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Customer satisfaction and service quality are considered as a crucial aspect in business, for the
development of a company highly depends on how good they maintain their customer through service.
Indeed, good service quality is expected to result in customer satisfaction, therefore will increase
customers retention and loyalty.
Service quality is defined as a comparison of customer expectations with service performance.
Good service quality leads into customer satisfaction and, therefore, makes the firms more competitive in
the market. High service quality can be achieved by identifying problems in service and defining
measures for service performances and outcomes as well as level of customer satisfaction. Moreover,
service quality can be defined by examining the differences between expected service and perceived
service
there is a positive relationship between service quality and customer satisfaction. In this study, multiple
regression analysis is implemented to examine the relationships between service quality variables and
customer satisfaction.
The results show that all the service quality items were good predictors of customer satisfaction. Hence,
identifying and
satisfying customers’ needs could improve network services because what is offered can be used to
separate the company’s services from competitors.
There are said to be four levels of customer satisfaction that stand as a testament to glorying customer
success. What are they and why are they so important, the blog here awaits the answers.
Well, let’s face it – the entirety of your business depends on the customers. The minimum, basic
requirement that is asked from you to sustain the market is the ability to meet the expectations of a
customer. This is the only level where you know that your customers are happy, fulfilled, and will not
carry any severe grudge against you. And on similar tracks, they won’t have loyalty for you too.
But do not assume that since you are on the first level, you are entitled with no efforts at all. If in the
meanwhile, a competition of yours does something greater than just meeting their expectations, you
lose the chance to retain them. Not just that, your customers will now give away their customer loyalty
Brownie points to someone whom they really want to. Surviving the first step, you will have to learn the
skill of packing the punch in the first go.
Level Two: Surpassing Customer Expectations
Now, it is time to go beyond mere expectations. So how do you redeem yourself in this category? A
friendly customer service that provides impromptu solutions, followed by regular feedback sessions
might put you at this level. As you have promoted to the second level, you must know that satisfaction
for a customer means more than just subscribing to your product.
You will have to come up with a multitude of additional causes that can give you an edge over your
competitions. Exceeding their basic expectations here will build a treasure trove of customer retention
and will eventually augment your profitability bar too. Once a user sees that you are ready to surpass
their expectations, they will most likely be eager to pay more and stick around for a longer time.
It is human tendency to fall for things that give them pamper and attention. The same principle goes for
the customers too. Once they come and see your abode of love, respect, and dedication, you are
assured to put a smile on their face. On the third level, a customer served here is indeed delighted.
Not only they saw that their basic expectations have been met and surpassed, but you as a company
have connected with them on an emotional note too. This accounts to be the beginning of wreathing
their loyalty towards you. This is also the stage were luring a loyal customer of yours away from the
clutches of a vying competitor is difficult and impossible for some.
While you make sure that you are delighting your customers, you are in a way paving the route to
building a well-profitable business with an enriching revenue bar. It is not always expensive, trophy gifts
that retain a customer. You can delight them in myriad cost-effective ways too. All they need from you
at the end of the day is empathy and devotion above the rest
As you walk into the final level, you are looking at propelling your business in financial ways. At this top
level of customer satisfaction, you will have to bring you’re a game and amaze your customers more
than ever. Some of the simple yet significant tactics include launching a revamped version of a product
update that goes way beyond what they had expected. Freebies too are a great way to keep them
amazed.
A customer by default has a thing towards getting discounts, special promo codes, and loyalty programs.
These methods will almost simmer down on the bulging churn rates. On top of that, adding a
personalized note that goes along with these freebies is like icing on a cake. Receiving regular customer
feedback too is a good way to show them that you are listening and that their suggestions are truly
welcome. This will aid in moving your business higher in the customer satisfaction hierarchy and strive
to get more brand loyalty.
Major satisfaction:
What Is Customer Retention?
Provide customers with a great experience and you will keep them.
This retention translates into increased revenue and lower costs for acquiring new customers.
This is done by providing the systems, processes, and support to keep a customer happy
The goal is to transition customers into advocates for the organization – who are not only loyal but also
recruit others.
A customer satisfaction strategy requires having a good understanding of what the customer wants and
expects from you.
And then using that understanding of the customer to create systems and processes to not only meet,
but to exceed expectations – and ultimately delight the customer.
This dissatisfaction will result in the consumer looking to other organizations to meet their expressed
needs.
The risk with an unsatisfied customer is that they will share their dissatisfaction with other potential
customers in an attempt to protect people they know from a less than satisfactory experience. No
business wants that.
An unsatisfied customer may be the result of bad service or product but it also may be the result of
unrealistic expectations.
For instance, wait times can be very frustrating for a customer. No one enjoys sitting in a waiting room.
Particularly if they don’t know how long they will be sitting there.
Help to manage the customer’s expectations by informing them of typical wait times and providing
distractions during the wait.
For example, offer free food, coffee and have a neutral program playing on a television
The goal is to consume the customer’s time so they don’t get annoyed with the wait.
Think of the lines at Disney. They do a great job of winding people through a line and distracting them as
they go.
2. Slightly Satisfied
A slightly satisfied customer may have some expectations that are being met but others are not.
Everything is so, so.
This customer may return but may go somewhere else if offered a more appealing option.
For instance, I went to the same doctor for many years and loved him. However, his office staff was
consistently rude and incompetent – resulting in unpleasant interactions.
I decided to find another doctor, not because of him, but because of his employees.
The sad news is I think he ever found out why I left. Because he never asked.
3. Satisfied
A satisfied customer is one who gets what they expect. Nothing more. Nothing less.
There are no wows in the experience and they leave satisfied but not a smiling advocate.
For instance, think about driving through your favorite fast-food restaurant.
You receive what you ordered and it was what you expected. Not better or worse than prior
experiences.
You were satisfied but probably won’t call your friends to share the experience.
4. Very Satisfied
A very satisfied customer not only gets their needs met but may experience some unexpected surprises
that enhance their experience. The wow factor or surprise element.
Figure out a way to throw unexpected surprises at the customer to enrich their experience.
As an example, think about that drive-through restaurant experience, now imagine that a cookie was
thrown in the bag simply as a bonus.
That simple gesture may take the customer from being simply satisfied to very satisfied.
5. Extremely Satisfied
An extremely satisfied customer is the ultimate goal.
This level of satisfaction is a customer who has an experience that consistently exceeds all expectations
and has wow factors associated with every experience.
These customers are so excited about the service they received that they become an advocate for the
organization and often recruit new customers because they want to share the positive experience.
For instance, we have a favorite restaurant that we go to for special occasions. They do an outstanding
job with the wow factor.
The wait staff greets us by name. Remember the occasion we are celebrating, and share unexpected
surprises during the entire experience.
These are experiences that I share with anyone who listens simply because I want them to experience
the same thing.
While it may be unpleasant dealing with an unhappy customer, it's significantly worse dealing
with an unhappy customer who took 2 hours out of their day to track you down.
2. Empathy
Mistakes happen, and despite the old adage, the customer isn't always right… but if you'd like to
keep them as a customer, they must always be happy. You can ensure this by hearing them out
when they are upset, showing concern for the situation, and letting them know that you'll do
everything in your power to make it right.
3. Language
Every industry and company has its own "shop terms" and lingo that they use to describe what
they do and how they do it. Unfortunately, this insider language doesn't resonate with customers.
They want to know that you understand their problem and have a solution for it. In order to
communicate that, you need to figure out what words they use when they talk about it.
4. Response Time
We live in a fast-moving world. Customers expect products to arrive on their doorstep hours
after they order them, and questions to be answered within minutes (if not sooner!) of them
asking.
5. Convenience
Very few customers will go out of their way to do business with you. If you make it difficult for
them to browse, shop, schedule, or buy, they'll be looking for another company to provide the
solutions they need.
It's important to review your buyer's journey on a regular basis and see if any areas could be
tweaked to increase convenience.
6. Choices
Customers like to have options when it comes to purchasing. They want different colors, styles,
levels of services, and different methods for delivery. These choices help them feel in control of
their own buying experience.
7. Simplicity
While customers like having options, too many options can cause analysis paralysis and cause
your potential customer to give up before they finalize a purchase. As you design your products
and your processes, remember that a confused mind never buys.
8. Quality
Your customer service may be top-notch, but if your product is of poor quality, you won't have a
returning buyer. Make sure that you create the best possible product that customers can't live
without.
9. Reasonable Prices
There will always be low range, mid-range, and high range prices. If your products are of superb
quality and your customer service consistently wows, it's okay to charge more.
However, if you charge more than the market will bear, and more than your ideal customer can
afford, you'll price yourself right out of business.
10. Appreciation
Customers want to feel appreciated for doing business with you. You should have some sort of
follow-up procedure in place to say thank you. This can range from a quick email to a thank you
gift (depending on the value of the product or service), but will always let your customer know
that they are important to you.
12. Community
The business relationship doesn't have to stop just because the credit card has been swiped. As
humans, we want to feel like we are a part of something bigger. Creating a community, whether
virtual or in-person, around your product, will help keep your customers engaged with your
brand.
Characteristics of quality service provided to clients
Advantages of Customer Satisfaction Surveys
A deeply satisfied customer means a lower churn rate, higher retention, and
an increase in brand loyalty.
Too many surveys, so little time: Your customers are bombarded with online surveys.
Surveys may be simple to complete, however, some people simply don’t like to complete
them. Sending surveys too often can irritate customers and lead to customer burnout.
Customer burnout can result in low response rates or result in lower satisfaction scores,
despite your reputation for providing excellent products or services.
It helps build trust with your customer and fuels recommendations and referrals. Excellent
product quality also means fewer complaints and returns from your customers. All of these,
impact your bottom line and encourage business growth.
With that said, how do you increase the quality of your products?
1. Define Product Quality
Before you can start improving product quality, you first need to understand what constitutes a
quality product.
Is it efficient?
A quality product shouldn’t just get the job done but do so efficiently. Meaning, it should deliver
quickly with minimal effort from the consumer.
Is it easy to use?
Quality products shouldn’t complicate the process of solving a problem. Customers should be
able to learn how to assemble or use the product easily and effectively.
2. Invest in Machinery
If your production primarily uses human laborers, then your products are more likely prone to
errors and defects.
With that said, you need to invest in quality machinery. Production machinery like precision
CNC machining ensures accuracy for consistent product quality. Also, machines help increase
the production speed and are far more cost-effective than hiring several skilled laborers.
Implementing a QMS can impact your business’s total performance. An effective QMS allows
your organization to meet customer requirements and regulatory standards as well as prevent
errors, save money, and continuously improve your product offering. Most importantly, by
ensuring consistent quality products, you can improve your business’s image and credibility and
enhance customer satisfaction levels.
Your entire team needs to be on the same page on what constituted a quality product. Encourage
managers to constantly reinforce the idea so you can get everyone on board with your vision of
quality and more likely become part of the culture.
Once your employees comprehend the larger part of the quality message, managers should
empower them to use their own intuition and judgment to handle individual responsibilities. This
means that managers can take a hands-off approach and allow their employees to freely raise
concerns if certain procedures and policies take away their ability to pursue quality.
In order to create quality products, employees need to have a say in the developmental process.
After all, your employees can provide you with essential feedback regarding quality production.
Allow your employees to have a voice in the business process and organize meetings where they
can suggest any improvements to the company’s products.
6. Train Employees
Training your employees at all levels can help improve product quality and lessen the problems.
Training can take several dimensions. You can set up a new-employee initiation program, train
your workers to focus on quality problems and in operating production machinery and equipment
from the first day of their job. You can assign existing employees to train new employees since
they can provide a firsthand perspective of how your business’s operations work.
Also, you must provide employees with a history of the business through the lens of quality.
Show them problems you’ve had in the past and how you corrected these issues. Also, let them
know where your business stands with respect to its quality goals today.
In addition, you also need to train your employees to see a connection between their actions and
work ethic and the overall performance of the business. By tying their individual behavior to the
overall system of working, you can give them insight on how to ensure product quality and good
stewards of your business.
It’s important to test your products before launching. This way, you can anticipate how buyers
will react to the product and see what changes you need to do before making an official release
to the public.
Product testing allows you to see how your product performs in the real world, ensuring if your
product reflects the quality, usability, and efficiency you intended. Also, it provides insight into
marketing strategies as well as you’re positioning against your competitors.
8. Listen to Customers
Lastly, don’t be afraid to ask your customers. Collecting customer feedback can give your insight
into what improvements can be made and how to enhance product quality.
You can use any negative feedback to learn more about your customers’ wants and needs and
help you in creating products that meet these requirements.
Good service quality leads into customer satisfaction and, therefore, makes the firms
more competitive in the market. High service quality can be achieved by identifying
problems in service and defining measures for service performances and outcomes as
well as level of customer satisfaction.
High service quality can be achieved by identifying problems in service and defining
measures for service performances and outcomes as well as level of customer satisfaction
Service quality has a positive relationship with customer loyalty. These findings hold
implications for industry operators on key areas to pay attention to in order to support the
quality of services offered so as to guarantee sustained customer loyalty.
Measuring customer satisfaction helps you take stock of that demand, find out what your
customers like, and maybe even discover what they don't like and what leads to
dissatisfaction.
A proper understanding of your customers' satisfaction will help you identify their
specific needs, better than any market study.
It boosts sales. Customers that perceive a company's services as being high quality are
more likely to do business with that company. Also, customers who buy from companies
with high service quality are more likely to continue buying from those companies
regularly. It saves marketing money.
Increases employee satisfaction to provide great customer service than when they’re
frustrated. Learning and implementing what your agents need to be more productive
makes the entire process smoother for everyone involved.
Improves efficiency and productivity
Evaluating your customer satisfaction and will help you determine where your agents can
improve to make customers happier. Satisfied customers mean you’ll spend less time
fixing problems and more time getting work done.
Service process: A valuable action, deed, or effort performed to satisfy a need or to fulfill a
demand. Differences between manufacturing and servicing are as follows:
The similarities between manufacturing and service operations are given the following:
1. Manufacturers do not just offer products, and service organizations do not just offer
services. Both types of organizations normally provide a package of goods services.
2. Generally, service organization cannot inventory their outputs, but manufacturing firms
that make customized product also cannot inventory their output.
3. Everyone in an organization has some customers, whether in service or manufacturing.
4. Both of the organizations require hard labor.
5. Both have a very good return on investment.
6. Both have huge marketing potential.
7. Both have forecasting and capacity planning to match supply and demand.
The difference between manufacturing and service operations fall into the eight categories as
follows:
Customer contact It involves low customer contact. It involves high customer contact.
Response time It requires a long response time to meet customer demand. It requires a short response time to meet the custom
demand.
Location and size of the operation It serves the regional, national, even international market. It serves in the local market.
Facilities It requires a larger facility, more automation, and greater capital investment. It requires small facilities.
Nature Manufactured goods are physical, durable products Services are intangible, perishable products often b
ideas, concepts, or information.
Facilities Manufactured goods are output that can be produced, stored, and transported in By contrast, service cannot be produced.
anticipation of future demand.
Contact Most customers for manufactured products have little or no contact with the However, in many service organizations, the custo
production system. input and active participation.
Time While manufacturers generally have days or weeks to meet customer demand. Many services must be offered within minutes of c
arrival.
Transport Manufacturing facilities often serve regional, national, or even international Service cannot be shipped to distant locations.
markets.
Quality As manufacturing systems tend to have tangible products and less customer contact, By contrast, the quality-of-service system which g
quality is relatively easy to measure. produces intangible is harder to measure.
Case Study