A.

INTRODUCTION
A report is a first-hand factual description or account of an
event, or an investigation of a problem or an issue by an
individual. It can be pre-planned or unexpected. It can be an
objective analysis of something,
B. OBJECTIVES OF AREPORT
-A Report is meant to inform.
A Report describes an event.
A Report can be a record of some survey, an annual meeting
of some institution or
department.
A Report can be an appeal, to persuade people to follow
some rules.
C. IMPORTANT POINTSTO REMEMBER
-A report should have only the essential information
presented in business-like manner.
Elaboration and explanations should be left out.
Special Note: We will deal only with
A report for the school magazine
A newspaper report
A report on a survey

D. MARKING SCHEME OF THE REPORT

Format: Title, reporter's name, date and place

Contents: What, when, where, why, how-the consequences

or
summing up
Expression : Grammatical accuracy and spellings
Coherence, sequence, reievance of ideas and style
Word Limit
100-125 words

Format
⚫ Name of the writer, class and section.
⚫ A Specific Title
⚫ Introduction Main Details
⚫ Conclusion
⚫ Contents
⚫ Name of the Chief Guest
⚫ Date, Time and Venue of the function / events
⚫ Prize distribution
⚫ Message / Speech of the Chief Guest
⚫ The body of the report contains the details of the function
⚫ Reaction of the audience / comments on the kind of
programme
⚫ Conclusion

FORMAT OF A MAGAZINE REPORT

TITLE: Precise and brief

WRITER'S NAME, CLASS & SECTION

OPENING PARAGRAPH
Date, Time, Venue, Objectives, Chief Guest, Welcome
Address, beginning of the function etc.

SECOND PARAGRAPH
Event-wise details what happens, how it happened etc.
In case of visits outside the school, all the activities
that were conducted Highlights, main features

CONCLUSION:
Effect of function/Impact
Lessons learnt
Vote of thanks
Conclusion of the event
SAMPLE MAGAZINE REPORTS

Sample-1

Literacy Week Celebrations (Ms. Sonali Kundu, XII-B)

Our school was privileged to host the inaugural function of

Inter-School Literacy Week Festival on 10 February, 2012. The
function had a galaxy of committed people who have furthered
the cause of literacy in their own different ways. The chief guest
for the occasion was Shri Amod K. Kanth, Former Joint
Commissioner of Police, Southern Range,

Delhi.

The programme started by lighting of the lamp by the chief

guest followed by an address by the chief guest. The N.L.M.
Annual Report was read by Ms. Meenakshi Sant.

The cultural event started with Saraswati Vandana and a group

song sung by the students of middle wing under the guidance of
Mrs. Sujata Goel. An interesting "Kathputli" skit was staged by
young students. However, the highlight of the function was the
'Nukkad Natak" presented by the students of Deepalaya, an
organisation committed to providing a better life to the children
of the slums and underprivileged class.

The function was concluded by students taking a pledge,

committing themselves to remove illiteracy. Thereafter,
everybody joined the D.S.L.P. Anthem "fr" The event ended
with the vote of thanks by our Principal, Mrs. Sadhana Bhalla

Sample-2

A Trip to Mother Dairy (By Swati, XI A)

I had never been to a dairy plant before and always wondered
how they process the milk, from which states they get the milk
and many other things. I felt excited when my teacher informed
us that we would soon be taking a trip to Mother Dairy. My
dream came true when we reached Mother Dairy by bus on 25
Jan 2012. Mother Dairy is situated at Ghaziabad and covers a
vast aren. When we reached the plant, we were given a warm
welcome by one of the officials. He explained to us about
Mother Dairy's various milk products and how milk is

transported from various states to the plant. We were also shown

a short documentary film on Mother Dairy. Thereafter,

the official took us around the plant and explained how milk
goes through various quality tests before it gets okayed for

drinking. We were also shown the various machines used in

processing the milk like silos, clarifier homogenizer, and

pasteuriser. The most enjoyable part of our visit was when we

were served flavoured milk and delicious cones of ice

cream.

The visit was very interesting and informative. We thoroughly

enjoyed our fun-filled trip to Mother Dairy, I hope

we would have many such educational trips in future.

Sample-3

Science Exhibition (By Montu Gupta)

Visiting Science Fairs has not been the most comfortable of

experiences I have faced but oh, yes, it has been the
most interesting of all. Being participants, as soon as we reached
the Science Fair, we set up our models immediately. This year
four models were selected from our school for the state level
Science Exhibition. Continuously for two days we had been
displaying

our models, ours being a huge display of a mini planetarium and

the night sky. The other models were based on computers, a
hydro-power project and on utility of medicinal plants. Such
kind of exhibitions are a great boost to an individual, and
beneficial to all attend them. 'Symbiosis as we call it in
biological terms, might be good enough to explain the mood.
But then everything comes to halt, that too when results are
being announced. Some people leave joyously, some in despair,
fortunately we were one of those. One model from our school,
on computer manipulation was selected for the National Level
Science Exhibition. At least we

ended with a fine result in terms of the school.

Several new friends, new observations and new experiences

come into being. But two things I learnt from these visits were
that, never ever make a huge model (you have to fight for
accommodating them) and secondly, always reach the venue
before time.

interaction exercise took place involving children and teachers.

Random shaking of hands and introducing ourselves ( new
students and teachers was a unique experience which served as a
wonderful ice breaker. On the whole, the workshop was a grand
success.

NEWSPAPER REPORT

FORMAT OF A NEWSPAPER REPORT

Heading
Name of the Writer/Correspondent/Reporter
Date of Publication and Place of publication of news
First Line of Report containing 3 or 4 bits of information or
answering 2/3
which is (what, when, where etc.)
⚫ Eyewitness Statement
⚫ Other Statements and Details
⚫ Causes/Police Actions/Hospital Reports
⚫ Damage control exercises/Loss incurred
⚫ Extent of Investigation
⚫ Last Paragraph
⚫ Latest Status of Action Taken
⚫ Police Inquiry
⚫ Compensation etc.
⚫ Future
⚫ Alerts/Cautions Exercised
RULES

Rules more technical and precise than a report for a school

magazine. It is formal and the style A report for a newspaper of
writing a newspaper report is also different from

magazine report.

Format

A meaningful time/ a byline if needed

A Reporter's or Staff correspondent's name News Agency Date

of the publication of the report

Name of the place in capital letters / bold letters

Word Limit: 100-125 words

Content
The first few lines of the report should pack a lot of information
and answer, What? When? Why? Who? kind of questions.

The report should look like the result of having talked to a cross
section of people, e.g, police, hospital authorities, eyewitnesses
etc. The first few lines should give the date of the happening or
event.

• The next paras should give the details of the deliberations,

observations made, the facts that emerged and the role

of the people involved. • If the report is about a workshop or a

seminar, then the number of participants and the objective of the
workshop should be stated in the beginning.

The final paragraph recounts the suggestions or

recommendations made that may be useful in solving the
problem The ending is not the end of the event, it is rather a
looking forward, a beginning of problem solving time.

Read the following Newspaper Report:

Another bomb goes off in Mumbai

The Times Correspondent, Mumbai-January 28

The police detected another bomb in Ville Parle area of Mumbai

on Tuesday where a woman was killed and 25 injured in a blast
on Monday night. The second bomb went off while it was being
diffused, but no one was injured as the police had cordoned off
the entire area. The police suspect gelatin an explosive was used
to make both the bombs. Like in the first case, on Tuesday too
the bomb was found in a cloth bag tied to a bicycle. Though
both the cycles were old, the locks were newly fitted. Both
cycles were parked on the roadside.
According to the police, the two bombs were timer-operated
devices. The same type of explosive, but of a higher

intensity, was used the December 2 blasts in a bus in Ghatkopar

that killed two people. The police expect a definite

opinion on the nature of explosives by Wednesday. An NSG

team from Delhi has arrived to help Mumbai police in the

probe. Meanwhile, the condition of the t

o persons injured in Monday's was critical.

Notice how the information is organised .

⚫ The heading is phrasal and not a complete sentence.

⚫ . The reporter's designation is given below the heading.

⚫ . The date and place of the incident is given below the

reporter's designation.

⚫ . The report is organised in three different paragraphs.

⚫ . The first paragraph briefly tells what has happened. . Later

paragraphs give the details

⚫ • Last paragraph describes the condition of the injured.

⚫ The entire description is factual, in the third person and

mostly in passive voice.

⚫ the explosion, the result.

Sample 1

IP University Cancels Course

Mamta Joshi

New Delhi: The Guru Gobind Singh Indraprastha University

offers a part time, weekend MBA programme in disaster
management for government sponsored applicants, but the
course will not be conducted this time due to lack of
applications.

While the university offers 60 seats in the programme, it was

able to attract only six applicants for the 2012-2014 academic
session. According to the university authorities, the course has
seen a lukewarm response from the time of its inception five
years ago.

According to a para military officer, who had applied for the

course but doesn't want to be named, the reason for the low turn
out was the lack of awareness about the course.

Sample-3

Vault B of Kerala temple to remain Shut

HT Correspondent

Thiruvananthapuram: The Supreme Court on Thursday said

vault B of the Sree Padmanabhaswamy Temple in Kerala would
not be opened until documentation and preservation of assets
unearthed from the other five vaults were completed.

A bench headed by Justice RV Raveendran turned down an

expert committee's plea to hand over the temple's security to
central paramilitary forces and directed the state government to
ensure adequate security.
The court also ordered the temple's management to provide 25
lakh per year for the

preservation of assets and its security. The state government will

bear the rest of the

expenditure.