CURRICULUM of COMPETENCY UNIT (CoCU)

Sub Sector BUSINESS & FINANCE

Job Area OFFICE ADMINISTRATION
Competency Unit Title BASIC DATA ENTRY
The person who is competent in this CU shall be able to perform basic data entry as per instruction. Upon completion
of this competency unit, trainees will be able to:-
Learning Outcome  Prepare basic data entry requirements; and
 Perform basic data entry.
Training
Competency Unit ID FB-024-2:2012-C05 Level 2 64 Hours Credit Hours 6
Duration
Attitude / Safety / Training Delivery
Work Activities Related Knowledge Related Skills Assessment Criteria
Environmental Hours Mode

1. Prepare basic i. Types of Operating 10 hours Lecture i. Data entry

data entry System (OS); procedures
requirements  Open source system interpreted
 Macintosh ii. Data entry format
 Windows interpreted
ii. Types of data entry iii. Data entry
software applications equipment and
storage listed
iii. Standard Operating
iv. Data storage
Procedures to operate
procedures and
computer
security measures
iv. Types of storage interpreted and
media/devices:- listed
 Hard disc
 External drive
 Optical storage
v. Function of antivirus
software.
vi. Types of virus;
 Boot Sector virus
 Program virus
 Macro virus

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 Attitude / Safety / Training Delivery
Work Activities Related Knowledge Related Skills Assessment Criteria
Environmental Hours Mode
vii. Electronic filing
systems.
viii. Types of file formats
ix. Technique of data entry
i. Determine types of 20 hours Demonstrati
operating software on &
ii. Determine procedure Observation
to operate computer
iii. Determine types of
storage media/devices
iv. Determine formats of
data
Attitude
i. Meticulous in
preparing basic
data entry
requirements

2. Perform basic i. Procedure of data 10 hours Lecture i. Data specification

data entry entry interpreted according
ii. Electronic form to requirements
design ii. Database function
iii. Usage of database. listed out according
iv. Types of database system specification
application iii. Data entry activities
v. Procedure to print carried out according
database report. to procedure
i. Apply technique of iv. Data entry security
data entry procedures applied
24 hours Demonstrati
ii. Determine types of v. Database report
on &
database application produced and stored
Observation according to
iii. Determine procedures
of data entry company procedure
iv. Apply data security
procedures
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 Attitude / Safety / Training Delivery
Work Activities Related Knowledge Related Skills Assessment Criteria
Environmental Hours Mode
v. Print database report
as per requirement

Attitude
i. Ensure data
keyed in as
per procedure

Safety
i. Ensure
security of
data
throughout
data entry
process

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Employability Skills

Core Abilities Social Skills

01.01 Identify and gather information. 1. Communication skills
01.02 Document information procedures or processes. 2. Conceptual skills
01.03 Utilize basic IT applications. 3. Interpersonal skills
02.01 Interpret and follow manuals, instructions and SOP's.
02.02 Follow telephone/telecommunication procedures. 4. Learning skills
02.03 Communicate clearly. 5. Leadership skills
02.04 Prepare brief reports and checklist using standard forms. 6. Multitasking and prioritizing
02.05 Read/Interpret flowcharts and pictorial information. 7. Self-discipline
03.01 Apply cultural requirement to the workplace. 8. Teamwork
03.02 Demonstrate integrity and apply practical practices.
03.03 Accept responsibility for own work and work area.
03.06 Respond appropriately to people and situations.
01.11 Apply thinking skills and creativity.
02.11 Convey information and ideas to people.
03.15 Liase to achieve identified outcomes.
03.16 Identify and assess client/customer needs.
04.07 Negotiate acceptance and support for objectives and strategies.
05.01 Implement project/work plans.
05.02 Inspect and monitor work done and/or in progress.

Tools, Equipment and Materials (TEM)

ITEMS RATIO (TEM : Trainees)

1. Computer (Internet enabled) 1:1

2. Database software 1:1
3. Stationery 1:2
4. Printer 1:1
5. Scanner 1:5
1:5

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REFERENCES

th
1. John Harrison, 10 edition, 1996, Secretarial Duties, ISBN 9780582278448
nd
2. Josephine Shaw, 2 edition 1984, Administration in Business, ISBN 0712101861
3. Nicholas Symmonds, Nick Symmonds, 2003, Data Entry and Validation, ISBN 9781590591086
4. Estelle Belle Hunter, 2010, Office Administration for organizations supervising, ISBN 1146982763
5. Pattie Odgers, 2005, Administrative Office Management, ISBN 9780538438575

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