1.

Objective: This policy prescribes the guidelines applicable to Domestic Travel within India including
entitlements applicable to employees at different level and procedure to be followed.
2. Scope: This policy applies to all employees at level from L-1 to L-8 of the Tata Steel TABB Limited.
3. Components:
A. General: The Travel Policies include guidelines for-
i. Domestic Ticketing and Reservation (Road, Airfares, Railways)
ii. Cancellation of Tickets
iii. Hotel Stays
iv. Mode of transportation (Cab/ Metered Taxi/ Car)
v. Travelling Allowances and Daily Allowances (TA/DA)
vi. Relocation Allowances
vii. Other Allowances

B. Standard Guidelines: This policy is applicable for all Employees at Level L1 and below,
including all eligible Employees on contract, at all locations of Tata Steel TABB India Ltd.
a. The company is aware of the need in performing the duties efficiently certain employees are
required to travel and the company wants to ensure travel comfort and safety.
b. The employees should be mindful of the importance of controlling costs to the business.
c. Employees should plan the travel plan and mode of travel with the consent of the approval of the
reporting manager.
d. Company will reimburse the cost of travel subject to submission of boarding passes/ tickets and
relevant bills. For any query, the employees can connect to travel employees.
e. Any costs incurred due to changes made to the bookings by the employee without reasonable
justification will have to be borne by the employee.
f. If due for any reason companies online travel portal faces any technical issues or downtime due to
servicing or any other issues due to which employees are not able to register travel requests, then it
is advisable to plan the travel as per the schedule and send a formal e-mail to concerned superior,
on whose approval the employee can book the requirements of travel for to and fro journey, i.e.
Mode of Travel, Stay, Cab/Metered taxi and meal. This amount will be reimbursed.

Tata Steel TABB Limited | Domestic Travel

 Classification of Travel and Authority for Approval
Approving Authority for Travel on Company’s Business

S.No Mode of Mode of Employees at Employees at Impact Employees below Impact Remarks/ Exceptions
Travel Travel Impact Level Level - L3-L5 Level – L6-L8
(Sub- L1– L2
Category)
a) Any flight booking above
₹11,000/- (one- way) for
Economy Class will need an
An approval from An approval from L5 approval from an L1 Executive.
1 Flight Self - immediate senior and above is required.
Approve is required. b) If TR is raised (where flight
booking is required to be made) in
less than 10 days from the date of
travel, an approval from L2 and
above is required.

An approval from L5
2 Train Self - Self - Approve and above is required.
Approve
a) Self -
Approve for a a) Self - Approve a) For a maximum a) For claiming reimbursement
maximum for a maximum distance of 200 kms for travel through own/cab car, the
distance up to distance of 200 (both ways) for the one-way travel distance should be
200 kms. kms. (both ways) entire duration of more than 50 kms. and the
Travel using (both ways) for the entire travel, an approval from duration of the tour including
Own/cab for the entire duration of travel L5 and above required. travel time should be more than 8
duration of hours
3 travel
b) 50 kms. & 8 hours is for the
b) For b) For distance
distance above 200 kms entire duration of TR and not only
b) For distance above
above 200 (both ways), an for the period for which own/perk
200 kms (both ways),
kms (both approval from car has been used.
an approval from L1 -
ways), an L1/ L2 is L2 is required
required. c) The distance has to be
approval from
L1 will be indicated while raising the TR and
required. confirmed while claiming
expense.
An approval from L5
4 Accommodation Self-Approve Self-Approve and above is required

The above rules are summarized below as:

i. Employees at L1 – L2 level can self - approve their travel requests.
ii. Employees at L3 – L5 can get travel requests approve from their immediate seniors and will
approve their subordinates (Below L6 – L8) for the following cases:
• Train Travel
• Accommodation i.e. Guest house/Hotel (up to defined limit)/self-accommodation
• Travel using own car/cab for maximum distance of 200 km (both ways) for entire duration
of travel

Tata Steel TABB Limited | Domestic Travel

Remarks/ Exceptions to the above approving authority are as follows:
i. Any flight booking above ₹11,000/- (one-way) for Economy Class will need approval from L2 –
L1 Executive for all Employees.
ii. If TR is raised (where flight booking is required to be made) in less than 10 days from the date of
travel, approval from L1 - L2 will be required for all Employees.
iii. If Company arranged car is required for more than 7 days for the entire duration of travel,
approval from L1 – L2 will be required for all Employees.

In case the Employee wants to travel by Own/ Cab Car during the course of the travel:
i. L1 – L2 Employees: - Can self-approve/approve for subordinates their travel request for travel
through own/cab car for a maximum distance up to 200 km for the entire travel duration (entire
TR).
ii. L3 – L5 Employees: - Can self-approve/approve for subordinates their travel request for travel
through own/perk car for a maximum distance up to 200 km for the entire travel duration (entire
TR). For distances above 200 km, approval from an L1 – L2 Executive will be required.
iii. Employees below L6 – L8: - Will need approval from L5 and above for a maximum distance of
200 km (both ways) for the entire duration of travel. For distance above 200 kms, an approval
from an L1 – L2 Executive will be required.

C. Booking Process

Employees are required to mention the details of flight/ train/ conveyance and accommodation required for the
planned travel. Till the time online portal is active to raise a travel request (TR), a formal approval by mail has to be
taken from the concerned mentioned authority with mentioning brief travel.

D. Flight Booking:
i. Employee is expected to make the flight booking within 24 hours of TR approval. Payment for
booking will be reimbursed through Tata Steel’s TABB Corporate Account.
ii. It is expected that amongst the various options of flight available during booking, employees will
opt for the lowest fare flight as far as possible.
iii. In case opts employee opts for a higher-fare flight then the reasons for the same are to be
communicated to the concerned authority and approval for the same has to be taken for
reimbursement.
E. Train Booking:
i. Train ticket booking will be done by self/travel desk. For overnight journey or similar period
journeys 2 Tier AC tickets can be booked for all employees L6 – L8 would get their requests
approved respectively.
ii. Exception to the above clauses, L1 and L2 would travel with Tier-2 AC tickets for any travel by
train.

F. Conveyance Booking:

Tata Steel TABB Limited | Domestic Travel

 i. The cities where Ola/Uber or other cab services are available, bookings shall be through these
platforms.
ii. The cities where Ola/Uber or other services are not available, bookings shall be through travel
partners online/offline or through metered taxis.

G. Guest House/ Hotel Booking:

i. Booking will continue to be made by Self/ Travel Desk.
ii. Employee is expected to make the flight booking within 24 hours of TR approval.
iii. Payment for booking will be reimbursed through Tata Steel’s TABB Corporate Account.

Maximum Entitlement
S.No. Level Hotel Car Air Train
5 Star or
1 L1 - L2 IInd AC
equivalent
Up to ₹12,000/-
2 L3 – L5 Economy Class IInd AC
per day Own Car/
Cab/
L6 – L8 Metered Taxi
Up to ₹10,000/- per
3 IInd AC
day

H. Guidelines for Accommodation:

i. Booking will continue to be made by the Self/ Travel Desk.

ii. In case an Employee is travelling at a location where Company does not have a Guest House
and no corporate tie-up with any `hotel of that location, the Employee can arrange for their
own lodging & will be reimbursed up to a maximum of ₹10,000/- on production of original
bills. In case of bill more than the specific amount, specific approval from L5 and above
will be required to be taken after the travel.
iii. If an Employee has been allowed to retain Company owned accommodation/ Company leas
accommodation/ HRA at the location of visit, the Employee will not be entitled to stay in guest
house/Hotel and will not be entitled for DA and Incidental charges.
iv. In case the Employee does not opt for Company arranged guest house/ hotel accommodation
at the location of visit, the Employee is entitled to the following amount (This will be
applicable in case of overnight stay only.)

Category A (National/ Category B(Smaller

S.No. Level State Capitals & Major Towns) ( Amount per
Cities*) day)
(Amount per day)
1 L1 – L2 ₹2500 ₹1500
2 L3 – L5 ₹1900 ₹1200
L6 – L8
3 ₹1500 ₹1000

Tata Steel TABB Limited | Domestic Travel

 In addition to the above table, the employee can claim for DA / Incidental charges if they decide not
to opt for Company arranged guest house/ hotel accommodation.

I. Guidelines for Conveyance

i. If app-based or private cab service is used, reimbursement on actuals to be done on production of
receipt of such service availed (which can be attached with the TR online expense submission)
ii. For travel where receipt is not available, payment to be done @ ₹20 per km (all inclusive). The
distance travelled will be based on self-certification by the Employee.
iii. Employees who undertake travel in their own car/ cab car will be reimbursed @ ₹20 per km (all
inclusive). The distance travelled will be based on self-certification by the Employee.
iv. Employees availing perk car/cash option & allowance will not be provided with pick up and drop
to airport / railway station etc. and vice-versa at their place of posting during office hours (9 am
to 6.30 pm) on weekdays.
v. In case where the travel distance is less than 50 kms and where the entire duration of travel is less
than 8 hours, the following clauses will be applicable:
1. In case any other mobile app based cab service is used, reimbursement will be made on
actuals subject to production of receipt for amount above than Rs 500 and respective
authority approval.
2. Employee may use Company provided car if available.
3. Reimbursement for use of self - car will be made according to rules mentioned above.
Note:
a) If two or more Employees are travelling together by road to the same place, conveyance expenses
should either be shared or claimed by one Employee only.

b) If two or more Employees are travelling together by road to the same place, conveyance expenses
should either be shared or claimed by one Employee only.

c) Reimbursement @ ₹20 per km includes toll charges/ parking charges & other such charges of
state highways. For national highways toll fee would be reimbursed upon submission of the
receipts.

J. Daily Allowance (DA) / Incidentals

DA/ Incidentals can be claimed only when:

i. One-way distance exceeds 50 kilometers and; duration of tour including travel time is more than 8
hours
ii. The claim for DA/ Incidentals per day will be as follows:

Travel Duration Daily Allowance (DA)/

Incidentals
Less than 12 hours Half
More than 12 hours Full
Tata Steel TABB Limited | Domestic Travel
 iii. Following are the rates of DA/ Incidentals:

Category – A (National / State Category – B

S.No. Level Capitals & Major Cities*) (Smaller Towns)
DA Incidentals DA Incidentals
1 L1 ₹1800 ₹ 400 ₹ 700 ₹ 250
2 L2 – L3 ₹1500 ₹ 300 ₹ 600 ₹ 220
3 L4 – l5 ₹1200 ₹ 250 ₹ 550 ₹ 200
4 L6 – L8 ₹1000 ₹ 200 ₹ 500 ₹ 150

*Major Cities include: Agra, Ahmedabad, Aligarh, Allahabad, Amritsar, Asansol, Bareilly, Belgaum,
Bhadrawati, Bhavnagar, Bhilai, Bikaner, Bokaro, Burnpur, Cochin, Coimbatore, Coonoor, Dhanbad,
Durg, Durgapur, Faridabad, Ghaziabad, Gorakhpur, Guntur, Gurgaon, Gwalior, Hubli, Indore,
Jabalpur, Jodhpur, Jalandhar, Jammu, Jamshedpur, Kalyan, Kanpur, Kochi, Kolhapur, Kota,
Kozhikode, Ludhiana, Madurai, Mangalore, Meerut, Moradabad, Mysore, Nagpur, Paradip, Pune,
Rourkela, Salem, Secundrabad, Surat, Thane, Tinsukia, Tiruchirapally, Vadodara, Varanasi,
Vijayawada, Vijayanagaram, and Visakhapatnam.
iv. In case of stay in company’s guest houses, the below rules will be applicable for claiming DA/
Incidentals

Claiming DA/
S.No. Company’s Guest House Payment Rules
Incidentals
Kolkata, Mumbai, Delhi & Employee is entitled
Breakfast and other meals are
1 Bangalore, Pune, to claim DA &
Complimentary. No payment to
Kharagpur, Bhubaneswar Incidentals
be made by the Employee.

Jamshedpur, West Bokaro, Employee is entitled

Gomardih, Joda, Tarapur Breakfast and other meals are to claim DA &
2 (CRC-W & WD), Sukinda, complimentary. No payment to Incidentals
Bamnipal, Jamadoba, be made by the Employee.
Haldia
& Noamundi

v. In case of stay in Hotel, the Employee will be entitled for claiming DA/ Incidentals as per the table
above
Note: In case an Employee is invited for an event wherein the Boarding & Lodging facility is
being arranged by the host Company, the Employee will be entitled for Incidental charges only.

K. Other Clauses
i. Leave during travel duration:

Tata Steel TABB Limited | Domestic Travel

 o An Employee can take personal leave during the travel duration. However, the Company will not
make any arrangements for accommodation/ conveyance for the leave period and the Employee
will not be entitled for DA/ Incidentals for the duration of leave.
o The Employee has to apply for leave through formal mail on which pre-approval from respective
authority is mandatory before proceeding on the travel.
ii. Maximum duration of travel request:
o A travel request can be raised for a maximum duration of 30 days.
o Any travel for more than 30 days is governed by the rules of temporary transfer.
iii. Expense submission:
o All expenses w.r.t travel is to be claimed within 90 days from the end date of travel.
iv. Travel Attendance:
o Auto attendance for travel will be given only when an Employee is travelling on Company’s
Business (CB).
v. Advance Amount/ Settlement of Bills:
o Employees may obtain advance for business travel by mentioning the same while
submitting the travel request.
o To avoid the entire cash advance being deducted from the salary, Employees are requested
to settle their travel bills within 30 days from the date of their return.
vi. Relocation Allowances:
o One-time reimbursement of Economy class airfare (subject to a maximum of Rs. 10,000/-
per ticket) or up to AC Second Class Railway fare for the shortest route within India for
employee and family members (family includes spouse and up to two children) within one
year of joining/relocating.
o Transportation expenses, including all related costs such as packing, unpacking, and
insurance will be reimbursed at actual subject to a maximum of Rs. 50000/- (Rupees
Thirty Thousand Only) upon submission of the original transporter invoice/challan.
o Initial Accommodation of 15 Days will be provided which will not be deducted from
HRA. LEAVE TRAVEL ALLOWANCE: Proportionate amount of LTA for the calendar
year when the employee joins at new location, will be paid
vii. Reimbursement:
o For the reimbursements against the entitlements as defined above, no approval is required for travel
already sanctioned.
o However, for any reimbursement of unforeseen expenses but not covered as per the
entitlement, the Employee will have to obtain approval of the concerned authority.

Tata Steel TABB Limited | Domestic Travel