EXECUTIVE FELLOW PROGRAMME IN MANAGEMENT

(LEADING TO PhD)

2019

Manual
(Procedures, Policies & Guidelines)
 PREAMBLE

The Doctoral Programmes Committee reviewed its executive fellow program and proposed
minor changes to various parts of the EFPM 2018 manual considering that the program will
henceforth lead to PhD degree. Following were the constituent members of the Review
Committee:

1. Prof. Sumeet Gupta – Chairperson (Doctoral Programs)

2. Prof. Pradyumna Dash – Member
3. Prof. Pankaj Singh – Member
4. Prof. R.K. Jana – Member

While this manual is completely applicable to EFPM batches 2019 and beyond, this manual
supersedes the existing Manuals depending upon the stage a scholar is in his/her Executive
Doctoral Program. The table below presents the matrix regarding the applicability of rules to
previous batches. The year in the table indicates the start year of a particular batch.

Rules Regarding 2019 2018 2017 2016

Eligibility Criteria Yes No No No
Course Work Yes Yes No No
Mini Dissertation Yes Yes No No
Comprehensive Examination Yes Yes No No
TAC Yes Yes Yes Yes
Dissertation Yes Yes Yes Yes
Extension Yes Yes Yes Yes
Publication Requirement Yes Yes Yes Yes

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 2

 Table of Contents
INTRODUCTION ..................................................................................................................................................... 5

FEE STRUCTURE ..................................................................................................................................................... 7

COURSE WORK ...................................................................................................................................................... 8

COMPREHENSIVE EXAMINATION ....................................................................................................................... 10

PERFORMANCE AND EVALUATION ..................................................................................................................... 11

THESIS WORK ...................................................................................................................................................... 13

AWARD OF TITLE ................................................................................................................................................. 16

ADMINISTRATIVE MATTERS ................................................................................................................................ 17

OTHER POLICIES .................................................................................................................................................. 18

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 List of Annexures

Annexure I: Course Registration Form ------- 22

Annexure II: Academic Advisor Allocation Form ------- 23
Annexure III: Mini Dissertation Evaluation Form ------- 24
Annexure IV: CIS Report / Mini Dissertation Report Format (Title Page) ------- 25
Annexure V: Comprehensive Examination Evaluation Report ------- 26
Annexure VI: Thesis Advisor / TAC Chair Allocation Form ------- 27
Annexure VII: TAC Change Form ------- 28
Annexure VIII: Thesis Proposal Approval Form ------- 29
Annexure IX: Thesis Proposal Report Format (Title Page) ------- 30
Annexure X: Six Monthly Progress Report Form ------- 31
Annexure XI: Executive Fellow Programme Extension Form ------- 32
Annexure XII: Thesis Seminar Examination Report ------- 33
Annexure XIII: Thesis Evaluation Guidelines ------- 34
Annexure XIV: Thesis Evaluation Form ------- 36
Annexure XV: Final Thesis Format ------- 37
Annexure XVI: No Dues Form ------- 40

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INTRODUCTION
Program Objectives
IIM Raipur started the Executive Fellow Programme in Management from academic year 2013-14. Beginning 2019,
EFPM program will offer PhD degree to its executive research scholars, owing to their fulfilment of minimum
criteria as laid down by the Ministry of Human Resource Development, Govt. of India. Executive Fellow Program
in Management is a unique doctoral programme in management specifically designed for working professionals
with more than seven years of work experience in industry. The Programme is intended to provide industry
professionals an opportunity to move to academic careers, should they so desire, at certain point in their life. By
providing scholarly inputs to those who already have domain knowledge of their discipline, the programme offers
prospects of a full time/part time career within academia or in research positions outside the academia world.
Following areas of specialization are available at IIM Raipur:
o Business Policy and Strategy
o Economics and Business Environment
o Finance and Accounting
o Marketing
o Operations Management
o Organisational Behaviour & HRM
o Information Technology & Systems

Program Structure
The fellow programme at IIM Raipur has the following four components:
a. Mandatory Course Work
b. Comprehensive Examination
c. Thesis Proposal Formulation
d. Thesis Submission and Defense

Mandatory Course Work

The mandatory course works consists of three modules:

Module 1: Area Research Module I

This module consists of courses that introduce one to the research within the area.

Module 2: Area Research Module II

This module consists of courses that reinforces further research within the area.

Module 3: Mini Dissertation

In this module, a candidate learns to conduct research enquiry through a mini-dissertation.

Comprehensive Examination
On completion of the first year course work, the scholar takes the comprehensive examination. The comprehensive
examination at the end of the 1st year tests whether the scholar has obtained a satisfactory level of knowledge in
his/her field of specialization and whether s/he has satisfactorily integrated the various courses taken by him/her
in the area. While the course work formally gets over with the completion of Comprehensive Examination, scholars
are encouraged to continue taking advanced courses of interest even further into their research work. If a
candidate is declared pass, s/he goes to the next stage, else his/her registration is cancelled from the programme.

Thesis Proposal Formulation

After passing the comprehensive examination, the scholar enters the thesis writing stage. The scholar first
develops a thesis proposal, for which s/he identifies a research topic, identifies the members of the Thesis Advisory
Committee (TAC), gives a seminar on the thesis proposal to IIM Raipur’s academic community, and gets the thesis
proposal approved by the TAC.

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Thesis Submission and Defense
On approval of the thesis proposal, the scholar works closely with the TAC on his/her thesis work. When the
candidate’s supervisor judges that the thesis is complete, the scholar gives a seminar on the thesis work and
subsequently defends the thesis orally before a thesis examination committee. The Chairperson (Doctoral
Programmes) appoints the thesis examination committee comprising the thesis advisor and other members.

Program Duration
The scholar is expected to complete the programme in four years. Under special circumstances, extension may be
granted to the scholar. In any case the entire program should finish within six years. If a scholar fails to complete
the requisite academic works for the Executive Fellow Programme within this specified period, then s/he has to
withdraw from the programme. The scholar’s registration will be terminated on the completion of six years.

Title
After completion of all requirements of the programme, the scholar is awarded the title of the “Doctor of
Philosophy”.

Other Issues
The respective areas are responsible for the monitoring of the Research Scholars enrolled in the area. This includes
issues such as periodic performance appraisal, continuation of the fellowship, scholarship, and comprehensive
examination.

The decision of the institute (Director) in matters of interpretation of the rules will be final and binding on all
concerned.

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FEE STRUCTURE
The fee for the course payable in favour of Indian Institute of Management Raipur is as follows. The Fee Structure
for the scholars of the Executive Fellow Programme in Management of IIM Raipur is as follows:

S.N. Particulars 1st 2nd 3rd 4th

Year Year Year Year
1 Tuition Fees 355000 15000 15000 15000
2 Course Materials 10000 10000 10000 10000
3 Computer Charges 5000 5000 5000 5000
4 Library Fees 20000 20000 20000 20000
5 Scholars’ Association 2000
Fees
6 Alumni Activities 1000
7 Caution Deposit* 10000
TOTAL 403000 50000 50000 50000
*Refundable

o The amount of 50,000 deposited while accepting the offer of Admission will be adjusted against the 1st
Year Fees.
o The balance amount of 353,000 towards 1st Year fees to be deposited at the time of registration.
o The fees/deposits mentioned against item nos. 5 to 7 in the 1st Year are payable only once.
o The caution deposit of 10,000 is refundable at the time of leaving the Institute subject to adjustments.
o The scholar is required to register every year for continuing with the program and pay the year-wise
amount indicated above by 10th of July every year.
o The fee payable for boarding and lodging facility will be extra and will be intimated before the
commencement of term.
o Beyond four years of program, the candidate will pay ₹50,000 per year as course fee.
o This fee is applicable to all Research Scholars.

Late Fee Fine

The last day of yearly payment is 10th of July. Beyond this a scholar has to pay fine as follows:

o Payment within one week after last date: Rs.1000/-.

o Payment beyond one week after last date till the end of July: Rs. 200/- per day (inclusive of Saturday /
Sunday / Holiday).
o Please note that the late fee is applicable regardless of whether the payment is made directly or through
bank loan.
o After this period, the scholar’s registration will be cancelled automatically. The scholar will not be
permitted to proceed with the course if the term fee is not paid.

Withdrawal
There is no provision for refund of fees on withdrawal from the course.

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COURSE WORK
Objectives
The objective of the course work is to prepare the candidate to take up doctoral level independent research in
his/her field of study. Research Scholars will have to take an equivalent of 27 Credits1 out of which 21 Credits will
be completed in the form of course work and 6 credits in the form of Mini Dissertation in Module III. Normally
Module 1 and 2 will be offered along with Term IV and V of PGP and the candidate must be prepared to spend
around two terms (around 5-6 months) on campus for completing the three modules. The sentient area may advise
the candidate to take more courses over and above these depending on his/her background.

Module 1: Area Research Foundation Module I [12 Credits]

This module consists of courses that build foundation for research enquiry within an area. Following Courses will
be offered during this module:
o Business Research Methods (3.0 Credits)
o One Area Research Course (3.0 Credits)
o One Advanced Research Course (3.0 Credits)
o Course of Independent Study I (3.0 Credits) under one of the faculty member in the area

Module 2: Area Research Foundation Module II [9 Credits]

This module consists of courses that build on Module 1 for research enquiry within an area. Following Courses will
be offered during this module:
o One Area Research Course (3.0 Credits)
o One Advanced Research Course (3.0 Credits) or 1 Related Area Course (3.0 Credits)
o Course of Independent Study II (3.0 Credits) under faculty member in the area different from the one under
whom CIS I was completed.

The objective of CIS I and II is to prepare a scholar to select a suitable line of enquiry for his/her research by
working under different faculty members of the area. CIS I and II will be a review of papers as specified by the
CIS Advisor. The soft copy of the same (with copy marked to the concerned advisor) should be submitted within
15 days of the completion of the relevant term to the Fellow Programmes Office. CIS I and II will be evaluated
by the faculty advisor himself/herself similar to a course.

Following is the tentative list of Research Courses

o Multivariate Data Analysis
o Experimental Design
o Qualitative Research Techniques
o Introduction to Econometrics
o Structural Equation Modelling
o Hierarchical Linear Modelling

Module 3: Mini Dissertation [6 Credits]

This module comprises applying the learning into practical field of enquiry. The enquiry done earlier will form the
basis of Mini Dissertation which can be extended into Thesis Proposal later.
o Mini Dissertation (6.0 Credits) with a different faculty member or one of the faculty members under whom
the scholar performed CIS I or CIS II.

The purpose of having a Mini Dissertation is to prepare the scholar for his/her final research. It is expected
that through the Mini Dissertation, a scholar gains sufficient grasp of the research work he/she wishes to
perform in his / her area. The scholar should narrow down his area of interest and help him create a base
for finalising the topic of his / her thesis proposal. It is pertinent to note that the mini dissertation

1
One course is of three credits / 30 Hours.

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 represents a visible concrete output and would, therefore, have demonstrable potential enabling
individuals to pursue further work on the theme. The scholar should organize and report the learnings
gained in an in-depth systematic literature review undertaken in their field of Research. The mini
dissertation should be a substantive contribution to the scholar’s knowledge as well as to his research topic
through integration of various literature sources in the domain.

The mini dissertation will be evaluated by the Mini Dissertation advisor himself/herself and another two
faculty members to be nominated by the Chairperson (Doctoral Programmes) in consultation with the
scholar’s Mini Dissertation Advisor. In case of unsatisfactory performance in the Mini Dissertation work,
the scholar would be given one more chance to submit his/her Mini Dissertation work within one month
for re-evaluation from the date of first evaluation. After two unsuccessful attempts, the Scholar’s
registration to the program will be cancelled. A soft copy of the final report (with copy marked to the
concerned faculty member) should be submitted to Fellow Programs Office before Comprehensive
Examination. Presentations on Mini Dissertation will normally take place in the month of April of the first
year.

Second, Third and Fourth Year

The scholars will clear the Comprehensive Examination (CE) and work under the Thesis Advisory Committee (TAC)
on a research topic. Some pointers for the second, third and fourth year are as follows:
o The scholar should present the thesis proposal before the faculty community in the second year after the
comprehensive exam. The scholar should present his/her thesis proposal maximally by the end of second
year.
o The scholar will have to submit six-monthly progress reports duly attested by the TAC Chair all through the
second, third and fourth year.
o The scholar should ideally give the final thesis seminar before the end of 2nd trimester of second year. All
exceptions from the proposed plan/ requests for extension will have to be submitted through the TAC
Chair for approval of the Chairperson (Doctoral Programmes). Doctoral Programmes Committee would
normally approve extensions; if the extensions are recommended strongly by the TAC Chair.
o For extension requests beyond the fourth year, the candidate would be required to make the presentation
of the thesis/ work-in-progress before the TAC. The TAC will give the feedback for incorporation into the
thesis. Extensions should be sought only during the seminar, with a clear plan of action for completion.

Transfer from One Area to Another

After joining the Executive Doctoral programme, a scholar may apply by December 15th of the first year for change
of the area of specialization if s/he so desires. Following conditions need to be fulfilled for change of area:
o The scholar must obtain CGPA ≥8.5 by the end of Module II to be considered for change of area.
o The scholar must obtain the consent from the original area of specialization as well as the destination area.
o A scholar cannot take transfer into an area to which s/he was originally rejected during admission
interview.

Academic Advisors
The program is designed in such a way that a scholar works with different faculty members of the area during CIS
I, CIS II and Mini Dissertation. The scholar should submit academic advisor allocation form (Annexure II) for each
such appointment to the Fellow Programmes Office. Scholars are expected to consult their academic advisors for
various academic matters relating to their elective courses, CIS, Mini Dissertation and comprehensive examination.
The responsibility of an academic advisor ends with the completion of the term in which he/she is assigned as an
academic advisor to the scholar.

Completion of Course Work

Scholars must finish all requirements of the courses within the term in which the courses are offered. If for any
reason, one is not able to complete a module or a part of it, he will be allowed to complete the same by next year.
However, the program duration of four years will remain as it is.

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COMPREHENSIVE EXAMINATION
Objective
The objective of the Comprehensive Examination (CE) at the end of the second year is to test whether the scholar
has obtained a satisfactory level of comprehension and application of the concepts learned in his/her field of
specialization. The CE is not to test knowledge of a discrete collection of topics in the area. The comprehensive
examination consists of a test covering the scholar’s major area.

The scholars are required to appear for the CE on completion of the required course work, including CIS. Ideally, a
scholar should complete his/her course work including Mini Dissertation by the month of April of the first year and
prepare for the CE. The Chairperson (Doctoral Programmes) informs different Area Chairpersons about the names
of the scholars who have completed their course work and are required to appear for the CE.

Comprehensive Examination
The comprehensive examination comprises of the written test which will be administered by the sentient area.
The area will communicate the question paper by first week of June to FPM office which will administer the
Comprehensive Examination for the research scholar. The question paper will be set by three members (two
members in case three are not available) from within the area, particularly those who have taught the research
scholar in the second year. The research scholar will be tested primarily on the doctoral level courses s/he has
taken in the second year. The entire answer copy will be examined independently by three different members of
the area (two members in case three are not available) and their average will be taken as the final marks earned
by the student. The results will be declared within two weeks of the written examination. At least two out of three
members (or all members in case only two members are available) of the area should declare the research scholar
as Pass for him/her to clear the comprehensive examination. The grade ‘Pass’ signifies the minimal acceptable
performance expected from a research scholar. A ‘Fail’ indicates that the candidate has not achieved the
proficiency expected of our research scholars.

Time Limit for Comprehensive Examination

The research scholar must appear for the Comprehensive Examination by the end of June after completing the
course work phase, failing which his/her monthly stipend will be withheld from the month of July. In case of
unsatisfactory performance in the CE, one re-examination is permitted. But it must be taken by the research
scholar within 3 months of the first CE. If the research scholar clears CE in this attempt, the withheld stipend will
be released.

If the research scholars fail to clear CE in this attempt also, he will have to withdraw from the program.

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PERFORMANCE AND EVALUATION
Academic Performance and Evaluation System
The evaluation of academic performance is based on varying combinations of the following components:
a. Assignments, Quizzes, Class participation etc.
b. Project Work and or term paper(s)
c. Examinations
d. Seminars

While components (c) and (d) are mandatory, relative weights of the components for a specific course will be at
the discretion of the instructor. For doctoral level courses, the evaluation scheme and the weights for each
component in the scheme vary from course to course. The course instructor has the option to choose the mode
of written examination. It could be classroom, open-book/closed-book or take-home examination /assignment.
The evaluation schemes for every course are conveyed to the scholars at the beginning of the course along with
the course outline.

Attendance is must for examinations for each scholar in each term, failing which he/she will be debarred from the
registration for next term. Such scholars are required to continue from that term along with next batch.

For each component of evaluation, the faculty member will communicate the performance to research scholars.
At the end of the course, the faculty member will aggregate all the components of evaluation using the weights
he has prescribed in the course outline. He shall compute the weighted cumulative marks and give the appropriate
grade. Numeric score for individual components along with class distribution of scores may be communicated to
the scholars.

IIM Raipur follows a system of continuous evaluation. Throughout the term, the scholar will be tested on his/her
ability to understand concepts, learn techniques and apply them to problems in the real world. At each stage of
the course, the scholar would be in a position to assess his/her performance and take measures to make
improvements.

Grading System
A ten-point grading scale with corresponding letter grades as follows is used:

Letter Grade A+ A A- B+ B B- C+ C C- D F I
Grade Point 10 9 8 7 6 5 4 3 2 1 0 -
Unsatisfactory

Incomplete*
Satisfactory
Exceptional

Very Good

Very Poor
Proficient
Excellent

Description
Good

Poor
Fair

Fail

*Absent in Mid-Term/End Term

The Term Grade Point Average (TGPA) is calculated by computing the sum of grade points in respective courses
multiplied by their respective credits and dividing it by the total credits for all courses in the term. Similarly, the
Cumulative Grade Point Average (CGPA) is calculated at the end of each term as a composite index of the academic
performance of the scholar up to that stage in the Programme. TGPA is an indicator of a scholar’s performance for
a term, whereas CGPA is an indicator of a scholar’s performance up to a term.

“In the case of a scholar obtaining ‘I’ Grade, he/she shall be required to repeat that component in that course
before Mid-Term Examination of the subsequent term. If the reason for absence for Mid / End Term examination

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does not come under Medical/exigencies, a loss of two grades will be imposed after re-examination result. If the
scholar is unable to appear for the re-examination on the said due date, he/she will be awarded ‘F’ Grade.”

IIM Raipur follows a system of relative grading. This implies that the grade received by a scholar is relative to the
grades obtained by the class as a whole. It is therefore not uncommon to find a case where a scholar obtains a
grade of B for obtaining 75% marks; since, the class average was around 73% marks. However, faculty members
may prescribe some absolute limits to award grades as well. For example, he/she may fix 30% marks as minimum
marks for obtaining a pass grade.

In each course, a scholar is thus awarded a letter grade only. The weighted average for all courses taken by a
scholar in the programme is called the Cumulative Grade Point Average (CGPA). Please note that the weights used
to compute CGPA are the number of credit hours for a course.

Academic Criteria for the Course Work

A scholar must satisfy the following conditions at the end of the third term of the Module 3 of the first year to be
eligible for taking comprehensive examination:
a. A minimum of GPA of 4.0 in each Module
b. A minimum CGPA of 4.5
c. Not more than 2-Ds or 1 F
d. Clearing Mini Dissertation

In case a scholar fails to attain the required GPA after any term, his registration will be cancelled.

Scholars are advised to obtain their answer sheets from the Fellow Programmes Office /concerned faculty and
seek clarifications (if any) from the faculty. The Fellow Programmes Office will display the grades obtained by all
the scholars in a particular module three weeks after the examinations. The notice will be displayed for 3 days
during which scholars can verify the accuracy of the grades. After this period the grades will be finalised and
informed to the scholars. After the grade sheets are finalised by the Fellow Programmes Office, no request for re-
evaluation or change in grade will be entertained.

Each scholar is expected to attend a minimum of 80% of classes in each course (i.e. in a 3 credit course, 16 classes
out of 20) to avoid grade-drop penalty. The grade penalty will be imposed on all the scholars who do not meet the
minimum 80% attendance requirements in each course in the following manner.

Attendance of Scholar (%) Grade Penalty

More than or equal to 70% but less than 80% One grade drop (e.g. from A+ to A)
More than or equal to 60% but less than 70% Two grade drop (e.g. from A+ to A-)
More than or equal to 50% but less than 60% Three grade drop (e.g. from A+ to B+)
Less than 50% F grade will be awarded

Thus, out of a total of 20 sessions in a course, if a scholar is absent for 13 classes or more, the scholars in such
cases may be debarred from giving exams for that particular course and be given an F grade.

For scholars who do not fulfil the academic requirements of the programme within the stipulated time, the
Doctoral Committee may review the situation and may cancel the registration of the scholar in consultation with
the Area Chair.

The scholar whose registration has been cancelled on any grounds may file an appeal to the Director who in
consultation with the academic council may reconsider his/her case and take decision accordingly. The decision of
the Director on such appeal will be final & binding.

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THESIS WORK

Objective
The thesis should be a scholarly contribution to the knowledge pertinent to the understanding and resolution of
management problems. The scholar should demonstrate professional competence in developing a model or a set
of hypotheses, collecting and interpreting data, reaching conclusions, and drawing the implications for research
and managerial practice.

Thesis Advisory Committee

Within one month from the date of passing the comprehensive examination, the scholar must identify a Thesis
Advisor who will guide him/her as Chairperson in his/her Thesis Advisory Committee (TAC). The scholar is supposed
to conduct an independent research under the TAC. This should be communicated to the Fellow Programmes
Office in writing along with the consent of the concerned faculty member (Annexure VI). The Chairperson (Doctoral
Programmes) appoints the TAC in consultation with the scholar and the thesis advisor. A scholar must propose
his/her TAC within three months of passing his/her comprehensive examination.

The TAC will consist of three members, including the thesis advisor, at least two of which, must be from the
scholar's area of specialization. The members are chosen to contribute to the thesis research in a complementary
manner and to provide help in literature search, research design, model construction, fieldwork, and data analysis.
Under exceptional circumstances, an expert or an academician from outside of IIM Raipur can also be member of
the committee provided s/he is interested in the topic of research and can spare time to guide the scholar.

If the circumstances demand, the Chairperson (Doctoral Programmes) may, in consultation with the scholar and
the Chairperson of the TAC, reconstitute the TAC. A Co-Chairperson TAC will be appointed (from amongst TAC
members) if TAC Chairperson proceeds on long leave or quits the services of the Institute and Research Scholar’s
pre-thesis submission seminar is not over. In case TAC Chairperson proceeds on long leave or quits the services of
the institute before the thesis proposal seminar of the candidate, TAC will be reconstituted. Research scholar
should submit the TAC Change Form (Annexure VII) to the Fellow Programmes Office for the same.

The role of TAC members includes the following:

a. Judging the adequacy of the research design for the Thesis Proposal
b. Attending thesis seminar to be presented by the scholars and to provide feedback
c. Providing written feedback on the draft thesis submitted by the scholar

Thesis Proposal Seminar

The proposal should contain a survey of literature and context description on the subject. Scholars should clearly
state their research objectives, relate these to the research in the area and problems in this context, develop a
model or a set of hypotheses, provide clear definitions, describe and defend the proposed research methodology
and highlight the potential contribution of the proposed study to theory, practice, and research in the relevant
area of management.

When the TAC agrees on the adequacy of the research design, the scholar formulates a preliminary thesis proposal
and gives a seminar on the proposal to the institute’s academic community for getting further inputs to strengthen
the thesis proposal. The scholar through TAC should give advance notification to the Fellow Programmes Office
for arranging the seminar, in the interest of better participation from the institute’s academic community. During
summer vacation, Fellow Programmes Office will schedule the seminar considering the availability of faculty
members.

Approval and Submission of Thesis Proposal

A thesis proposal is approved only after the scholar has given the thesis proposal seminar and the TAC concludes
that the subject appears researchable in the way it has been proposed. TAC will ascertain that the field work is
likely to produce the required data, and the analytical methodology, if adequately carried out will produce an

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acceptable thesis, and the scholar is ready for doing full scale research. A soft copy of the same (with copy marked
to the TAC) should be submitted within 15 days of the completion of the Thesis Proposal Seminar. The scholar’s
failure to fulfil this requirement within 6 months after passing his CE will be considered as “unsatisfactory
performance”. A scholar can be given one more chance to present the thesis proposal by the end of second year.
If the scholar fails to clear in the second attempt, his/her registration will be cancelled.

Thesis Research
Under the TAC’s guidance, the scholar pursues independent and original research towards preparation of a thesis.
The thesis may require field investigation and observation to ascertain and impartially report facts and issues of
significance to organizations and institutions. The thesis should include effective analysis and evaluation of relevant
data to yield independent and significant conclusions.

Research Progress Report

In order to promote a healthy system for tracking academic progress of the scholars and to facilitate the Doctoral
Programs Committee to take timely remedial actions, if any required, a six-monthly reporting system has been
introduced for scholars from second year onwards. They are required to submit a six-monthly report of their
progress to the Fellow Programmes Office. The report in the prescribed format (Annexure X) signed by the
Chairperson of the TAC should reach the office latest by the end of every six months.

Draft Thesis
The principal purpose of the thesis is to demonstrate the scholars’ capability to make fruitful use of research
methods appropriate to the problem and to develop and handle evidence satisfactorily. Hence, the thesis should
contain a statement of (a) the research procedures employed, and (b) the extent, nature, reliability and suitability
of the evidence gathered. Clarity, conciseness and orderliness of writing and presentation are required. It is
necessary to include sufficient evidence to support the reasoning and conclusions so as to permit other scholars
to build upon them. The length of the thesis will vary with research topic and evidence required. The thesis need
not be of book length. The scholar submits one copy of the approved draft thesis duly signed by the TAC members
to the Fellow Programmes Office. The draft thesis needs to be submitted before proposing the thesis seminar.

Publication Requirements
Following are the pre-requisites for submitting the doctoral draft thesis:
o One Journal Papers acceptance in the classified list of IIM Raipur (A, B or C Category only)
o Scholar should be first author in the publications
o The publication must be from the thesis work of the Scholar.

Thesis Seminar
The thesis seminar needs to be presented by the candidate only after s/he submits the approved draft thesis to
the Fellow Programmes Office. Before submitting the final thesis for defense the scholar presents a seminar on
the research to disseminate the findings to stimulate research work in the area. The seminar also provides an
opportunity to obtain feedback from the institute’s academic community including the TAC towards better
presentation and findings. These suggestions have to be included in the final thesis.

The scholar through TAC should give advance notice to the Fellow Programmes Office for arranging the seminar
in the interest of better participation from the institute’s academic community. During summer vacation, Fellow
Programmes Office will schedule seminars considering the availability of faculty members.

Final Thesis Submission

After incorporating all the suggestions provided in the Thesis Seminar, the scholar submits the final thesis along
with a detailed abstract of the thesis not exceeding 10 pages (both soft and hard copies) and signed approval forms
by all the TAC members to the Fellow Programmes Office within three months from the date of the thesis seminar.

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Guidelines on Writing the Thesis
The scholars may refer guidelines from APA manual of style2 or Chicago manual of style3 in drafting their thesis. In
general, a paper, whether it is a thesis, a report or a dissertation is made up three parts: the front matter (normally
referred to as prelims), the text and the reference matter. In a long paper each of these parts may consist of several
sections but in a short paper there may be just the title and text. The number of sections naturally depends upon
the length and complexity of the paper for example for a short paper there is no point in having a table of contents.
The order should be as follows (of course parts may be omitted but this order should be maintained).

Preliminaries
o Title
o Reverse of title page- a blank page
o Letter of Transmittal certificate of Approval
o Certificate of Approval
o Abstract
o Table of contents
o List of illustrations
o List of tables
o Preface and Acknowledgement (either together or separate)
The Text / Body
o Introduction
o Main body of paper usually consisting of
o Part and chapters including notes.
Reference Matter
o Appendices and Bibliography

Thesis Examination Committee

When a scholar is ready to submit his/her thesis work, he/she requests the Chairperson (Doctoral Programmes) to
appoint the Thesis Examination Committee (TEC). The Chairperson (Doctoral Programmes), in consultation with
the TAC Chairperson, appoints the TEC consisting of two members of the TAC and two eminent external experts
preferably one from abroad, to be taken from experts' list submitted by the TAC Chairperson. TAC Chairperson will
submit a panel of six external experts with complete contact details of which three should be experts from abroad
in case s/he refers to get thesis evaluated from abroad. External experts must have published research credential
in top class journals in the area of specialisation. The role of TEC includes the following:
o Examining the thesis work
o Conducting an oral thesis defense examination

Non-Completion of the programme and extension

The stipulated period for completion of the course is four years for a regular scholar. One year of extension will be
given to scholars, subject to the recommendation of the TAC Chairperson and due deliberation in the Doctoral
Programs Committee based on the progress report submitted by the scholar. No further extensions will be allowed
but under exceptional cases the extension might be given for one more year. Scholars unable to complete the
programme within six years of enrolment will be terminated from the programme and their registration will be
cancelled.

Others
Exceptional cases, which are not covered by these regulations, will be referred by the Chairperson of the TAC to
the Chairperson (Doctoral Programmes) for consideration. Doctoral Programs committee along with a
representative of the scholar will take the final decision on any referred matter.

2
http://www.apastyle.org/?apaSessionKey=ZS2cJeqKRvzk7cUElk6zzFZ4
3
http://www.chicagomanualofstyle.org/home.html

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 15

AWARD OF TITLE

The scholar shall complete the following requirements before qualifying for the award of the title:
o Submit required number of copies of the thesis and abstracts (with a copy of the thesis in CD)
o Obtain clearance from various functionaries of the institute as per guidelines with the Fellow
Programmes Office.

For getting the award at least three members of the Thesis Examination Committee (TEC) should declare the
scholar’s thesis work is seminal and recommend for the award.

On qualifying for the award of the title, scholars receive the title of “Doctor of Philosophy” at the forthcoming
annual convocation. Meanwhile, a provisional certificate can be given on the scholar’s request only after obtaining
clearance from various functionaries of the institute

The scholars are required to indicate the exact name to be used in the title. The scholars are expected to receive
the title in person.

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 16

ADMINISTRATIVE MATTERS

Discipline
A scholar shall conform to a high standard of discipline, and shall conduct himself, within and outside the precincts
of the Institute in a manner befitting the scholars of an institution of national importance. He shall have the
seriousness of purpose and shall in every way, train himself to lead a life of earnest endeavour and cooperation.
He shall show due courtesy and consideration to the faculty and employees of the Institute and pay due attention
and courtesy to visitors. The Institute attaches great importance to integrity, honesty and discipline. A sense of
responsibility and a high degree of maturity are expected from all the scholars both inside and outside the Campus
as befits future managers. The following breaches of discipline may attract immediate expulsion from the Institute:

a. Any case of gross misconduct.

b. Any form of malpractice during an examination.
c. Any cases of reporting fictitious data for an empirical study.

Withdrawal from the Programme

A scholar wishing to withdraw from the Programme at any time must give it in writing. He/she should also obtain
a “No Dues Certificate” (as per format at Annexure XVI) from Accounts, Library, Hostel, Computer Centre, Fellow
Programmes Office, and submit it to the Fellow Programmes Office for settling his/her accounts. Scholars
withdrawing from the programme will not be issued any formal transcripts or partial course completion certificate.

Refund
All fees paid by a scholar, other than Caution / Security Deposit, are not refundable, once a scholar has been
admitted to the Institute. The Security Deposit will be refunded at the end of the programme, after receipt of “No
Dues Certificate” in the Fellow Programmes Office.

Partial Course Completion Certificate

Research Scholars will not be issued any formal transcripts or partial course completion certificate before
completion of the full programme.

Fellow Programmes Office

Fellow Programmes Office will co-ordinate all activities concerning the research scholars. All research scholars
may, therefore, contact the Fellow Programmes Office for anything concerning the Executive Fellow Program.

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 17

OTHER POLICIES
Issues Around Sexual Harassment and Safety of All on Campus
Acts of sexual harassment are covered under The Sexual Harassment of Women at Workplace (Prevention,
Prohibition and Redressal) Act, 2013 and Section 354 of Criminal Law (Amendment) Act, 2013. Upon receipt of
information on such instances by anyone to any authority in the Institute, the said authority shall immediately
report the complaint to the Chairperson, Gender Sensitivity Committee (GSC). The Chairperson of GSC shall
arrange for detailed investigation of the case and submit the report to the Director and Fellow Programmes
Committee with proposed course of action against the offender(s). The Fellow Programmes Committee will
implement GSC's proposed course of action in a timely manner. GSC’s Policy Guidelines are binding on all parties
concerned. Misuse of this policy will invite expulsion of the candidate from the institute.

Plagiarism Policy
IIM Raipur expects that scholars, faculty, research staff, all uphold academic integrity and practice exemplary
scholarship. While submitting term papers, assignments, presentations, proposals, thesis, papers it is expected
that the scholar who is submitting will ensure that it is his/her own work, he/she will acknowledge the work of
other sources that he/she has borrowed from, and make it explicit who he/she has consulted in completing the
work. Failure to acknowledge consultation, help, or sources are all treated as plagiarism. Plagiarism is judged by
output and not by intent.

Plagiarism includes copying, colluding (working with someone inside or outside the Institute while the requirement
is that a scholar works alone), submitting someone else’s work as one’s own.

Plagiarism might be in the form of:

o Copying text, ideas, figures, tables, computer code, mathematical derivations, and presenting it as yours.
Changing it very slightly and not citing the source from which you took the original idea
o Paraphrasing by substituting words, by changing the order of words or phrases and presenting it as your
own
o Paraphrasing by joining two or three short phrases from one or more sources
o Not putting quotation marks for phrases, sentences, paragraphs cited verbatim from other sources
o Making a collage by cutting and pasting from internet and openly available sources without acknowledging
the sources
o Copying from terms papers, assignments from previous year scholars
o Copying from unpublished sources available to a limited audience
o Presenting an idea that you may have thought of but is also found in another place as yours and not
acknowledging who else and where has a similar idea been presented
o Getting someone else (paid or non-paid) to do your work and presenting it as your work
o Copying from your own work published or unpublished in the past without citing or mentioning it explicitly

Use the Chicago Style Guide, or APA Manual (7th edition) or any style indicated by the faculty or the outlet to
which you are reporting to cite, acknowledge work cited or quoted by you. If you have any doubts please ask a
colleague, faculty, or the Program Office for further clarification. You could also refer to http://plagiarism.org/.
Learning to cite and refer appropriately is the writer’s/author’s/individual responsibility. Ignorance about style,
rules is not a sufficient excuse to indulge in intentional or unintentional plagiarism.

Plagiarism is viewed as a serious offence and it will attract penalties including possible expulsion from the Institute.
Complaints of plagiarism will be first made to the Chairperson (Doctoral Programmes) by the faculty and the
Chairperson (Doctoral Programmes) will then initiate an enquiry and reach a decision. The scholar will have the
right to appeal to the Director whose decision will be final.

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 18

Grievance Redressal Policy
In the course of their program, it is sometimes possible that the scholar may face issues which affect his/her well-
being or ability to complete the program. For those rare but possible cases the Fellow Programmes Office has the
following procedure in place for the scholar to receive a fair hearing.

Process to be followed by the research scholar and office to resolve program related issues
For any issue the research scholar faces that he/she needs to be redressed and the Academic Advisor or TAC Chair
are unable to help the following process may be followed:

The scholar submits a written complaint detailing the issue to the Chairperson (Doctoral Programmes). As a first
step the Chairperson (Doctoral Programmes) will meet with the scholar and ascertain if the issue can be solved by
dialogue and discussion with the scholar and the concerned party. In case such intervention does not resolve the
issue the Chairperson (Doctoral Programmes) will form a sub-committee of two or three faculty members to
address the issue in the fairest possible manner.

The scholar if still dissatisfied can appeal to the Director who is the highest appellate authority in the Institute. The
Director’s decision will be final.

Publication Ethics and Authorship Norms

Norms for publication ethics and authorship are well established among the academic community, such as the one
specified by Committee on Publication Ethics (COPE)4.

Attribution of authorship depends to some extent on the discipline but, in all cases, must be based on substantive
contributions to a combination of the:
o conception and design of the project;
o analysis and interpretation of the research;
o drafting significant parts of the work or critically reviewing it so as to contribute to the interpretation.

Each author must have participated sufficiently in the work to take public responsibility for at least that part of the
work they contributed. All persons designated as authors must qualify for authorship, and all those who qualify
must be offered authorship.

Authorship must not be offered to those who do not meet the requirements set out above. The right to authorship
is not tied to position or profession: ghost, gift, or honorary authorship is unacceptable. For example, none of the
following contributions justifies including a person as an author:
o being an Organisational Unit head, holding other positions of authority, or personal friendship with the
authors;
o providing a technical contribution but no other intellectual input to the project or work to be submitted;
o providing routine assistance in some aspects of the project, the acquisition of funding, or general
supervision of the research team;
o providing data that have already been published or materials obtained from third parties, but with no other
intellectual input.

Where relevant, the term ‘editor’ should be applied only to a person who has played a significant role in the
intellectual shaping of a publication.

Where appropriate, other persons who contributed to the research but do not meet the criteria for authorship
should be named in the Acknowledgements. This includes those who have contributed facilities, materials or
technical or other research or technical writing assistance. Funding bodies should always be acknowledged in a

4
https://publicationethics.org/

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 19

manner consistent with that described in the relevant funding agreement. Where individuals are to be
acknowledged, authors should make all reasonable steps to obtain their written or email consent.

The order of the names in a publication is decided according to the quality of the contribution, the extent of the
responsibility and accountability for the results, and the custom of the discipline. The attribution of authorship is
not affected by whether researchers were paid for their contributions or by their employment status.

An author who submits a manuscript for publication accepts the responsibility of having included as co-authors all
persons who are entitled to co-authorship, and none who are inappropriate.

The submitting author should send each co-author a draft copy of the manuscript and should make a reasonable
attempt to obtain consent to co-authorship, including the order of names; other contributions should be indicated
in a footnote or an "Acknowledgements" section, in accordance with the standards of the discipline and the
publisher.

Author(s)’ Responsibilities
All researchers must take all reasonable steps to ensure that their findings are accurate and properly reported. If
they become aware subsequently that their findings were inaccurate and/or improperly reported, then
researchers should take all reasonable steps to correct the record.

All researchers have a responsibility to accurately assign credit for contributions to a research publication or
outcome.

Each author of a research publication takes responsibility for the validity, originality, and integrity of the research
that they contributed, or permitted to have been contributed, to the research that is disseminated.

Each author must be offered the opportunity to review and approve the final version of the work to be submitted
for publication.

A researcher must, prior to publication of any research that names the researcher as an author, assure himself /
herself that:
o authorship has been offered to all people who meet the criteria for authorship listed above; and
o appropriate steps have been taken to obtain each person's written or email notification of acceptance or
disclaimer of authorship within a reasonable time of the offer being made.

Collaborating researchers should agree on authorship and author order of a publication at an early stage in the
research project and should review their decisions periodically.

Where a publication has several authors, one author should take responsibility for:
o recording authorship and managing communications about the publication with the co-authors and
editor/publisher;
o ensuring that all authors acknowledge their authorship and contribution in writing or by email before
submitting the work for review;
o keeping a record of such correspondence for the period described.

Models to Promote Authorship and Author Order Discussion

Some of the models that promote authorship and author order discussion are as follows:
o American Psychological Association (1992) Ethical principles of psychologists and code of conduct.
American Psychologist 47: 1597-1611.
o Beveridge CA and Morris SE (2007) Order of merit. Nature 448: 508, www.authorder.com.
o Winston RB (1985) A suggested procedure for determining order of authorship in research publications.
Journal of Counseling and Development 63: 515-518.

Executive Fellow Program Manual 2019 | Indian Institute of Management Raipur 20

ANNEXURES
Annexure I: Course Registration Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

COURSE REGISTRATION FORM

NAME: ________________________________________________ ROLL NO.: ______________________

AREA: _________________________________________________ YEAR: __________________________

COURSES REGISTERED FOR

No. Name of the Course CREDITS PGP / PhD

Total Credits

Date: _____________________ ___________________________

Signature

Approval from Area Chair

For Office Use Only

Registered for PGP – Term I/II/III ( ) and PhD Courses

Signature of Chairman (PGP) Signature of Chairperson (Doctoral Programs)

Course Material issued from Fellow Programmes Office

Signature of Administrative Officer (PGP Office) with Date

22
Annexure II: Academic Advisor Allocation Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

ACADEMIC ADVISOR ALLOCATION FORM

I, <NAME OF THE SCHOLAR> _________ , <ROLL NO> _____________, scholar in the <AREA> _______________
hereby declare that I want to work under Prof. (Dr.) __________________________________________________
for CIS I in Module I (First Year)
for CIS II in Module II (First Year)
for Mini Dissertation in Module III (First Year)

The Topic I shall be working is _________________________________________________

__________________________________________________________________________________________.

Basic Thrust of Study (except for RA and TA): Library Based | Field Work Based | Any Other

_____________________________
(Signature of the scholar with Date)

_________________________________________________
(Signature with Date indicating Consent of Academic Advisor)

_________________________________________________
(Signature of Area Chair with Date)

_________________________________________________
(Approval from Chairperson – Doctoral Programs with Date)

23
Annexure IV: Mini Dissertation Evaluation Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

MINI DISSERTATION EVALUATION FORM

Name: ________________________________________________ Roll No.: _____________

Area: ____________________________________________________ Year: _____________

Marks
Components of Evaluation Max Academic Faculty Faculty
Marks Advisor Member 1 Member 2
Introduction & Literature Review: Clearly
describes objectives and rationale of the Mini
Dissertation. Presents relevant & Up-to-date 35
literature.
Report Writing:
Is the writing style clear (topic sentences
introduce themes presented in each paragraph;
concise language used; spelling and grammar).
Are the ideas presented clearly and can they be 25
followed from one section of the proposal to
the next?
Research Gaps/Conclusion 15

Presentation:
Presentation Skills
15
Handling Questions & Answers
10
Total Marks 100

Result: Approved | Approved with Changes | Not Approved Date: ________________

Remarks if Any:

_________________________ ____________________________ ____________________________

Signature of Academic Advisor Signature of Member Signature of Member

24
Annexure IV: CIS / Mini Dissertation Report Format (Title Page)

TITLE

A CIS Report
By
(Name of the Research Scholar)

Submitted on
(Date)

Approved by the CIS Examination Committee

1. Prof. ________________________ [Academic Advisor]

2. Prof. ________________________ [Member]

3. Prof. ________________________ [Member]

25
Annexure V: Comprehensive Examination Evaluation Report

Executive Fellow Programme in Management

Indian Institute of Management Raipur

COMPREHENSIVE EXAMINATION EVALUATION REPORT

Name: ________________________________________________ Roll No.: _____________

Area: ____________________________________________________ Year: _____________

Marks Obtained in Written Examination: __________________________________________

Members of the Area: _____________________________________________, Member

_____________________________________________, Member

_____________________________________________, Member

Comprehensive Examination Committee Members Report

Comments on the Performance of the Scholar (Write overleaf, if necessary):

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Result: Pass | Fail Date: ______________

_________________________ ____________________________ ____________________________

Signature of Member Signature of Member Signature of Member

26
Annexure VI: Thesis Advisor Allocation Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

THESIS ADVISOR / TAC CHAIR ALLOCATION FORM

I, <NAME OF THE SCHOLAR> _________ , <ROLL NO> _____________, scholar in the <AREA> _______________

hereby declare that I want to work in the area of <TOPIC> _________________________________ and I have met

Prof. (Dr.) ____________________________________ and have obtained his/her consent to be my Thesis advisor

(TAC Chair).

______________________
(Signature of the scholar)

Date:__________________

________________________________
(Signature of Thesis Advisor / TAC Chair)

Date:___________________

27
Annexure VII: TAC Change Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

TAC CHANGE FORM

Date: ___________________

We consent for the change of TAC Chairmanship/Membership of:

Name: _________________________________________________ Roll No.: __________________________

Area: __________________________________________________ Year: ____________________________

Existing Members Signature

1. _____________________________ ________________________________

2. _____________________________ ________________________________

3. _____________________________ ________________________________

New Members Signature

1. _____________________________ ________________________________

2. _____________________________ ________________________________

3. _____________________________ ________________________________

*For external members, please include email confirmation

28
Annexure VIII: Thesis Proposal Approval Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

THESIS PROPOSAL APPROVAL FORM

Name: ________________________________________________ Roll No.: _____________

Area: ____________________________________________________ Year: _____________

Title of the Proposed Thesis: ____________________________________________________

___________________________________________________________________________

Date of Submission: __________________________________________________________

Members of the TAC: _____________________________________________, Chairperson

_____________________________________________, Member

_____________________________________________, Member

Remarks on the Proposal (Write overleaf, if necessary):

___________________________________________________________________________

___________________________________________________________________________

Result: Approved | Approved with Changes | Not Approved Date: ______________

________________________ _____________________ ______________________

Signature of TAC Chairperson Signature of TAC Member Signature of TAC Member

29
Annexure IX: Thesis Proposal Report Format (Title Page)

TITLE

A Thesis Proposal
By
(Name of the Research Scholar)

Submitted on
(Date)

Approved by the Thesis Advisory Committee

1. Prof. ________________________ [Chairperson]

2. Prof. ________________________ [Member]

3. Prof. ________________________ [Member]

30
Annexure X: Six Monthly Progress Report Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

SIX MONTHLY PROGRESS REPORT FORM

Name: ________________________________________________ Roll No.: _____________

Area: ____________________________________________________ Year: _____________

Title of the Proposed Thesis: ____________________________________________________

___________________________________________________________________________

Date of Submission: __________________________________________________________

Members of the TAC: _____________________________________________, Chairperson

_____________________________________________, Member

_____________________________________________, Member

Report by the Scholar (Use Additional Space, if Necessary)

1. Outline below your progress and achievements over the last 6 months. Indicate what milestones have been
achieved, including detailing what chapters or sections of your thesis have been written in draft or final
form.

2. Outline below your research goals for the next 6 months. Indicate what milestones have been set for the
next 6 months, including detailing what chapters or sections of your thesis you plan to write in this period.

3. Research Output, if any, in the form of publication / conference / case etc.

________________________
Signature of the Scholar

Comments by TAC Chair (Use Additional Space, if Necessary)

1. Please provide comments on the scholar’s achievements and progress

2. The scholar’s rate of Progress is: Very Good | Good | Satisfactory | Below Acceptable standard
(Measures, if any, to be taken if the progress is below acceptable standard)

________________________
Signature of TAC Chairperson

31
Annexure XI: Executive Fellow Programme Extension Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

EXECUTIVE FELLOW PROGRAMME EXTENSION FORM

1. Name of the Research Scholar: ______________________________________________________________

2. Registration Number: _____________________________________________________________________
3. Date of Admission to Executive Doctoral Program: ______________________________________________
4. Extension due from: ______________________________________________________________________
5. Current Status / Progress of the scholar (Please attach Progress Report)
a. Coursework completed with CGPA:_______________________________________________________
b. Date of Clearing Comprehensive Exam : ___________________________________________________
c. Publications: ________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
d. Expected date for Completion of the Executive Doctoral Program: ______________________________
7. Reason behind delay: ____________________________________________________________________
________________________________________________________________________________________

Signature of Scholar
Date: ____________
TAC Chairperson Remarks: ____________________________________________________________________
___________________________________________________________________________________________
Recommended / Not Recommended

Signature of Chair (TAC) Signature (Member TAC) Signature (Member TAC)

Date: _______________ Date: _______________ Date: _______________

8. Doctoral Program Committee Recommendations

___________________________________________________________________________________________

___________________________________________________________________________________________
Recommended / Not Recommended
Signature of Chairperson (Doctoral Programs)
Date: ____________________

32
Annexure XII: Thesis Seminar Examination Report

Executive Fellow Programme in Management

Indian Institute of Management Raipur

THESIS SEMINAR EXAMINATION REPORT

Name: ________________________________________________ Roll No.: _____________

Area: ____________________________________________________ Year: _____________

Title of the Thesis: ____________________________________________________________

___________________________________________________________________________

Date of Thesis Seminar: ________________________________________________________

Members of the TAC: _____________________________________________, Chairperson

_____________________________________________, Member

_____________________________________________, Member

REPORT OF THE THESIS ADVISORY COMMITTEE:

The scholar submitted a comprehensive report of the research work carried out by him / her and made an oral
presentation to the academic community of IIM Raipur, along with its panel of examiners.

(Please tick ONE of the two options given below)

ADEQUATE for the submission of the
Thesis, incorporating the suggestions
(if any) in consultation with the TAC Chair
INADEQUATE for the submission of the
Thesis in its present form and major
modifications are required. The scholar
must incorporate the modifications
suggested and give the seminar again.

_________________________________
Suggested Date of repeat Thesis Seminar

Remarks on the Proposal (Write overleaf, if necessary):

___________________________________________________________________________

___________________________________________________________________________

________________________ _____________________ ______________________

Signature of TAC Chairperson Signature of TAC Member Signature of TAC Member

33
Annexure XIII: Thesis Evaluation Guidelines

Executive Fellow Programme in Management

Indian Institute of Management Raipur

THESIS EVALUATION GUIDELINES

The Executive Fellow Programme in Management at the Indian Institute of Management Raipur has 1 year of
course work followed by a comprehensive written examination and viva. Upon successful completion of the course
work, the scholar works towards his/her doctoral work which culminates in the form of a thesis. Presentation of
the thesis in a public seminar and successful defense of the thesis in an oral examination is a requirement for the
award of the title “Fellow of the Indian Institute of Management Raipur”. Accordingly, a Thesis Evaluation
Committee (TEC) comprising of the three (Thesis Advisory Committee) TAC members of the scholar and two
external examiners is formulated for examining the thesis of the scholar. The thesis is first examined by the TAC of
the scholar who certify the thesis to be original and worthy of examiners by external examiners. A thesis must be
evaluated by two external examiners before the scholar is permitted to proceed towards thesis defense. This
document presents the guidelines for evaluation of the thesis of the scholar before it can be submitted for the
defense.

An external examiner is requested to evaluate the thesis on the basis of whether it contains an original idea or an
original application of an existing idea and whether it is ready for a defense. The examiner may satisfy
himself/herself as to whether the candidate has sufficiently exercised his/her mind and whether the overall quality
compares favorably with doctoral dissertations in related areas. Importance must also be paid to the overall thesis
as well as the robustness and vigor in the research method. The comments can be noted in the attached Thesis
Review Form in the form of a narrative evaluation. In addition to providing a narrative evaluation, an external
examiner is required to make an explicit choice of one of the following options with regard to the acceptability or
readiness of the thesis for defense:

Category I: Accept without change

When all members of the Thesis Examination Committee (TEC) accept the thesis as Category I
a. The scholar will go ahead with the defense.
b. At the defense, all members of the TEC should sign two copies of acceptance form (one for library, one for
Fellow Programmes Office).
c. The scholar would then be required to submit hardbound copies of the thesis to the Fellow Programmes
Office and the library within two weeks of the defense.

Category II: Accept the thesis conditionally with minor modifications

If one or more members of the TEC accept the thesis in Category II
a. The scholar will go ahead with the defense.
b. At the defense, all TEC members but the Advisor (or Joint Advisors) should sign two copies of acceptance
form (one for library and one for Fellow Programmes Office).
c. After the defense, the scholar will work on the suggested changes (as suggested by the examiners in their
reports and during the defense) for which a maximum period of two months would be given to the scholar
from the date of the defense.
d. The scholar should then get the acceptance forms signed by the Advisor(s), who will ensure that changes
have been incorporated in the thesis, and submit two hard-bound copies of the dissertation along with a
letter from the Advisor(s) certifying that changes were made.

Category III: Resubmission after Changes

If one or more members of the TEC suggest Category III - Resubmission,
i) The Thesis Advisory Committee (TAC) and the scholar will meet to discuss the issues raised by the
examiner(s).
34
 ii) The TAC and the scholar will decide on a time-frame to address issues/ queries raised by the
examiner(s), which may be a maximum of six months. The scholar will address the issues/ queries and
send a detailed correspondence – which may entail resubmission of part of the thesis but not the full
thesis – to the examiner(s) (through the Fellow Programmes Office) who had suggested Category III,
after the TAC accepts it.
iii) The examiner(s) will be asked to send his/her comments on the correspondence within two weeks of
receiving it.
iv) The defense will take place after acceptance of the detailed correspondence from the scholar by the
examiner(s). If the examiner is not satisfied with the first round of correspondence, a second round of
correspondence should be sent. In rare situations where the second round of correspondence is also
not found to be satisfactory by the examiner(s), the Doctoral Program Committee can meet and decide
on the next step on a case-to-case basis.
v) At the defense, all TEC members but the Advisor (or Joint Advisors) should sign two copies of
acceptance (one for library and one for the FP office).
vi) After the defense, the scholar will incorporate
a. all modifications as addressed by him/her in response to queries raised by the examiner(s), and
b. changes suggested during the defense, for which a maximum period of two months would be given
to the scholar from the date of the defense.
vii) The scholar should then get the acceptance form signed by the Advisor(s), who will ensure that
modifications/ changes have been incorporated, and submit two hardbound copies of the dissertation
along with a letter from the Advisor(s) certifying that changes were made.

Category IV: Unacceptable

If one member of the TEC finds the thesis unacceptable, then opinion of a fifth examiner would be sought. If a
thesis is found to be unacceptable by more than one examiner, then a new thesis has to be resubmitted. A scholar
would be allowed to resubmit a new thesis only once. The time given for resubmission of a new thesis, however,
should not be more than completion of seven years in the programme.

At the defense, an oral examination will be conducted by the Thesis Examination Committee (TEC) comprised of
the TAC and the two external examiners. The members of the TEC will evaluate whether the dissertation examined
at the defense can categorically be certified as of the standard for the award of the title "Doctoral of Philosophy
(Executive)”. There can be one and only one dissent among the TEC members. If the TEC rejects the dissertation
outright (with more than one member so rejecting), the candidate is dropped from the Programme.

35
Annexure XIV: Thesis Evaluation Form

Executive Fellow Programme in Management

Indian Institute of Management Raipur

THESIS EVALUATION FORM

Name of the Research Scholar: _________________________________________________________________

Registration Number: _________________________________________________________________________
Area: ______________________________________________________________________________________
Dissertation Title: ____________________________________________________________________________
Date of Thesis approval by TAC (During Thesis Seminar: ______________________________________________
Date Submitted to External Examiners for Review: __________________________________________________

Comments (Use Overleaf, if Necessary):

Please provide specific comments on the novelty, contribution, flow, methodology, and rigor in the thesis

Decision (Please tick one of the four options below. For details please see guidelines):

Accept without Change

Accept with Minor Changes
Resubmission after Changes
Unacceptable

Signature of Thesis Examination Committee Member Date

36
Annexure XV: Final Thesis Format

EXECUTIVE FELLOW PROGRAMME IN MANAGEMENT

Title of the thesis in CAPS

By

Name of the candidate in (CAPS)

<YEAR>

37
Format for the first page of the dissertation

EXECUTIVE FELLOW PROGRAMME IN MANAGEMENT

Title of the Dissertation in CAPS

By

(Name of the Scholar)

A Dissertation submitted in Partial Fulfillment of the Requirements for the

Executive Fellow Programme in Management of the

INDIAN INSTITUTE OF MANAGEMENT RAIPUR

<YEAR>

38
 Members of the Thesis Advisory Committee

1. Chairperson’s Name and Signature: ________________________________________

2. Member’s Name and Signature: ________________________________________

3. Member’s Name and Signature: ________________________________________

39
Annexure XVI: No Dues Form

Hkkjrh; izca/k laLFkku jk;iqj

Indian Institute of Management Raipur
th-bZ-lh- dsEil] iqjkuk /kerjh ekxZ] lstcgkj] jk;iqj&492015] Hkkjr
GEC Campus, Old Dhamtari Road, Sejbahar, Raipur-492015, India

PROFORMA FOR NO DUES CERTIFICATE FOR STUDENTS

Nk=@Nk=ksa ds fy, dksbZ cdk;k izek.k i= izi=
(To be submitted to PGP Office after obtaining necessary certificates from all concerned departments)
1 Name of the student
Nk=/Nk=k dk uke
2 Roll No.
vuqØaekd
3 Programme / Batch
ikB~;Øe vkSj oxZ
4 Room No./Hostel
d{kk la[;k Nk=kokl
5 Date of leaving/
Likely date of leaving the Institute
izLFkku dk fnukad@laLFkku ls izLFkku dh laHkkfor
frfFk
6 Reason for leaving
NksM+us dk dkj.k
¼lHkh foHkkxksa ls t:jh izek.k i= izkIr djus ds ckn LukrdksRrj dk;ZØe dk;kZy; es izLrqr djs)
Tick (√)
S. whichever
Rema Signature with seal
Name of the is
No. Certification applicable
rks and date eksgj vkSj
Department izek.k i= fVIi.k
l. foHkkx dk uke tks Hkh fnukad ds lkFk
Øekad mi;qDr gks h gLrk{kj
fpfUgr djs
Director’s Yes₹ No₹
Any dues?
1 Secretariat vU; “ks’k
funs”kd lfpoky; g¡k ugh
He/she has paid all the fee/charges
If no, the amount due is
Accounts and Yes₹ No₹
_________towards_________(head).
2 Finance mUgksus lHkh “kqYd tek fd;k
[kkrk vkSj foŸk g¡k ugh
vxj ugh arks “ks’k jkf”k ds fy,
………..¼“kh’k½Z
He/she vacated/likely to vacate the
hostel on_________
Hostel(J.E.) Yes₹ No₹
His/her furniture etc. are in order?
3 Nk=kokl
¼dfu’B vfHk;ark½ og Nk=kokl fnukad…………… dks g¡k ugh
NksMs+xs@laHkkfor fnukad
mudh dqlhZ vkfn lgh gSA
He/she is having any dues to the
Library Library. Yes₹ No₹
4 (Librarian) If yes, the amount due is
iqLrdky; iqLrdky; esa mudk vU; “ks’k g¡k ugh
¼iqLrdk/;{k½
vxj gk¡ rks jkf”k :_____

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 Career
Development
Yes₹ No₹
and Placement
5 Any dues?
(Chairman) vU; “ks’k g¡k ugh
thfodk fodkl ,oa
laLFkku v/;{k
Students Affair
(Chairman) Yes₹ No₹
Any dues?
6 Nk=ksa ds ekeyks dk vU; “ks’k
dk;kZy; g¡k ugh
¼v/;{k½
IT
Yes₹ No₹
(Chairman) Any dues?
7 lwpuk izkS?kksfxdh vU; “ks’k
g¡k ugh
¼v/;{k½
He/she surrendered the ID card
(Please ensure surrender of the ID Yes₹ No₹
PGP Office
8 LukrdksRrj dk;ZØe card by the student)
dk;kZy; mUgksaus ifjp; i= lefiZr fd;k g¡k ugh
¼Nk=@Nk=kvksa }kjk ifjp;i= dks lefiZr
djuk lqfuf”pr djsa½
Any dues?
Cafeteria vU; “ks’k Yes₹ No₹
9 vYikgkj x`g
g¡k ugh

DECLARATION/घोषणा
I, ……………………………………………… hereby certify that to the best of my knowledge, have no dues
towards the Institute, as on the date of my leaving the Institute. In case any due is found at a later date, I hereby
give my consent to pay the due to the Institute immediately failing which appropriate fine as deemed fit by the
Institute may be imposed on me.
eSa……………………………………………….. vius iw.kZ tkudkjh ds vuqlkj ;g izekf.kr djrk@djrh gw¡ fd] laLFkku ls izLFkku
ds fnukad rd esjk laLFkku ds izfr dqN “ks’k ugha gSaA vxj vkxkeh fnuksa esa fdlh Hkh fLFkfr esa dksbZ “ks’k@cdk;k ik;k tkosxk rks laLFkku ds
fu.kZ;kuqlkj tks Hkh mfpr vFkZnaM eq> ij yxk;k tk;sxk mls nsus@djus gsrq eSa lgefr iznku djrk@djrh gw¡A
My Bank details for refunding Caution Money are as under:
tekur jkf”k okilh gsrq esjs cSad dh tkudkjh bl izdkj gSa %

1. Name of Account Holder@[kkrk /kkjd dk uke : _____________________________

2. Account No.& Type@[kkrk ua ,oa izdkj : ______________________________

3. Name of Bank @cSad dk uke : ______________________________

4. Bank Address @cSad dk irk : ______________________________

5. IFSC Code @आईएQ,lसी कोड : _____________________________

(Note: Name of Account Holder is same as Name of Student only)
¼fVIi.kh% [kkrk/kkjd dk uke Nk=@Nk=k ds uke leku gSA½

Please arrange to remit my Caution Money Deposit refund to the above account only.
d`Ik;k esjh tekur jkf”k dks mDr [kkrs esa tek djus dk d’V djsA

Place% Raipur/LFkku% jk;iqj _____________________________ Date @fnukad: _____________

Signature of the Student¼Nk=@Nk=k dk gLrk{kj½

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 FELLOW PROGRAMMES OFFICE
Atal Nagar, P. O. - Kurru (Abhanpur),
Raipur – 493 661, Chhattisgarh
Phone: +91-771-2474696 Fax: +91-771-2474701
Email: fpm@iimraipur.ac.in Website: www.iimraipur.ac.in

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