S. Zia-ul-Haq & Sons Pvt.

Ltd Effective Date: 01-Oct-11

SZS Document Title: Camp Boss Handover/Takeover Notes Issue No: 01
Document No: SZS-RSD-PR-01-FM-02 Page 1 of 3

Camp Boss Handover/Takeover Notes

Hand Over To Mr.________________________________

Site .____________

Date.____________
1. Client Introduction
Company Man Tool Pusher

Doctor HSE Officer

2. POB / Meal Sheets

 POB is updated

 Senior POB

 Junior POB

 SZS POB

 Meal Sheets signed.

 Meal Sheets from to in the office of

 Meal Sheets from to in the office of

 Meal Sheets Pending.

 Meal Sheets from to in the office of

 Meal Sheets from to in the office of

 Meal Sheets SZS summary updated till

3. Charge Back
 Charge Back Challan Signed

 Charge Back Challan QTY

Challan No: , , , , , ,

, , , , , , ,

 Internal Charge Back Qty

 External Charge Back items (Highway Store) information

 Internal Charge Back items(Site Store) information

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4. Store
 Grocery and Janitorial Supply schedule on weekly every

 Frozen Supply Schedule is on weekly every

 Fruit & Vegetable twice a week schedule &

 As per RSD instruction Grocery, Janitorial & Frozen Demand must send to RSD 4 days before your required date.

 Fruit & Vegetable demand must send to RSD two days before you demand.

 As per SOP demand must be accurate and major items consumption and stock in hand (Correct) must be mentioned in the demand
paper.

 Demand must be checked and signed by Camp Boss, without Camp Boss signatures demand will not be acceptable.

5. Meetings/Inspection
 Daily Moring meeting with client at

 Weekly meeting with Client on every

 Weekly meeting with Catering staff by Camp Boss on every

 Weekly Camp Inspection on every

 Daily Menu discussion at

Participants

6. Accommodation
 Visitor arrival date & Name

 Updated POB list is attached till

Vacant room status senior side , , , ,

, , , , , , ,

Vacant room status junior side , , , ,

, , , , , , ,

 Accommodation Major Maintenance detail

 Camp Inventory list is attached

7. SZS Staff
 Staff over days detail

 Staff advance detail

 Staff Medical report update with Doctor or Any Pending

 Staff Hair cutting done on list is attached.

 Staff any Observation/Complaints

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 8. Any work that requested or pending

09. DOCUMENT CONTORL CHECKLIST

SITE SITE RSD RECORD

SITE FILE RECORD SENT
S.NO DOCUMENT TITLE RECORD RECORD SUBMISSION
LOCATION DATE
DETAILS FILE NO. DETAILS
1 STAFF HYGIENE CHECKLIST FH
2 DAILY TOOL BOX TALK +SUMMARY
3 CLIENT FEEDBACK CARD
4 COOKING TEMPERATURE
5 BAIN MARIE TEMPERATURE
6 DEEP CLEANING RECORD
DAILY (ROOM, KITCHEN, MESS) CLEANING
7 CHECKLIST
8 EQUIPMENT OPERATIONS CHECKLIST
9 EQUIPMENT MAINTENANCE REQUISITION
10 SURFACE SANITIZATION CHECKLIST
11 MEALS SHEET
12 CHARGEBACK
13 DAILY OPERATION CHECK LIST

10. Any Others

11. RSD Documents Requirements

 Daily Menu sheet Weekly
 Daily Issuing & Consumption Sheets Weekly

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  Physical Inventory & Empties Records Monthly
 Charge Back Challan Monthly
 Meal Sheets Senior & Junior Monthly
 Staff Reliever Request When required (10 days before)
 Room cleaning & deep cleaning sheets Weekly
 Camp Boss Daily Activity Report Weekly
 Food handling & Non food Handling
Staff Hygiene check list weekly
Maintenance Report weekly

Prepared By: Acknowledge:

Name: Name:

Sign: Sign:

1st copy RSD office

2nd copy Camp Boss office

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