(6) Cable distribution frame.
(7) Cable distribution system.
(8) Programmable Emergency Telephone Number(s).
(9) An on-site automatic program loading device (tape drives are not
acceptable) to reload system memory in case of power or system
failure (shall be connected to the EPBX emergency battery power
supply).
(10) An on-site EPBX maintenance administration terminal (MAT) with
CRT/keyboard and printer (shall be connected to the EPBX emergency
battery power supply).
(11) An automatic central office trunk connection to pre-determined
stations for emergency trunk by-pass/cut-through service. Immediately
upon failure of the EPBX, these stations shall have the ability to
process calls. If required, each of these stations shall be equipped
with automatic ground start for outgoing calls. Single line
instruments, if required, shall be provided by the contractor.
(12) MODEM Pooling (shall be connected to the EPBX emergency battery power
supply).
(13) The Contractor Shall Provide a complete set of EPBX electronic
modules and/or cards to be used as on-hand operational emergency
spare equipment. One each of T-1, DS-**, interface cards etc. is the
MIN required or a compliment as directed by the OEM. Additionally,
the Contractor shall confer with TSS-197 to determine other spare
items that may be required to equip the system with a fully emergency
repair capability completely Approved operational spare items.

j. VOICE MAIL REQUIREMENTS

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(1) GENERAL

(a) The requirement is for an automated call processing capability.

The automated attendant shall be connected to the EPBX and
configured to answer and route calls received on a predetermined
number of central office trunks. The system shall be configured
so that, if the called extension is busy or does not answer within
a predetermined number of rings, then the caller shall be routed
to the person's voice mail box. A complete voice mail system will
allow a predetermined number of users to send complete and
confidential messages in the users own voice and receive complete
and confidential messages in the sender’s own voice. The system
shall provide 24 hours per day, 7 days per week access. The
system shall be integrated into the operation of the EPBX and be
compatible with the local telephone company central office.
(b) The system shall provide capacity for the following number of MIN
ports:

Equipped Wired
Capacity Capacity

1) Automated 12 20
Attendant
2) Voice Mail 12 20

(2) The voice mail system shall initially provide for 500 mailboxes and
40 hours of storage with growth to 60 hours of storage.

(3) VOICE MAIL FEATURES

The system shall have the following features:

(a) Access to the system and its features from any instrument anywhere
that provides DTMF signaling.
(b) The ability of those leaving a message to review the message
and/or edit the message that is being placed in the mailbox.
(c) Privacy/Security through the use of a "PASSWORD".
(d) The ability to send messages to users on the voice mail system in
the following manner:

1) To any user on the same voice mail system.

2) To more than one user on the same voice mail system - an adhoc
distribution list determined by the sender at the time of
message transmission.
3) To a predetermined distribution list.
4) Broadcast to all users on the same voice mail system.

(e) VERIFICATION, WITH RECEIPT - The ability of a user to request and

receive verification of when a message is actually played through
the use of a touch-tone command. The system shall indicate the
time and date of when a message is played and place that
information in the sender's mailbox.
(f) ENVELOPE INFORMATION - The ability of a user to request and
receive time and date information of when specific messages were
left in the user's mailbox.
(g) Connection to the voice mail system shall be through an EPBX
extension number or a seven/ten digit telephone number from the
local telephone company.

16740-37
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(h) Message "PROMPTS" shall be provided for every transaction.

Messages shall be provided for "GREETINGS" and "INSTRUCTIONS FOR
RECORDING OR EDITING A MESSAGE".
(i) A message waiting tone, lamp, and/or display shall notify the user
that messages are in the user's mailbox.
(j) A message shall notify the user, upon accessing the system, of how
many messages are in the users mailbox.
(k) The user, upon accessing the system, shall have the following
response alternatives:

1) Respond or send a reply to another user on the same voice mail

system.
2) Route the message to another user on the same voice mail system.
3) Delete the message.
4) Save the message.

(l) A "Default Path" shall be provided to allow those callers who do

not have touch-tone capability or who need to talk to someone to
be routed to an operator or some other predetermined answering
position.
(m) The system shall the ability to fast forward or rewind recorded
messages while being reviewed by the user.
(n) The system shall present messages to the user on a "FIFO" basis.
(o) USER ADMINISTRATION - The system shall provide, as a MIN,
management information and statistics in the following categories;

(p) PORT USAGE - Traffic statistics on each of the different access

paths into the system.
(q) USAGE OF STORAGE CAPACITY - Remaining storage capacity at any one
time and during peak periods.
(r) MAILBOX USAGE - Connect time and number of new or saved messages.
(s) The USER ADMINISTRATION terminal shall allow for "CLASS OF SERVICE
CONTROLS" in the following areas and for the following parameters:

1) INITIAL AUTHORIZATION

a) Ability to enable a mailbox.

b) Record the "OWNER'S" name.
c) Set initial PASS NUMBER.

2) USAGE CONTROL

a) Length of personal greeting.

b) Length of messages received.
c) Number of messages.
d) Message retention time.

3) FEATURE AUTHORIZATIONS - Allowed or Not:

a) Group List Creation.

b) Group List Usage.
c) Broadcast Messages.

B. VOICE AND DATA TRAFFIC MANAGEMENT SYSTEM (TMS)

1. A complete and self-contained on-site TMS shall be provided that is

fully compatible with and compliments the system.

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2. THE FOLLOWING MIN FUNCTIONS SHALL BE PROVIDED:

a. A 300 copies per second (CPS) letter quality printer, shall be provided.
The EPBX and/or the maintenance administration terminal may generate
some of the reports.

b. The TMS shall be connected to the EPBX emergency battery power supply.

c. All screen menus shall be standard with access to each category of

reports to be provided.

d. Traffic Accounting and Management Call Detail Recording (CDR) Package

shall be provided for all Voice and Data circuits. The TMS shall:

(1) Include all necessary hardware, software, and interconnections to the

EPBX.
(2) Contain a database that shall be stored on non-volatile media. Tape
drives are not acceptable.
(3) Provide line numbers, physical locations of equipment by building and
room number, the department to which a line is assigned, the name of
the person(s) assigned to a particular number, the type of equipment,
and any comments regarding EPBX features.
(4) Support additional input and/or output (I/O) ports for video monitors
or other terminals which will allow a passive display of the data
base(s) by authorized medical center personnel other than those
individuals responsible for data input and conducting studies.
(5) Exhibit security that shall be provided by User ID and password to
protect the data base(s).
(6) Provide separate voice and data line reports, on demand and
predetermined schedule, for automatic printing. As a MIN, the
following reports are required:

(a) Originating trunk traffic by trunk group, expressed in CCS.

(b) Terminating trunk traffic by trunk group, expressed in CCS.
(c) All trunk busy, by trunk group, expressed as blocked call count.
(d) All equipment busy, i.e., no dial tone and failure to complete
cross-office call because of all equipment busy, expressed in
blocked call count.
(e) List of all equipment alarms, error tables, trouble logs, history
files, V & H coordinates etc.

e. The following console measurements shall be accomplished for each

console:

(1) Incoming calls.

(2) Calls answered.

f. Remote video monitors shall be provided in the immediate vicinity of the

telephone operators for use as an on-line directory lookup system of
VAMC personnel. The Contractor provided monitors shall be compatible
with the proposed TMS hardware and software.

g. All reports shall be in English notation and will not require

interpretation of abbreviations or codes by the user.

h. Sufficient storage on disk shall be provided to prevent a purge of

stored data. Call record and facility usage data shall be maintained in
the database for a MIN of 30 days. Storage must be capable of
accommodating a MIN of 5,000 calls per day.
16740-39
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i. Samples of all reports generated by the TMS are to be submitted with the
technical submittal for evaluation of formats and compliance with
information field content.

j. Detailed description of the method to be used to measure traffic data

shall be included in the technical submittal.

k. Normal system traffic data shall be furnished to the appropriate

Facility staff within seven days of a Facility request. A complete and
comprehensive traffic study, to include the required traffic data with
the Contractor's comments and recommendations, will be prepared and
submitted to the appropriate Facility staff quarterly. These studies
shall be provided at no additional cost to the VA.

l. Automatic directory service shall generate a telephone directory that

includes, name, title, organization, location, extension, and class-of-
service. The contractor shall be responsible for loading and
maintaining the directory.

m. A Cable plant management function shall be provided with the following

MIN requirements:

(1) A list of off-premise cable by circuit number, numbers of pairs for

each circuit, and circuit definition.
(2) Provide a complete cable plant distribution record to identify the
location (cable pair) on the MDF, the riser, the size cable, cable
pair in-use (main cable feeder and station cable), building and room
number of the termination, and the type equipment terminated.
(3) Automatically provide when the service order is entered, the cable
number and pair assignments.

n. Equipment inventory list shall be provided containing the following MIN

requirements:

(1) EPBX cabinets, cards (active and spares), batteries, current and
surge protectors, rectifiers, all peripheral equipment, i.e. radio
page, dial dictation, audio page, etc.
(2) Quantity of single and multi-line telephones, speakerphones, dial
intercom units, speakers, gongs, loud horns, bells, chimes,
recorders, etc.
(3) A list of equipment as being used or spare; ordered or received;
installed date, warranty date, cost, location, serial number, etc.

o. Data equipment, i.e. MODEMS, data terminal equipment (DTE), etc. shall
be listed separately and in the same format as the voice equipment.

p. Electrical and/or Electronic supervisory alarms and faults reports.

C. ATTENDANT CONSOLE

1. The attendant console(s) shall be compatible with the local commercial

telephone system and shall:

a. Be powered from the EPBX’s emergency battery power supply.

b. Be load sharing to insure that all incoming calls are evenly distributed
among all consoles regardless of the traffic load.

16740-40
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c. Provide telephone signal (not electrical or electronic) supervision over

all calls connected through the console e.g., indication of:

(1) Called party answer (revert back to attendant if no answer).

(2) Trunk group busy.
(3) Station recall to attendant. In the event of an incoming call being
placed (in a hold status) prior to a station being dialed after a
specified time this call will revert to the attendant.

d. Call transfer capability by attendant.

e. Automatic ring of called station with ring back tone provided to the
calling party.

f. The console shall be designed to allow installation as far as 1,000 feet

from the EPBX equipment cabinets, serviced by a 24 gauge cable.

g. THE ATTENDANT CONSOLE SHALL HAVE:

(1) The ability to enter any on-going voice call, regardless of whether
the call was connected through the console, direct-in-dial, or
originated as an intra-station call. A warning tone shall be applied
when the attendant enters an on-going voice call. This ability shall
not apply to data calls.
(2) "Call-splitting" ability that will permit the attendant to exclude
either the outside or inside party when handling trunk calls.
(3) "Camp-on busy" feature, which will allow the attendant to place
incoming voice calls on hold until called station number, is
available. Tone burst to be applied to the busy line to alert that a
call is waiting.
(4) When the busy line becomes free, the waiting call shall be
automatically connected. If the waiting call is not connected after
a pre-determined time, the waiting call shall revert to the
attendant.
(5) The ability to establish through the console a MIN of one eight-party
conference call, a flexible intermix of trunks and stations shall be
provided.
(6) Universal Night Answering Service that shall provide the ability for
all incoming calls to be answered from a location other than the
console.
(7) Attendant headsets consistent with the latest state-of-the-art shall
be provided for 10 attendants. The headsets shall be on the ear
models, equipped with coiled cord, plug-In case amplifier, and quick
disconnect. Indicate in the technical submittal the type of headsets
to be provided.
(8) One supervisor plug-in hand set with a push-to-talk button and a
nine-foot cord.
(9) Dual tone multi-frequency dialing for attendant completion of all
incoming, outgoing, and intra-station calls.

h. AUTOMATED ATTENDANT SHALL PERFORM THE FOLLOWING FEATURES:

(1) Access from any instrument anywhere that provides DTMF signaling.
(2) Voice "PROMPTS" shall be provided for every transaction.
(3) An introductory greeting shall be provided.
(4). The system shall provide, as the initial option, the ability of the
caller to enter the extension of the person being called and
connection to that extension or enter zero for connection to the
operator.
16740-41
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(5) For the persons calling who do not have touch-tone capability or wish
to talk to an operator, the system shall provide the option of
"WAITING ON THE LINE" and having an operator assist the caller. As a
MIN at least one port on the system shall provide support for rotary
dial service.
(6) The system shall have the capability of providing the caller with a
directory and sub-directories of telephone numbers and the ability to
enter the desired extension at any time while listening to the
directory.

D. EQUIPMENT CABINET WITH INTERNAL MOUNTING RAILS

1. The equipment cabinet shall be lockable, heavy gauge steel with baked on

paint finish. It shall be floor or wall mounted with knock-out holes for

cable entrance and conduit connection, provided with ventilation ports

and quiet fan with non disposable air filter for equipment cooling. Two

keys shall be provided for each lock to the Resident Engineer when the

system is accepted.

2. A MIN of one cabinet shall be provided with blank rack space, for

additional equipment. Blank panels shall be installed to cover any open

or unused rack space. Two 120 VAC power strips connected to surge

protectors, cooling fan with non-disposable air filter, and conduit or

cable duct interface to adjacent cabinet(s) shall be a part of this

cabinet.

3. Blank panels shall be color matched to the cabinet, 1/8” aluminum with

vertical dimensions in increments of 1.75” with mounting holes spaced to

correspond to EIA 19” dimensions. Single standard size blank panels shall

be used to fill unused panel or rack spaces in lieu of numerous 1.75”

types. One blank 1.75” high blank panel shall be installed between each

item of equipment.

4. AC power outlet strip(s):

a. A strip shall be provided with an outlet for each item of equipment and

a MIN of four spare AC power outlets. Each strip shall be mounted

inside and at the rear of each equipment cabinet. It shall contain “U”

ground AC outlets for distributing AC power to the installed electronic

16740-42
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equipment. The strip shall be self-contained in a metal enclosure with

a MAX of 6 foot connecting wire with three prong plug.

b. Technical Characteristics:

Power capacity 20 AMP, 120 VAC continuous duty

Wire gauge Three conductor, #12 AWG copper

5. Cabinet AC Power Line Surge Protector and Filter:

a. Each cabinet containing active electronic equipment shall be equipped

with a AC Surge Protector and Filter.

The Protector and Filter shall be housed in one single enclosure. The

Protector and Filter shall provide instantaneous regulation of the AC

input voltage and isolate and filter any noise present on the AC input

line. It shall be cabinet mounted and the cabinet AC power strip (two

strips MAX) may be connected to it.

b. Technical Characteristics:

Input Voltage range 120 VAC + 15%

Power capacity 20 AMP, 120 VAC
Voltage output regulation +3.0%
Circuit breaker 15 AMP, may be self contain
Noise filtering Greater than 45 dB
AC outlets Four duplex grounded types, MIN
Response time 5.0 nS
Surge suppression 10,000 AMPS
Noise suppression:
Common -40 dB
Differential -45 dB

c. Main AC input line:

The main AC circuit supplying power to the system shall be the

Facility’s Critical AC Branch of the Emergency Distribution System:

(1) The EPBX shall be equipped with AC voltage and current surge
protectors to prevent damage to the EPBX and rectifiers from power
line induced voltage spikes, surges, lightning, etc.

(2) Specific requirements for current and surge protection shall include:

(a) Five nS response time to the transient.

(b) Voltage protection threshold, line to neutral, starts at no more
than 220 V peak. The transient voltage shall not exceed 300 volts
peak. Vendor shall furnish documentation on peak clamping voltage
as a function of transient AMP.
(c) Peak power dissipation MIN 35 Joules per phase, as measured for l
millisecond at sub branch panels, l00 Joules per phase at branch
panels and 300 joules per phase at service entrance panels. Vendor
16740-43
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shall furnish an explanation of how the ratings were measured or

empirically derived.

(d) Surge protector must not short circuit the AC power line at any
time:

1) The primary surge protection components must be silicon

semiconductors. Secondary stages, if used, may include other
types of devices.
2) Surge protectors shall incorporate a visual device which
indicates whether the surge suppression component(s) is (are)
functioning.
3) Surge protection devices shall be UL listed.
4) Voltage and current surge protectors shall be provided on all
ancillary equipment provided by the Contractor, not powered from
the EPBX primary power supply and emergency battery, e.g.,
electronic telephones, service units, custom telephones, speaker
phones, modems, data terminal interface, etc.

(e) Power dissipation 12,000 W for l mS (or l2 Joules).

(f) Voltage protection threshold starts at not more than 110 VAC.
(g) Surge protectors must not short-circuit the A/C line at any time.
(i) Surge protectors shall be wholly self contained, plug
in type for 110/120 VAC, 15 AMP, duplex
receptacle.

E. ENVIRONMENTAL CABINET (IF SELECTED)

1. The Contractor shall provide this enclosure in lieu of a standard

equipment cabinet identified in Paragraph 2.3.A to meet system design in

hostile TC locations as identified on the drawings. The enclosure shall

fully sustain the installed, including electronic, equipment in the same

manner as the standard cabinet identified in Paragraph 2.3.A.

Additionally, the enclosure shall fully support all installed equipment

as if they were in a stand alone air handling area regardless of the

local area’s air handling capabilities. The enclosure shall be a fully

OEM assembled unit. If more than two enclosures are required in any

system location, those enclosures shall be OEM assembled for

consolidating or combining two or more enclosures in a single unit to

meet system space and equipment handling designs.

2. Technical Characteristics

Environmental control Automatic, heating and/or cooling, as

required
Temperature conditions
(rated at 1,300 W of install equipment heat generation)

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Internal Range Maintains 80° to 105° of internal heat

conditions, MAX
External Range 100° + 25°, MAX

Forced air unit Required with non disposable air filter

unobstructed and uninterruptible
Air conditioning As required, fully internal mounted
Heater As required, fully internal mounted
Uninterruptible power supply As required, fully internal mounted
Front door Full length, see through, EMI
resistant, and lockable
Rear door Full length, non-see through, EMI
resistant, and lockable
Conduit wiring entrance Top and/or bottom, fully sealed
Input power 2 ea. MIN 120 VAC @ 20A, MAX,
independent circuit, conduit for fixed
or armored cable for moveable
installations
Dimensions

Height 78”, MAX

Width 25”, MAX
Depth 38”, MAX
Front panel opening 19”, w/ EIA mounting hole spacing

F. DISTRIBUTION OR SYSTEM INTERFACE CABINET

1. The cabinet shall be constructed of heavy 16 gauge cold rolled steel,

have top and side panels and hinged front and rear (front door only if

wall mounted) doors. It shall have baked-on iron phosphate primer and

baked enamel paint finish in a color to be selected by the using Facility

Service Chief or TSS-197, contain integral and adjustable predrilled rack

mounting rails or frame that allows front panel equipment mounting and

access. When all equipment, doors and panels are installed, snap-in-

place chrome trim strip covers are required to be installed that will

cover all front panel screw fasteners. It shall be equipped in the same

manner as the equipment cabinet.

2. Technical Characteristics

Overall height 85 7/8", MAX

Overall depth 25 1/2", MAX
Overall width 21 1/16", MAX
Equipment vertical 77 1/8”, MAX
Mounting space
Front panel horizontal 19 1/16”, MAX
width

G. STAND ALONE EQUIPMENT (OR SOMETIMES CALLED RADIO RELAY) RACK

16740-45
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1. The rack shall be constructed of heavy 16 gauge cold rolled steel and

have fully adjustable equipment front mounting rails that allows front

panel equipment mounting and access. It shall have baked-on iron

phosphate primer and baked enamel paint finish in a color to be selected

by the using Facility Service Chief or VHA TSS-197. It shall be floor or

wall mounted or mounted on casters as directed by the RE.

2. Technical Characteristics

Overall Height 85 7/8", MAX

Overall Depth 25 1/2", MAX
Overall Width 21 1/16", MAX
Front Panel Opening 19", EIA horizontal width
Hole Spacing per EIA and Western Electric (WE)

H. CROSS-CONNECTION SYSTEM (CCS) EQUIPMENT - BREAKOUT, TERMINATION CONNECTOR

(OR BULKHEAD), AND PATCH PANELS, AND CONNECTION ASSEMBLIES

1. The connector panel(s) shall be made of flat smooth 1/8 inch thick solid

aluminum, custom designed, fitted and installed in the cabinet. Bulkhead

equipment connectors shall be mounted on the panel to enable all cabinet

equipment’s signal, control, and coaxial cables to be connected through

the panel. Each panel shall be color matched to the cabinet installed.

a. Voice (or Telephone)

(1) The CSS for voice or telephone service shall be Bell System (or AT&T)

approved (110A type) punch blocks that is the MIN requirement for

voice or telephone, and control wiring in lieu of patch panels, each

being certified for category five service. IDC punch blocks (with

internal RJ45 jacks) are acceptable for use in all CCS and shall be

specifically designed for category five telecommunications service

and the size and type of UTP cable used as described herein. Punch

block strips shall be MIN secured to an OEM designed physical

anchoring unit on a wall location in the MTC, IMTC, RTC, and TC.

However, console, cabinet, rail, panel, etc. mounting is allowed at

the OEM recommendation and as approved by VHA TSS-197. Punch blocks

shall not be used for Class II or 120 VAC power wiring.

16740-46
 12-96

(2) Technical Characteristics

Number of horizontal rows 100, MIN

Number of terminals per row 4, MIN
Terminal protector required for each used or unused
terminal
Insulation splicing required between each row of
terminals

b. Digital or High Speed Data

(1) The CSS for digital or high-speed data service shall be a patch panel

with modular female RJ45 jacks installed in rows. Patch panels and

RJ45 jacks shall be specifically designed for category five

telecommunications service and the size and type of UTP or STP cable

used. Each panel shall be 19” horizontal EIA rack mountable

dimensions with EIA standard spaced vertical mounting holes.

(2) Technical Characteristics

Number of horizontal rows 2, MIN

Number of jacks per row 24, MIN
Type of jacks RJ45
Terminal protector required for each used or unused
jack
Insulation required between each row of
jacks

c. Fiberoptic //, and Analog Audio//

(1) Product reference of a Government Approved (US State Department) type

is Telewire, PUP-17 with prepunched chassis mounting holes arranged

in two horizontal rows. This panel may be used for fiber optic,

audio, control cable, and Class II Low Voltage Wiring installations

when provided with the proper connectors. This panel IS NOT allowed

to be used for 120 VAC power connections.

(2) Technical Characteristics

Size
Height Two RUs, (3.5”) MIN
Width 19 1/16”, EIA MIN
Number of connections 12 pairs, MIN
Connectors
Audio Service Use RCA 1/4" Phono, XL or Barrier
Strips, surface mounted with
spade lugs (punch block or wire
wrap type strips are acceptable
alternates for barrier strips as
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long as system design is

maintained and VHA TSS-197
approved)
Control Signal Service Barrier strips surface mounted
with spade lugs (punch block or
wire wrap type strips are
acceptable alternates for barrier
strips as long as system design
is maintained and VHA TSS-197
approved)
Low voltage power (class II) Barrier strips with spade lugs
and clear full length plastic
cover, surfaced mounted
Fiber optic “ST” Stainless steel, female

d. MOUNTING STRIPS AND BLOCKS

1. BARRIER STRIPS

a. Barrier strips are approved for AC power, data, voice, and control

cable or wires. Barrier strips shall accommodate the size and type

of audio spade (or fork type) lugs used with insulating and

separating strips between the terminals for securing separate wires

in a neat and orderly fashion. Each cable or wire end shall be

provided with an audio spade lug, which is connected to an individual

screw terminal on the barrier strip. The barrier strips shall be

surface secured to a console, cabinet, rail, panel, etc. 120 VAC

power wires SHALL NOT BE CONNECTED to signal barrier strips.

b. Technical Characteristics

Terminal size 6-32, MIN

Terminal Count Any combination
Wire size 20 AWG, MIN
Voltage handling 100 V, MIN
Protective connector cover Required for Class II and 120
VAC power connections
2. SOLDERLESS CONNECTORS

The connectors (or fork connectors) shall be crimp-on insulated lug

to fit a 6-32 MIN screw terminal. The fork connector shall be

installed using a standard lug-crimping tool.

3. PUNCH BLOCKS

Bell System (or AT&T) approved MIN 110A type punch blocks are approved

for data, voice, and control wiring. Punch blocks shall be

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specifically designed for the size and type of wire used. Punch block

strips shall be secured to a console, cabinet, rail, panel, etc.

Punch blocks SHALL NOT be used for Class II or 120 VAC power wiring.

4. WIRE WRAP STRIPS

Wire wrap strips (0.065" wire wrap MIN) are approved for data, voice

and control wiring and shall be Bell System (or AT&T) approved. Wire

wrap strips shall be secured to a cabinet, rail, panel, etc. Wire

wrap strips SHALL NOT be used for Class II or 120 VAC power wiring.

I. WIRE MANAGEMENT SYSTEM AND EQUIPMENT

a. Wire Management System

The system(s) shall be provided as the management center of the

respective cable system, CCS, and TC it is incorporated. It shall

perform as a platform to house peripheral equipment in a standard relay

rack or equipment cabinet. It shall be arrange in a manner as to

provide convenient access to all install management and other equipment.

All cables and connections shall be at the rear of each system interface

to IDC and/or patch panels, punch blocks, wire wrap strips, and/or

barrier strip.

b. Wire Management Equipment

The wire management equipment shall be the focal point of each wire

management system. It shall provide an orderly interface between

outside and inside wires and cables (where used), distribution and

interface wires and cables, interconnection wires and cables and

associated equipment, jumper cables, and provide a uniform connection

media for all system fire retardant wires and cables and other

subsystems. It shall be fully compatible and interface to each cable

tray, duct, wireway, or conduit used in the system. All interconnection

or distribution wires and cables shall enter the system at the top (or

from a wireway in the floor) via a overhead protection system and be

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uniformly routed down either side (or both at the same time) of the

frame in side protection system then laterally via a anchoring or

routing shelf for termination on the rear of each respective terminating

assembly. Each system shall be custom configured to meet the system

design and user needs.

J. TELEPHONE INSTRUMENTS

1. Telephone instruments (or station equipment) that are initially installed

shall be configured as indicated herein. Final location of some station
equipment shall be coordinated with designated VA official prior to
installation.

2. All telephone instruments shall be equipped with the inductive capability

to radiate a magnetic field required to activate the hearing aid telecoil
and to provide personnel, who use hearing aids, access to all telephones
within the facility.

3. Station equipment shall consist of standard single line instruments,

patient bedside instruments, and multi-line digital electronic telephone
instruments with digital display, of the latest state-of-the-art design.

4. All telephone instruments except patient bedside phones, shall be

equipped with a flash button (or equivalent feature button) with pre-
determined timing feature to initiate consultation hold and other
features normally initiated by operation of the hook-switch. Flash
button shall be distinct from the hook-switch.

5. All telephone instruments, except patient bedside phones, shall be

equipped with a laminated faceplate listing the most common user features
and their appropriate access codes. The faceplates may be an integral
part of the instrument housing or may be an adhesive backed decal that
shall be applied over the tone pad area of the housing at the time of
telephone set installation.

6. Station instruments shall be feature compatible and have transmission

characteristics which are compatible with the proposed system.

7. Telephone instrument signaling shall be by means of standard adjustable,

buzzers, chimes, or electronic tone, unless otherwise specified.

a. Single Line:

(1) Single line instruments may be electronic or 2500-type analog phones.

(2) Single line instruments used must be capable of supporting bridged

cabling to allow a single phone number on multiple instruments without
using multiple switch ports.

(3) Single line instruments must be capable of supporting auxiliary

equipment, such as amplified hand sets; external chimes, light, or bells;
and other similar equipment without using multiple switch ports.

b. Multi-Line, Digital and Electronic:

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(1) The instruments shall be equipped with a digital read-out display and
shall have no less than 14 programmable (lines or features) buttons.

(2) The instruments shall employ only one adjustable ringer, bell,
buzzer, chime or electronic tone to announce calls. The signaling
device shall detect an incoming call to the multi-button instrument
and provide an audible signal only on designated lines.

(3) Each instrument shall be equipped with lights to identify the called
line and remain illuminated for the duration of the call.

(4) Telephone intercom systems shall normally be associated with these

instruments.

(5) The equipment associated with intercom systems may require special
features such as built in microphone and speaker. Telephone Intercom
Systems shall be required to provide secretaries with a means of
announcing calls to offices with extensions or pickups on the system.
The provision of intercom systems shall be identified during the data
base survey required as described herein. Any required intercom
systems shall be provided and installed by the contractor.

(6) This equipment must be capable of supporting auxiliary equipment,

such as amplified handsets; external chimes, light, or bells; and
other similar equipment. The use of analog switch ports to provide
ringing voltage, if required, is acceptable and these switch ports
shall be included in the Equipped Capacity as described herein.

(7) Hot Line Telephones shall provided between two identified points and
as shown on the drawings. These hot lines shall be equipped with
two-way automatic ring and cut-off controlled by the telephone hook-
switch, i.e. when near-end hand set is removed from the hook switch,
the far-end telephone shall ring until the hand set is removed from
the hook-switch.

(8) Hands Free telephone stations shall be required. In this

configuration, a speaker shall be used as both transmitter and
receiver to answer or initiate a call. These facilities will
normally be used as a hot line between two points. Requirements for
hands-free operated facilities shall be identified on the drawings.

c. Patient Bedside:

(1) Patient bedside instruments shall be maintenance free, sanitized

packet, and capable of supporting table top, side-rail, top bed-rail,
or wall mounting. Each phone should have a self-contained line cord
of not less than 15 feet.

(2) At the discretion of the facility, patient bedside

instruments may be discarded, cleaned for reuse, or given
to the patient, as appropriate. The anticipated cost per
instrument should not exceed $10.00.

K. LIGHTNING PROTECTION SYSTEM

Each protection system shall be provided, in its entirety, totally and

externally to the building. The use of internal electrical wiring for

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lightning grounding systems is not acceptable and will not be approved. .

Provide 5% spare protectors.

1. EPBX

The EPBX, cabinets, racks, wire management systems, cable shields, etc.
shall be grounded with cooper wire run external to the building and
connected to the earth ground. If these items are installed in an area
not protected by lightning system, the Contractor shall immediately and
in writing notify the RE of the lightning strike hazard and make
appropriate contractual updates to accommodate this system.

2. Telephone, Data, Audio, and/or Coaxial Cable Lightning Protector:

a. The protector shall be an in-line device equipped with screw type

connectors to match the coaxial and/or STP or UTP cable specified. It
shall be located at each building entrance where each cable enters a
building from the outside and grounded with stranded copper wire run
external to the building connected to the earth ground. It shall be
able to shunt high current surges to earth ground protecting the system
signal receiving equipment. The protector shall have a minimal effect on
the quality of the signal being received or transmitted. It shall be
made of non-corrosive metal and waterproof. REFER TO EPBX TECHNICAL
DATA FOR ADDITIONAL REQUIRED SPECIFICATIONS.

b. Technical Characteristics:

Peak Pulse Power 1500 W @ 77° F

Protection Device Gas Tube or as required by OEM
Dissipation 1.0 Mili Seconds (MS)
Response Time 5.0 nS
Connectors As Specified
Ground Wire #6 AWG Stranded Copper, MIN, or
as required by the OEM, and/or VA

L. AUDIO MONITOR PANEL

1. The panel shall be EIA/TIA standard for 19” cabinet mounting. It shall
be provided in the upper portion of the EPBX equipment cabinet. This
unit may be combined in the EPBX Annunciating System and/or Electrical
Supervision Panel in order to achieve the MIN electrical supervision
requirements of the system. REFER TO EPBX TECHNICAL DATA FOR ADDITIONAL
REQUIRED SPECIFICATIONS. Provide one spare panel.

2. Technical Characteristics:

Monitor speaker A permanent magnet, 3 inch MIN

diameter, and a monitor volume control
Audiometer Easy to read Volume Unit (VU) or
similar meter with illuminated scale
and meter calibrating control.
Channel selector switch Six positions (Off, 1, 2, 3, 4, and
Spare) which shall connect the monitor
speaker and VU meter to the selected
audio channel.

M. ELECTRICAL SUPERVISION PANEL

16740-52
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1. An electrical supervision panel shall be provided in the EPBX cabinet and

Telephone Operator, // and __________// locations and as designated on
the contract drawings. The panel shall be compatible the EPBX Trouble
Annunciation Panel and Audio Monitor Panel to generate electrical and/or
electronic supervising signals to continuously monitor the operating
condition for the system EPBX, CSU, telephone instruments // , and
__________ // , and interconnecting cable trunks. The panel shall
generate an audible and visual signal when the system’s supervising
system detects an EPBX, CSU, //, and __________ //, or trunk line is
malfunctioning. REFER TO EPBX TECHNICAL DATA FOR ADDITIONAL REQUIRED
SPECIFICATIONS. Provide one spare panel.

b. Technical Characteristics:

Silence button or switch Shall silence the audible signal.

However, the visual signal will
continue until the supervisory circuit
indicates the fault is corrected.
Visual enunciators Visually show the amplifier and/or
trunk-line unit or supervisory circuit
is in fault condition.

2.4 DISTRIBUTION EQUIPMENT AND SYSTEMS

The SYSTEM shall be provided with a complete cable backbone and building

distribution system consisting of copper, fiberoptic, and other specified

cable and connectors, signal closets, cross connection or terminating

systems, telecommunication outlets and interface points as identified in

SECTION 16742 AND WITH TECHNICAL INSTRUCTIONS FROM TSS-197.

2.5 INSTALLATION KIT

The kit shall be provided that at, a MIN, includes all connectors and

terminals, labeling systems, audio spade lugs, barrier strips, punch blocks

or wire wrap terminals, heat shrink tubing, cable ties, solder, hangers,

clamps, bolts, conduit, cable duct, and/or cable tray, etc., required to

accomplish a neat and secure installation. All wires shall terminate in a

spade lug and barrier strip, wire wrap terminal or punch block. Unfinished

or unlabeled wire connections shall not be allowed. Turn over to the RE

all unused and partially opened installation kit boxes, coaxial, fiber-

optic, and twisted pair cable reels, conduit, cable tray, and/or cable duct

bundles, wire rolls, physical installation hardware. The following are the

MIN required installation sub-kits:

A. SYSTEM GROUNDING
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1. The grounding kit shall include all cable and installation hardware
required. All radio equipment shall be connected to earth ground via
internal building wiring, according to the NEC.

2. This includes, but is not limited to:

a. Coaxial Cable Shields f. Conduits k. Grounding

b. Control Cable Shields g. Cable Duct blocks
c. Data Cable Shields h. Cable Trays
d. Equipment Racks i. Power Panels
e. Equipment Cabinets j. Connector Panels

B. COAXIAL CABLE

The coaxial cable kit shall include all coaxial connectors, cable tying
straps, heat shrink tabbing, hangers, clamps, etc., required to accomplish
a neat and secure installation.

C. WIRE AND CABLE

The wire and cable kit shall include all connectors and terminals, audio
spade lugs, barrier straps, punch blocks, wire wrap strips, heat shrink
tubing, tie wraps, solder, hangers, clamps, labels etc., required to
accomplish a neat and orderly installation.

D. CONDUIT, CABLE DUCT, AND CABLE TRAY

The kit shall include all conduit, duct, trays, junction boxes, back boxes,
cover plates, feed through nipples, hangers, clamps, other hardware
required to accomplish a neat and secure conduit, cable duct, and/or cable
tray installation in accordance with the NEC and this document.

E. EQUIPMENT INTERFACE

The equipment kit shall include any item or quantity of equipment, cable,
mounting hardware and materials needed to interface the systems with the
identified sub-system(s) according to the OEM requirements and this
document.

F. LABELS

The labeling kit shall include any item or quantity of labels, tools,
stencils, and materials needed to completely and correctly label each
subsystem according to the OEM requirements, as-installed drawings, and
this document.

G. DOCUMENTATION

The documentation kit shall include any item or quantity of items, computer
discs, as installed drawings, equipment, maintenance, and operation
manuals, and OEM materials needed to completely and correctly provide the
system documentation as required by this document and explained herein.

// 2.6. AUXILIARY SYSTEMS //

// A. The EPBX shall provide six interfaces with the RADIO PAGING SYSTEM
identified in SAECTION 16735 AND WITH TECHNICAL INSTRUCTIONS FROM TSS-197.
The telephone system shall provide a feature to prevent the radio paging

16740-54
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system from being "locked up" by a user or an operator putting the system
on hold or leaving the receiver "off-hook". The Contractor shall
coordinate with the radio paging company and the VA to identify the
interface requirements of the EPBX. The VA and contractor shall conduct a
test during non-working hours at least 30 days before cutover. The
Contractor shall provide and install any required peripheral interface
device. The VA shall be responsible for providing the interface device if
it is a card or option in the radio paging equipment. //

// B. The EPBX shall be interfaced to the PUBLIC ADDRESS SYSTEM (PA) identified
in SECTION 16770 AND WITH TECHNICAL INSTRUCTIONS FROM TSS-197. The console
attendants shall have direct access to selected zones and all zone(s)
paging. The attendant shall also have "priority access" to all zones.
Selected station users shall have access to appropriate zone(s), by dialing
the proper access. The contractor is responsible for providing and
installing the required interface device(s) to the PA. The EPBX shall
provide a feature to prevent the PA from being "locked up" by a user
placing the system on hold or leaving the receiver "off-hook". //

// C. The EPBX shall be interfaced to the CENTRALIZED DIAL DICTATION SYSTEM

identified in SECTION 16743 AND WITH TECHNICAL INSTRUCTIONS FROM TSS-197.
The EPBX shall interface with a system and shall provide the features,
functions, and services as required by the dial dictation system. Selected
station users shall have access to the centralized dictation system by
dialing the proper access code.

1. The EPBX shall have the capability of transmitting DTMF signals for
control, i.e. review, fast forward, playback, etc. The Contractor shall
coordinate with the company currently providing the dial dictation
equipment/service and the VA to identify interface requirements (type
device, tone or pulse, etc.) with the EPBX. A test shall be conducted by
the VA and contractor at least 30 days before cut-over. The Contractor
shall provide and install any required interface device. The VA will be
responsible for providing the interface device if it is a card or option
in the dictating equipment.

2. The telephone system shall provide a feature to prevent the dictation

system from being "locked up" by a user putting the system on hold or
leaving the receiver "off-hook". The Contractor shall provide the cable
and terminals between the telephone equipment room and the dial dictation
equipment room. //

PART 3 - EXECUTION

3.1 INSTALLATION

A. SYSTEM INSTALLATION

1. After award of contract, and within the time period specified in the

contract, the Contractor shall deliver the total system in a manner that

fully complies with the requirements of this specification. The

Contractor shall make no substitutions or changes in the system without

written approval from the RE and PM.

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2. The Contractor shall install all equipment and systems in a manner that

complies with accepted industry standards of good practice, the

requirements of this specification, and in a manner which does not

constitute a safety hazard. The Contractor shall insure that all

installation personnel understands and complies with all the requirements

of this specification.

3. The Contractor shall install suitable filters, traps, directional

couplers, splitters, telephone/data outlets, and pads for minimizing

interference and for balancing the amplifiers and distribution system(s).

Items used for balancing and minimizing interference shall be able to

pass telephone and data channels in the frequency bands selected, in the

directions specified, with low loss, and high isolation and with MIN

delay of specified frequencies and signals. The Contractor provide all

equipment necessary to meet the requirements of paragraph 2.1.C and the

system performance standards.

4. All passive equipment shall be connected according to the OEM's

specifications to insure correct termination, isolation, impedance match

and signal level balance at each telephone/data outlet.

5. Where telephone/data outlets are installed adjacent to each other,

install one outlet for each instrument.

6. All lines shall be terminated in a suitable manner to facilitate future

expansion of the system. There shall be a MIN of one spare 25 pair cable

at each distribution point on each floor.

7. All vertical and horizontal copper and fiberoptic // , and coaxial //

lines shall be terminated so shall require modifications of the system

EPAX or signal closet equipment only.

8. Terminating resistors or devices shall be used to terminate all unused

branches, outlets, equipment ports of the system, and shall be devices

designed for the purpose of terminating fiberoptic or twisted pair // ,

16740-56
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and coaxial // cables carrying telephone and data //, and analog video//

signals in telephone and data // , and analog // systems.

9. Equipment installed outdoors shall be weatherproof or installed in

weatherproof enclosures with hinged doors and locks with two keys.

10. Equipment installed indoors shall be installed in metal cabinets with

hinged doors and locks with two keys.

B. EQUIPMENT ASSEMBLY

1. CONSOLES AND CABINETS

a. Each console or cabinet (here-in-after referred to as “enclosure”) shall

have OEM produced top, bottom and side panels; except, enclosures

mounted sided by side, where only two outside panels shall be included.

Each enclosure shall be: Floor or wall mounted with standard knockout

holes for conduit connection or cable entrance; provide for ventilation

of the equipment; have front and rear locking doors (except, wall

mounted cabinets that require only a front locking door is required -

but, the entire enclosure shall be hinged at the wall anchor point to

allow access to its inside); power outlet strip(s), bulkhead connector

and patch panel(s).

b. Rack mounted equipment shall be installed on the enclosure’s equipment

adjustable mounting racks with equipment normally requiring adjustment

or observation mounted so operational adjustment(s) can be conveniently

made. Heavy equipment shall be mounted with rack slides or rails

allowing servicing from the front of the enclosure. Heavy equipment

shall not depend only upon front panel mounting screws for support.

Equipment shall be provided with sufficient cable slack to permit

servicing by removal of the installed equipment from the front of the

enclosure. A color matched blank panel (spacer) of 1.75 inches high,

shall be installed between each piece of equipment (active or passive)

to insure adequate air circulation. The enclosure shall be designed for

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efficient equipment cooling and air ventilation. Each console or

cabinet shall be equipped with a quiet fan and nondisposable air filter.

c. Enclosures and stand-alone radio relay racks shall be installed plumb

and square. Each shall be permanently attached to the building structure

and held firmly in place. Fifteen inches of front vertical space

opening shall be provided for additional equipment with appropriate

color matched blank panels installed to cover unused enclosure openings.

d. Signal connector, patch, and bulkhead panels (I.e.: audio, data,

control, RF, TV, etc.) shall be connected so that output for from each

source, device or system component shall enter the panel at the top row

of jacks, beginning left to right as viewed from the front, which will

be called "input". Each connection to a load, device or system

component shall exit the panel at the bottom row of jacks, beginning

left to right as viewed from the front, which will be called "output".

(1) Equipment installed indoors shall be installed in metal racks or

enclosures with hinged doors so as to be accessible for maintenance

without interference to other nearby equipment.

(2) Cables shall enter the equipment racks or enclosures in such a manner

that all doors or access panels shall open and close without

disturbing or damaging the cables.

(3) All distribution hardware shall be securely mounted in a manner that

shall provide access to the connections for testing and allow

sufficient cable room for the doors or access panels to open and

close without disturbing the cables.

2. INSTALLATION OF THE EPBX

a. GENERAL

(1) The EPBX installation shall comply with all laws and codes applying

to interconnected telephone installations in effect.

(2) In the absence of specifications regarding details implies that best

general industry practices shall prevail and that first quality

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material and workmanship shall be provided. The most stringent

certification standards, (i.e. EIA, CCITT, and FIPPS) when available,

shall prevail.

(3) All material, provided by the Contractor, shall be new and thoroughly

tested. All installation shall be carried out in a professional

manner.

(4) Installation of all equipment shall be fully coordinated with the RE

and TSS-197. No area shall be left without minimal telephone service

as described herein.

(5) The Contractor shall provide a triplex outlet with modular jacks with

stainless steel cover plate for each telephone outlet as shown on the

drawings. The Contractor shall provide the appropriate modular jack

(single or triplex) with appropriate cover plate for each 'OUTLET'

location identified and verified on the drawings.

(6) The Contractor shall install all patient and wall telephone

instruments on a single modular jack designed for wall telephone

instruments and patient wall or PBPU installations.

(7) All permanent telephone cables and wires shall be installed in

conduit or an enclosed duct system or be of the type approved for

installation, as determined by VA requirements, without conduit or

enclosed duct system. Cable and wire not installed in conduit or an

enclosed duct system must be toughed or mechanically supported and

separated from other signal cable systems as described herein

(8) Where cable and wire penetrate through fire/smoke partitions,

firewalls, or floors, the Contractor shall provide fire/smoke

stopping around the outside of any installed conduit/cable tray. The

Contractor shall provide and install fire stopping material, type

approved by the RE, inside the provided conduit/cable tray after

installation is complete.

b. THE CONTRACTOR SHALL

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(1) Install the equipment in accordance with the specifications for the

EPBX as specified and recommended by the OEM.

(2) Provide a full time on-site Project Manager effective with VA

issuance of the notice to proceed. The Project Manager shall be

responsible to fully coordinate and supervise all contractor/sub-

contractor personnel in all phases of the installation, training,

inspection, cutover, and final acceptance of the system. The Project

Manager shall be provided a complete copy of these specifications to

include all amendments prior to start of installation of the

telephone system.

(3) Coordinate and conduct the EPBX data base survey with a member of the

RE and TSS-197. The Contractor is responsible for identifying all

programming of features, classes of service, and equipment to be

installed by types and physical locations as specified in this

document and all attachments thereto. After the survey is completed,

a complete list of equipment shall be provided to the RE and TSS-197

for approval prior to start of installation.

(4) Be responsible for the removal and replacement of damaged ceiling

tiles during installation and maintenance service of the cable and

wire distribution system. The Contractor shall be responsible for

restoring immediate areas (that is approximately three foot in

diameter) that were damaged during the system installation and

maintenance service.

(5) Run all cross connects to established circuits during installation

and maintenance service for the contract life.

(6) Remove, on a daily basis, all debris and scrap generated in the

conduct of work.

(7) Provide the RE, for review, coordination, and approval though TSS-

197, a Proof of Performance Test Plan 90 days prior to cut-over of

the EPBX. The plan shall be used for test and acceptance of the
16740-60
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system. It shall include sufficient tests to demonstrate the systems

capabilities of providing the services outlined in this document.

Test equipment required for demonstration shall be Contractor

provided and approved by TSS-197. A list of test equipment required

shall be included with the acceptance test plan. Test equipment shall

have calibration certification within six months of system cut-over.

(8) Provide Contractor personnel (switch technicians, installers,

trainers, and the project manager, etc.) on premise for seven

consecutive days after cutover to clear any malfunctions which may

develop, to assign/reassign any software features/COS, and conduct

any additional training as required.

(9) Insure that the project manager and sufficient skilled personnel

remain on premise until all items on the punch list, developed during

inspection, cut-over, and acceptance testing of the system are

completed, inspected, and accepted by the RE.

(10) Be responsible for any and all coordination with the local Telephone

Company relative to interface with the commercial telephone system.

The Contractor shall also be responsible for the removal of all voice

and/or data equipment and cabling abandoned by the local Telephone

Company, VA, or other organizations and not retained for exclusive

use by VA as a result of this installation

(11) Connect all telephone equipment located in the equipment room to a

common provided ground buss. The common system ground shall be in

all telephone closets and the EPBX switch room.

(12) Provide EPBX ground between EPBX and all interfaced systems such as

dictation equipment chassis, radio page equipment chassis, etc.

(13) Ensure that other dedicated telecommunications systems applications

within the Facility (i.e., pay stations, electro-writing equipment,

facsimile etc.) that require space within switch room/telephone

closets, conduits, and cable pair are accommodated. Coordination

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between applicable parties will be necessary to ensure accommodation

of these systems. It shall be the responsibility of the bidders to

determine the requirements and include them in his proposal.

(14) All portions of the system installation shall conform to local

building and fire codes.

(15) The Contractor shall not use gasoline, benzene, alcohol, naphtha,

carbon tetrachloride, or turpentine for cleaning any part of the

equipment. Flammable materials shall be kept in suitable places

outside the building. OSHA safety standards and local Facility

safety standards shall prevail.

C. CONDUIT, CABLES AND WIRING, CABLE TRAY, RACEWAYS, SIGNAL DUCTS, ETC.

1. GENERAL

a. The Contractor shall employ the latest installation practices and

materials.

b. All cables shall be installed in conduit and/or signal ducts. Conduits

shall be in accordance with SECTIONS 16111, CONDUIT SYSTEMS AND 16742

VOICE AND DIGITAL CABLE DISTRIBUTION SYSTEMS.

c. ENSURE THAT TELEPHONE //, AND PA// //, AND RADIO// //, AND DIAL

DICTATION// SYSTEMS (AS IDENTIFIED BY NEC SECTION 517) ARE COMPLETELY

SEPERATED AND PROTECTED FROM ALL OTHER SYSTEMS.

3.2 - PROOF OF PERFORMANCE TESTS

IF THIS DOCUMENT IS BEING USED IN CONJUCTION WITH SPECIFICATION SECTIONS

16741 OR 16742, THE FOLLOWING TESTING GUIDELINES ARE IN ADDITION TO THE

REQUIRMENTS OUTLINED IN THESE DOCUMENTS. IF THIS DOCUMENT IS BEING USED AS

A “STAND ALONE” CABLE PLANT INSTALLATION, THE FOLLOWING TESTING GUIDELINES

SHALL BE THE STANDARD OF MEASURE FOR THE RESPECTIVE SYSTEM.

A. INTERIM INSPECTION

1. The interim inspection will be conducted in the presence of the TSS-197

representative designated as the VA Contract Coordinator for proof of

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performance testing. This inspection shall verify that the equipment

provided, adheres to the installation requirements of this document.

2. The Contractor shall have 50% of the system equipment installed to

include, but not be limited to: EPBX, interface, origination and junction

enclosures powered with the permanent AC wiring, outlets, conduit and

cables, before the interim inspection can take place.

3. The Contractor shall notify the RE, in writing, of the estimated date the

Contractor expects to be ready for in the interim inspection, at least 20

working days before the requested inspection date

4. Results of the interim inspection shall be provided to the RE and PM. If

major or multiple deficiencies are discovered, a second interim

inspection bay be required before permitting the Contractor the

Contractor to continue with the system installation.

5. The RE in conjunction with VHA TSS-197 shall determine if an additional

inspection is required, or if the Contractor will be allowed to proceed

with the installation. In either case, reinspection of deficiencies

noted during the interim inspection(s), will be part of the proof of

performance test. The interim inspection shall not affect the systems’

completion date. The RE shall ensure all test documents will become a

part of the systems as-installed documentation.

B. PRETESTING

Upon completing the installation of the system, the Contractor shall align

and balance the system. The Contractor shall pretest the entire system.

C. PRETESTING PROCEDURE

During the system pretest, the Contractor shall verify (utilizing the

approved spectrum analyzer and test equipment) that the system is fully

operational and meets all the system performance requirements of this

document. The Contractor shall measure and record the aural carrier levels

of each system telephone and data channel, at each of the following points

in the system:
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1. Local Telephone Company Inputs

2. EPBX inputs and outputs

3. MDU, BIU, amplifiers, channel processor and converter inputs and outputs

4. EPBX output S/NR for each telephone and data channel

5. Signal Level at each interface point to the distribution system, the last

outlet on each trunk line plus all outlets installed as part of this

contract.

6. Four copies of the recorded system pretest measurements shall be

submitted, along with the pretest certification, to the RE. The RE shall

forward three copies of the pretest documents and a copy of the

certification to the PM. The PM will forward two copies of the pretest

documents and certification to TSS-197 no later than 15 working days

prior to the scheduled acceptance test for technical evaluation.

D. PRETESTING CERTIFICATION

After pretesting the system, the Contractor shall notify the RE, in

writing, that the system is ready for proof of performance testing in the

presence of a Government Representative, and that it meets all requirements

stated in this document. The Contractor as described herein shall

accomplish submission of this notification of system readiness. Failure of

the Contractor to comply with these pretest requirements, shall be grounds

for automatically canceling the scheduled acceptance test.

E. ACCEPTANCE TESTING

1. The system shall be tested, in the presence of the designated TSS-197

representative for proof of performance acceptance testing. The system

test shall verify that the system meets all the requirements of this

document under operating conditions, and complies with all system

performance standards listed herein. The Contractor shall give at least

20 working days advance notice, in writing to the RE, stating the

tentative date(s) for conducting testing that will certify proof of

performance of the system, in the presence of the TSS-197 representative.

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2. If the Acceptance Test is terminated for any reason as described herein,

rescheduling of the Government Proof of Performance Acceptance Test shall

be at the convenience of the Government and all costs incurred for the

retest shall be borne by the Contractor, at the direction of the RE.

3. Test Procedure:

The test shall be performed on a "go-no-go" basis. Only those operator

adjustments required to show proof of performance shall be allowed. The

test shall demonstrate and verify that the installed system complies with

the operational and technical requirements of this specification under

operating conditions. The Government shall evaluate the results of the

test and the Government shall rate the system as either acceptable or

unacceptable. The following procedure shall be followed:

a. Documentation Review:

The TSS-197 representative shall review the documentation required as

described herein. This review will determine if the information

provided is sufficient to meet the requirements of the specification.

All system manuals, as-installed drawings, pretest form(s), computerized

signal surveys, cabinet pictorial(s), outlets, distribution system

details, etc., shall be reviewed at this time. Failure to provide the

manuals and as-installed wiring diagrams described could be cause for

the system to be considered unacceptable and the testing terminated at

the direction of the RE.

b. Mechanical and Physical Inspection:

The TSS-197 and Contractor’s Representatives shall tour all areas the

system is provided to insure that all systems and subsystems are

installed in place for Proof of Performance Acceptance Testing. Failure

of any system or subsystem to meet the installation requirements of this

document may be grounds for terminating all testing at the direction of

the RE. An inventory may be taken at this time.

c. Subsystem Functional Test:

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After the above inspection, functional and operational testing shall

commence in the following manner:

(1) First: The Contractor shall perform an operational test of each

subsystem to verify that all equipment is properly connected,

interfaced and is functionally operational to meet the requirements

of this document. If any subsystem is not functionally ready, that

subsystem shall be declared unacceptable and all testing shall be

terminated. At this point, the Contractor shall be permitted one

hour to correct the deficiencies.

(2) Second: It may be mutually agreed upon, at this time, to wait one

hour or to commence testing of the next subsystem.

(3) Third: Repeated failures of subsystem testing or total system

testing, which results in a cumulative time of four hours to effect

repairs, shall be grounds for declaring the entire system

unacceptable and all testing to be terminated. Retesting shall be

rescheduled at the convenience of the Government.

d. Subsystem Performance Test:

After the functional test, each subsystem shall be checked to verify

that all performance requirements and standards are met. The

performance requirements shall be verified using the necessary test

equipment. A spectrum analyzer, signal level meter and BERT shall be

used to verify there are no visible signal distortions, such as

intermodulation, beats, etc. appearing on any received or generated

telephone or data channel.

e. Total System Test:

The testing shall proceed until the system and subsystems are

functionally tested and accepted. The total system tests shall verify

that the requirements have been met for all system signals as described

herein.

(1) LEC Point of Debarkation:

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The system output(s) shall be checked to verify that all performance

requirements are met

(2) EPBX:

This test shall be conducted within 30 days following successful

prestesting of the EPBX. In addition to compliance with the

technical characteristics and quantities of equipment specified

herein, the Final Acceptance Test shall contain the provision that 30

continuous days uninterrupted telephone service, must be completed

prior to the Contractor being deemed to be in compliance with the

contract.

(a) For the purpose of final acceptance, the telephone service shall

be considered interrupted when the failure of any Contractor

provided data or telephone equipment including batteries, results

in an interruption of service. This includes a failure of more

than 20% of any trunk group, 15% of any number group (15 or more

stations), operator console, or telephone service to any area

determined to be critical by the Facility Director. Response time

to restore service shall have no bearing upon the term

"interrupted service".

(b) To facilitate the EPBX Acceptance Test and to allow

familiarization and training of VA employees, the Contractor shall

activate the EPBX, including the operator consoles, stations, data

circuits and equipment a MIN of 30 days prior to the acceptance

test date. All installed equipment and circuits shall be fully

tested prior to the acceptance by VA. During this "burn-in"

period, the Contractor shall de-bug the EPBX. The Contractor

shall make the EPBX available for in-house communications and

demonstrate to the Facility staff the required features. The VA

and Contractor will make certain trunking and tie line circuits

available to the EPBX during this "burn-in" period for testing.

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(c) At the conclusion of the Acceptance Test, the VA and the

Contractor shall jointly agree to the results of the test, and

reschedule testing on deficiencies and shortages, if any. When

the test show the system performs in accordance with VA

specifications, the 30 days of uninterrupted service provision

begins. This provision must be successfully met for contract

compliance. If any retests are needed to reach agreement on the

results of the tests or to establish compliance with these

specifications such retesting will be done at the Contractor's

expense.

f. Individual Item Test:

The TSS-197 representative may select individual items of equipment for

detailed proof-of-performance testing. That item shall meet or exceed

the MIN requirements of the SPEC.

g. Interface Cable Sub-system:

To ensure that the system meets all performance requirements, a MIN of

75% of the system outlets and interface points shall be checked.

Additionally, each sub-system interface, junction, and connection point

or location will be checked. Each distribution active and passive item

of equipment, signal input(s) and output(s) will be tested.

h. Distribution Cable Plant Sub-system:

FOR SPECIFIC DISTRIBUTION TESTING INSTRUCTIONS REFER TO SECTION 16742

AND TSS-197 FOR TECHNICAL ASSISTANCE.

4. Test Conclusion:

a. At the conclusion of the Acceptance Test, the VA and the Contractor

shall jointly agree to the results of the test, and reschedule testing

on deficiencies and shortages, if any, with the RE. Any retests that

are needed to reach agreement on the results of these tests or to later

establish compliance with these specifications will be done at the

Contractor's expense.
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b. If the system is declared unacceptable without conditions, all

rescheduled retest expenses will be born by the Contractor as described

herein.

c. PATIENTS SHOULD NOT BE PERMITTED TO USE THE FACILITY WHERE VA HAS NOT

ACCEPTED THE TELEPHONE EPBX SYSTEM.

3.3 SYSTEM GUARANTY

A. CONTRACTOR’S RESPONSIBILITY

The Contractor shall guarantee that all installed material and equipment

will be free from defects, workmanship, and will remain so for a period of

one year from date of final acceptance of the system by VA. The Contractor

shall provide OEM’s equipment warranty documents, to the RE and Facility

Contracting Officer, certifying that all equipment installed under this

document conforms to its published specifications.

B. The Contractor shall provide a written commitment from the system equipment

OEM to the supply of parts and on-site engineering support services for the

one year guaranty service (materials and labor) in the event of default or

unsatisfactory service by the Contractor.

1. The OEM certification shall describe, in the event of default or

unsatisfactory service by the Contractor, the OEM or an authorized

distributor shall fully support the contract (initial installation,

guaranty service for the one year warranty period of the contract).

2. The system equipment OEM’s signatory of the certified written commitment

must be of an individual who has the full authority to obligate the OEM

to this commitment. Names, corporate addresses, and telephone numbers of

the individuals who have this authority shall be provided as a part of

the commitment.

C. The Contractor's maintenance personnel shall have the ability to contact

the Contractor and OEM's central emergency assistance maintenance center

and request remote diagnostic testing and assistance in resolving technical

problems at any time, 365 days a year. The Contractor via a business
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telephone line at no additional cost shall provide this contact capability

to VA. Each Contractor maintenance and supervisor individual shall be

fully qualified by the OEM and provide the RE and Facility Contracting

Officer with copies of current and qualified OEM training certificates.

D. Additionally, defining the FAR’s warranty outlines concerning this system,

the Contractor shall accomplish the following MIN requirements during the

one year warranty period:

1. RESPONSE TIME DURING THE ONE YEAR WARRANTY PERIOD

a. The Contractor shall respond on-site, during the standard work week, to

a routine trouble call within 24 hours of its report. A routine trouble

is considered a trouble that causes a subsystem to be inoperable.

b. The Contractor shall respond on-site to an emergency trouble call within

eight hours of its report. An emergency trouble is considered a trouble

that causes a system to be inoperable at anytime.

(1) An emergency trouble call shall be deemed appropriate when a failure

involves more than 20 voice and/or data circuits.

(2) In addition, the failure of a common control unit, power supply,

signal generating device or attendant console shall also be deemed as

an emergency maintenance call.

c. The Contractor shall respond on-site to a catastrophic trouble call

within four hours of its report. A catastrophic trouble call is

considered an EPBX failure.

(1) If an EPBX failure cannot be corrected within six hours, the

Contractor shall be responsible for providing an alternate CSU

equipped for a MIN of 100 main station lines, l0 CO trunks, l0 FTS

access lines and two operator's console.

(2) This alternate system shall be operational within 12 hours (to

commence at the end of the six-hour trouble shooting period) and

shall provide emergency service to critical areas as determined by

the VAMC Director.

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(3) The alternate system shall be a programmable system and a pre-written

program tape shall be provided to the VAMC Contracting Officer prior

to cut-over of the main telephone system.

d. Failures affecting operation of critical emergency health care

facilities (i.e., cardiac arrest teams, intensive care units, etc.)

shall also be deemed as a catastrophic trouble call if so determined by

the Facility Director. The Facility Contracting Officer shall notify

the Contractor of this type of trouble call at the direction of the

Facility Director.

e. The Contractor shall respond on-site to installation of station or

equipment requests or service within:

(1) Eight hours for emergency installations designated by the Facility

Contracting Officer, and

(2) Three working days for routine installations designated by the

Facility Contracting Officer.

f. A standard workweek is considered 8:00 A.M. to 5:00 P.M., Monday through

Friday exclusive of Federal Holidays. If any trouble cannot be

corrected within one working day, the Contractor shall furnish and

install compatible substitute equipment returning the system or

subsystem to full operational capability, as described herein, until

repairs are complete.

g. The RE and/or Facility Contracting Officer are the Contractor’s

reporting and contact officials for system trouble calls, during the

guaranty period.

2. REQUIRED ON-SITE VISITS DURING THE ONE YEAR WARRANTY PERIOD

a. The Contractor shall visit, on-site, for a MIN of eight hours, once

every two weeks, during the guaranty period, to perform system

preventive maintenance, equipment cleaning and operational adjustments

to maintain the system according the descriptions identified in this

SPEC.
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(1) The Contractor shall arrange all Facility visits with the Facility

Contracting Officer prior to performing the required maintenance

visits.

(2) The Contractor in accordance with the OEM’s recommended practice and

service intervals shall perform preventive maintenance during non-

busy time agreed to by the Facility Contracting Officer and

Contractor.

(3) The preventive maintenance schedule shall be provided to and approved

by the RE and Facility Contracting Officer.

(4) Provide on-site a stock of replacement spare parts and equipment,

plus test equipment, as specified herein, ensuring they meet the

OEM’s MIN recommended spare parts stock sizing requirements for this

specific system.

b. The Contractor shall provide the Facility Contracting Officer a type

written report itemizing each deficiency found and the corrective action

performed during each required visit or official reported trouble call.

The Facility Contracting Officer shall provide TSS-197 and the Facility

Engineering Officer, copies of these reports for evaluation.

(1) The Facility Contracting Officer shall ensure copies of these reports

are entered into the system’s official acquisition documents.

(2) The Facility Chief Engineer shall ensure copies of these reports are

entered into the system’s official technical as-installed documents.

(3) The TSS-197 Staff shall ensure copies of these reports are entered

into the system’s official VHA Headquarters documents.

3. GOVERNMENT FURNISHED EQUIPMENT (GFE)

GFE that was accepted by the Contractor and interfaced and installed in

this system shall become part of this system and included in the Guaranty

requirements.

3.4 TRAINING

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A. Furnish the services of an OEM trained and certified engineer or technician

for a total of two eight hour classes to instruct designated Facility

maintenance personnel. Instruction shall include cross connection,

corrective, and preventive maintenance of the system and equipment.

B. Also, furnish the services of an OEM trained and certified engineer or

technician, familiar with the functions and operation of the system and

equipment, for two eight hour periods to train designated Facility IRM

personnel. Instructions shall be provided for staff personnel in each area

where the system is installed under this contract. When multiple area are

involved, classes will be grouped. Periods of training shall be

coordinated with the RE. The RE shall coordinate with the Facility to

ensure all shifts receive the required training. Each session shall

include instructions utilizing “hands-on” operation and function of the

system.

C. Before the system can be accepted by VA, this training must be

accomplished. Training will be scheduled at the convenience of the

Facilities Contracting Officer and Chief of Engineering Service.

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