Domestic Freight Booking Process

Step 1: Creation of Sales Order

No changes in it.

Step 2: Domestic Freight Booking with reference to Domestic Contract

User need to run T-Code: ZF02, where they have 4 options as shown in below pic.

We will Book Domestic Contract in system, please select Domestic Contract option as shown below

Click on New Entry as shown Below.

Need to Maintain all data like Sending Pin code, Receiving Pin Code, Rate etc. as shown below

System will validate all data & everything is OK, then system will creating Domestic Contract Booking
Number as shown below.
Once Contract is created, it will require approval.

Contract Approval Process:

Run T-Code: ZF03. Insert Contract Booking ID & Execute.

Approver will get data for that Contract. They need to select line item & click on Approve icon as
shown below.

Now our Contract is approved. User is allowed to create domestic booking based on this Contract.

Now at the time of actual booking of Freight for any dispatch, user need to maintain Freight Booking
entry in system.
User needs to run T-Code: ZF02, Select Domestic / Export Trailer Booking as shown below

Click on New Entry as shown Below.

Users need to select relevant Contract Booking number from F4 option & then click on Get Data icon,
data from Domestic Contract will be fetched in Freight Booking a shown below

Similarly user need to Insert Sales Order number & click on get data again. System will fetch data from
Sales Order.

Freight data will auto fetch from Contract, so system has selected Freight type as ‘C’ i.e., Contract
instead of ‘S’ i.e., Spot. System will validate all data like Schedule data, Expiry date, Contract is
approved or not etc.
Once data is checked, user need to save the domestic booking by click on Save icon on bottom as
shown above. Domestic Booking Number will be generated as shown below

Since Contract was already approved, no need of approval for Domestic Freight Booking. It will be
auto approve once created as shown below.
Step 3: Domestic Freight Booking without reference to Domestic Contract

If we don’t have Contract for that & we have finalized the Freight on the spot, then we need to directly
Create Freight Booking entry in system without reference of Contract.

Click on New Entry as shown Below.

Input Sales Order number & click on Get Data. Data of Sales Order will be fetched as shown below. It
is Spot booking so Freight Booking type will be ‘S’ i.e., Spot instead of Contract.
System will validate all data like Expiry Date, Schedule Date, Rate etc. & if everything is OK then system
will allow us to save Booking ID. Once saved, system will provide Freight Booking ID for Domestic
Freight as shown below.

Now, since this is Domestic Freight booking without reference to Contract it will be auto saved in Draft
Mode as shown below. Someone from HO level needs to approve it & without approval we cannot
proceed with this booking ID.

Step 4: Approval Process of Domestic Freight Booking done in system

Approval authority needs to run T-Code: ZF03 as shown below & need to input Booking ID which needs
to approve & simply click on approve icon as shown below.
Now, Domestic Freight Booking ID is approved as shown below.

Step 5: Auto Email to all Department, HOD’s & Business head at EOD

By EOD, system will be having Many entries of Freight Booking done for day. So, system will generate
list of such entries in excel file & circulate it to all respective user or HOD across Ashapura through
mail. Email format will be as shown below

Purpose of sending mail to all users, departments & HOD’s across Ashapura are below

• Freight Rate booked in system can be used as reference

• Everyone is going to see it so; user will put correct data in system
• Anyone can do Auditing of the Freight booked.
Step 6: Creation of Gate Pass

Once user tries to create Gate Pass with reference to Sales Order, system will fetched Latest Domestic
Freight Booking ID Number created for that Sales Order as shown below.

User need to manually add Contractor Type, Service in Contractor Details tab as per current practice
but this time system will fetched Vendor & Freight Rate from Booking ID & it cannot be changed.

Step 7: ZGP03 – Liability Posting (Creation fo Service Entry Sheet).

After creating gate pass we need to do Liability Posting (Creation fo Service Entry Sheet). For liability
Posting we need to Run T-code-ZGP03

Below screen is open, in that put gate pass number & execute.

After execute below screen will be open, in that select line and click Post Liability as show in snap.

Once Liability posting is done, Service Entry Sheet will be created as shown below. Once Entry sheet
is created GRN will be done in background & accounting entry will be generated.
Step 8: Outbond Delivery

After liablity Posting , we need to create OBD, for that use T-code ZGP06 and create Delivery.

Fill all details like Gate pass number, Gate pass Type, Sending Plant & execute.

As per below snap delivery has been created.

If we go to create OBD w/o Liablity posting, system will show error in status bar as per below snap.