(NOVEMBER 15, 2022)

"NATURE OF ORGANIZATIONS"

• Differentiation — involves division of labor and specialization

• Division of Labor — involves assigning different task

• Specialization — process which different individuals perform different task

• Integration — involved the collaboration and coordination

• Coordination — procedures that connect the work activities

• Structural Mechanism — devised in order to increase collaboration and coordination

"MAJOR CHARACTERISTICS OF ORGANIZATION"

*People

*Structure

*Goal

" TYPES OF ORGANIZATIONAL STRUCTURE"

Organization Structure — a system made of tasks to be accomplished

• Vertical Structure — clears issues related to authority rights, responsibilities, and reporting

relationships

• Horizontal Structure — departmentalization of an organization into smaller work of units

• Network Structure — a collection of independent

(DECEMBER 05, 2022)

"DEFINITION AND NATURE OF STAFFING"

STAFFING — human resource function of identifying, attracting, and retaining people

 "THE MANAGEMENT & NON-MANAGERIAL HUMAN RESOURCES INVENTORY"

* MANAGEMENT SUCCESSION/ REPLACEMENT CHART

— awareness of the management potential within an organization

Recruitment by external means may follow if there are no qualified successor

External Recruitment also follows if one within the organization if filled for the job that was declared
vacant

STAFFING has 2 main components:

* RECRUITMENT — identifying and attracting the people with necessary qualifications

* SELECTION — choosing who to hire

RECRUITMENT may either be external or internal

(external) — outside sources are considered

(internal) — filling job vacancies can be done through promotions

"METHODS OF EXTERNAL & INTERNAL RECRUITMENT"

(external recruitment method's)

*ADVERTISEMENT — though websites, newspapers...

*UNSOLICITED APPLICATIONS — received by employers from individuals who may or may be

qualified for the job openings

*INTERNET RECRUITING — job boards in the Web

*EMPLOYEE REFERRALS — refer relatives who they think are qualified for the job

*EXECUTIVE SEARCH FIRMS — "head hunters"

*EDUCATIONAL INSTITUTIONS — sources of young applicants or graduates

*PROFESSIONAL ASSOCIATIONS — offer placement services

*LABOR UNIONS — sources of applicants for blue-collar and professional jobs

*PUBLIC & PRIVATE EMPLOYMENT AGENCIES — offer free service

SELECTION — continuous because of fast turnover

INTERVIEWS — important in determining the qualifications of an applicant

(TYPES OF JOB INTERVIEWS)

1. STRUCTURED INTERVIEW — interviewer asks applicant a set of prepared questions

2. UNSTRUCTURED INTERVIEW — interviewer has no interview guide and asks questions freely

3. ONE-ON-ONE INTERVIEW — one interviewee is assigned

4. PANEL INTERVIEW — several interviewer's

"TYPES OF EMPLOYMENT TEST"

1. INTELLIGENCE TEST

2. PROFICIENCY & APTITUDE TESTS

3. PERSONALITY TESTS

4. VOCATIONAL TESTS
(DECEMBER 06, 2022)

"MODELS OF STAFFING"

1. STAFFING QUANTITY LEVELS

2. STAFFING JOB MATCHING

3. STAFFING QUALITY ORGANIZATION MATCH

4. STAFFING SYSTEM COMPONENTS

5. STAFFING ORGANIZATIONS

STAFFING — universal and continuous function of a manager

— dynamic and never ending process

HUMAN RESOURCE — expect and deserve dignity

(DECEMBER 12, 2022)

"PROCESS OF RECRUITING, SELECTING & TRAINING 9F EMPLOYEES"

RECRUITMENT — process of finding and hiring

"TYPES OF INTERNAL RECRUITMENT"

*EMPLOYEE REFERRAL — there are employees and then supervisors

*PROMOTION — act of advancement of employee's

*TRANSFER — (branches)
 "ADVANTAGES OF INTERNAL RECRUITMENT"

*ACCURATE SELECTION

*ECONOMIC IN NATURE

*STRENGTHENS EMPLOYER-EMPLOYEE RELATIONSHIP

*ADAPTABILITY

"DISADVANTAGES OF INTERNAL RECRUITMENT"

*PROMOTES UNEMPLOYMENT

*PROMOTES FAVOURITISM

*LIMITED CHOICE

"TYPES OF EXTERNAL RECRUITMENT"

1. ADVERTISEMENT — most widely used method for external recruitment

2. WALK-INS — those who enter the organization in search of job

3. PRIVATE EMPLOYMENT AGENCIES — work as middle between employees and companies

— maintain data bank of job vacancies

4. EDUCATIONAL INSTITUTIONS

5. LABOR CONTRACTORS

"ADVANTAGES OF EXTERNAL RECRUITMENT"

*QUALITATIVE HUMAN RESOURCES

*REJUVENATES ORGANIZATION

*BETTER ADAPTATION TO THE CHANGING ENVIRONMENT

 "DISADVANTAGES OF EXTERNAL RECRUITMENT"

*DEMORALIZE EMPLOYEE

*HIGH COST

*ADAPTABILITY PROBLEMS

*CHANCES OF WRONG SELECTION

*PROMOTES NEPOTISM

"STEPS IN SELECTION PROCESS"

1. PRELIMINARY INTERVIEW — very general and basic interview

2. RECEIVING APPLICATIONS — employees apply for a job by sending applications

3. SCREENING APPLICATIONS

4. EMPLOYMENT TESTS

5. EMPLOYMENT INTERVIEW

6. CHECKING REFERENCES

7. MEDICAL EXAMINATION

8. FINAL SELECTION & APPOINTMENT LETTER

"TYPES OF JOB INTERVIEW"

1. PATTERNED, STRUCTURED OR GUIDED INTERVIEW — pre-planned interview

2. UNSTRUCTURED OR UNGUIDED INTERVIEW — also called "non-directed interview"

3. ONE-TO-ONE INTERVIEW

4. PANEL INTERVIEW
 "TYPES OF EMPLOYMENT TESTS"

1. INTELLIGENCE TESTS

2. APTITUDE TESTS

3. PROFICIENCY TESTS

4. INTEREST TESTS

5. PERSONALITY TESTS

"TRAINING OF EMPLOYEES"

TRAINING — process of enhancing the skills, capabilities and knowledge of employees

TRAINING PROCESS — moulds the thinking of employees

"BENEFITS OF TRAINING"

1. IMPROVES MORALE OF EMPLOYEES

2. LESS SUPERVISION

3. FEWER ACCIDENT'S

4. CHANCES OF PROMOTION

5. INCREASED PRODUCTIVITY

"METHOD'S OF TRAINING"

1. ON THE JOB TRAINING — trained in actual scenario

— (motto) "learning by doing"

— (instances) "job-rotation, coaching, temporary promotions, etc.)

2. OFF THE JOB TRAINING — away from the actual working condition

— (instances) "workshops, seminars, conferences, etc.)

— also called "vestibule training" (the employees are trained in a

separate area)