Process Flow

Every month end the vessel sends the stock on hand in the vessel for all items related to stores, spares, uit
Ask them to show you the monthly inventory sheets to validate

The TA then records the same in the stock register at the office.
Ask to see the stock register

Every quarter when the request order is made by the vessel, the TA updates and verifies the quantity with th
The stock registers along with the month end emails is verified and signed by the superintende
Same note as above. Validate if Spdts. have signed

The stock maitained at the warehouse is physically verified by the TA along with the store keep
Validate these stock takings and ask to see the stock register

The details are then signed by the store keeper and sent to office for the updation of stock regis
Evidence of the same

When the ships are at the Dubai port the TA must visit the vessel and verify the stock in hand at th
This stock verification must be done on a regular basis and must be signed off by the superintend
This is a recommendation and so must appear there

All the recommendations mentioned pertain to gaps which can be corrected with the ERP implementation.
Study the features of the software and list against each of the above under benefits of the ER
low

el for all items related to stores, spares, uitlites to the TA.

y inventory sheets to validate

e stock register at the office.

ock register

TA updates and verifies the quantity with the stock register.

s is verified and signed by the superintendent.
e if Spdts. have signed

verified by the TA along with the store keeper.

ask to see the stock register

ent to office for the updation of stock register.

he same

he vessel and verify the stock in hand at the ship.

s and must be signed off by the superintendent.
d so must appear there

rrected with the ERP implementation.

each of the above under benefits of the ERP
 Recommendation. This should be a list of features of the ERP that address the gaps in the current process

With the implemetation of ERP the stock in hand will be set as a automated option, without which request
orders cannot be made.