Planners - Basic Course

CREW
MANAGEMENT
SYSTEM
Planners – Basic Course
AVES Training, September 2018, Hanoi
Contents
Contents
1. AVES Crew Plan ............................................................................................................................. 7
2. Getting started .............................................................................................................................. 8
2.1 Log in ..................................................................................................................................... 8
2.2 Basic layout of the main screen .......................................................................................... 10
2.3 Log out ................................................................................................................................. 11
3. Basic AVES Crew Plan practice .................................................................................................... 12
3.1 Selecting object ................................................................................................................... 12
3.2 Cancel object selection ........................................................................................................ 12
3.3 Selecting (Marking) the flight .............................................................................................. 12
3.4 Pairing .................................................................................................................................. 13
3.5 Crew complement line ........................................................................................................ 14
3.6 Rostering ............................................................................................................................. 14
3.6.1 Rostering method 1 ..................................................................................................... 14
3.6.2 Rostering method 2 ..................................................................................................... 15
3.7 Sorting crew members by rostered flights .......................................................................... 17
3.8 Displayed information ......................................................................................................... 17
3.9 View flight data ................................................................................................................... 18
3.10 Undo changes ...................................................................................................................... 18
3.10.1 Cancel crewmember rostering - Undo ........................................................................ 19
3.10.2 Cancel Pairing .............................................................................................................. 19
3.11 Time interval zooming ......................................................................................................... 19
3.11.1 Selection/zooming with the keyboard: ....................................................................... 19
3.11.2 Selection/zooming with the mouse pointer: ............................................................... 20
3.12 Filtering................................................................................................................................ 20
3.12.1 Filter A/C by types ....................................................................................................... 20
4. Working with pairings manually ................................................................................................. 21
4.1.1 Pairing filter by period ................................................................................................. 21
4.2 Pairings – return flights ....................................................................................................... 21
4.3 Pairings with layover ........................................................................................................... 21
4.4 Pairing edit window ............................................................................................................. 24
4.5 Positioning by flight ............................................................................................................. 24
4.5.1 Positioning before flight duty ...................................................................................... 25
4.5.2 Positioning after flight duty ......................................................................................... 26
4.5.3 Set up Kind of Positioning ............................................................................................ 27
4.5.4 Ground positioning before/after flight ........................................................................ 27
4.6 Join/Merge the Pairings ...................................................................................................... 28
4.7 Split the Pairing ................................................................................................................... 28
4.8 Slice the Pairing ................................................................................................................... 29
4.9 Cancel (delete) not saved pairing ........................................................................................ 30
4.9.1 Deleting individual pairing ........................................................................................... 30
4.9.2 Deleting all pairings ..................................................................................................... 30
4.9.3 Deleting multiple pairings ............................................................................................ 30
4.10 Create “Non” fllight pairings ............................................................................................... 30
4.10.1 Positioning ................................................................................................................... 31
4.10.2 Trainings ...................................................................................................................... 31
4.10.3 Other duties ................................................................................................................. 32
4.10.4 Flights on Simulator ..................................................................................................... 32
4.10.5 Standby for short flights .............................................................................................. 33
4.10.6 Standby for flights with stay ........................................................................................ 36
VNA Crew Planners Advanced Training – Basic Course 3 / 101

Contents
4.11 View pairings ....................................................................................................................... 37

4.11.1 Filter pairings ............................................................................................................... 37
4.11.2 Export pairings ............................................................................................................. 37
4.11.3 Delete multiple pairings............................................................................................... 37
4.12 View series........................................................................................................................... 38
5. Copying pairings .......................................................................................................................... 39
5.1 Copy single pairing .............................................................................................................. 39
5.2 Copying pairings for data period ......................................................................................... 40
5.3 Pairing edit by series ........................................................................................................... 42
5.4 Crew panel ........................................................................................................................... 44
5.4.1 Personal data overview ............................................................................................... 44
5.4.2 Displaying information in Crew Panel ......................................................................... 45
5.4.3 Sorting crew ................................................................................................................. 46
6. Filters overview ........................................................................................................................... 47
6.1 “Planning configuration” filter button at Command Bar .................................................... 47
6.1.1 Cancel “Planning configuration” filter ......................................................................... 47
6.2 Crew Panel filter .................................................................................................................. 48
6.2.1 Filtering crew ............................................................................................................... 48
6.2.2 Select by criteria .......................................................................................................... 49
6.2.3 Select by list ................................................................................................................. 49
6.2.4 Cancel filter .................................................................................................................. 49
6.3 Filter due to a list ................................................................................................................. 50
6.4 Rostering window filter ....................................................................................................... 51
6.5 “Pairings” window/Panel filter ............................................................................................ 51
6.5.1 Example using Pairings & Crew window filter ............................................................. 52
6.6 “Schedule” window filter .................................................................................................... 53
6.7 Aircraft filter – A/C Panel .................................................................................................... 53
7. Rostering flights and other duties manually ............................................................................... 54
7.1 Activity type bar .................................................................................................................. 54
7.2 Secondary window .............................................................................................................. 54
7.2.1 Close “Secondary” window.......................................................................................... 54
8. Rostering flights and other duties method 1 .............................................................................. 55
8.1 Rostering flights .................................................................................................................. 55
8.1.1 Check for A/C type qualification .................................................................................. 55
8.1.2 Check for Home base continuity ................................................................................. 55
8.2 Rostering Simulator ............................................................................................................. 56
8.3 Rostering Training/Other duties.......................................................................................... 57
8.4 Rostering Standby ............................................................................................................... 58
8.5 Rostering Day off, Leave, Sickness, Extra day off ............................................................... 59
8.6 Rostering Time block ........................................................................................................... 59
9. Rostering flights and other duties method 2 .............................................................................. 60
9.1 Crew Selection window ....................................................................................................... 60
9.2 Assignment .......................................................................................................................... 62
9.3 Standby ................................................................................................................................ 62
9.4 Other duties, simulators, trainings ...................................................................................... 62
10. Working with crew plan .............................................................................................................. 63
10.1 Crew composition................................................................................................................ 63
10.2 Copy object to another Crewmember ................................................................................ 64
10.3 Move the object to another Crewmember ......................................................................... 64
10.4 Swap objects between Crewmembers ................................................................................ 64
10.5 Cancel the assigned objects ................................................................................................ 65
4 / 101 VNA Crew Planners Training – Basic Course

Contents
10.5.1 Warning if any assignment code was set up ............................................................... 65

10.6 Remove/Change crew in Planning duties window .............................................................. 65
10.7 Undo changes ...................................................................................................................... 66
10.8 Month plan .......................................................................................................................... 67
10.8.1 Viewing restriction ....................................................................................................... 68
11. Violations checks ......................................................................................................................... 68
11.1 Command bar – violations Icons ......................................................................................... 68
11.2 Setting Time interval for visible conflicts ............................................................................ 68
11.3 Switch for displaying violations in Conflict list .................................................................... 68
11.3.1 Conflict list ................................................................................................................... 69
11.4 A/C type violation ................................................................................................................ 69
11.5 Long term related violations ............................................................................................... 69
11.6 Checking conflicts ................................................................................................................ 69
11.6.1 Schedule window ......................................................................................................... 69
11.6.2 Crew plan window ....................................................................................................... 69
11.7 Examinations conflicts ......................................................................................................... 70
12. Flight examinations ..................................................................................................................... 71
12.1 Abbreviation for assignments/examinations ...................................................................... 71
12.2 Method 1 for Flight training rostering ................................................................................ 71
12.3 Method 2 ............................................................................................................................. 72
13. “B” pilot, inexperienced crew – CC ............................................................................................. 73
13.1 “B” pilot ............................................................................................................................... 73
13.2 CC – inexperienced crew ..................................................................................................... 73
14. Rostering crew requests ............................................................................................................. 74
14.1 Register requests ................................................................................................................. 74
14.2 Process requests .................................................................................................................. 75
14.3 Request book ....................................................................................................................... 76
15. Lock function ............................................................................................................................... 76
16. Crew related data........................................................................................................................ 77
17. Publication .................................................................................................................................. 78
18. Prints ........................................................................................................................................... 80
18.1 Canvas ................................................................................................................................. 80
18.2 Monthly plan for crewmember ........................................................................................... 82
18.3 Summary report .................................................................................................................. 83
18.4 Summary report by function ............................................................................................... 85
18.5 Balancing report – Export by group .................................................................................... 86
18.6 Balancing report for group .................................................................................................. 88
18.7 General activities graph....................................................................................................... 90
19. Finding Print – Data directory ..................................................................................................... 91
20. Advance features ........................................................................................................................ 92
20.1 AVES Web Portal introduction ............................................................................................ 92
20.1.1 Personal data ............................................................................................................... 92
20.2 Search and mark a flight ...................................................................................................... 93
20.3 AVES Crew Plan user settings .............................................................................................. 93
20.3.1 Setting “Time interval” for login CMS .......................................................................... 94
20.3.2 Working windows setting – Display settings ............................................................... 95
20.4 Reloading data from database - Change data interval ........................................................ 97
20.5 Command Bar ...................................................................................................................... 98
20.6 Time bar............................................................................................................................... 98
20.6.1 Advanced Date setting................................................................................................. 99

Contents
20.7 Flight – history ..................................................................................................................... 99

20.8 Flight – crew plan history .................................................................................................... 99
20.9 View cancelled flights ........................................................................................................ 101
20.10 Crew plan history............................................................................................................... 101

AVES Crew Plan
1. AVES Crew Plan

AVES Crew Management System (CMS) has two main graphical applications, AVES Crew Plan and
AVES Crew Monitor. AVES Crew Plan is an application for crew scheduling and maintaining other
scheduling processes. AVES Crew Monitor is an application for tracking and carrying out crew daily
operations. These two applications are similar and share a single database.

Getting started
2. Getting started
2.1 Log in
Use cP icon for start AVES Crew Plan
 Login & Password are taken from your Windows credential, use OK directly
 Select a profession
 Select Application mode settings – use default “OK”
 Online – connection to main

Database
Note: If “Work Offline” is used then only

“Local data without connection to main
DB” are available.
 Select Data Interval – use default “OK”
 Begin – value from “Basic setting”

Default is 7 days prior first/actual month
 Day Count – Default value from “Basic setting”
Change it if necessary for logged session
Note: Processing data may take several minutes
depending on length of chosen interval.
Further settings are explained in chapter 20.2 Search and mark a flight

Getting started
Marks searched flight/leg by selected colour for easier find
 Flight number – digits part of flight code

To see both legs use digits with dash (346-347)
 Destination – Airport code
Examples of use:
Inserted destination code Marked flights
HAN All flights from/to HAN
HAN-CDG All flight legs from HAN to CDG
HAN-CDG,CDG-HAN All flights from HAN to CDG and from CDG to HAN
For options dash “-“ and comma “,” are used
 Periods – automatically with read on data. Set up as required

 Frequency – select or keep All
 Set up colour
 Find – all flights matching the settings are marked
 “Clear” cancels the marking
AVES Crew Plan page 93

Getting started
2.2 Basic layout of the main screen

The main screen of the application consists of the components (sub-windows) marked on the screen:
 Logical A/C are displayed in AVES Crew Plan

 Date line
 Mouse pointer markings
 Colours of flight rectangles or windows, size of lines could be adjusted by the user
 Further sub windows are available
Note: “Pairings” window is available by switch on/off button at Command bar

Getting started
2.3 Log out

 Alt + F4 or:
 Left click on main menu symbol - upper left corner
 Save changes to database – this option saves all changes only and returns to session.
INOP if no changes were done.
 Checking changes – available only if there were changes in the crew plan
You can check them and decide if save all or eventually select and
cancel – Undo them. Again, it returns you to session.
 Quit – ends the session. However, if there were some changes you get warning:
 Same warning is displayed if Alt + F4 is used.

Basic AVES Crew Plan practice
3. Basic AVES Crew Plan practice

Goal: In this chapter you will get in a touch with the system control and create manual pairing
& rostering by a short example.
We will work for this example with PVG flight 9.10.2018, planned on 04 35A logical A/C.
Working windows: “Flight schedule” & “Pairings”

To open pairing window – use on/off icon at Command bar and scroll to the required
flight:
 Use right arrow on keyboard – move the screen to date 8.10 – 14.10
 Left click A/C Panel – write 0435
3.1 Selecting object

Used to: Selecting object for further work. By selection the object change colour.
Selected object remains active and you can use it e.g. by rostering to copy the
object to more crewmembers
We concider as the object any item within all windows. It could be flight, all types of ground
duties, day off, leave etc.
 Left click with the mouse pointer on the object to select it
3.2 Cancel object selection

 Left double click anywhere the window grey background where the selection was done.
The colour changes to previous one.
Note: This way it works in all windows.
3.3 Selecting (Marking) the flight

 Left click on PVG rectangle – it is marked by colour changes:

3.4 Pairing
Used to: Connect flight legs to pairing window as one object for easier rostering
 Move mouse pointer anywhere into “Pairings” window and left-click – “Pairing edit”
with information about flight, crew number for flight, duty time appears:
 Use OK to add pairing to the Pairing window:

3.5 Crew complement line

Used to: Overview the crew composition with respect to functions and rostering
 The line on top of rectangles shows requested crew for flight

 Line is split by functions
 Line change colour if the flight, or flight legs are paired
 You have control for crew assignment
 No line will be visible if all requested crew are assigned
Display for FC: FC requires 2 positions, CPT and FO, each position
requires 1 person. The violet stripe is divided into two equal parts.
Display for CC: CC requires 4 positions as CP (1), FP (1), FS (4), and JP

(4). The violet line is divided into 4 segments.
3.6 Rostering
Used to: Assign the flight or paring to crew memmber. In AVES is several possibilites how to
roster, now we sill show two of them.
3.6.1 Rostering method 1
Rostering method 1: Inserting the pairing directly to crew lines.
Working windows: “Pairing”, “Crew Plan”
 Left click Crew Panel
 Write crewmember name – the line moves to top of Crew plan window
 Mark the pairing
 Left click the selected crewmember line
 Click OK on next window and on crew line you see the flight duty:

3.6.2 Rostering method 2

Rostering method 2: Use the system to find best available crewmembers
Working window: “Pairing”

 In Pairing window left double click the paired flight
 Planning flight duties shows already assigned crewmember

 Use Add – right upper corner

 Window with list of available crewmembers appears
 Best available crewmember with highest function requested for the flight is marked
 Use Add & OK on next window and continue until button Add becomes INOP
Left double click on crew name works also but check the “Add” button
 Use OK on Crew selection window – this returns you to Planning flight duties with:
 Use marked option and OK

 All crewmembers for the flight were assigned
 Note changes on rectangles

3.7 Sorting crew members by rostered flights

Used to: To see rostered crewmembers for this flight together on one screen.
 For this sample use following sorting (right click on 9.10.2018)
 Blue lines divide the functions
3.8 Displayed information

Users could immediately see important information right in the main screen window. This picture
shows basic information displaying of an object.
The gray rectangle represents the flight The red line represents the required rest after the
consisting of legs (green rectangles), starting duty
with the "reporting to duty" and ending with
the "report from duty"
The green line represents the time limit for the duty
The black line represents a stay/layover

(KWI)
After selecting the flight, the summary information tooltip is shown ( use icon for activation)

The tooltip system providing smart info is also widely used, for example, just by moving the cursor
over the rectangular box the user can view flight information, passengers and entire crew.
AC type Flight number Departure/arrival Flight (block) time

airport/time
3.9 View flight

Crew members
data
Used to: Get all necessary information concernig the flight.
 Right click on flight in the Schedule window and choose menuView data:
3.10 Undo changes

Because we don’t want to save this example into database, we will Undo it:

3.10.1 Cancel crewmember rostering - Undo
 Undo changes window appears

 Select all
 Undo
3.10.2 Cancel Pairing

 Mark the pairing
 Left click in empty space in the Schedule window
 After confirmation, the pairing is cancelled
3.11 Time interval zooming

Time interval visible on screen could be changed as requiered within loaded interval.
Time bar
3.11.1 Selection/zooming with the keyboard:

Shift one day - arrow keys
Shift one week - shift + arrow keys
Shift one screen - alt + arrow keys
Add one day - ctrl + arrow keys
Remove one day - ctrl + shift + arrow keys
Note: You can select date within the loaded time interval only

3.11.2 Selection/zooming with the mouse pointer:

 Select with left-click in the displayed area start day on the Time bar
 Move to end day – select with left-click
OR
 Place mouse pointer for a while over upper line of the Time bar
 Hidden window with whole loaded area will appear on Time bar
- Recently settled days are marked as white
 Left-click - select start day

 Move to end day – select it with left-click
3.12 Filtering
AVES provides many ways how to filter data. The detailed description is in chapter 6 Filters overview
page 47.
3.12.1 Filter A/C by types

Used to: Filter rows in schedule only to specific AC Type
 Right click on AC panel and select Fliter

 Or double click on AC panel

Working with pairings manually
4. Working with pairings manually

Goal: Learn how to create pairing for flights and ground duties manually.
Pairings could be merged, split, sliced to get requested result.
For this practice set up working area again for one week from 08.10 – 14.10 and filter it to
A350 only and the continue with pairing filter in the next chapter.
4.1.1 Pairing filter by period

To see the example pairings in working area only, use filter:
 Use above settings – By data interval/Displayed interval

 Turn filter on
 As a result, pairings within working area will be visible only
4.2 Pairings – return flights

 This kind of pairing was used within previous practice
4.3 Pairings with layover

Used NORM for crew is already built-in the system.
When marking the object in Flight schedule window then if FDP exceeds the daily limit one
leg of the flight is marked only.
Example: Pairing CDG flights, Home base HAN
 Select CDG departing from HAN – leg HAN-CDG is marked only
 To find retuning flight use Search flight option:

 Fill in the window as above

More about function Search flight – 20.2 Search and mark a flight page 93
 All flights from HAN to CDG and back will be marked
 Period Begin/End automatically returns loaded time interval
 Mark the return flight and insert paired legs to Pairing window

 Pairing edit window appears with information about the paired flight:
 The system is always checking the Norm and if the selected pairing exceeds parameters for
normal crew then augmented is used automatically
 Continue with pairings through the whole week until all flights are paired.
The week then could be copied to whole month or for the rest of the timetable
 If you decide not to pair all flights, then they will be visible in “Flight schedule” window only

4.4 Pairing edit window

Used to: See basic overview on selected pairing.
Within it you can edit the pairing by removing or inserting another flight duty,
flight positioning, or split long pairing.
Ground duties of all kinds could be adjusted as pairing e.g. standbys, trainings etc.
Recalculated Flight time per person according company policy is visible

Crew Complement shows number of requested crew with respect to functions.
Yellow background indicates that the crew is incomplete, after completion, it will be green.
4.5 Positioning by flight

Used to: For positioning crew to another for the flight or after the flight duty
back to home base.
This kind of positioning is inserted as a part of flight duty to the pairing.
Example: For practise we will use the flight VN 0237 HAN-SGN 9.10.2018 on 0235A. We will
create positioning before that flight and in the second case after.

4.5.1 Positioning before flight duty

Goal: To create pairings with positioning before flight.
Step 1: Select flight for which the crew is to be positioned
 Mark the flight in Schedule window
 Move the mouse point to “Pairings” window & insert it
Step 2: Adjusting positionig before flight duty
 Use Insert POS – this option is used to adjust positioning before flight duty
 Leg selection offers automatically all company flights to HAN
 Use best connection to get crew to the site in time and “Select” button
 Use OK on next window and on Pairing edit
 Result in Pairing window:

4.5.2 Positioning after flight duty

Goal: To modify previously created pairing and instead of positioning before use positioning
after. So we need to remove the positioning and add another.
Step 1: Removing positioning
 Mark the positioning – “P”

 Use Remove button
Step 2: Adjusting positioning after duty

 Use Add POS – this option is used to adjust positioning after flight duty
 Leg selection offers automatically all company flights from SGN
 New result in Pairing window:

4.5.3 Set up Kind of Positioning

Goal: To edit kind of positioning, POS/DEH, ON GD/FOC.
In Pairing Edit window double click on the line with a positioning and choose
4.5.4 Ground positioning before/after flight

Not used by VNA
Used for crew positioning to another place e.g. by bus or by another carrier.
Difference is, that this positioning Is not join to Flight Schedule.
 On Pairing edit window use “Add ground duty”

4.6 Join/Merge the Pairings

Used to: Merging short pairings together.
The merging is possible only with respect to the Norm
Use A/C Panel filter again:
 Create two separate pairings – SGN-THD-SGN and SGN-VII-SGN

 Mark the first pairing
 Ctrl + left click on second pairing
 If the merging would not be possible, then warnings with the reason appears
 If the merging is possible:
4.7 Split the Pairing

Used to: Split not acceptable pairings containing more flights
Use merged example

 Mark & right click the pairing
 In Pairing edit window mark first leg of the second pairing
 Use Split button
 Check if the splitting was correct

4.8 Slice the Pairing

Used to: e.g. to transport part of the crew working from different base for the flight duty.
Example: A/C A350, flight VN 0530 to PVG, All CC with Y function will be from DAD, rest of
crew from HAN
 Use filters to A350
 Select the flight in the Schedule, use View data menu and check the crew structure
 Insert the PVG flight into pairing window
 Press button Complement in the Pairing Edit window
 Change the number as above, so insert 0 for Y

 Confirm the Pairing Edit window by OK and the first pairing is created
 Select the flight again and insert again to the pairing window
 Insert positioning from DAD to HAN before flight by button Insert POS
 Mark the flight from PVG to HAN
 Add positioning from HAN to DAD by button Add POS
 Press button Complement
 Change the number as above, so insert 4 for Y

 Confirm the Pairing Edit window by OK and the second pairing is created
As the result there are 2 pairings for one flight where the crew will be composed from two
bases. It is possible to check the crew composition in the View Data from Schedule window.

4.9 Cancel (delete) not saved pairing

Goal: To understand ways how pairings can be cancelled.
4.9.1 Deleting individual pairing
First Method
 Left click on pairing – it will be marked
 Move mouse pointer to “Schedule” window and left click the background
Second method:
 If you click Cancel and click OK on next window, then the pairing will be cancelled
(deleted).
 If you decide not to cancel the pairing, click “NO”.
4.9.2 Deleting all pairings
This option overwrites all not yet saved pairings with previously saved ones.
It has NO effect to other data in Crew plan window.
4.9.3 Deleting multiple pairings
Pairings can be also deleted in windows View pairings or View Series. This will be described in
corresponding chapters.
4.10 Create “Non” fllight pairings

Goal: Set up pairings for Non-flight duties as these cannot be prepared by optimisation. Pairing
ground duties and rostering is recommended as any changes in pairing is automatically
transferred to crewmember plan as well. All types of ground duties are distinguished by
Type & Kind variations. These were previously adjusted within AVES BDM.
Non-flight duty window offers:

Type Brief description
Standby Home or Airport
Positioning Ground positioning or by Ticket
Training For different kind of training
Other Duty All other duties
Flight on simulator For FC only
Note: Only Standbys are used by rostering optimisation. All others are to be rostered manually.

4.10.1 Positioning
Not used by VNA
4.10.2 Trainings
 Type – select Training
 Set up “Kind” from combo

 Adjust Time & date. Time & date appears according to where the mouse pointer was
used (UTC)
 Adjust Break time or Location, if needed.
 Set up time blocking before and after this duty if needed
 For some type of trainings set up positioning
Non-duty positioning is solved by adding Time block on crew line

See: 8.6 Rostering Time block page 59
Note: Almost all codes are now registered as Other duty, not trainings. We recommend to
use training only for duties, where resulting exam/diploma is inserted into AVES. The last
date of training could then be checked in AWA report C11.

4.10.3 Other duties

 Type – select Other duty
 Kind offers a list of duties – with respect to profession as well

 Set up as other Non-flight duties
4.10.4 Flights on Simulator
 Available for FC only
 Type – select Flight on simulator:
 Select Aircraft type

 Only “Flight on simulator” has A/C type selection instead of “Kind”

 Set up place
 Adjust time for the duty & Location
 Set up time blocking other duties before and after this duty
 Insert & Add POS as with flight duty

4.10.5 Standby for short flights
 Type – select Standby
 Select Kind of duty

 Adjust time for the duty & Location
 “Crew” button offers list of previously used crew composition:

 For FC A/C the Type is available according used filter

 Left double click on displayed (used) composition sets the standby crew composition
 You can edit the selection
 “New” allows you to prepare new crew composition
 Req Num– set up number of crew for the Standby according to Company rules
 Click OK, and OK again on window “Pairing edit”
Note: For FC it is necessary to adjust Standbys according the A/C Type & Home base.
For CC is recommended to set up Standbys in the same manner.
When standby is rostered by optimisation, the crew members has to meet all criteria used
for standby. For example, for the standby with 321 and 787 only crew members with both
these types will be rostered.
Sample of CC set up:
 AC Types for standby can be modified by clicking the buttons under AC Type label.


4.10.6 Standby for flights with stay

This option offers set up standby with an extended length corresponding with the flight with
stay. However, another flight or ground duty can be inserted except duties without possible
cancelation e.g. Day off or Leave.
 Set up “Type”, “Kind”, “Location”

 “Time off” – At least 1 hour is to be settled
 “Block after” – Set up time & date based on the flight arrival.
 Continue as with Standby for short flights

 On Pairings panel you see days of duty & sequence of the pairing
 Red line & arrow shows minimum rest time after duty.
 Longer line shows possible length of duty if departing from Standby
However, another duty can be inserted except another flight with stay or day off

4.11 View pairings

Used to: Pairings overview, export to excel. Lists all pairings according to filter.
Example of pairings:
4.11.1 Filter pairings

This is the same filter as for pairings filter in the main window. However, this filter affect only
displaying in this filter.
Use button Apply filter for projection of this filter to the main pairing window
4.11.2 Export pairings

Use buttons in the left corner to print or export pairings and the statistics for that
4.11.3 Delete multiple pairings

It is possible to delete multiple pairings from this window:
 Just uncheck the pairings, which shall be deleted. Alternatively use filter to display
only pairings, which shall be deleted, then press button Inverse selection. Now all
displayed pairings are unchecked.
 Confirm the deletion by button Confirm change.
 The pairings are deleted from pairings window, but not yet saved into database.
Note: The button Sel. Imported selects only pairings, which were import form other profession
by functionality “Copy data from…”

4.12 View series

Used to: Displays all pairings as with View pairing, but they are grouped into series with
frequency and validity dates
 Refer to previous chapter for common work with pairings in this window
 Button Crew Number Requested – calculates approximate numbers of crew members
needed to cover displayed pairings
 In the first column is displayed kind of pairings, where F = Flight, D = pairings with
positioning, S = Simulator and B = Standby.
 Number in bracket in the Description filed is number of crew members
 To see data for single pairing left click on it. At the right side you see values for single pairing
Note: For extended works with series see chapter 5.3 Pairing edit by series on page 42.

Copying pairings
5. Copying pairings
Goal: To understand, how to copy pairings to longer periods or how to do multiple editing.
If some pairing is regularly repeated, it is not necessary to create it manually, but it is possible to
create only one and then copy it. It is also possible to prepare draft for one week and then copy it
for the whole season.
5.1 Copy single pairing

Goal: To understand, how to copy single pairing to longer period
Example: Copy one standby to the whole week
 Select (or create) pairing with standby

 Use menu Copy for..
 Fill up the Target period
 As the result, the standby will be copied for every day in the Target period, as is visible on the
next screen. Check the list of created standbys and confirm it by OK
 Created standbys are visible in the pairings window, but are not saved yet
Note: It is possible to copy all types of pairings, even flights. But for flights only existing legs are
copied.

Copying pairings
5.2 Copying pairings for data period

Goal: To understand, how to copy whole week to longer period
Example: Copy whole week of standbys to the next month
 Set working area on screen for one week

 Set Filter to Standby only (not necessary)

Copying pairings
 General A/C types – automatically according to set filter

 Source period comes from screen – adjustable
 Target period – adjust as required
 If you are copying just standbys as in this example, check the option “Copy only trips with
ground duty”
 Press OK and check the list generated, if everything is OK

Copying pairings
5.3 Pairing edit by series

Goal: How to edit pairings using series. Series can be used for efective changing or copying
pairings, as the change is done only once, but is valid for all bojects included in serie.
Example: Create 3 days training and copy it to the October, starting Monday and Thursday
 First move displayed period to start with 1.10.2018

 In pairing window activate the Series view
 In series window use button Add

Copying pairings
 In Pairing edit window set the period for whole October and Frequency set up for Monday
and Thursday
 Then click button Add ground duty
 Fill up Type to Training and choose appropriate Kind
 Adjust time and length of the training and confirm by OK
 Repeat for second day, insert that same values, only in field Ofs insert 1 – meaning this
second training will be 1 day offset from beginning of pairings
 Repeat for thrird day, insert that same values, only in field Ofs insert 2 – meaning this second
training will be 2 days offset from beginning of pairings
 As the result, 3 days pairings are created for whole October, starting every Monday and
Thursday:

Copying pairings
Crew window (rosters)

Goal: Learn and get used to all options offered in Crew plan window and Crew panel
Crew window is intended for displaying crew rostering.

 Blue lines in this window separate the crew with different functions
 Marks next to name signalize violation
 If roster background changes colour – some of monitored exams is expiring
5.4 Crew panel

In the “Crew Panel” are visible CMS Names, which are inserted in AWA.
Crew can be sorted, filtered by user requirement. You can find crew qualifications
Diplomas, monthly plan overview etc.
5.4.1 Personal data overview
 Data are from AWA

 “Detailed record” opens AWA with full personal information

Copying pairings
5.4.2 Displaying information in Crew Panel

Allows to change displayed information in crew panel
 Default is “Surname” = CMS Name

 “Coded information” open window for further attributes:
 Select from the offer (left double click)

 Selected info can be moved up/down to receive requested view
Note: A/C Type is INOP for CC

The settings for displaying can be save as personal settings for the next start:
Use:
Saving user settings has no influence on other data and vice versa.

Copying pairings
5.4.3 Sorting crew

Allows you to sort crew according to selected attributes
 There is lot of attributes for sorting the crew

 Default sorting proceeds in ascending order
 To reverse it to descending order mark the checkbox at appropriate item
Note: Lover part for sorting attributes is available only if “Deficit” is selected.
This sorting reflect deficits in balancing categories according to company

Filters overview
6. Filters overview
Filters contain many attributes for filtering. Filters remains in the system memory and
new session opens with user adjusted filters from the last sessions.
Most of the filters offers functionality for turning the filter on or off. Even if you turn the
filter off, the setting is available again for new use or to new attributes setting.
6.1 “Planning configuration” filter button at Command Bar

 Use button at Command bar (valid only for FC).
 “Mode for creating plans” allows to select one A/C Type only
 “Mode for maintaining plans” allows to select more or all A/C Types
 “Select” offers general A/C Types for working area adjustments
 This filter works for all windows
6.1.1 Cancel “Planning configuration” filter

 Use “Mode for maintaining plans”
 Select all A/C Types
 This configuration is valid for all windows

Filters overview
6.2 Crew Panel filter

Used to: Filtering of crew panel (and rosters) by rich set of criteria:
6.2.1 Filtering crew

If “Planning configuration” was used, then the setting for A/C Type is already applied
If not, then this filter could be used to same objective – with adjustment to “Schedule” and
“Pairing” windows as well if used for A/C type or A/C individual.

Filters overview
6.2.2 Select by criteria

 Most of attributes for filtering is predefined in combos
 Next to Function are additional function (E, I, R etc.), Super A/C type, Individual A/C
6.2.3 Select by list
Used for: Choose and filter crew member directly by CMS names
 Click on tab
 Use “Add”
6.2.4 Cancel filter

 Uncheck “Turn Filter On”
Note: This option works with most filters. Settings remains in memory.
To use the filter again, check the “Turn Filter On” and use it or set up new attributes.
If left checked and session closed, then fresh start opens with adjusted filters.

Filters overview
6.3 Filter due to a list

Used for: Quickly displays list of crew members according the user needs.
Right click in Crew plan, select Settings and then Filter due to list.
 Offers displaying the selected crew in Secondary Crew panel

Explained in 7.2 Secondary window page 54
 “Save” allows you to save selected list into file for future use.
 “Load” calls the list back to filter

Filters overview
6.4 Rostering window filter

Used for: Displays only specifics duties in the roster. When checkbox “Project to Crew panel
filter is used” then the Crew panel is also filtered and only crew members with at least one duty
meeting the filter criteria will be used.
6.5 “Pairings” window/Panel filter

Used for: Displays only pairings according to some criteria.
 The filter allows to be applied to other windows as well

 The filter could be called from Pairings Window or Panel

Filters overview
6.5.1 Example using Pairings & Crew window filter

Example: Filtering NRT flights within displayed interval only – Pairing filter:
Crew window filter:
 Only Matching the pairing filter & Project to crew panel filter are used
 Result: In Crew window are crewmembers with NRT flights only

Filters overview
6.6 “Schedule” window filter

Almost the same as previous filters, with possibility to project it to other windows
6.7 Aircraft filter – A/C Panel

Allows to filter out specific supertype.
 Select A/C type to work with

 This filter is valid for A/C Panel & Schedule window only.
Note: Selection could be done – by left double click on selection or by the Arrow buttons.
Both options are valid in all similar windows for values selections.

Rostering flights and other duties manually
7. Rostering flights and other duties manually

Goal: Get used to rostering flights, other duties, days off, leaves etc.
In this chapter is description of tools used in manual rostering. The rostering process Is describe
in the next chapter.
7.1 Activity type bar

Show “Activity type bar” – use button at Command bar
F – Flight duty – default Do – Day off

S – Simulator flight (INOP with CC) L – Leave
Sb – Standby S – Sickness
P – Positioning – between places of duty eX – Extra day off
Tr – Training X – Time block
Tv – Traveling – Hotel to Airport and back Br – Briefing
oD – Other duties – office, meeting… dB – Debriefing
7.2 Secondary window

Secondary window is another option for rostering crew. Provides place, where crew
members can be pinned.
How to open secondary window:

- ........................................................................................................................ U
se “Filter due to a list”
 Right click in Crew plan, select Settings and then Filter due to list.
 Select crew to be moved – more could be moved at once
 Use “Display in the Secondary crew panel”
- or – move the crew members to Secondary window individually
7.2.1 Close “Secondary” window

There are three possibilities how to close the Secondary windows:
or – individually
or
Use “Filter due to a list” – you can start in “Secondary” panel as well
Select crew to be moved out – all could be moved at once

Rostering flights and other duties method 1
8. Rostering flights and other duties method 1

Method of use: Adding flights and other objects directly to crewmember line
8.1 Rostering flights

For description see: 3.6.1 Rostering method 1 page 14
 It is possible to assign crew from Schedule window or from Pairings window

 From Schedule window the rostering is done done in the same manner as from “Pairing”,
however, you can select more flights at once:
 This combination was selected and inserted to crew line together
8.1.1 Check for A/C type qualification

Inserting flight duty to crewmember without valid qualification is not possible and
you receive warning at left bottom corner:
8.1.2 Check for Home base continuity

 Inserting flight duty starting in different base – warnings:
 If you continue, the flight will be inserted and the warning sign at crew name appears.

8.2 Rostering Simulator

 Use “S” on Activity type bar
 With mouse pointer on crew line, left click and drag – left click only works as well
 Adjust as required
 You can use Block before/after to prevent another duty assignment
 Assignment – list of codes
 If different place of duty than Home base add Positioning

8.3 Rostering Training/Other duties

 Use “Tr” on Activity type bar (“oD” for Other duties)
 You can use Block before/after to prevent another duty assignment
 Other duties are set up same way with different Kind of duties

8.4 Rostering Standby

 Use “Sb” on Activity type bar
 You can use Block before/after see: 4.10.5 Standby for short flights on page 33 or
Standby for flights with stay

8.5 Rostering Day off, Leave, Sickness, Extra day off

 Use appropriate icon on Activity type bar
With mouse pointer on crew line, left click and drag – you can drag over more days
 No time is required as Day off, Leave, Sickness, Extra day off are automatically adjusted
as 24 hours, show in local time.
 For all above mentioned duties the same procedure is valid, use different type code only
8.6 Rostering Time block

Time block is used as a NON duty blocation.
 Use “X” on Activity type bar

With mouse pointer on crew line, left click and drag – you can drag over more days but
the time block is not automatically adjusted to calendar day

9. Rostering flights and other duties method 2

Method of use: Adding crew from the list offered by selected criteria
Working windows: “Pairing”, “Schedule”
 In the “Pairing” window select paired flight – mark pairing by left click f& right click
 Use “Plan Crew”
 Use “Add” button in upper right corner
9.1 Crew Selection window

Used for rostering crew manually.
Informs about functions, conflicts, BLH, could be further set up.
The system offers best suitable crew or you can write the name to select specific
crewmember :

 Use button Add for rostering crew.
 Conflicts – crew could not be assigned to rostered flight.

More information about the violation will appears:
 Settings for checking – offers filter for conflicts to be checked

 Sort allows to sort crewmembers for rostering flights manually
 Detail opens AWA for detailed personal information’s

 Filter by the crew panel – if used, then the list of crew in this window will be the
same as on the crew panel

9.2 Assignment
 You can select Examiner and Trainee and adjust examination by setting the Assignment.
For more see: 12.1 Abbreviation for assignments/examinations page 71
9.3 Standby
Set up filter to see in the Pairing window Standbys only
Note: For CC don’t use A/C Type filter if standby is for all types
For FC use “By A/C Type” to see requested standbys
 Mark & right click selected Standby and Use Plan crew
 Continue as by flight rostering
9.4 Other duties, simulators, trainings

 All other duties if paired could be rostered in the same manner.
However, the crew is to be selected one by one by names.

Working with crew plan
10. Working with crew plan

Goal: Learn copy duties to another crewmember, swapping objects between
crewmembers.
10.1 Crew composition

Numbers for Normal, Augmented or Double crew with regards to functions are set up in the
Aves-BDM
For non flight duties like standby the composition is adjustable during pairing.
Crew composition is visible on objects as upper line split by functions
The upper line is visible in all windows and if the flight was paired then its colour in Schedule
window change.
By crew rostering the upper lines in all windows change according the rostered crewmember
function.
No upper line = flight is fully engaged
“Schedule” window:
 Yellow mark means that on flight is assigned redundant Crew – function is marked as well
 Red warning mark is available

10.2 Copy object to another Crewmember

As object can be any duty, including days of, leave ect.
 Mark the object at crew line, if flight – be sure to mark both legs, move the mouse pointer to
another crewmember line and use Ctrl + left click:
 Continue until all crews for the flight are assigned

 Unmark selected duties – left double click
10.3 Move the object to another Crewmember

 Allows you to move selected object to another crewmember
 Mark the object at crew line move mouse pointer to another crewmember line and
use left click:
10.4 Swap objects between Crewmembers

 Allows you to change selected object or series of objects between crewmembers
 Mark the object or series of objects move the mouse pointer to line of crew to change the
flights with and use Shift + left click:
Note: You can mark the first and using Ctrl + left click the last object to mark all at once

10.5 Cancel the assigned objects

 Select & mark the object on crew line – more of them could marked
 Move mouse pointer to “Schedule” or “Pairings” window and left click
Note: Be always sure that “F” on Activity type bar is used or abbreviation for correct duty
is used.
10.5.1 Warning if any assignment code was set up
It could be examination, crewmember request etc.
10.6 Remove/Change crew in Planning duties window

 Use “Planning flight duties” window
 Select crew to remove

 Use “Remove” button over crew names
 Add new crew to flight

10.7 Undo changes

Allows you to delete all or selected changes
 “Undo changes” is blank if no changes were recorded

 Window “Not yet saved changes” appears – note type of duty designation marks on left
 You can undo all changes at once – Select all/Undo
 Select by – offers filter them by date

 Jump to – mark selected object, use Jump to – crew line will be on top of the Crew plan
window for checking
Note: When undoing flight duties by selection be sure that all legs of duty are marked for
cancelling/undoing

10.8 Month plan

Offers information about crewmember and his/hers rostering
 Left double click on crewmember name at Crew panel:
 Print – offers print adjustment and print the plan – same as crewmember receive via CWA
 HTML – different type of printing
 Detail – brings detailed crewmember plan
If any rule violation, then mark at the affected duty is visible.
 Pers. Data – leads to AWA
 Br. Pers. Data – Basic planner information

Violations checks
10.8.1 Viewing restriction

This option allows to see any restriction by BDM rules.
11. Violations checks

Conflicts marks appears, if there is any rule violation.
They are visible on “Crew panel” behind crew name and on “A/C panel” next to A/C where
there is a conflict.
Further marks are at lines in both windows on conflicted duties.
Important notes: Don’t change default Conflict setting by using User settings
Those marks could be hidden if some filter is used or violation area setting
is not in default mode.
Information about conflict is available at command bar.
11.1 Command bar – violations Icons

This section of command bar is reserved for violations checking:
Icons are changing color blue/red
11.2 Setting Time interval for visible conflicts
Blue icon – default is on. All conflicts mark in loaded time interval are visible.
Red icon – Interval filter is ON
 Interval filters:
Visible for data on screen only
Fixed - adjustable
11.3 Switch for displaying violations in Conflict list

Switch for violation filter – works according Time interval setting
Red “F” – for crew on Crew panel only

Blue “F” – all conflicts regardles of A/C types or Crew panel filters
 Red “F” & red “Cfl” – conflict, see Conflict list

 Blue “F” & red “Cfl” – conflict, see Conflict list

Violations checks
11.3.1 Conflict list

 Click on red “Cfl” icon opens window with conflicts
 Mark selected conflict

 “Explanation” – offers more information than “Conflict description” column
 “Jump to” – jumps to crew line with conflict on Crew plan window for solving conflict
 “Filter” – allows to set conflicts to be monitored – default is ALL
Note: Jump to is INOP if some filter is used blocking the crew with conflict to be displayed
11.4 A/C type violation

This situation can occur if the A/C type assigned for the flight was changed
Icon turns color to:
Click on the icon or “Cfl” shows you Conflict list
11.5 Long term related violations

This type of violation has mark at crew panel only, not at lines.
E.g. Not enough Norm requested days off, or flight time over set up limit
Icon turns colour “Σ”
Click on the icon shows you Conflict list
11.6 Checking conflicts

11.6.1 Schedule window
 “Conflict leg” window shows conflicts

Note: If the return flight is on another A/C then the conflict mark is visible on both
11.6.2 Crew plan window
 “Crew duty conflict” window shows conflicts

Note: If “Violation” is blank see next:

Violations checks
11.7 Examinations conflicts

This shows conflicts due to expired exams
 Shows you what exam is expiring – remaining days are calculated from actual date.
 Crew line change color to lightly yellow
Note: All examinations where “Checking in CMS” is marked as mandatory would give you
this warning on crew line. Exams are adjustable in BDM.
“Diploma validity check” will specify the expiring exam.

Flight examinations
12. Flight examinations

12.1 Abbreviation for assignments/examinations
 Crew assignments tables differs for FC & CC:
FC CC
Abbr Description Abbr Description
1 TD - Technics A Familiarization
B Base Training D Diploma Recurrent
C Route Training - inspector E Examiner
D Differential F Function Training
F LFI Trainee I Instructor
H Type Check M Company Request
I Instructor O Positioning
K Line Training-Check P Periodical
L Line Training Q Auditor's Flight
M Company Request R Refresher Training
N Line Training with Safety Pilot T Type Recurrent
O Positioning Empty
P Periodical
Q Auditor's Flight
R Airport/Route Training
S Safety pilot
T TRI Trainee
U Co Pilot Development
V Low Visibility Training
Z Flight Test
Empty
12.2 Method 1 for Flight training rostering

 Select from Crew panel crewmembers for examination – Examiners and Tested
 Use Secondary window - recommended
 Plan them together on chosen flight – inserting it to crew lines
 In pairing window select/mark the flight again
 In “Crew plan” window use one crew line only – be sure that both legs are marked.
 Right click on flight – “Plan Crew” select

Flight examinations
 Select examiner & use “Edit”
 You can apply the examination to the whole flight or selected leg only and e.g. set different
examination to another leg.
 Repeat with tested crewmember using another assignment code
 If saved and published, crewmembers will see the codes on their detailed plans in the
“Assignment” column
12.3 Method 2
Crew Selection window allows to select from the list one by one crewmembers for
examination – Examiner and Trainee and add them to the flight.
 Set up Assignment codes according the type of examination

“B” pilot, inexperienced crew – CC
13. “B” pilot, inexperienced crew – CC

Crewmembers can be filtered using Crew panel filter
Note: For FC is Experience differentiated to A, B, C, while for CC only for A, B
13.1 “B” pilot

Namely adjustment is done by Personal departement via BDM/Crew database section
AVES Plan has built in functions avoiding incorrect assingment of planning inexperience crew
together
However, if assigned, warning appears
13.2 CC – inexperienced crew

Adjustment – BDM/Ballancing section
Rule is to be set up for maximum number of crew allowed to be assigned on A/C types

Rostering crew requests
14. Rostering crew requests

Crew can view their rosters in Crew web access portal. Crew can in CWA register requests,
receive info about processing it, receive roster plan, see own summary report etc.
Crew requests can be also inserted by planners directly from AVES Crew Plan.
Processing request could be done according to e.g. seniority, or other company rules.
14.1 Register requests

This option allows the scheduler to add crew request to the system
 Buttons for different kind of request, deleting or printing

 Selection – returns the data interval window

Rostering crew requests
 Example – Flight duty
 Select crew
 Set up date, insert flight number – digits only are sufficient
 Use Prefer request
14.2 Process requests

 Offers window with list of requests
 You can Sort or Filter requests for further processing according company policy

Lock function
14.3 Request book

 Set Data interval
 Close request book before starting processing the requests

 Closing the book will prevent crewmembers from entering requirements for the processed
period only
15. Lock function

This option allows you to lock selected object on crew line to avoid removal by optimization
rostering or balancing.
Not necessary to use if Assignment code was inserted.
 Special mark appears on locked object.

Crew related data
16. Crew related data

Used for: checking the number of days off or cumulative duty time ove several months
Limit: Minimum number of days off for month. Limit could be affected by leaves or lack
of days off from previous months

Publication
17. Publication
Publication is final process and opens the rostering to be visible for crew..
The plan can be published for the whole month or selected period of the month. The published flag is
distributed through system. After it, the crew members can access their rosters via Crew Web Access
module.
After publishing, each change done by planners is sent to crew members with a change log accessible
from Crew Web Access. It is also possible to set up a confirmation flag proving that change was read
by the crew member.
 Click on symbol “~˟”

 “Add” will be available – using it all will be moved to lower section

Publication
 After adding all crew use button “Publish” :
 Select time interval for publication

 Press OK for publication
Important Note: The publishing is irreversible data operation.

Prints
18. Prints
Summary of prints & reports
18.1 Canvas
Offers monthly plan printing for all crew visible on crew panel. Crew groups (Canvas) are
prepared for CC via BDM.
Filter them before printing as required. Use Crew panel filter – Group table
 Options for printing set up with filter for activities:

Prints
Before publishing this plan (canvas) could be used for control/approval

Note: Crew panel filter was used with settings:
A/C type – B787, Function – FO
Plan is always printed with last day of prior month and 1st day of next one

Prints
18.2 Monthly plan for crewmember

Display roster for individual crewmember, is also available for crewmember from CWA after
publishing.
“HTML” offers report in another format

Prints
18.3 Summary report

This report shows all flight & duties data for selected period. Usually used for quick view on
summary data.
Crewmembers could be filtered for this report by filter for Crew panel,.
 For further use it can be exported

Prints
 If Export to excel or HTML is used, you may pick up categories for export:
Note: Surname is inserted automatically

Prints
18.4 Summary report by function

This report works for all FC or CC regardles of Crew window or other filters and export
detailed data statistics for each crew member.
 Using “Create directly Excel file
 Report is distinguished on excel lists by ranks and fleets.

Prints
18.5 Balancing report – Export by group

This report shows all or selected balanced categories for adjusted period.
 Select type of export
 Options allows to select balanced categories

Prints
 Use Read data to excel file for checking data
 Explanation to summary
P=Plan DO= Days off
O=Surplus before DU= Days usable for planning
o=Surplus FltDU= Days usable for flight duties
T=Total to the month Ttl= Total days to the month (DO, DU)

Prints
18.6 Balancing report for group

Used to: Balancing categories quick overview.
Report is available regardless of filter to all groups
 Select group
 Select balancing categories to be displayed

Prints
 All categories could be sorted

 Print is available
 Select – allows new setting

Prints
18.7 General activities graph

Graphical distinction of crew activities – sample.
 Criteria for FC offers to change data interval and A/C types
Note: Colours are tied up with Crew window colour setting

Finding Print – Data directory
19. Finding Print – Data directory

Some of the previous prints are saved into file system. To find it open work folder:
Leads you to file directory where under PRT prints are stored
Note: This is Windows TMP directory. To keep the prints save them to your Document folder.

Advance features
20. Advance features

20.1 AVES Web Portal introduction
AVES Web Portal (AWA) is a large web-based application providing functionalities in these areas:
 Basic Data Management – Managing data for Aircraft, Airports and other basic data for AVES
system
 Crew Flight Documents – Apis, General Declaration, Journey Log etc.
 Personal Data Management – Managing company personal data and data specific for crew
planning system
 Flight Data – After flight data processing including Flight Log, aircraft statistics etc.
 Fuel Management – Fuel pricing (plats, differential and other fees), fuel planning and fuel
consumption, reporting
 Reporting – Based on the MS reporting service, the report result can be saved in different
formats (PDF, HTML, MS Office file formats). The system provides a large number of reports
grouped on following folders:
- Schedule reports
- Operational reports
- Crew reports
- Statistical reports
- Fuel reports
- Exports
Administration – User rights, User roles, User profiles, System settings
20.1.1 Personal data

Advance features
20.2 Search and mark a flight

Marks searched flight/leg by selected colour for easier find
 Flight number – digits part of flight code

To see both legs use digits with dash (346-347)
 Destination – Airport code
Examples of use:
Inserted destination code Marked flights
HAN All flights from/to HAN
HAN-CDG All flight legs from HAN to CDG
HAN-CDG,CDG-HAN All flights from HAN to CDG and from CDG to HAN
For options dash “-“ and comma “,” are used
 Periods – automatically with read on data. Set up as required

 Frequency – select or keep All
 Set up colour
 Find – all flights matching the settings are marked
 “Clear” cancels the marking
20.3 AVES Crew Plan user settings

Used for:
 AVES Plan FC, CC and each user independently
 Flight Schedule”, “Pairing” and “Crew Plan” windows independently
If saved, then the changes are for logged in user only
If not saved next login is in default settings again

Advance features
20.3.1 Setting “Time interval” for login CMS
 “B” option based on month – default

- When starting 2 months are read on – actual plus one
- Plus 7 days prior & 7 days after selected area
- Number of days moving by using left/right arrow
- Number of days displayed after login
- More than one year could be read on for session, however it takes more time
Note: Never set up “Number of days before first month” to 0 as connection with history
would be lost.
 “A” option based on days

- Offers settings in days
- If you will decide for this option, then remember to set up “Number of days
before current date” to 35 days at least to start AVES Plan in the prior month

Advance features
20.3.2 Working windows setting – Display settings

Allows to set colours, line size and more for each window separately
20.3.2.1 Basic setting

 “Schedule” window:

Advance features
 “Pairing” Window:
 “Crew plan” window:
 “Cancelled activity” – shows those activities as lightly yellow marks

20.3.2.2 Display parameters/Row size
20.3.2.3 Colour
 Allows you to change Colour for lot of items offered by menus
 Another option: see 20.3.2.5 Time panel Colour page 97
20.3.2.4 Conflicts
 Not for “Pairing” window
 Selection of conflict to be monitored
 Be careful if changing the default as unselected ones would not be used by system

Advance features
20.3.2.5 Time panel Colour

 Opens “Colour setting” window
 Allows to change colours same way as with “Colour” for all windows and Time bar as well.
20.3.2.6 Saving changes to user settings

 You can save the changes separately
 All changes done are visible on screens prior saving.
 If the changes are OK with you can save them:
20.3.2.7 Return to default
 Opens “Colour setting” window

 You can change ALL to default or change selection
Note: this option is for colours only
To change other adjustments – use setting procedure.
Recommendation: Especially for colouring objects use entire company settings.
20.4 Reloading data from database - Change data interval

 Allows to change loaded data interval.
 INOP if recently changed data are not saved or Undo used.
 Can be also used for refreshing data after changes were made to AVES BDM or personal.
However not all changes are reflected by this reload, for some changes full restart is needed.

Advance features
20.5 Command Bar
 Discarded activities, not used in VNA

 Displaying changes in schedule
 Function qualification checking, not used in VNA
 Object kind selection mode – by flights one or all legs
 Simulation of pairing & rostering for evaluation
 Switch screen (for dual monitors)
Use of other Icons was already explained

Note: If time is visible ahead of Command bar appears then the connection to “Change
server” is lost – time shows last connection. Restart the application and if the problem
persist, inform your IT department.
20.6 Time bar

Right click on selected day header allows to proceed with below seen functionalities.

Advance features
20.6.1 Advanced Date setting

 “Set data Interval for displaying” after Right clicking Time bar
This option allows you to specify working area. This area is fixed and date movement controls
are working within this area only.
Could be used e.g. if planning the leaves for the calendar year
 To cancel fixing of working area change dates to full loaded time interval
 Ctrl + T also calls the option
20.7 Flight – history

The flight history is available From schedule window
This option shows flight leg data Before & After changes
Changes are posted to AVES Crew Plan via “Exchange server” immediately.
List of changes shows all changes starting from inserting the timetable.
20.8 Flight – crew plan history

Crew plan history list all changes made to the rosters for selected flight.

Advance features
History starts with first roster saving with date & user name

Advance features
20.9 View cancelled flights

This option allows you to see history of flights & crew for selected time interval and you can pick up
the object from the list.
20.10 Crew plan history

Offers list of cancelled duties within loaded time interval for individual crew. Only changes after
publication are visible.
 “History” – more info about when the duty was cancelled
Note: Menu is disabled if no changes available

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CREW

VNA Crew Planners Advanced Training – Basic Course 3 / 101

4.11 View pairings ....................................................................................................................... 37

4 / 101 VNA Crew Planners Training – Basic Course

10.5.1 Warning if any assignment code was set up ............................................................... 65

VNA Crew Planners Advanced Training – Basic Course 5 / 101

20.7 Flight – history ..................................................................................................................... 99

6 / 101 VNA Crew Planners Training – Basic Course

1. AVES Crew Plan

VNA Crew Planners Advanced Training – Basic Course 7 / 101

Use cP icon for start AVES Crew Plan

 Select Application mode settings – use default “OK”

 Online – connection to main

Note: If “Work Offline” is used then only

 Select Data Interval – use default “OK”

 Begin – value from “Basic setting”

8 / 101 VNA Crew Planners Training – Basic Course

Marks searched flight/leg by selected colour for easier find

 Flight number – digits part of flight code

For options dash “-“ and comma “,” are used

 Periods – automatically with read on data. Set up as required

AVES Crew Plan page 93

VNA Crew Planners Advanced Training – Basic Course 9 / 101

2.2 Basic layout of the main screen

 Logical A/C are displayed in AVES Crew Plan

10 / 101 VNA Crew Planners Training – Basic Course

2.3 Log out

 Left click on main menu symbol - upper left corner

 Same warning is displayed if Alt + F4 is used.

VNA Crew Planners Advanced Training – Basic Course 11 / 101

3. Basic AVES Crew Plan practice

Working windows: “Flight schedule” & “Pairings”

3.1 Selecting object

 Left click with the mouse pointer on the object to select it

3.2 Cancel object selection

3.3 Selecting (Marking) the flight

12 / 101 VNA Crew Planners Training – Basic Course

 Use OK to add pairing to the Pairing window:

VNA Crew Planners Advanced Training – Basic Course 13 / 101

3.5 Crew complement line

 The line on top of rectangles shows requested crew for flight

Display for CC: CC requires 4 positions as CP (1), FP (1), FS (4), and JP

14 / 101 VNA Crew Planners Training – Basic Course

3.6.2 Rostering method 2

Working window: “Pairing”

 Planning flight duties shows already assigned crewmember

VNA Crew Planners Advanced Training – Basic Course 15 / 101

 Window with list of available crewmembers appears

 Use marked option and OK

16 / 101 VNA Crew Planners Training – Basic Course

3.7 Sorting crew members by rostered flights

 For this sample use following sorting (right click on 9.10.2018)

 Blue lines divide the functions

3.8 Displayed information

The black line represents a stay/layover

VNA Crew Planners Advanced Training – Basic Course 17 / 101

AC type Flight number Departure/arrival Flight (block) time

3.9 View flight

3.10 Undo changes

18 / 101 VNA Crew Planners Training – Basic Course

3.10.1 Cancel crewmember rostering - Undo

 Undo changes window appears

3.10.2 Cancel Pairing

 After confirmation, the pairing is cancelled