DEPARTMENT OF ENGLISH 2022-23

WRITING
LETTERS

Letters based on verbal/visual input, to be answered in approximately 120-150 words. Letter

types include application for a job.

5 Marks

Format:1

Format
1. sender's address,
2. date,
3. receiver's address,
4. subject / heading,
5. salutation,
6. Complimentary close

Content: 2
PARAGRAPH 1- Begin the body of the letter by mentioning the source (from where you got to
know about the job) of information about the job (e.g., newspaper) along with the day, date,
and advertisement number. Also mention the post you wish to apply for.

PARAGRAPH 2- Here, you are supposed to offer your candidature by briefing about your
qualifications, achievements, previous experiences, and your strengths. In other words, this
paragraph should be an answer to the question: ‘How are you the perfect candidate for the
job?’ Keep in mind that it should be to the point and clear. You should not sound boastful.

PARAGRAPH 3- Make a reference to the Biodata or curriculum vitae and other

detailed documents that you have enclosed.

Expression: 2
i. grammatical accuracy, appropriate words and
spelling ii. coherence and relevance of ideas and style
 DEPARTMENT OF ENGLISH 2022-23

Letter for a job application

EXAMPLE 1

You are Shrishti / Sashwat of 16, Civil Lines, Patna. You have seen an advertisement in ‘The
Hindustan Times’ for the post of Event Manager in Whizcraft Pvt Ltd. Apply for the job with
complete bio-data. Write in 125-150 words.

16, Civil Lines

Patna -800008

13th March 20XX

The Human Resource Manager

Whizcraft Private Limited
3V building, Churchgate Road
Mumbai-400088

Subject Application for the Post of Event Manager

Dear Sir
In response to your advertisement in ‘The Hindustan Times’ dated 12th March, 20XX, I wish
to apply for the post of Event Manager in your reputed organisation. I have a post-graduate
Diploma in Mass Communication from a reputable institution. In addition, I have a total
experience of 6 years in event management. Currently, I am working as a Head Event
Manager in a well-known company. I am also ready to relocate to Mumbai if required.
I look forward to hearing from you. Enclosed please find my biodata and attested copies of my
certificates for your perusal.

Thank you
Yours faithfully
Sashwat Patel

Enclosed: Bio-data and attested copies of certificates

 BIO DATA

Name Sashwat Patel

Sex Male
Date of Birth 16th March, 19XX
Father’s Name Mr. Brijesh Patel
Marital Status Single
Contact details 16, Civil Lines Patna-800008
Contact Number 0987654321X

Educational HSC (ASDF Board) 2001 Commerce Stream SSC (ASDF Board) 2003
Qualification Commerce Stream B.A. (P) (Delhi University)
Post-Graduate Diploma in Mass Communication (FGH University)

Work Experience 6 years in the event industry.

-Rich Exposure of working in the field of Events, Exhibitions, &
Promotions.
-Proficient in reference3 B2B conferences, training programmes, &
exhibitions
Prizes and Gold medal in graduation for highest score
Awards Award for best management of UN Meet event in Patna Page | 3

Well-versed in English and Hindi, knowledge of MS Office, Knowledge of

Other Skills
handling Accounts and Bookkeeping.

Reference The Manager

CreativeEye
Patna – 001
Ph.0xx-xxxxxxxxxx
 DEPARTMENT OF ENGLISH 2022-23

Practice questions:

1. You are Ankit/Amrita, staying at 4 Pycrofts Road, Chennai. You come across an
advertisement in The Times of India for recruitment of computer engineer trainees by
Shivam Software. Apply in response to this advertisement, giving your detailed bio-
data (curriculum vitae). Invent all necessary details.

2. You are Rohan Khanna of 149 Circular Road, Panipat. Write an application to the
Manager, D.A.V. Senior Secondary School, Panipat in response to an advertisement
for the post of a music teacher in that school.

3. You are Shilpa/Sameer living in Bangalore. You have just graduated and you are now
looking for a job. While browsing through The Hindustan Times of 26.11.20xx, you
come across the following advertisement. Send your application in response to the
advertisement.

An upcoming food processing unit in Golagaon requires the following staff:

Food technologist: degree in food technology having lab experience.
Candidates with good communication skills in an international environment and open
to flexibility in working hours will be given preference. Apply to the HR. Ideal Global
Foods, Golagaon.