Annual Inspection Guide

What is Annual Building Inspection?

Under NBCDO Memorandum Circular no. 03 Series of 2011, all Building Officials are enjoined to conduct Annual Inspection to all types of buildings within his
jurisdiction.

Why is Annual Inspection Conducted?

Annual Inspection is conducted to ensure structural stability of the building and that all architectural, electrical, mechanical, plumbing/sanitary and safety standards
are complied with prior to the issuance or renewal of Certificates of Occupancy or Permits to Use.

What is the Scope of the Annual Inspection?

The scope of the Annual Inspection covers the following: 

Structural stability – to check the presence or absence of structural distress on the structural members.

Electrical safety – to check abnormalities in the panel board operation and to check adequacies of electrical wires.

Mechanical safety – to check wear and tear in the machineries due to its prolonged operation.

Sanitary/ plumbing compliance – to check functions of plumbing fixtures to ensure proper sanitation.

Green building requirements – to check compliance to the Quezon City Green Building Ordinance and its IRR if the building is within its coverage.

BP 344 – to check the provision of facilities for differently abled persons as required by BP 344.

What are you supposed to do after the conduct of the Inspection?

Documentary Requirements:

If you fail to post or present to the inspectors the necessary permits (Building Permits/ Electrical Permits/ Mechanical Permits/ Sanitary or Plumbing Permit/
Certificate of Occupancy, Use or Operate, Certificate of Final Electrical Inspection), a Notice of Violation will be issued to you for you to comply immediately with the
necessary documentary requirements.
Technical Findings for Rectification:

If the inspectors will find some things to be rectified in your building, a Notice of Rectification will be issued to you for you to make the necessary rectification works
immediately so as not to compromise safety.

Inspection Fees:

As mandated under the National Building Code and the Quezon City Revenue Code, you have to pay the Annual Inspection Fee for the services rendered. You may
get the Order of Payment from the Department of the Building Official ten (10) days after the inspection and pay to the City Treasures Office within twenty (20) days,
to avoid penalty.

Annual Inspection Certificates:

For you to be issued the Annual Inspection Certificates, (Civil, Electrical, Mechanical) you have to comply with the list of requirements as mandated under the
National Building Code. You may get the list from the Department of the Building Official or you may download it from our website, quezoncity.gov.ph. These Annual
Inspection Certificates can also be used by your tenants in their renewal for Business Permits.

Tips for Building Administrators

How to Prevent Electrical Fires

If your total connected electrical load is 50 KVA or more, you are required to employ a Resident Electrical Practitioner to operate and maintain your electrical
requirements:
50KVA to 500 KVA- Electrical Engineer or Master Electrician.
More than 500 KVA  - Electrical Engineer

Monitor regularly the temperature of your Circuit Breakers. If you find it to be heated, turn off the breaker and determine the cause of the abnormal temperature.
Engage the services of an appropriate Registered Electrical Practitioner to diagnose the problem.

Avoid octopus connections. The wire that runs through to your Convenience Outlet is designed for single application only.

Plug in high wattage electrical appliances to designated special outlets only.

You are required to report to the Local Building Official if you find any problem with your electrical installation so that we can assist you in the evaluation of the
same.

How to Detect Structural Stress

Check regularly the structural members of the building (Columns, Beams, Slabs, Shearwalls) for unusual behaviors such as:
Structural cracks
Settlements
Vertical disalignments
Horizontal disalignments
Spalling of concrete

If you notice any occurrences of the above enumerated signs of distress, Immediately vacate the building and engage the services of a reputable Structural Engineer
to assess the situation.

You are required to report your findings to the Local Building Official so that we can assist you in the evaluation of the same.

How to Detect Mechanical Malfunctions or Hazards

If your total mechanical load is more than 100 KW, you are required to employ a Registered Mechanical Practitioner to operate your mechanical equipment:
100 KW to 300 KW     – Mechanical Engineer or Certified Plant Mechanic
301 KW to 2000 KW    - Mechanical Engineer
More than 2000 KW    - Professional Mechanical Engineer

Check regularly the operation of your mechanical equipment for unusual behaviors such as:
Unusual vibration
Excessive noise
Abnormal heat of the equipment
Abnormal smoke emission
Abnormal odors

If you notice any occurrences of the above enumerated mechanical malfunctions, immediately discontinue its operation and engage the services of an appropriate
Registered Mechanical Practitioner to diagnose the problem.

You are required to report to the Local Building Official if you find any problem with your mechanical equipment so that we can assist you in the evaluation of the
same.

Compliance to Occupational Safety and Health Hazards

You are required to organize a Health and Safety Committee to monitor your day to day operations to prevent accidents and also to monitor the compliance to all
the safety requirements as enumerated above in accordance to PD 442.