ROTARACT DISTRICT GUIDELINES

Rotary International District 3292

Chapter 1

1) Short title and Commencement:

a) The name of the Rotaract District shall be "Rotaract District 3292".

b) These guidelines shall come into effect immediately after any of the major District
Event
adopts the resolution.

2) Definition:

Unless and until stated otherwise in this guideline,

a) "District" means Rotary International District 3292.

b) "Member" means Rotaract club member of the Rotary International District 3292.

c) "Officer" means officer designated by the Rotaract District Committee.

d) "Committee" means Rotaract District Committee.

e) "Governor" means the District Governor of Rotary International District 3292.

f) "Fund" means the fund established in the Rotary International District 3292.

g) "Club" means club created under the Rotaract policy.

h) "District Committee" means a committee established under the Rotaract District

Committee.

i) "Dues" means fees in part of clubs, members etc.

j) "Event" means an event conducted in the Rotary International District 3292.

 k) Club in good standing means Rotaract clubs within the Rotary International
District 3292, that has
i) active status in Rotary International with club access in rotary.org,
ii) cleared district dues of all members for current Rotary year and has no
withstanding financial liability towards the district, and
iii) recognized active by sponsoring Rotary club(s) or Rotaract club (s) or both (for
clubs having a sponsor

l) Member in good standing means club member who

i)
has been inducted by club in good standing whose financial liability
including membership fee has been cleared to the Rotaract District
Committee
ii) whose details have been provided to the Rotaract District Committee and
iii) filled up in club roster at Rotary International and Rotaract 3292 software.
m) Any clubs and members with any outstanding financial liability relating to Rotaract
District Events and Club events/projects that hampers accountability and public.

3) Abbreviation

a) RI: Rotary International

b) DG: District Governor

c) RDC: Rotaract District Committee

d) DRC: District Rotaract Committee

e) DRCC: District Rotaract Committee Chair

f) DRR: District Rotaract Representative

g) IPDRR: Immediate Past District Rotaract Representative

h) PDRR: Past District Rotaract Representative

i) DRR (E)/ DRRE: District Rotaract Representative Elect

j) ADRR: Assistant District Rotaract Representative

k) DS: District Secretary

l) DLT: District Leadership Trainer

m) DT: District Treasurer

n) ZRR: Zonal Rotaract Representative

o) RDF: Rotaract District Fund

 Chapter 2
4) Rotaract District Committee:

a) Rotaract District Committee shall be composed of Rotaractors in good

standing, appointed by DRR. It should assist DRR in publicizing the Rotaract
programs, promoting the organization of new Rotaract Clubs and facilitating
the programs of Rotaract within the District.

b) The Rotaract District Committee shall serve Rotaract Clubs sponsored by Rotary
Club(s) or Rotaract Club(s) or both within the jurisdiction of R.I. District 3292.

c) The head of the committee will be the District Rotaract Representative (DRR)
acting as liaison with the DRC and the Governor.

d) The Governor and the DRCC shall be the ex-officio members of the Rotaract
District 3292.

5) Role, Function and Responsibility of Rotaract District Committee:

a) The Rotaract District Committee shall plan for district-wide projects and
activities approved by three-fourth members of the clubs.

b) It shall recommend club service ideas to strengthen clubs and work with the
Rotarians on the District Rotaract Committee to organize new clubs and district
training sessions for incoming Rotaract club officers.

c) It shall help DRR to develop and distribute Rotaract District newsletter; plan,
arrange and hold the Rotaract District Assembly, the Rotaract District
Conference, other district events and coordinate public relations activities to
promote Rotaract at the district level.

c) Other role, function and responsibility includes;

i) administration of the Committee,

ii) conduct Rotaract promotion and extension activities throughout the
district in coordination with the District Rotaract Committee,
iii) encourage attendance and participation of Rotaractors at the Rotary District
Conference and Rotaract events
 iv) work with the District Rotaract Committee to help coordinate joint
Rotary/Rotaract activities in the district,
v) visits to Rotaract clubs,
vi) collection & evaluation of reports,
vii) enhance the information and communication channel among Rotaract clubs.

6) Members:

a) The positions and number of members in the committee and their responsibilities
will be determined by DRR with reference to Rotary International documents on
Rotaract. In addition to DRR, IPDRR, DRR (E), the District Committee may be
comprised of the ADRR, DLT, DS, District Treasurer, District Directors, ZRR, and
officer/members appointed by the DRR.

b) The members of the Committee [except the DRR, IPDRR and DRR (E)] will be
appointed by DRR. DRR shall have the right to directly appoint his/her committee
chair and members after consulting with the home club President of the Rotaractor
being appointed. DRR (E) may also call nomination; inviting Rotaractors to file their
nomination to serve in various capacities as described by DRR (E) in the nomination
call. The candidate should get consent from their home club before filing for
nomination. The role of serving ZRR during the facilitation process will be
determined by DRR.

c) The members of the Committee shall preferably be the past presidents or any
other active, committed and resourceful members who has actively participated in
his/her club.

d) Any Rotaractor serving as the President shall not be eligible to serve as a

Rotaract District Committee Member in the same tenure.
e) Any Rotaractors filing for Rotaract District Committee or District Rotaract
Committee should not be holding any prominent positions like President,
President-Elect, President Nominee, Secretary, VP, or Treasurer as a Rotarian in
their club.
f) DRR Elect shall finalize his/her team of RDC Members by 30th November of
every year.

7) Role and Responsibility of Committee Members

a) The role and responsibility of Committee members shall be as circulated by

DRR while calling for the committee,
 Chapter 3

8) District Committee Meeting

a) The committee shall meet at regular intervals not less than once a /every month in
the year to discuss the updates. Meetings shall be held at a date and venue as
notified by the District Secretary adequately in advance to all the committee
members, preferably at the end of each meeting.

b) The DRR shall preside over all meetings of the committee. In his/her absence,
DRR (E) or ADRR may be appointed to conduct proceedings.

c) The minutes of the committee meetings will be read out and confirmed by the
members present at the end of each meeting. It will be circulated to all the committee
members and Rotaract Clubs for amendment before the next committee meetings
through emails.

d) The meeting will follow the parliamentary procedure.

e) Agendas to be discussed in the Committee meeting need to be forwarded by the

committee member’s at least one week before the general committee meeting and
should be seconded by at least one another committee member. Clubs can send
agenda through club meeting minutes or in a club letterhead signed by the president
with a club stamp.

f) Sergeant at arms will be appointed by DRR who will help to maintain the
decorum of the meeting.

g) Contribution can be asked if any committee member is found to violate the

decorum.

h) There shall be a quarterly meeting with, New Generation Committee, DRCC, DG

and Rotary District Officials to update and review progress of the committee whereby
all major decisions for the preceding quarter will be made. To ensure hierarchy and
communication, committee meeting minutes will be endorsed and countersigned by
DRCC
 Chapter 4

9) Fund and its Regulation

a) District Dues
i) District Dues shall comprise membership dues and multi district dues.
Clubs can contribute additional funds to the District fund.
ii) Every club in the district shall contribute per capita dues for every member
and multi district.
iii) Clubs should pay district dues comprising of NPR. 200 per member
as membership dues and NPR. 500 as multi-district dues.
iv) The District Dues will be payable by all the clubs according to their membership
strength along with multi district dues by 31st August of the current Rotary Year.
Club(s) with less than 15 members needs to pay minimum membership dues of
15 members. Membership dues of all the members in good standing has to be
paid. Membership dues of new members inducted after 31st August has to be paid
within one month of induction.
v) List of all the members with details (Date of induction, Date of
birth and designation) has to be submitted along with membership
dues.
vi) Identity Cards will be issued for club members based on details as
mentioned in Chapter 4, Clause 9 Sub-clause a. V.
vii) Once a member leaves or gets terminated from the club, his/her dues will
not be adjusted with any member joining thereafter.
viii) In case a club fails to pay district dues by August 31st, it will result
in the following consequences:
(1) Cannot nominate a candidate for the post of DRR.
(2) Cannot bid for District Events until it clears the dues.
(3) Cannot vote at the DRR’s election.
(4) Cannot nominate candidate in Rotaract District Committee.
ix) Further, if the club fails to clear the above-mentioned dues by 31st December
of the current Rotary Year, then it shall not qualify to receive any information
from Rotaract District and shall also not qualify for District Recognition.
x) The District Rotaract Representative shall collect the dues through
District Treasurer and shall be the custodian of the District Fund.
xi) The clubs shall pay the above-mentioned dues also for its members
inducted throughout the current Rotary Year. However, clubs who do not
have 15 members but have paid dues for them in advance need not pay till
the induction of the 15th member, after which they pay dues at the above-
mentioned rates.
 b) There shall be the following three funds of the district required for different
propose.

c) Rotaract District Committee Fund will be set up to administer RDC expenses

and shall consist of district dues and other regular income of the district. This
District Fund will be kept in a Bank under the title "ROTARACT DISTRICT
COMMITTEE".

d) Separate fund called ‘Rotaract District Fund’ shall be created under the same name
in the Bank. The chairperson of the RDF shall be the DRR. The funds from RDF
shall be kept in a fixed deposit. Funds will be utilized to support the service project
of the clubs. The decision to grant the fund shall rest to the RDF committee
comprising of DRR, IPDRR, DRCC and DRRE. RDF Grant shall be as governed
by the financial guidelines.

e) Disaster Relief Fund will be set up to oversee disaster related activities.

10) Utilization of Rotaract District Committee Fund

The Rotaract District Committee Fund shall be used for the following purposes:
a) To meet the administrative cost of Rotaract District Committee, that includes cost
involved in conducting regular district meeting /special meeting /emergency
meeting. It shall also include the rent charge of the District Secretariat and Rotaract
related communication expenses of DRR, DS and DT.
b) To meet travel expenses for the DRR and committee members accompanying
him/her in DRR visit and as approved by Rotaract District Committee.
c) To meet any other expenses as approved in the District Assembly or in special
cases by consent of 3/4th of clubs.

11) Administration of the Rotaract District Committee Fund:

a) Finance Committee shall be chaired by District Treasurer and comprise of DRR,

DRRE, DRCC (or Rotary District representative) and ADT. ADT shall act as the
committee secretary or any appointed member by the chair.

b) The District Treasurer shall be responsible for the day-to-day operation of the
accounts. It shall maintain books and records of the District Fund.

c) Financial reporting should be as mentioned in the financial guidelines. The Finance

committee chair shall present the financial report to clubs in duration as mentioned
in the financial guidelines through email after being endorsed by the Finance
Committee and verified by the Rotaract District Committee.

d) The incoming District Rotaract Representative shall prepare an estimate of the

income for District Fund based on per capita district dues and the proposed
expenses against it in the form of a District Budget which shall be mailed to all
incoming club presidents at least two weeks before the District Assembly so that the
clubs may discuss the same before formal presentation of the same at the District
Assembly for approval or amendment. The district budget shall become effective
 from the following July 1.

e) If the district budget do not get the approval of three-fourths of the incoming club
presidents, the district budget shall be reviewed by the finance committee which may
include the presence of Past DRR and presented to the incoming club presidents in
whatever way they consider appropriate and have the budget approved by a majority
of clubs by June 30.

f) The District Treasurer shall make all payments as approved by the District Rotaract
Representative in line with the decision of the Finance Committee. However, if there
is any variance between the expense and the budgeted amount, the same shall be
immediately referred to the District Rotaract Representative, and to the finance
committee who may at their discretion approve the variance.

g) Unaudited District accounts has to be presented by DRR to all the clubs by end of
July of the next Rotary Year and get it endorsed by the First PS meet along with
an annual report.

h) An authorised Auditor shall be selected to audit the upcoming year accounts by

the district assembly. For this, the Finance Committee shall send the name list of
eligible Auditors along with the proposed district budget of upcoming year.

i) Finance Committee shall have financial audit by the auditor selected in district
assembly or first PS Meet and send the audit report to the clubs 45 days before
the district conference and need to pass the audit report in the district conference.

j) If the DRR does not submit any accounts to the Finance Committee, the Finance
Committee shall circulate this information to all the clubs in the district. Also, if the
Finance Committee fails to review and return the accounts within two weeks, the
District Rotaract Representative can circulate them to the Rotaract Clubs of the
district without the report of the Finance Committee.

k) Use of surplus fund will be governed by the financial guidelines.

l) The finance committee should keep a record of all finance related documents
including bills, vouchers and audit report of the last six years. Upon request
these documents shall be made accessible to the clubs. The basic cost
associated for making these documents available such as photocopy and files
shall be paid by the applicant.

m) There shall be separate financial guidelines of the district to administer all the
district fund in systematic manner.
 Chapter 5

12) Major District Events

a) The major district events shall be the Rotaract District Assembly, Rotaract District
Conference, President-Secretary Meetings and President-Secretary Training
Seminar (PETS-SETS).

b) The DRRE shall arrange for Rotaract District Assembly tentatively in the month
of May / June prior to starting his/her tenure from July onwards.

c) The Rotaract District Conference shall be tentatively held every year in the
months of January / February.

d) A minimum of 30 days’ notice should be given as regards to the date and venue of
major
Rotaract District Event.

e) The DRR shall look to the convenience of the District Governor and District
Rotaract Committee Chair before fixing the dates of the Rotaract District
Assembly and Conference.

f) The bids for the incoming District Events should be called for at least 3 months
prior to the event and presented at least one Rotaract District Event prior.

g) Clubs willing to bid for hosting the major district events should furnish their bids with
adequate details as mentioned in the provided bidding document and also present
a copy of the resolution from a regular club meeting approving the decision to host
the same.

h) The DRR will not be liable to reimburse any part of the expenses incurred by the
host Club(s) for hosting the major district events. However, Committee/ committee
members including DRR shall facilitate the funding process of the event during
preparatory phases.

i) DRR shall call for a District Event Committee.

j) Minutes shall be sent to all the clubs within two weeks after the completion of the
event.

k) In case of situation of crisis as determined by the government, Rotaract District

Committee shall make final call on operations of District Event.
 Chapter 6

13) Election of District Rotaract Representative

a) Call for nomination

The District Rotaract Representative shall invite nominations for the District Rotaract
Representative Nominee by notification in the letter/email to the clubs in the District at
least 60 days before the day of election.

b) Eligibility for the District Rotaract Representative

i) Must have served as a Rotaractor for at least three Rotary Years.

ii) Must have served as a President for one full term and either member of
District Rotaract Committee or of Rotaract District Committee for at least
two years in total.

iii) Must be a member in good standing having no financial liabilities towards any
Rotaract Club or Rotaract District Committee.

iv) Must have submitted his / her Club accounts as club president.

v) Must have attended at-least two district conferences.

vi) His / her nomination must be supported by 10% of total Rotaract Clubs (as per
latest update of Rotaract district) including his / her home club and forwarded from
his/her zonal meeting after reviewing the nomination document supporting sub-
clause b) i, ii, iii, iv and v.

vii) Any club in the district may nominate a candidate who is an active member of
the club provided it fulfills the following criteria

(1) Must clear off all due to the District Fund by 31st August of the current
Rotaract year.

(2) Club must be in good standing.

viii) Provided that the above provisions are fulfilled, nomination papers consisting of
the following shall reach zonal Rotaract Representatives for discussion and
review to finally reach the District Rotaract Representative at least 30 days
 before the District Conference:

1. Nomination paper duly filled up and signed by the Rotaract Club

President, sponsoring Rotary Club President / Rotaract Committee Chair
and the candidate.
2. A full bio-data of the candidate.

3. Two passport size photographs of the candidate.

4. A letter from the candidate expressing his / her interest to be a

candidate.

5. Photocopy of birth certificate / date of birth proof.

6. Resolution of the General Meeting in which the decision of nominating

the candidate was taken, shall be duly signed by the Club President
and Secretary.

7. On the receipt of the above documents, the District Rotaract Election

Committee shall scrutinize the nomination procedure. The District
Election Committee shall be chaired by DRCC, Co-chaired by DRR with
members comprising of IPDRR and 2 DRC members (one Rotaractor
and one Rotarian), wherever deemed, the chair can appoint additional
members in the committee from the pool of PDRR on good standing. The
DRR shall circulate the name & bio-data of the candidate(s) to all the
clubs at least 3 weeks before the Election.

ix) In case of multiple candidates, formal election procedure shall be

adopted without creating any pressure building environment on the
candidate

x) The age limit of District members including DRR should be below 36 when serving
in the office of Rotaract District 3292.

xi) One must not be serving in any Rotary Club in a prominent position such as
President-Nominee, President-Elect, President, Secretary, VP, or Treasurer while
applying for the candidacy. The candidate, if elected, shall further also refrain from
holding any prominent position in any Rotary Club during their tenure as DRR-N,
DRR-E, or DRR.
c) Voting rights

i. This shall be based on One Club One Vote method.

1. Each Rotaract Club of good standing shall be eligible to vote and will be
having vote potential of one.

ii. A Club is entitled to vote if

1. It has physical presence of the President or Club Representative (presence
of Club Representative) has to be supported by a consent letter from club
president in official club letterhead, club stamp and Rotaract District ID card,
along with Full name and Rotary International id of the representative). The
details of the club representative should be updated in rotaract3292.org
before August 31.
2. It submits its required information or documents by the date
mentioned in the election circular of the DRR.

d) Voting Rights of New Clubs & Revived Clubs

Any new Club or revived Club which has received its charter before the
District Conference and has cleared all due to the District Fund shall be
entitled to membership merit point in passing the resolutions proposed at
District Conference & District Assembly. These clubs shall be entitled to
vote in DRR election provided that they have cleared District Dues

e) Election Method

If there is more than one candidate, voting will take place by secret ballot. When
there are more than two candidates, preferential ballot procedure will be applied.
This means instead of giving only one vote, the club will have to decide on
preferential votes, i.e. which candidate is the first preference, second preference,
third preference and so on.

After the count of the 1st preference votes, the candidate who gets a clear majority
(50% +) will be declared elected. If no candidate gets a clear majority in the first
count, the candidate with the minimum 1st preference votes is eliminated, Now the
number of votes received by remaining candidates under second preferences in the
ballot paper of eliminating candidates are added to the respective first preference
votes of the candidates then the candidate who gets clear majority is declared
elected. Again, even after the second count if no clear majority is received, the
candidate with the lowest number of votes is eliminated and the process is
continued unless one candidate gets a clear majority. A ballot which indicates less
than available choices is counted only for the choices marked. Then it will be
considered transferable.

The rights are reserved to call for any document and club records to testify
regarding nomination or voting rights and the decision of the District Election
Committee on any dispute shall be final.
f) Election Process

i) All the clubs president/club representative shall be oriented about the

election methodology in the presence of candidates, on the first day of
the conference.

ii) Each candidate shall be provided with 5 minutes each for sharing their vision as a
DRR's candidate just before the voting process begins. No question-answer
session after the presentation shall be made.

iii) Only the eligible club representatives i.e. president/club representative will be
escorted by election officers to the election venue.

iv) The election officers will verify the ID cards (in case of both Presidents/club
representative) and consent letter (in case of club representative). The verification
will be done on the basis of the profile of members maintained at the website of
Rotaract district. The election officers will also verify the voting right of the clubs.

v) The voter is escorted to the ballot area where candidates' representative

again verifies the individual and their club's status to check their eligibility.
vi) The voter will be provided with the ballot paper, duly signed by the election
committee chair, which will present the name of the candidate in alphabetical
order
vii) The voter after receiving the ballot paper will cast the vote as oriented
in the orientation and will leave the venue after casting vote.

viii) The person who has recently casted the vote then needs to be present in the
space allocated by the election committee.
ix) The eligible club representative shall be present during the roll call for the
election. If failed to show presence by the end of roll call, then the club will not
be eligible to vote.

x) The duration of the election will be fixed by the election committee together with
the candidates and their representative on the election date after gathering in the
election venue.
xi) The method of counting the votes shall be as described in clause 13.sub-clause
e)

xii) The result received after the election will be minute and will be duly signed by
all the election committee members, by the candidate and their representatives.

xiii) The election committee will publish the notice to declare the end of the
election process and will declare the DRR Nominee in the main program
hall.
 xiv) In case of Dispute: If any of the club(s) has/ve issue(s) regarding election or on
the candidate(s) breaching of the code of conduct then application should be
filed addressing the election committee chair with substantial evidence on the
issue within 21 days after the publishing of the notice or end of the election
process.
xv) DRR’s Election shall be conducted on the first day of district conference.

g) Election Code of Conduct

i) Before the Election

Election Committee shall be nominated in consultation with the District
Governor and shall be chaired by serving District Rotaract Committee Chair
(DRCC). The meeting of the election Committee to review the applications of
the candidates should be held within 7 days from the deadline to submit the
application. Information of the decisions of the meeting should be shared to
candidates within 3 days after the meeting.

(1) In the absence of the club president during election, consent of the
candidate representing the club (i.e. club representative) needs to be
provided to the committee chair and DRR one week prior to the
election.
(2) Any activity shall not be conducted or cause to be conducted in a
manner that incites hatred or enmity among Rotaractors or Clubs.
(3) No criticism shall be made by causing harm to the private life of the
candidates.
(4) No one shall solicit votes or carryout or cause to be
carried out campaigning in a way that incites communal
feeling
(5) No act shall be done or cause to be done or incitement shall be
made to commit such that deem to be election related offences
under the prevailing laws.
(6) No resources or property of the Rotaract District or any projects &
programmes shall be used or case to be used by the candidate to their
interest or against the interest of others.
(7) No cash or commodity shall be distributed or cause to be distributed;
and no parties shall be held or cause to be held; & no alcohol shall
be served or distributed or cause to be served or distributed to any of
the club’s members or voters.
(8) No obstructions shall be created by any means against electoral
rolls collection, voters’ education including other programmes
conducted by the election committee & no any materials or
information related to such programmes shall be defaced or
altered.
(9) No publication medium (print or electronic) for the publicity of the
election related campaign be promoted.
(10) No any kind of procession, mass meeting, gathering, campaign shall
 be organized or cause to be organized.
(11) No votes shall be solicited & election campaigns shall be
conducted through social networks with the use of electronic means
such as SMS, Facebook, Viber & social media.

(12) If any of the clubs at good standing other than that of the
candidates have substantial evidence to prove the breach of the code
of conduct can file an application to the election committee chair with
all substantial evidence at least 2 days before the election date. Such
club shall also get a concurrence of at least one other club other than
that of candidates for the election committee chair to consider the
application as valid to process further.

ii) On the Election Day

(1) No person other than the candidates, voters, persons permitted by the
election committee shall enter the election venue.
(2) No acts shall be carried out or cause to be carried out with the aim of
preventing the voter from going for voting or depriving them from casting
their votes.
(3) Voters shall be allowed to exercise their voting rights in a peaceful
manner.

h) Termination of District Rotaract Representatives

(1) In the case where a District Rotaract Representative gets terminated, the
District Governor shall appoint an acting District Rotaract Representative for
the rest of the term with the consultation of the District Rotaract Committee
Chair.
 Chapter 8
14) Miscellaneous:

a) No Objection Certificate

i) Any member changing membership to some other Rotaract club from his / her
present club shall take a no objection certificate from his/her present club and only
then may become a member of another Rotaract club. The second club accepting
the membership will inform the committee in writing.

ii) A no objection certificate shall be granted by the Rotaract club if there are no
financial dues of the member requesting for no objection certificate. This certificate
shall be furnished within 15 days from the date of written request made by the
member.

iii) In case the club takes a vindictive stand and does not give a no objection
certificate, it may be issued jointly by the sponsoring Rotary Club President and
the District Rotaract Representative.
iv) If a Rotaractor wishes to charter a new Rotaract Club, he or she must first seek
No Objection Letter from his or her current club.

b) Date of Birth

The DRR shall be entitled with the right to ask for a verification of age of any
Rotaractor of any Rotaract Club of Rotaract District 3292, if he/she feels that the
concerned Rotaractor is below 18 years of age.
If the Rotaractor is below 18, the DRR shall formally address the club in question
to take necessary actions. Upon failure of the club to remove the member, the
DRR shall formally inform the sponsoring Club and/or the District Governor.

Note: A Rotaract club may, but is not required to, set an age limit, if the club (in
accordance with its bylaws) gets the approval of its members and, if applicable, its
sponsor club. (This is a clarification of the Board’s October 2019 decision about the
removal of the upper age limit for Rotaract clubs.)

c) Code of Conduct

Consumption and sale of 'alcoholic drinks' at any district events shall not be
allowed, and if found, will mean suspension of the club for that Rotaract year.
d) Publication

i) The District shall publish the DRR's Newsletter at a regular interval, preferably
quarterly and at least bi-annually via online platforms (electronic mail)

ii) The Newsletter will reach all the Rotaract clubs of our District, Rotaract District
Committee members, all members of District Rotaract Committee, District
Governor, District Governor (E), I. P. District Governor, Inner Wheel Chairperson,
District Interact Representative, DRCC, all the sponsors and well-wishers of the
issue and all others as deemed appropriate by the DRR.

iii) Efforts will be made that Rotaract District directory is released at District
Installation or Recognition Ceremony.

e) Amendments

i) Any club which wants amendments in the District Guidelines shall send its
proposal to the D.R.R. and DS, 21 days before the 1st PS Meet (PS Meet before
District Conference) on the club letterhead duly signed by the club President.

ii) Proposals may also be sent by the Rotaract District Committee and District
Rotaract Committee.

iii) These received proposals shall be then reviewed and finalized by Rotaract District
Committee with consultation of the clubs that have proposed the agenda for
amendments or clarification/sharing in 1st PS Meet. However, proposals regarding
guideline amendment shall not be filtered. District shall send the finalized proposal
to the clubs at least 15 days before the 1st PS Meet.

iv) The District Secretary on behalf of Rotaract District Committee shall send these
proposals to all clubs two weeks before the PS Meet. Only these proposals shall
be considered for the amendments.

v) These District Guidelines may be amended or added to the existing District

Guidelines at PS Meet before the District Conference by majority votes. The voting
system shall be based on One Club One Vote Basis. The President or the delegate
from the club with approval letter on club letterhead shall take part in the discussion
and the decision-making process.

vi) These District Guidelines may be amended or added subject to only the
approval of the District Governor.
vii) Nothing in these District Guidelines shall contravene any provisions of the
Rotary International Statement of policy relating to Rotaract club or the
Standard Rotaract Club Constitution.
 viii) The amendments in the Rotaract District Guidelines shall happen only once a year
during the First PS Meet.
ix) The non-delegates shall be allowed to put forward their views in the PS meet
discussion for an allocated time.

f) Dispute Resolution
DG through the District Rotaract Committee shall be referred for dispute resolution
if Rotaract District Committee fails to reach an agreement.

g) Interpretation
The Rotaract District Committee of the Rotary International District 3292 shall have
the final authority to interpret these bylaws.

h) Adoption of Guidelines
We, the undersigned, are all of the members of Rotary International District 3292,
and we consent to, and hereby do, adopt the foregoing guidelines, consisting of
the preceding pages, as the guidelines of the Rotary International District 3292.

Amendments

1) Amended on April 28, 2018 at Presidents and Secretaries meet.

2) Amended on Sep 22, 2018 at Presidents and Secretaries meet.
3) Amended on Apr 6, 2019 at Presidents and Secretaries meet.
4) Amended on September 14, 2019 at Presidents and Secretaries meet.
a) Chapter 8, Clause 14 b. (Date of Birth)
5) Amended on June 20, 2020 at Presidents and Secretaries meet.
a) Chapter 8 Clause 14 sub clause E VII “Amendments”
b) Chapter 6 clause 13 C “Voting Rights” ii. 1
c) Chapter 8 clause 14 b “Date of Birth”
d) Chapter 8 clause 14 e “Amendments”
e) Chapter 8 clause 14 C “Code of Conduct”
f) Chapter 8 clause 14 D i “Publication”
6) Amended on September 26, 2020 at Presidents and Secretaries meet.
a) Chapter 5 Clause 12 k)
b) Chapter 4 Clause 9 d)
c) Chapter 4 Clause 11 c)
d) Chapter 4 Clause 11 k)
7) Amended on September 24, 2021 at Presidents and Secretaries meet during Rotaract
Meet-up
a) Chapter 2 Clause 6)
b) Chapter 8 Clause 1 a)
c) Chapter 2, Clause 6
d) Chapter 6, Clause 13, sub clause (f)
e) Chapter 8 Clause 14 e)
f) Chapter 6 Clause 13 b)