Organized

Internal Auditor Certificate Course on

Organized By
Bdjobs Training ISO 45001:2018-Occupational health &
safety management systems (OHSMS)

Date of Training 16 June, 2022

Module No: 03 off 04
Contents(s)
No of
Subject
Content
01 Resources (7.1)
02 Competence (7.2)
03 Awareness (7.3)
04 Communication (7.4)
05 Documented information (7.5)
06 Operational planning and control (8.1)
07 Hierarchy of Control(8.1.2)
08 Management of change (8.1.3)
09 Procurement (8.1.4)
10 Contractors (8.1.4.2)
11 Emergency preparedness and response (8.2)

Content-01
Resources (7.1)
Common Considering Issues:
 Resources  Building
 Infrastructures
 Equipment
Examples of resources include:  Machine etc.
 Human;  Water
 Natural;  Sunlight
 Infrastructure;  Natural gases etc.
 Technology
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 Group Tasks
 Financial Resources to implement ISO 45001 (OHSMS):
o PA System
Examples of infrastructure: o Competent Electrician
 Buildings; o Certified Boiler Operator
o Personnel Knowledge
 Plant; o Paramedics Doctor
 Equipment; o Certified Fire Safety Officer
 Utilities; o Competent H&S Manager
 Information technology; o Trained safety committee
o Emergency Medical Transport etc.
 Communications systems;
 Emergency containment systems etc.

Content-02
Competence (7.2)
# In determining the competence for each role, the organization should take into
account things such as:
 the education, training, qualification and experience necessary to undertake the
role and the retraining necessary to maintain competence;
 the work environment;
 the preventive and control measures resulting from the risk assessment
process(es);
 the requirements applicable to the OH&S management system;
 legal requirements and other requirements;
 the OH&S policy;
 the potential consequences of compliance and noncompliance, including the
impact on the worker’s health and safety;
 the value of participation of workers in the OH&S management system based on
their knowledge and skill;
 the duties and responsibilities associated with the roles; (JD)
 individual capabilities, including experience, language skills, literacy and diversity;
 the relevant updating of the competence made necessary by context or work
changes.
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Required OH&S Training:
Training on-
o OH&S Policy
o OH&S Objectives
o Hazard Identification & Risk Assessment (HIRA)
o OH&S Roles, responsibilities (Job Description)
o Safety Committee Roles & Responsibilities
o Awareness Training on ISO 45001:2018 (OHSMS0
o OH&S Training to Workers on different OH&S issues etc.
WORKSHOP
ON
COMPETENCE (7.2)
Required Audit Documents:
Complete Training File on Occupational Health & Safety:
OH&S OHSMS COMPETENCE
 Training & Competence Procedure/SOP
 Training Need Assessment (TNA) @
 Annual Training Plan/Calendar EMPLOYEE TRAINING FILR
 Training Records/Attendance
 Effective Evaluation of Training
 Training Module

Content-03
Awareness (7.3)
Workers shall be made aware of:
 The OH&S policy
 The OH&S objectives.
 The contribution of Policy & objectives to the effectiveness of the OHSMS
 The benefits/outcomes of improved OH&S performance;
 The implications and potential consequences of not conforming to the
OH&S management system requirements;
 Hazards, OH&S risks and actions determined that are relevant to them.
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 The ability to remove themselves from work situations that they consider
present an imminent and serious danger to their life or health, as well as
the arrangements for protecting them from undue consequences for doing
so.
WORKSHOP
ON
AWARENESS (7.3)
Inclusion:
OH&S related-
 Worker’s Hand Manual
 Briefing/Open Meeting/Lecture on OH&S
 Policy hang on site
 On Job Training (OJT) etc.

Content-04
Communications (7.4)
#Communication:
 The organization shall establish the communication process.
 The process should provide for the gathering & updating the information
 Relevant information is provided, is received and is understandable to all
 Relevant workers and
 Interested parties.
 The organization shall respond to relevant communications on its OH&S
management system.
 The organization shall retain documented information as evidence of its
communications, as appropriate.
 The organization shall communicate both internally & externally information
relevant to the
Audit Document
 OH&S management system
 It’s legal & others requirements  SOP of Communication
 It’s continual improvement

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 Content-05
Documented information (7.5)
# The organization’s OH&S management system shall include:
 Documented information required by this document;
 Documented information determined by the organization as being
necessary for the effectiveness of the OH&S management system.
# The extent of documented information differ from one organization to
another due to:
 the size of organization and its type of activities, processes, products and
services;
 the need to demonstrate fulfilment of legal requirements and other
requirements;
 the complexity of processes and their interactions;
 the competence of workers.
# Creating and updating documented information:
 Identification and description (e.g. a title, date, author or reference
number);
 Format (e.g. language, software version, graphics) and media (e.g. paper,
electronic);
 Review and approval for suitability, adequacy and effectiveness.
Control of documented information:
With reference to documented information the organization must make
decisions on its Control Document/Control Option
 Distribution, access, and use;  Title of Document
 Storage and preservation;  Document Number
 Reference Clause
 Control of any changes(Version Control);  Reference Standards
 Retention and disposal.  Version Number
 Revision Number
 Prepared By (Author)
 Reviewed By
 Approved By
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 Content-06
Operational planning and control (8.1)

The organization shall

 Plan,
 Implement,
 Control and
 Maintain the processes needed to meet requirements of the OH&S
management system.
# Examples of processes:
 Procedure of consultation and participation of workers;
 Procedure of Hazard identification & Assessment of risk and opportunity
 Procedure of Determination of, and compliance with, legal and other requirements;
 Procedure of Planning, implementing and maintaining OH&S objectives;
 Procedure of Personnel Training & Competence;
 Procedure of Communication;
 Procedure of Control of documented information;
 Procedure of Management of change;
 Procedure of Procurement of OH&S Resources;
 Procedure of Contractor management;
 Procedure of Outsourcing of OH&S Resources
 Procedure of Emergency preparedness and response plan;
 Procedure of Monitoring, measurement, analysis and performance evaluation;
 Procedure of Internal audits;
 Procedure of Management review;
 Procedure of Incident investigation;
 Procedure of Nonconformity and corrective action.

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 Content-07
Hierarchy of Control
Elimination
Substitution
Most
Favor Engineering
to Control
Least
Favor Administrative
Control

Control by PPE
1. Elimination:
 Removing the hazard;
 Stopping using hazardous chemicals;
 Applying ergonomics approaches when planning new workplaces;
 Eliminating monotonous work or work that causes negative stress;
 Removing fork-lift trucks from an area.
2. Substitution:
 Replacing the hazardous with less hazardous;
 Changing to answering customer complaints with online guidance;
 Combating/Fighting OH&S risks at source; adapting to technical progress Like-
 replacing solvent-based paint by water-based paint;
 changing slippery floor material;
 lowering voltage requirements for equipment.
3. Engineering controls, reorganization of work, or both:
 Isolating people from hazard;
 Implementing collective protective measures (e.g.)
 Isolation/Separation,
 Machine guarding,
 Ventilation systems;

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 Addressing mechanical handling;
 Reducing noise;
 Protecting against falls from height by using guard rails;
 Reorganizing work to avoid people working alone,
 Unhealthy work hours and workload, or to prevent victimization.
4. Administrative controls including training:
 Conducting periodic safety equipment inspections;
 Conducting training to prevent bullying and harassment;
 Managing health and safety coordination with subcontractors’ activities;
 Conducting induction training;
 Administrating forklift driving licenses;
 Providing instructions on how to report incidents, nonconformities and
victimization without fear of retribution;
 Changing the work patterns (e.g. shifts) of workers;
 Managing a health or medical surveillance programme for workers who
have been identified as at risk like-
 related to hearing,
 hand-arm vibration,
 respiratory disorders,
 skin disorders or exposure
 Giving appropriate instructions to workers (e.g. entry control processes).
5. Personal protective equipment (PPE):
 Providing adequate PPE,
 Including clothing and instructions for PPE utilization and maintenance like-
 safety shoes,
 safety glasses,
 hearing protection,
 gloves

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 Content-08
Management of change (8.1.3)
The changes in-
 Technology,
 Equipment, OH&S Related
 Facilities, Changes
 Work practices and procedures,
 Design specifications,
 Raw materials,
 Standards or regulations
Which may influence the intended outcomes of OH&S performance.
The organization may use appropriate methodology to handle the change
management like-Design Review

Content-09
Procurement (8.1.4)
The organization should verify that equipment, installations and materials
are safe for use by workers by ensuring:
 Equipment is delivered according to specification and is tested to ensure it
works as intended;
 Installations are commissioned to ensure they function as designed;
 Materials are delivered according to their specifications;
 Any usage requirements, precautions or other protective measures are
communicated and made available.
Procurement Equipment like-
 Auto Fire Hydrant
 Auto Fire Detection OH&S Related Item
Procurement/Purchase
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 Auto Fire Alarm
 Fire Sprinkler
 Jokey Pump etc.
Which may use to ensure the intended outcomes of OH&S within the
organization.

Content-10
Contractors (8.1.4.2)
The organization should verify that contractors are capable of performing their
tasks before being allowed to proceed with their work; for example, by
verifying that:
 OH&S performance records are satisfactory;
 Qualification, experience and competence criteria for workers are specified
and have been met (e.g. through training);
 Resources, equipment and work preparations are adequate and ready for
the work to proceed.
Example:
 Contractor Selection
 Contractor evaluation
 Contractor’s legal authority
OH&S Related
 Contractor’s Financial capability Contracting Issues
 Contractor qualification
 Contractors experience
 Contractor’s Competence
 Contractor’s Resources

Content-11
Emergency preparedness and response (8.2)
# The organization shall-
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 Establish,
 Implement and
 Maintain a process(es) of emergency preparedness response & plan
# Emergency preparedness plans can include-
 Natural,
 Technical and
 Man-made events that occur inside and outside normal working hours.
# The purpose of this document is the identification of-
 Potential accidents and
 Emergency situations that can have an impact on the occupational health
and safety (OH&S)

Examples:
Document: Emergency preparedness & response plan
Considering issues:
Compliance Audit Documents
 Fire (Clause: 8.2, ISO 45001)
 Drought  Emergency preparedness & response plan
 Flood  Training & awareness evidence of the plan
 Cyclone
 Earthquake
 Chemical Explosion
 Political Issues etc.
Content-12
Clause to Clause audit documents
Sl.
Name of Document(s) & Reference Clause
No
01 The OH&S policy available as documented information (5.2)
The responsibilities, accountabilities, and authorities for relevant roles are
02
maintained as documented information (5.3)
03 OH&S process for addressing risks and opportunities (6.1.1)

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04 Methodology and criteria for assessment of OH&S risks (6.1.2.2)
05 OH&S objectives and plans for achieving them (6.2.2)
06 OH&S risks and opportunities and actions for addressing them (6.1.1)
07 Legal and other requirements (6.1.3)
08 Evidence of competence (7.2)
09 Procedure for Hazard Identification and Assessment (6.1.2.1)
10 Procedure for Identification of Legal Requirements (6.1.3)
11 Procedure for Communication (7.4.1)
12 Procedure for Document and Record Control (7.5)
13 Procedure for Hazard Identification and Assessment (6.1.2.1)
14 SOP/Plan of Emergency Preparedness & Response (8.2)

The End………………..

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