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ICT – Formula Sheet

Shortcuts

1. The ribbon can be collapsed/uncollapsed by

[CTRL]+[F1]
2. Insert the actual date
[CTRL]+[;]
3. Confirm using a cell
[ENTER]
4. confirming without selecting another cell
[CTRL]+[ENTER]
5. Confirming a cell and selecting the cell on top of the active cell
[SHIFT]+[ENTER]
6. Cancel by using the key
[ESC]
7. 12/11/2016
[CTRL]+[;] > Insert the actual date
8. 15:14:57
Shortcut key [CTRL]+[:] > Actual time
9. First cell in the active row
[CTRL]+[HOME]
10. Cell A1
[CTRL]+[HOME]
11. The "last cell" of the workspace in a worksheet.
[CTRL]+[END]
12. Very handy in large tables!
[CTRL]+Arrow keys
13. Start from one "corner" of the range to be selected to the opposite "corner" of this range.
[SHIFT]+arrow keys:
14. Select from the active cell to the first cell in the row of the active cell.
[SHIFT]+[HOME]
15. Select from the active cell to A1
[SHIFT]+[CTRL]+[HOME]
16. Select from the active cell to the "last" cell
[SHIFT]+[CTRL]+[END]
17. Important in large tables: Select Range
[SHIFT]+[CTRL]+arrow keys
18. Selecting the "current region":
[CTRL]+[*] or [CTRL]+[A]
19. One or more columns:
[CTRL]+[SPACE]
20. Different ranges at the same time
[CTRL] key
21. One or more rows:
[SHIFT]+[SPACE]
22. All cells in a worksheet
[CTRL]+[A]
23. [CTRL] + click on the worksheet tabs: to select non-adjacent worksheet tabs
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24. [SHIFT] + click on the worksheet tabs: to select adjacent worksheet tabs
25. Changing a part of the contents of a cell
Clicking in the formula bar – Double clicking in the appropriate cell – Using the shortcut key
[F2]
26. Clearing the contents in a selection
[DELETE]
27. Clearing the formats in a selection
Home > Editing > Clear > Clear Format
28. Delete one or more cells
[CTRL]+[-]
29. Insert one or more cells
[CTRL]+[+]
30. Shortcut key for cut
[CTRL]+[X]
31. Copy a cell to adjacent cells
[CTRL]+[D]
32. Undo
[CTRL]+[Z]
33. Insert a hyperlink:
[CTRL]+[K]
34. Bold
[CTRL]+[B]
35. Activate the spelling checker
[F7]

Formulas:

1. Formula to calculate the perimeter:

=2*(length+width)
2. Formula to calculate the total:
=perimeter*price/m
3. Power
=C2^2
4. Concatenation (to join 2 or more text strings)
=B2&” “&B1
5. Cube Root
=C2^(1/3)
6. Join Domain Name/Email Address
=B3&”.”&C3&”@imbo.com
7. Nett Prices
Gross price – (Gross Price*Discount)

Series and Flash Fill

1. Linear – Long Series

Home > Editing > Fill > Series
Columns > Linear > Step 2 > Stop 100000
2. Growth
Home > Editing > Fill > Series
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Columns > Growth > Step 1,02 > Stop 5000

3. Dates
Home > Editing > Fill > Series
Columns > Date > Day > Step 7 > Stop 24/10/2022
4. Time
Home > Editing > Fill > Series
Columns > Linear > Day > 0:01 > Stop 14:00
5. Text
File > Options
Category Advanced > Command button "Edit Custom lists"

Mathematical Functions:

1. =MROUND(10,48;0,1) returns 10,5

=MROUND(10,42;0,1) returns 10,4
=MROUND(10,45;0,1) returns 10,5
=MROUND(10,42;0,25) returns 10,5
=MROUND(10,34;0,25) returns 10,25
=MROUND(10,375;0,25) returns 10,5
2. Round Up
=CEILING.MATH(10,49;0,1) > 10,5
=CEILING.MATH(10,41;0,1) > 10,5
=CEILING.MATH(10,51;0,25) > 10,75
=CEILING.MATH(10,74;0,25) > 10,75
3. Round down
=FLOOR.MATH(10,49;0,1) > 10,4
=FLOOR.MATH(10,41;0,1) > 10,4
=FLOOR.MATH(10,49;0,25) > 10,25
=FLOOR.MATH(10,26;0,25) > 10,25
4. =SUM(Range)
5. =Product(Range)
6. Integer portion of a division
=QUOTIENT(19;5) > 3
=QUOTIENT(20;5) > 4
7. Remainder of division
=QUOTIENT(19;5) > 3
=QUOTIENT(20;5) > 4
8. Remainder of a division
=MOD(19;5) > 4
=MOD(20;5) > 0
9. Raised to a supplied power
=POWER(3;4) > 81 (= 3^4 = 3 x 3 x 3 x 3)
10. Random integer number
=RANDBETWEEN(Bottom;Top)
11. SUMIFS(Sum Range; Criteria Range; Criteria; …)

Date and Time Functions:

1. 25/12/2016
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=YEAR(A1) returns 2016

2. 25/12/2016
=MONTH(A1) returns 12
3. 25/12/2016
=DAY(A1) returns 25
4. 25/12/2016
=WEEKDAY(A1) returns 1 because 25/11/2016 is a Sunday.
5. 25/12/2016
=ISOWEEKNUM(A1) returns week 51
6. Returns 25/12/2016
=DATE(2016;12;25)
7. Returns 25/3/2017
=EDATE(A1;3) adds months to date
8. 1/11/2020; 30/11/2020
=NETWORKDAYS(A1;A2) returns 21 no. of working days
9. 1/11/2020; 30/11/2020; public holidays
=NETWORKDAYS(A1;A2;C1:C2) returns 20 working days
10. =WORKDAY(Start date;Number of days;Holidays)
11. =TODAY()
12. Year of Birth
=DATE(YEAR(TODAY());MONTH(B6);DAY(B6))
13. Age
=YEAR(TODAY())-YEAR(B6)
14. 17:13:45
=HOUR(A1) returns 17
15. 17:13:45
=MINUTE(A1) returns 13
16. 17:13:45
=SECONDS(A1) returns 45
17. No. of minutes
=HOUR(D6)*60+MINUTE(D6)
18. =TIME(17;13;45) returns 17:13:45
19. =NOW() returns the actual time
20. Duration/No. of minutes
=HOUR(D6)*60+MINUTE(D6)
21. Add minutes (delays) to time
=TIME(HOUR(A6);MINUTE(A6)+B6;0)
22. =VLOOKUP(What you want to look up, where you want to look for it, the column number in
the range containing the value to return, return an Approximate or Exact match – indicated
as 1/TRUE, or 0/FALSE)

Logical Functions:

1. Net Price = Gross Price – (Gross Price * Discount)

2. =IF(Expression;Result_If_True;Result_If_False)
=IF(B4="Yes";10%;0%)
=IF(B4>=18;"OK";"Not OK")
=IF(B4>65;12;IF(B4<18;9;15))
3. =IFS(Expression1;Result_If_True1;Expression2;Result_If_True2; Expression 3)
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4. =IF(AND(B10="Yes";C10>=F$5);B$5;0)
5. =IF(OR(WEEKDAY(B7)=1;WEEKDAY(B7)=7);"yes";"no")
6. =IFERROR(AVERAGE(B6:B12);"-")
7. =IFERROR(VLOOKUP(C11;O$12:P$33;2;FALSE);"")