Minutes of the Regular Board of Directors’ Meeting

FOUR SEASON RIVIERA CONDOMINIUM ASSOCIATION, INC.

May 9, 2017, 6:00 PM
TH
7 Floor, Function Room, Four Season Riviera Condominium
Muelle dela Industria cor. Numancia and Prensa Sts., San Nicolas, Manila

Members Present:

Noel M. Galicia - President

Marilyn O. Ngo - Vice President
Alexander L. Wong - Treasurer
Melchor J. Manalo - Corporate Secretary
Emilie P. Ogues - Director
Andrew C. Corro - Director

Also Present:

Denis A. Cua - Property Manager – OOMC

Marjun P. Villavicencio - Property Engineer – OOMC
Carol De Mesa - Admin Assistant - OOMC
Efren Racoma - OIC Service Operation - JSEC
Alex Remacha - Service Manager – JSEC

I. CALL TO ORDER AND CERTIFICATION OF QUORUM

The chairman, Atty. Noel M. Galicia, called the meeting to order after the
corporate secretary, Atty. Melchor J. Manalo, certified to the existence of a
quorum, and proceeded with the order of business. It was noted that the
meeting being conducted is the regular meeting of FSRCAI’s Board of
Directors for the month of April 2017.

II. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING

Upon motion made and duly seconded, the Board approved the Minutes of
the Board of Directors’ Meeting held last March 28, 2017.

III. PROPERTY MANAGEMENT REPORT

1. ADMINISTRATION

A. Manpower – 1 Property Manager, 1 Property Engineer, 1 Admin

Assistant, 11 security personnel, 3 Building Maintenance, 7
Housekeeping Personnel and 1 Pool Attendant.

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 B. Occupancy Report, as of March 2017.

Total Total No.

Total
Building/ Turned over Move-In
No. of Percentage Percentage
Tower units (April (April 30,
Units
30, 2017) 2017)

Plum Blossom 186 144 77.42% 103 71.52%

2. TECHNICAL ISSUES & BUILDING TURN OVER STATUS

A. Common Area Equipment.

1. Elevator Unit Concerns. Schindler’s representatives, Messrs.

Racoma and and Remacha discussed the following with the Board:
a. Schindler complied with its commitment to fix the elevator
units by March 21, 2017;
b. Elevator breakdown reports to both Schindler hotline and
to Mr. Remacha was being followed
c. 2 hours response for every trouble call was observed
d. No technician from FSR conducts reset unless for
emergency purposes only.
e. Help of Schindler experts from other countries should be
sought by Mr. Remacha
f. Elevator program has been calibrated in order to fix the
elevator concern
g. Schindler will provide the Board with written report about
their findings and incidents that occurred with their
installed elevators.
h. Extension of warranty.
2. Defective boom barriers. Rectifications works done on April 11,
2017
3. Admin Office performed the following:
a. Cleaning of Equipment rooms
b. Cleaning of Water tanks
c. General Cleaning of Outdoor AC units

B. Equipment Monitoring

Equipment are 95% operational and in automatic mode. The

operation efficiency of Passenger Elevators 1 and 2 and of the
Service Elevator are at 89.81%, 99.13% and 97.12%, respectively.

C. Major Unit Concerns

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 1. Wheel Stopper – On going works (100% installation, 90% painting)
2. Balcony Railings – Still pending with Purchasing Dept. - FLI

D. Proposed Projects

1. Additional CCTV – 3 quotations were presented to the Board.

However, it was noted that the Association has insufficient
Budget for this project. Property Manager was directed to
present alternatives in order to gather funds for it (ex. CAPEX
or charge to owners, Violation fines)
2. Conversion of Lights to LED – 3 quotations were presented.
Ask contractors for demo of samples.

3. FINANCIAL REPORTS

The Property Manager reported the increase in the year-to-date collection

efficiency of the Association, from 85% to 87%.

4. UTILITIES CONSUMPTION

The Property Manager reported that in the common areas, there is an

increase of power consumption by .02% and increase of water by 61%.

5. STATUS OF THE PROPOSED PROJECTS C/O THE DEVELOPER

A. Garbage Rooms at mezzanine level and at the 2nd floor. The

Developer will provide the air condition units to be installed in the
said rooms.
B. Evacuation Map – Awarded and now for fabrication.

IV. OTHER MATTERS.

1. PM Administration Fees – The Board noted that the PM Admin is also

mana.
2.
3. ging Tower 2 (LOTUS). Accordingly, the Board asked that the Developer
also share with the Admin Fees being paid to OOMC.
4. Turnover of Tower 2 – It was noted that almost 40% of units has been
turnover to buyers. The FSRCAI President will coordinate with OOMC
for the turnover of Tower 2 to the Association.
5. Steel door policies – Steel doors must be closed and should not be an
obstruction to the hallway. Doors should be totally shut when cooking.
Admin was directed to prepare the necessary waiver to be signed by the
unit owners.
6. Units used for business – Monitor units that is being used for businesses.
Charge necessary penalties if caught.

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 7. Conversion of all A/C to inverter type – look on selling our existing units
in order to purchase new and energy efficient units.
8. Deliverables by developer – Admin to confirm the pending deliverables
of the Developer.
9. Resident profiles – Admin to update its record of unit owners.
10. Formal report regarding Empire issue – The Board directed the Admin to
formalize its report/complaint to the Developer involving Empire travel
agency concern.

V. ADJOURNMENT

There being no other matters to discuss, the meeting, upon motion duly made
and seconded, was adjourned.

ATTY. MELCHOR J. MANALO

Secretary of the Meeting

MINUTES READ & APPROVED:

NOEL M. GALICIA MARILYN O. NGO

Chairman/President Vice President

ALEXANDER WONG ANDREW C. CORRO

Treasurer Director

EMILIE P. OGUES
Director

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