DELHI RECORDS 1. A. D. Case No. 31872. 1929, GOVERNMENT OF INDIA. ARMY DEPARTMENT. CANTONMENTS/OFFICERS. Progs. A., May 1929, Nos, 2341—2345, Sunsecr, Permanent constitution of the Cantonments Department. REFERENCE. Pro. B,, April 1925, Nos, 324-325 and Appendix. 38aDSeotion D (Cantonments). A. D. Case No, 31372. GOVERNMENT OF INDIA. ARMY DEPARTMENT. NOTES. CANTONMENTS/OFFICERS. Proveedings A., May 1929, Nos. 2341-2345. PERMANENT CONSTITUTION OF THE CANTONMENTS DEPARTMENT. In Army Department lotter No. 26314/1 (A D.), dated 3rd March 1924, read with Army Depart- ment notification No. 375, dated (5th March 1924, the following appointments were created :— (1) Inspecting Officer, Military Lands and Cantonments, Col. Palin, for 3 years from 1st March 1924. (2) Two Deputy Inspecting Officors, Military Lands and Cantonments, Lt.-Col. Law- renson, Soutbern Command, Lt.-Col. Cattell, Eastern Command, for 3 years from 15th March 1924. (8) Two Deputy Inspecting Officers, Milita Lands and Cantonments, Provisions Lt.-Col. Knowles, Northern Command, ‘Lt.-Col. Walker, Western Command, for 1 year from 16th March 1924. Since then the provisional appointment of of ‘Deputy Inspecting Officer at Western Command hhad been abolished (the duties being distributed to the Deputy Inspecting Officors at Eastern and Southern Commands and the other provisional appointment of Depaty Taspecting» Officer at Northern Command had been extended foranother year which will expire on the 14th March 1926. ‘The services of a Deputy Inspecting Officer will still be required at Northern Command to place ‘the state-aided cantonments on a sound financial basis in fature although some” progress has been made this year in this respect, more expecially to hhelp the local authorities in the classification and administration of state lands in cantonments. Moreover, in paragraph 4 of Army Department letter No. 30955/1 (A. D.), dated 29th October 1625, tho Deputy Inspecting Ofivors hare boon authorived to inspect all registers and books. main- tained under the Cantonment Land A:!ministration Rules both by the Military Engincering Officers and bythe Cantonmont Authoritios. In tho cir- cumstances, it seems desirable that the appoint. ment of the Deputy Inspecting Oificer, Military Lands and Cantonments, Northern Command, should be extended for a’ furthor period of one year from 15th March 1926, A draft letter is put up. It may bo issued with the concurrence of the Deputy Financial Adviser, Q. F.-2. 8.6. 25, oe G,,—20-11-25. On the 14th M>rch 1926 the provisional appoint ment of the third Deputy Inspocting Officer, Mili- 38 AD tary Lands and Cantonments expires; and the extonsion or otherwise of this appointments has now to be dealt with. 2. It does not appear ‘hecessary to restate in full the reasons which were held sulficient for the extension of this appointment this time Jast year : it will porhaps mutica to re-quote from Secretary's note of the 22nd February 1925 and say that if we aro to reapithe full advantage of Mr, Totten- ham’s Land Rules, a third Deputy Inspecting Officer is essential for at least another yoar, A farther Teagon in favour of this extension ia found in the Proceedings of the Corrospondence Commictee in which at paragrapbs 207 and 208 the inadequacy of the establishment of Deputy Tnspecting Officers ia held to be one of the reasona for the marked incroase in clerical work and cor- respondence and itis stroggly advocated that, the three Deputy Insp:cting Officors at present provid- ed should be increased to four to provide one for each command headquarters. 3. Ibis suggested, however, that tho timo has now arrived for 2 reconsideration of the Canton. ments Department asa whole. The Department ia at present ons temporary basis only. In para- groph 2 of Army Department leter abolishing the ‘antonment Magistrates’ Department and provid- ing for the future administration of cantonmenta, it is said that the question of constituting perma: nently s Cantonments Department or service of Executive Officers has been reserved for consider- ation at a lator date, 4. It is convenient to state the reasons which necessitated postponing the creation of a perma- nent Cantonments Department, ‘They were -— (1) The necessity for o general review of the position in cantonmente ‘throughout india after the new Act had had time to be worked and the Elected Boards bad commenced to function, (2) The settlement of the extent to which the principle of Indianization should be applied to the Cantonments Depart- ment. (3) The imponding revision of pay of the Department in necordance with the ‘general revision of pay of the Army. (4) The review and consequent reconstruction of the rules governing the tenure and control of military lands in canton- ments,(5) The retention or otherwisn of the adminis trative appointments of the Inspecting and Deputy Inspecting Officers afto suitable period had elapsed during which the value of their appointments could be estimated. 5. The Cantonments Act, 1924, has now been im force for nearly two years and Cantonment Boards are functioning: the new régime created by the Act is in fact in full ewing and with minor adjustments, inseparable from a new machine, is working smoothly. The pay of the Department* has been revised ; the principle and extent of Indisnization has been sottled and the rules for the coatrol of military lands have been framed and are in process of application. 6. Apart therefore from the question of the administrative apponitments referred to in sub- paragraph (5) of paragraph 4, the tcansfer of the Cantoaments Department from ita temporary to & permanent basis may properly be proceoded with, 7. With regard to the Inspecting Officers :— Apart from their normal duties of advising and assisting Genoral Officers Commanding-in-Chiet at Commands Headquarters and inspecting can- tonments, at the outset these officers were Principally engaged by advice and supervision Trcciting Cantonment Authontia ia leunching the new constitution. This being now finished, they are at present busy with the application of the new Land Rules. When these are fully applied, they will thereafter be « for some time to come in the supervision and control of any action that may be decided on by Govern- mont for tho reassertion of Govornment’s title to lands in cantonments, These latier duties slone ‘ire sufficient to warrant their retention for several ‘years to come. 8. For roasons for their rotontion on a pofina~ nent, basis beyond this period, wo may refer in the first instance to the duties of these officers a8 set out in Annoxuro No. IIT of Army Depart- ment letter No. 25314/1 of 3rd March 1924, ‘Referring to paragraph 5 of this Annexure, it may be remarked in parenthesis that the particu- lar duty of instructing part-time. Exccutive Oficors will requiro the attention of Deputy Inspecting Officers for eo long aa cantonment administration is maintained on its present basis. ‘When the now administration of both canton- monta and military lands bas beon finally adjusted. there will still remnin then duty of inspection of cantenments referted to in paragraph 5 (¢) of the Annexure. It may be safely said that unless this is main- tained, administration both in respect of the control of municipal as well ay military land mattora will euffor and supervisiont by Officers Comminding-in-Chief the Commands be im- practicable, * Aservice basin fact been created. EB. ft Quite an Ones in an entirely diferent problem from St otto @ neceeiie mere en wae S Cicil Ofiver a derling with civil ndwinisintion. The folitacy wathoditiee must hare an, ‘expert adsiver for Tintonment work which ia tareatally f brasch af ei stintaistration, zB. 9. Confirmation of thee views is found in the Proceedings of the Correspondence Committee, who at paragraph 208 of their report ay that if it, be accepted that a General Officer Commanding- in-Chief should continue to retain hia full powers of control over all cantonments within his ‘command, it is only just to provide bim with the services of a whole-time Deputy Inspecting Officer of Military Lands and Cantonments. It is submitted therefore that action be now taken to place the Dopartment* on e permanont basis and thet in so doing opportunity be taken for including the third Deputy Inspecting Officer in tho pormanent administrative staff and for ation of tho provision of s fourth oa advised by the Correspondence Committes and in view of the necessity for one at each Command Headquarters, with regard to the increased rosponsibility which devolves on Army Comman- ders in the control and supervision of, administra tion under the new Land Rules. R. H. Paum, Colonel, —1-12-25. 1 ebould prefer to deal/with the question of reviving the fourth appointment of D. I. O. ‘when the report of the Correspondence Committeo comes formally before us. As regards the existing four Inepectorial appointments Phave no besitation in saying that in the publio Interest it is essential to retain them Pommmently. My rehomo for tho extensive lndianisation of the Cantonments De) iment, o an advisory staff, The retention of that staf equally necessary if the new system of adminis. tering cantonment lands is to be a. financial success and if also on the political side our new system of cantoament administration is to be smoothly carried on. Tthink that Goverment have 80 far good reason to be satisfied with the progrese of a some what risky experiment—the introduction of a modicum of popular control into the Govern- ment of Cantonments: and T am prepared to assort thet this result could not havo been achieved without the help of the Inspecting Officers. ‘The Finances Department, will acknow- ledge ‘also that the new régime bas becn economical gonerally. The cost to the goneral taxpayer of the administration of cantonments has boon materially reduced. But this lower lovel of cost cannot easily be maintained without the pressure which I am able to exert and tho knowledge of general policy which I am eble to diffuse throngh the medium of the Inspectors. E. Borpox,—1-12-25, (Nores m Tue Muutany Favance Brancu.] Sanction exists to the employment of one Inspecting Officer of Military Lands and Canton- ments upto 2th February 1927, and of 2 Deputy Inspecting Officers upto 14th March 1927. Necessary provision for these is being made in tho estimates for tho next financial year. *T ogreo. Coneizuctively this be already been ageopted by Goreromeut. * « EB2, As stated in paragraph 1 of Colonel Pal note dated Ist December 1925 the point for immediate sottlement is whether the appointment of the 3rd Deputy Inspecting Officer, Military ‘Lands and Cantonments is tu be extended beyond 14th March 1926, For the rensons stated in the preceding notes in the Army Department we need not raise any objection to the retention ofthe 3rd Deputy Inspecting Officer's appoint- ment for another year with cffeet from 15th Murch 1926. If this is ageeed to, the draft orders on the file miy issue at an early date. tion of the Sceretary of State. for India wil not be necessary. Provision for the 3rd Deputy Inspecting Officer has already becn tentatively in-luged im the budget estimates for 1926-27, 3. In paragraph 2 of his note, Secretary bas, however, proposed the permanent retention of 4 Inspectorial appointments (I Inspecting Officer and 3 Deputy Inspecting Officers), Since under existing s the whole of the Cantonments Departinent is functioning on a temporary basis, it seoms advisable to formulate proposals for making tho Department permunent as a whole, and not with refcrence to the Inspectorial appoint- ments only, In this connection, the total number ofthe appointments in the permanent Dopart- ment the number of existing permanent offiocrs available to hold them, and other cognate matters will noed to be fully examined, and the case will require to be submitted to the Secretary of State for India for sanction, For the present reference is invited to paragraphs 8 and 9 of Sir B. N. Mitra’s note dated 17th October 1923 to Paragraph 9 of Scerctary’s note dated 28th November 1923, to paragraph 7 of Sir B. N. Mitra’s note dated 29th November 1923 and Hon’ble Finance Momber’s minute dated 29th November 1923 (Pro. A , August 1925, Nos. 2886-, 2002 and oppen tix) on which the existing inspec- tion staff is mainly based, Pending settlement of the question of making the Department petma- nent, the proposal mentioned in paragraph 2 above need not be held up. S.G. V. Exus,—10-12.25, AAs rogards the extension of the tempora appointment of the 3rd Inspecting Officer s02 no objection to continuing this appointment for a further yoar. Ido not, however, agree that the time baa yet come to’ decide whether the inapooting staff should be retained permanently tits present strength. The preeent temporary sanction does not, expire till March 1927, and, though L agree with what Mr. Burdon hae asid fs rogards economic working of the present arrengements, it will be greatly to our advantage to have before us another year's experience, particularly as regs the working of the Lands Scheme, before Government are called upon to decide on financial and administrative grounds ‘whether the present cadre should be retained ae pertaanent measu-e. A. F, L, Bravne,—14-12-25. [Notes m tHE Amor Depasraent.] If Army Commanders were to be left without Tos pecting Officers in working out the new Land ‘Aduinistration and policy of Government, I think they would be the first to egree that the posit will be impossible. From the experience of the past year it is e dent that it will be two or three years before the firat part of the new scheme has “been completed, ive., the completion of the preliminary inquiries and registers of land : Government will then only be in position to commence the final stage of re- asserting ita title to lands and the survey of ean- tontaont. In all these matters the Deputy Inspecting Officer stands in the place of the Army Commanier. When ono reflects that this business is entirely in addition to the administrative work placed on Army Commanders Ly the new municipal adminis- tration under the Cantonments Act and that more than half of tho cantonments in India aro adminis- tered by part-time Executive Officers, who aro totally ignorant of the subject and are changed montily, it is impossible to agéve that another ‘yoar's experience of the temporary administray ive arrangements of the Cantonments Departmen will place Government in a better position t¥an at present to decide whether the present...Q4iinistra- tive ondre should be retained ‘as = yormanent measure. ‘Meanwhile the draft may issue ? RePALm, Col.,~ 22-12-25. Let the draft go. ‘Tako up the next Summer in Simla the queation of putting the whole department on a permanent basis. That, however, will be mach more of a formality than anything else—a fact which will ‘emerge vory clearly i one trios to construct altor- native arrangement E, Burvow,—23-12-25. tho Cantonments Do- partment on a permanent basis may now be con- sidered. On the passing of the Cantonments Act, 1924 and the abolition of the Cantonment Magis- trates Depertment a temporary Cantonmonts Department was created and the action takon is described in the orders (A. D. letter No, 2531/1 (A. D.), dated 3rd March 1924] of Government as follows :— “2, The question of constituting permanently 8 Cantonments Department, or servico of Execu- tive Officers, has been reserved for consideration at a later date. For the present a temporary Cantonmonts Deparezient will be formed consist. ing of the number of whole-time Inspecting and Executive Officers required immediately for the administration of cantonments under the new Cantonments Act. Tho personnel of the Depart- ‘ment will be obtained chiefly by transferring from the existing Cantonment Magistrates’ Department such officers as are willing to accept the terms which have been sanctioned in this bebalf by the Secretary of State for India. Details of the cadre of the new Dopartment, and of the torms and ‘conditions of service therein, will be found in an annexure to this letter. It will be observed that the cadre of the Department will consist, in the ‘The question of putt first instanco, of the following officia 1 Inspecting Officer, and 2 Deputy Inspecting Offic.rs of Military Lands and Cantonments. (These ap- pointmente ar: auctioned for a period of three years in the first instance). 2 Deputy Inspecting Officers of Military Lands and Cantonments. (These appoint- w-nte are sanctined tempyrarily for a perind of one year.!37 Executive Officers (including. two officers as Teave reserve), who will be officers of the Indian Amy holding the King’s commission, 4 Executive Officers, who will he Indian Ofi- cers bolding tho Viceroy’s cumnmissic n either on the active or retired list, Officers, ho may be required, in addition to the leave reserve, to act as Executive Officers in leave ‘vocancies will bo taken from the Indian Army on an officiating basis.” 2, Subsequent to these orders the constitution of the temporary Department was amehded to provide that twenty appointments amorgst the Executive Officers should be reserved for Indian Ofbcers holding Viceroy's commisions in, the Indian Army ot Indian Territorial Force. These officors were to be placed in Class II. ‘The temporary Departnient, a8 now constituted, consists therefore of 1 Inspecting Offer, 3 Deputy Inspecting Officers, and ig holding King’s commission, and 20 holding Viceroy’s commis- U sion. It may be assumed that for purposes of placing ‘the Departnient ona permanent busis the roten~ tion of the present cadre of Executive Officers has been accepted. The alternative would bo the sppointmont of its own Executive Officer by each individual Cen- tonment Authority—a course of action which al- though permissible under the Act, is not a prac tical measure for general adoption’ so long an the Government of India remain immediately respon- sible for the administration of cantonments at the high standard of efficiency required for the Army. 3. Aa regards the Inapectorial Staff, the reasona for their permanency have been fully stated, in Seorotary's note of the Ist December 1926: since that note was written the recommendations cf the Correspondence Committee have been accepted hy transferring the Cantonment and Land Work at Command Hendquarters from the Army Staff to the Deputy Inspecting Officers. In addition to this administrative arrangement, the taking over of the control cf all Military Air‘Force and Royal Indian Navy Lands by the Government of Irdia in the Aimy Department (bas in itro¥f created o further necessity for the employment of the Deputy Inspecting Officers at Command Headguarters to control the administration of lands outside can- tonments by, the Military Estates Officers, who are now by. the Complementary J.and Roles placed Gircetly under the Government of India for this Purpore: The situation crested Ly these rules bas added weight'to the reasons which induced the Corres- pondonce Committee to recommend the appoint- ment of a Deputy Inspecting Offer to the Western Command : the necessity for this appointment, if only on a temporary besis for threo sears, has been referred for diséussion on another fle, but it may bo stated hero thet the working of the Lands Scheme cannot be pressed to a sticcessful issue under the resent arrangements whereby the supervision and inspection of cantonments and lands in the Western Command is divided up be- twcen two officors whoa time will be more than fully oocupied in their own Comrannds headquarters are so far oway from Command as Rawalpindi and Poona. 41 Executive ‘Officers 4. The Department may, thorefore, be accepted aso permanent organization; the various orders regarding reeruilinent, conditions of service, pen- sions, Provident Fund, ete., tho majority of which have already been accepted and issued by Govern. ment, may bo collated for issue as a comprehen. sive order creating and defining the Cantonments Department. RH. Parr,—18-5-26. E. Borpow,—21-5-26. (Nores 1s ane Mrurany Fivance Brancn.] ‘Tho ease is explained in Sceretary’s note dated the 2lat May 1926. The placing’ of the Canton- ment Department on a permancnt basis will require the sanction of the Secretary of State for India. 2. As at present constituted, the Cantonments Department consists of :— 1 Inspeeting Officer of Military. Lands and Cantonment, 3 Deputy Inspecting Officers of Military Lands and Cantonment. 37 King’s Commissioned” Executive Officers (including 2 officers as leave reserve). 4 Indian Executive Officers holding Viceroy’s Cotmission. 3, The policy has however been accepted that with effect from the Ist November 1925, 20 appointments in the Cantonments Department will be reserved for Indian officers holding the REPT Cemecnintens, selied thet samtilaten with sufficient qualification are forthcoming to th. Heian at ae puted in this concer tion that recruitment for these appointments will ‘be gradual, vacancies in the Cantonment Depart- mont os a wholo aa they occur heing filled alter- nately Ly the appointment of a King’s Commis- sioned Otficor and a Viceroy’s Commissioned Officer respeotively, It will thus be noted that for a number of years to come the proportion of King’s Commissioned Officers will exceed the numbor given in paragraph 2 of the preceding note, In point of fuct from Army Secretary's note dated the Sth December 1925 on A. G's. No. 26312-Pt. Lit would appesr that all the existing officiating Executive officers will be firet absorbed in the ‘Department before the scheme for the employment ‘of additional Indian Officers outlined in A. I. (I.) 987 of 1925 will commence to work. As there aro at present, several officiating Executive officers waiting to be confirmed in the Department as soon as they pass the Departmental Examination the placing of the Department on a permanent basis will for the present, actually mean the employment of the officers ‘enumerated in para- groph 2 above in a permanent Cantonments Department instead of in a temporary one, It will take a considerable number of years before tho proportion of King’s Commiscioned and Viceroy's Commissionod executive Officers given in parvgrepi:2 of the preceding note is setuall reached. It is considered necessary that this aspect of the question should be brought out clearly in the communication which may be addressed to the Secretary of State for India on the subject. 4, The principal dutios of the Inspecting Officer of Miilitary Lands and Cantonments and of the Deputy Inspecting Officers of Militery Lands and Cantonments are laid down in Appendix II to °cArmy Department lettora No. 2314/1 (A. D.), dated the 3rd March 19:4 and No, 20407/3 (A. D,). dated the Ist may 1026, The reasons for the permanent retention of these appointments are ‘stated in Colonel Palin’s and Army Seorotary's notes dated the 1st December 1925, In view of the reasons stated theroin no objection need perhaps be raised to tho permancnt rete! of 3 Deputy Inspecting Officers of Military Lands end Gantonmenter It is understood that the F. A. has on another cose egreed to the employment of the 4th Deputy Inspecting Officer Military Lands and Cantonmonts as an expori- mental measure for a poriod of 2 years. 5. Ae regards the appointment of Executive Officers reference is invited to sect'on 13 of the Cantonment Act, 1924. The law as it stands envisages a timo when Cantonment Committees may be permitted to appoint and pay for their own Executive Officers, Ia the case of certain part-time Cantontents the appointment under certain conditions by the local Cantonment Autho- rity of whole-time civilian Executive Officers pad cut of the Cantonment, Funds eonserned a a been approved. It would, therefore, be advisable to guard against the difficulty men- tioned at end of paragraph 8 of Mr. (now Hon'ble Bir) B.N. Mitra’s noto dated the 17th October 1926 (Progs. August 1025, Nos. 2886-2902 and Appendix). Although the time may not yet be ripe {or allowing Cantontont authoritico, na” general monsuro, to select-their owa Executive officers it would tll appear to be advisable at the present juncture when it is proposed to place the Depert= ‘ment on 6 permanent footing to avoid, if possible, the risk of compulaorily retiring at ony future date (and at considerable cost to Government) a number of members of a pormanent service. The Army Department have not offered any remarks ‘on this point. However. asthe question ia very important in its character, it would perhaps be advisable to ascertain from the Army Dopurt- aent, how it is proposed to avoid tho risk referred to at" A” above. 6. Budget provision exists forthe namber of officers mentioned in paragraph 2 above, VK. M.,—4-6.26, LG, 8,—7.6-20, ‘With referenoo to paragraph 4 of office note it is presumed that it is proposed at present to make tho 3 appointments of Deputy Inspecting Officer of Miltary Lands and Contonmenta permanent. ‘The question of the pormanent retention of the 4th appoinmeht just agreed to, would presumably be considered after the oxpiration of 2 years. ‘With regard to “A in paragraph 5 of office GOa.T Snot evo how this can be avoided. The officers to the permancnt cadre of the Indian Army, and if ot any time their ectvices are ‘not required in the cantonments department, t will either have to be reverted to military employ, ‘or compulaori!y retired with compensation, A. K. Grosn,—8-6-26, ALP. AL(Q.F. IL). Ttocrtainly his been adumbrated ia the pre- vious noting that eventually Cantonment authori- ties will select their own executive officers, but Tilo not euppos: thit they will ever be allowed to bring in an untrained men and to leave idle a trained and an officient officer belonging to an as aD . established department, I presume that such 6 change would be brought about gradually by » decrease in the numbera recruited. On this understanding there would be no financial objec: tion to placing the officers of the Cantonment Department on a permanent basis, R, Pmnce, Lieut, Col ,—10 6-26, D.P. A. (Q. F. IL) I am sory that prosure of other work has delayed this ‘file somewhat and I will not be a! to discuas one point with Army Secretary be fore I have, I think it would be diffioult to resist the proposal to place the Department on o ermancnt footing for, aa Army Searctary says it is difficult to construct alternative erran The oaly objections to making the. wh Permanent are— (2) The possibility of a reduction ip fal executive appointments, {2) tho possibility of allowing authorities to appoint their. own man say from retired officers of the Provincial serv'ces, This would generally speak- ing bea ohesper form of scrvico than the present, 2. Tahould have liked to speak to Mr. Burdon on thete points which alone standin the way of my agreement to the proposals. Perhaps Me. Macleod would do so and if bo is satisfied that thetwo considerations mention do not carry Tauch Welght or can bo definitely provided for, will be then take Hon'ble Member's ordors, A. FL, Bearwz,—3-7-26, ondre ‘Mr. Macleod. Perhaps the Army Secretary would kindly consider the points raiod by Mr, Brayno and let me kaow when he wishes to discuss them. A, Mactnop,—7-7-26, Aftor discussion with Mr. Burdon I have taken the orders of the Hon'ble Finance Member, He accepts the proposals made by the Army Depart- ment. A. Mactrop,~19-7-26, [Norss rv ra Any Deranryeyr.] Please draft, after Inspecting Officer has seen, E. Burpow,—20-7-26. Soon. R. Hi. Paxsw,—20-7-26, LOML&C ‘The placing of the Cantonmenta Dcpartmont on ‘@ permanent basis requires the sanction of tho Scoretary of Stato for India, A draft despatch ia submit ted for approval and may be seen by the '. A. before issue. E. C, R,—10-8-26,I should like I. 0. M. L. & C. first, to see the drag, GR. F. Torresaas,—20-8-26, Tonggest that portion of the draft which I have marked in blue pencil be amended to provide for a possible extension of the Departs ment at an earlier date, I think it will be difficult to resist the demand for elected boards in several Cantonments which are now served by nominated Boards and also that ‘we may find that the requirements of land manage- ment may mako the appointment of one or two ‘additional full time ez-officers necessary. R, H. Parsw,—20-8-26. ‘The draft despatch is submitted for approval. With regard to Col. Palin's note above, I should like to epeak to Secretary when convenient. G, R, F, Torrenaas,—20-8-26, Bofore the filo is submitted to Secretary, tho Military Secretary's Brauch may be asked indly to say whether paragraph 15 of the Conditions of service is in order. G.R, F, Torrewuam,—9-9.26, [Norgs tw ram Mrormany Secaetany’s Braxcn.] Line 5 of paragraph 15 of the Conditions of Serviec is not quite clear, and it suggested that this may be amended to read ss followa:— ‘unite, At the expiration of three years from the date of their substantive appoiatment to the Department, they will be confirmed therein, snd their names will bo removed froin the eadre of their units ”. H, R,—9.9-26. A. B.,—9.9.26, J.D, Covenipon,—9-9-26, ‘Major General, M. 8. (Nores m tae Army Dsrantaent.] ‘The draft hasbeen amended and is now sub- mitted for approval, G. R, F, Torrenman,~-10-9-26, E, Bunpoy,—11-9.26. (Nores ny rae Murrany Frmaxoz Braxcu.} From F. Ae pote dated 10h July 1096 and paragraph 3 of Appendix I tothe draft, it is surmised that the Hon'ble Finance Member bas accepted the proposal tohave 4 appointments of Deputy Inspecting Officers of Military Lands and Cantonments on a permanent basis, 2. A few slight alterations in poncil are eugges- ted to paragrapha 4, 13 ard 16 of Appendix I to the draft, 3. Sofaras we are aware, promotions to tho poste of In-pecting Offcor of Military Lands and 5 Cantonments, and Deputy Inspecting Officers of Military Lands and Cantonments are made entirely by selection, Although in regard to this matter this Branch is not dir-ctly concerned, but as this is an important principle governing promotion, tho Army Department may be asked kindly to consider the advisebility af making @ mention of it in Appendix I. 4. The D. F. A. (A. G.’s) Branch should also soe as regards perograph 18 of Appondix I. And submit the filo to F. A, for his approval of the draft, A. K, Gnosn,—21-9-26, ALP. AQ. R, Prunce, Lt,-Col.,—22-9:26. Paragraph 18 of Appendix I of tho’ draft, as amended, inay be conourred in, JN. D.,20-8-26, K. C. Matuix}=-28-9-26, ALF. A.(A.G.) G, Ry O'Down,—20-9-28, D.F.A.(A. G.) A, Mactz0n,—1-10-26. (Nores rtrme Army Derartmest.] {The amendments suggested in the draft “ Con- @itions of Service” may be concurred in, 2).Aa tegards paragraph 3 of Deputy Financial Adviser (Q)’s note dated the 22nd September 1926, the points raised therein has been pro- vided for in paragraph 14 of the conditions of service. Tho draft lettor to India Office, which has beon concurred in by the Financial Adviser, may now be issued, E. C. B,,—13-10-26, I have made a slight addition to paragraph 14 of the appendix but is it only officer of the old Cantonment Magistrate Department, who will be required to pass the efficioncy examination order to quulify tor tho higher administrative posta : . GR. F. Torrunmam,—14-16-26. Pro. No. 2341—To Secnetany, Mmxrany Derantuenr, No. 31372/1(A. D.), DATED THE 2ler Ocropzs 1926. A copy of Army Department. letter No. 31372/ 1(A.D.), dated tho 2ist October 1926 may now be communicated to the Auditor Goneral and others for information, A draft endorsement is submitted for approval. E, 0. B., 28-10-26, HL D. G.,—28-10-26, G.R. F, Torrennam,—29-10-26,Pro, No, 2342,—To rum Avprron GaNeRAL asp orners, No, 31372/2(A. D,), patep Tae Ist Noveuszn 1926. Pro, No, 2343.—Faom tue Sxcaxtazy, Morrary Drrastuzyr, Ixpia Orvtcr, No. M,-7007/26, parsp Tax 16ra Dacemsen 1926, Conveys sanction tothe constitution of the Canion- ments Department on a permanent 6130. Sanction of the Government of India may now be accorded to the constitution of the present temporary Cantonments Department on a per- manent basis with effect from the 16th Decem- bor 1926, the dates of the issue of orders conveying sanction to the pormanont constitution of Departmont. Adraft Army Instruction Inia ia submitted for approval. Before issuo, the I. 0. M. L. and C. and the D. F. A. (Q) may eee, 2. A draft ondorsement communicating copy of “ndia Office letter to the Auditor General and otlera ia also submitted for approval and may be 622 by the D. F. A. (Q). before issue. 3. After issue of the draft’s, necessary noti- fications will be put up confirming the Inspecting ani the Deputy Inspecting Officers in thoir res- pestive appointments. B,C. R,-13-127, H, D.G.—19-1-27, G. R. ¥, Torrensam,—14-1-27, R. H, Pauin,—17-1.27) [Norgs tv THe Mourrany Frrance Braxch,] ‘The two drafts referred to ia paragraphe 1 and 2 of the preceding note may be concurred in. The aIpD—38 AD-1-7-90—17. Deputy Financial Adviser, Adjutant General’s Branch should aleo see. K. M.,—20-1-27, A. K. Guosa,—21-1-27, AF. AQ R, Prince —24-1-27, Deputy Financial Adviser (Q.). Seen, thanks. J.N. D..—25-1-27. K. C. Mavure,—26-1:27, A. P. AAALG). Tho caso may now be retumed ‘to the Army Department. K.M,—97-1-97, A. K. Guosn,—28.1-27, A. FLA.Q, Army Department. The drafts below may be issued. E. ©, R,--20-1-27. Hi. D. G.,=29-1-27. GR. F. Torrexsam,—31-1-27. Yes : but see my re-arrangement of the instruc- tion. There is no need” to have @ separate appendix, G. M. Youxe,—31-1-27, Pro. No. 2344,—To Taw AUDITOR GENERAL AxD oragas, No, 31372/3(A.D.), DaTED THe 3RD Fssavanr 1927, 2345.—Anux Instavction Invi, No. 12-A, oy 1929, Pro, No.1 ARMY DEPARTMENT. PROGS., CANTTS.-~-OFFICERS—A., MAY 1929, Nos, 2341—2345. Permanent constitution of the Cantonments Dopartment. PERMANENT CONSTITUTION OF THE CANTONMENTS DEPARTMENT. Pro. No. 2341.—Letter To THE SscRctary, Mrarary Derarrarest, Ixp1a Orrice, No. 31872/1 (A. D.), parep tHE 21st OcrosEn 1926, Constitution of the Cuntonments Department on a permanent basis. Tn conformity with the sanction conveyed in the Secretary of State“tele- gram No. 260, dated the 23rd January 1924, the Government of India. consti tuted a temporary Cantonments Department consisting of the. following appointments, which were filled matuly by officers of the lateCantenment Magistrates’ Department :— 1 Inspecting Officer. 4 Deputy Inspecting Officers. 87 Executive Officers holding the King’s Commission. 4 Executive Officers holding the Viceroy’s Commission. The appointment of the Inspecting Officer and tWo of the four appoint- ments of Deputy Inspecting Officers were sanctioned for a period of 3 years reckoned from March 1924. The remaining 2 appointments of Deputy Inspecting Officers were sanctioned for ‘a. period of one year in the first instance The tenure of one of these appointments was subsequently extended to 3 years. The other was given up in 1925 for reasons of economy, but it has already been found necessary torevive it again by temporary sanction. 2. In the first instance 4 Indian officers, holding the Viceroy’s com~ mission, were appointed Executive Officers of Cantonments; subsequently, for administrative and financial reasons, the Government of India, with the approval of the Secretary of. State, reserved for suitable Indian officers of this category, 20 appointments of Executive Officers in the smaller Cantonments where a whole-time Executive Officer is necessary, but the financial and other circumstances of the Cantonment do not justify the employment of so expensive an agency»as’a military officer holding the King’s Commission. It was prescribed that recruitment for these appointments should be gradual: and that theremaining appointments of Executive Officers should be filled by officers ofthe Indian Army, British or Indian, holding the King's Conmis- sion. 8. Sufficient experience has now been gained of the working of the new machinery introdueed by the Cantonments Act of 1924 to enable the Govern- ment of India to take up the question of the permanent constitution of the Cantonments Department. ‘Lhe Act has been in force for nearly 3 years; the examination of the fiuunces of state-aided cantonments, for which the appointments of two of the Deputy Inspecting Officers were originally sanc- tioned, has been completed ; rates tor the management of military lands have been framed and are in process of application; and the pay of the officers of the Department has been revised in conformity with the gencral revision of army pay [Army Instruction (India) No. 996 of 1925]. 4. The Government of India are satisfied in the light of this experience and in view, particularly, of the additional duties that have been imposed on officers of the Cantonments Department under the Cantonment Land Adminis- tration Rules, 1925, and the Complementary Land Rules, 1926 (copy enclosed) in connection with the administration of Military Lands, that the Department may not be formally constituted on a permanent basis at not less than its 38 AD4 prescribed in Army Instruction (India) No. 1165 of 1924, within two years from the date of tleir acceptance as candidates. 18. An offiver, who fails to pass the examination within the prescribed period, will be permanently ineligible for admission to the Department and it he bas been posted, during the period, toan officiating vacancy will be re- verted to military duty. 14. Promotion to the higher administrative posts will be made by selec- tion, Those officers of the late Cantonment Magistrates’ Department, who desire expressly to qualify themselves for these appointments in the Canton- ments Department, will be required to‘pass an “ Efficiency ” examination. 15. Officers will be permitted to revert to military duty, on giving rea- sonable notice at any time up to three years from the date of their substantive appointment to the Department and during this period they will be seconded in their units. At the expiration of three years from the date of their substan- tive appointment tu the Department, their names will be removed from the cadre of their units. An officer will be placed on the Supernumerary Liston. the expiration of ten sears from the date of his original transfer to ‘civil employ. An officer will be liable to compuls ry recall to military duty in time cf emergency until placed on the supernumerary list, after which he.will be struck off the effective list of the army and will no longer be subject'to the Tadian Army Act. 16. The grant of privilege leave to officers of the department’ is governed by C.S.R. The grant of furlongh during the first three years of the period of their substantive service is regulated by military rules ; after the expiry of three years, the officers become subject to the civil leave rules. 17. The number of officers of the departinent who may be on furlough at one time will not exceed 20 per cent. of the cadre’ posts enumerated in para- graph 3. 18. The pension admissible to King's commissioned officers of the depart= ment is governed by Pay and Allowance Regulations, Part II, paragraph 396 ef seq. Special conditions applicable to class II officers. 19, The conditious governing the recruitment and terms of service in the Cantonments Department of officers holding the Viccroy’s commissions either in the regular Indian Army or in the Indian ‘Territorial Force are laid down in Army Instruction (India) No. 987 of 1925, Revised rates of pay for King’s Commissioned officers serving in the Cantonments ‘Department. (i) Zuspecting Officer and Deputy Inspecting Officers. Unmarried oficers. Mazvied oficors, Appototaient. Men o erviage Total. allowance, | Total Bs. Rs Re Re Re Be | Be. Inspecting Officer » Mili. 2080 | m0 | 2,280 2,080 200 8) 2,60 ‘tary Tands and Canton. | | nett. Deputy Inspecting: Oficr, 1,506 | 1980 1,896 | io) 80) 3.4 “Giitary "Leads sod | Cantonments | | |ay 88 Unmarried Officers. (it) Enecutive Officers. Married Officers, Rank _ us of Plus - Pina . ndian ate 0 ° ‘ndian Rate of . Fay of | Army | lodging | Total. |Departmental pay according) 287 28) army | lodging | Marriage | quiet, [Departmental pay according nt. | allowance. allowance, to number of years’ an. | allowance. | allowance, | */°wance. to number of years’ departmental service. departinental service, . Bs. Re Rs. Rs. Rs. Rs. Re. Re, Re. Lieutenant-Colonel . . 1,225 0 75 1,500 } After 18 years, Rs. 300 « 1,226 200 160 76 1,650 | After 18 years, Re, 300. Major after 6 years as such 1,086 200 55 1,290 | After 15 years, Rs, 250: . 1,086 200. lo 90 1,436 | After 16 years, Re. 260, Major. - ‘ . ° 9165 200 60 1,1d5 | After 10 years, Rs. 200. 916 200 100 90 1,305 | After 10 years, Rs, 200. On confirmation Re. 150. On confirmation Ks, 150. Captain after 16 years’ Army Service 785 150 46 960 | On appointment, Re. 125 766 150 90 100 1,105 | On appointment, Re, 125, + Captain after 10 years’ Army Service 655 100 36 790 waaees 665 200 90 100 945 625 100 $5 760 “ 620 100 n 100 895) aaa Ceptin 2 eek. 6 “APPENDIX II. Draft amendment to Regulations for the Army in India. Paragraph 69— In column 4 of tho table, the existing entry against “Cantonments Department” is amended as follows :— Delete from “ Officers of etc." in line 2 to the end of the sentence. Pro, No. 2342.—ENDORSEMENT FROM THE ARMY DePartEnT, No. 31372/2 (A. D.), paren THE lat Novemper 1926. A copy of the undermertioned paper is forwarded for information to :— The Auditor General. The Director of Army Audit, Army Headquarters. The Financial Adviser, Military Finance. Army Department letter, No. 31372/1 (A. D.), dated the 2lst October 1920, to the Secretary, Military Department, India Otfce, and enclosures. Pro, No. 2343,—Le1TER PROM THE SEORETARY, Mitrtary Departaent, [Npia Orrice, No. M.-7007/26, parep THE 16TH DxoEMBER 1926, SuBseoT:—Conslitution of the Cantonments Department on a permanent, basis. In reply to letter dated 21st October, No. 1872/1 (A. D.), from’ the Seeretary, Army Departmerit, I am directed by the Secretary of State in Council to infurm you that he sanctions the proposals of the Government of India for the permanent constitution of the Gantonments Department. Pro, No 2344.—Exponstwent FROM THE Anuy Dupanrusyt, No. 31372/8 (A. D.),paTep THE SRD Fesrvary 1927. A copy of the undermentioned paper is forwarded for information, in continuation of Army Department endorsement, No. 31372/2 (A. D.), dated the 1st November 1926, to :— The Auditor General. ‘The Financial Adviser, Military Finance. ‘The Director of Army Audit, Army Headquarters. Letter No. M.-7007/26, dated the 16th December 1926, from the Secretary, Military Depart ment, India Office, London. Cory ‘oF A LeTreR PROM THE SRORETARY, Mritany Departuent, INpia OrricE, Lonpon, To THB SRoRETARY TO THE GOVERNMENT OF INDIA, Army Department, No. M.-7007/26, Darsp THR 1678 DecemBER 1926, Constitution of the Cantonments Department on a permanent basis. In reply to letter dated 2%st October, No. 31372/1 (A. D.), from the Secretary, Army Depertment, I am directed by the Secretary of State in Council to inforin you that he sanctions the proposals of the Government of India for the permanent constitution of the Cantonments Department. GIPD—38 AD~1-7-29—12A 12 GOVERNMENT OF INDIA. ARMY DEPARTMENT. ARMY INSTRUCTION (INDIA). PART A. No, 12. New Delhi, the 15th February 1927: A 12. Constitution of Cantonments jaxtment on a perma- . (Approved ss The Government of India have détided to constitute the present temporary Cantonments Department,on a permanent basis with effect from the 16th December 1926. 2. The following are the eOnditions of service, the methods of recruitment, the various appointments, and the rates of pay autho- rized for the Department:— Convitions oF SERVICE. General conditions. 1. The following conditions of service in the Cantonments De- partment are ‘applicable to all officers entering the Department on or after the lst May, 1924, and to those officers of the late Canton- ment’ Magistrates’ Department appointed. to the Cantonments De- partinent, 2. Officers serving in the Department are in civil employ and form an Imperial service under the control of the Government of India in the Army Department. 8. Tbe number of appointments authorised for the Department is as shewn below :— Inepecting Officor, Military Lande and Cantonments 73 SL Deputy Tnepecting Officers, Military Lands end Canton- ments (attached to each Command) . . . . 4 Frecutive Officers holding King’s Comminion (Clas I). 9. 0.22 Executive Officers holding Viceroy’: Commission (Class IT). 2» 13 IeA 12 . - 4. The pay admissible to the King’s commissioned officers of the Department is governed by the general instruction’ in Army Instruction (India) No, 995 of 1925 and is sho apperdad statement. The pay of the Viceroy’s commissioned officers appoit ed to the Department will te Rs. 400 per mensem on first appo‘nt- ment rising by annual increments of Rs. 20 to » maximum of Rs. 500 per mensem. Such increments will be subject to the sanction of the General Officer Commanding-in-Chief, the Command, and will depend on the Executive officer's work being satisfactory in every respect. 5. A list of candidates from the Indian. Army-aeeepted for eniflay™ ment will be maintained in the Army Department. An o ee or temporary vacancy in the Department will ordinarily b a candidate who has qualified by having pussed the de ental examination. If no qualified. candidate is available, thé offiter, who is senior on the list of accepted candidates, will f ie vacancy. An officer who has not passed the departmental e; jon. tut has been appointed to an officiating vacancy will ee as soon as possible by a qualified candidate. The seni Mhcnting officers in the Department. will be regulated with ce to tee date on which they pass the necessary cxyminatlin 6. Accepted candidates will be pninnttop Syctindenso erie er a senior officer of the Dena fi not receive any extra atogeneny + Substafitive service in. t aster on which an officer is So) Officer. 5 pe Ns 8. Officers in the de vhen_ travelling iow travelling allowances im ac@yrdance with the scales laid down in the Supplementary Bales, (o> Special conditions applicable to class I officers. 9. King’s\ commissioned officers of the Indian Army, who have fully qualified for retention in the Indian Army and who have rendered over 5 years’ but less than 12 years’ commissioned seryice, are eligitle for appointment to the Department. 10.\Those desirous of entering the Department will apply on I. A. F. Z.-2049 to the Secretary to the Government of India in the Army Department through the usual channel, forwarding with the application a copy of their record of service made up to date. 11. In forwarding the application the Commanding Officer will report as to the suitability of the officer for the Department especially as regards— (a) energy. initiative, ability and aptitude for office work, (b) tect, temper and judgment, and (c) whether the applicant is involved in debt ‘and is of extra- - Yagavt habits. = a 16 \6A 12 ihe Commanding Officer will at the same time certify-that the officer pect fit and suitable for retention as an officer in the he is then serving in. in ev a w 12. Candidates holding the King’s commission in the Indian Army will be required to pass a departmental examination, the syllabus of which is prescribed in Army Instruction (India) No. 1165 of 1924, within two years from the date of their acceptance as candidates. 13. An officer, who fails to pass the examination within the pres- erited period, will be permanently ineligible for admission to the Department and if he has been posted, during the period. to an officiating vacancy will be reverted to military duty. 14. Promotion to the higher administrative posts will be. made by selection. Those officers of the late Cantonment Magistrates’ Department. who desire expressly to qualify themselves for these appointments in the Cantonments Department, will be required to pass an ‘* Efficiency "’ examination. 15. Officers will be permitted to revert to sally ay on giving at any time up to three mm the date of Bt and during this ‘At the expiration of three ott the date of their pointment to the » Depart it, their names will be ved from the cadre of their Ar officer will be placed nthe? jupernumeérary List on the tion of ten years from the,date of his original transfer to civil ploy. An officer will be ljablé(to “compulsory recall to military uty in time of emergency Until) placed on the supernumerary list, after which he will be struck off the effective list of the army and will no longer be subject to the Indian Army Act. 16. The grant of privilege leave to officers of the department is yoverned by Civil Service Regulations. The grant of furlough during the first three years of the period of their substantive service is regulated by military,rules; after the expiry of three years, the officers become subject to the civil leave rules. 17, The~number of officers of the department who may be a furlough at one time will not exceed 20 per cent. of the vos ps enumerated in paragraph 8. 18.\The pension admissible to King’s commissioned officers of the Department is governed by Pay and ‘Allowance Regulations, Part II, paragraph 396 et seq. Special conditions applicable to class II officers. 19. The conditions governing the recruitment and terms of service in the Cantonments Department of officers holding the Viceroy’s commission either in the regular Indian Army or in the Indian Terri- torial Forge are Inid down in Army Instruction (India) No. 987 of 1925, 17 13:A 12 Statement of pay for King’s Commissioned Oftcer serving iu. the Cau De, : eas ont ie | Unmarried officers. # € ‘ z Appointment, £ if | 3 a tPF 3 i= Ky 22 me Ea 1 Re Rs. : Iupeciing Oficer,; 2,080} 200 Military Lode aad Cuntonments. Depa yo ing} 1,893 85 Ber, itary 7 “Ldnds snd Can! Q(it) Executive officers. Unmarried officers, | Married officers. aoonpeeteeel, a : ’ ’ ’ . Bk || EEN bet Rank. . |s BES s ise | ess i 3 238e5 a fy 3 sas E a |4 |? BB ees” Sz : Seats Y lag] Se #3 4 ag|3¢ a a3 42 3 & 38 8 > pha B|2a|98 Resi | Bs si g\2 Ses Ra | Re | Rs. . | Ra | Re | Bo | Be 3 Lieutenant-Colonel . . 1,225 200; 75 After 18 yeare, Rs. 1,225 | 200} 160| 75 |1,650 | after 18 years, Bs. 300. Major, after 5 years as such .| 1,035 | 200 55 After 15 years, Rs. 250 | 1,035 | 299] 110 90 | 1,435 | After 15 years, Re. 250. After 10 years, Rs. 200 | 915! 200] 100] 901,305 | After 10 years, Ra. 200. On confirmation, Ks. | Major . . -| 915 | 200 50 i | On confirmation, Rs.150. OD Captain, after 16 years’ Army| 765} 150| 465 On appointment, Rx. 125) 765 | 160 90] 100 |1,105 | Om appointment Re, 125. vice. } ‘ 3 | i Captain after 10 years’ Army| 655 | 100| 86 665 | 100; 90! 100] 945 Service, Captain ; | 626 |100 | “35 | 760 sete os | 100 | 70| 100| 895 81872/A. D./F. G. M. YOUNG, > Secretary to the Government of India. tat GIPD—L 2444D—20-4-27—40. N