ANDJ Bright Printing Services web-based showcasing ordering system

A Information Assurance And Security Presented to

the Faculty of College of Arts and Sciences

Eulogio “Amang” Rodriguez

Institute of Science and Technology

Nagtahan, Sampaloc, Manila

In Partial Fulfillment

of the Requirements for the Degree of

Bachelor of Science in Information Technology

By:

Enriquez, Ranielle Si.

Gonzales, Danzel

Arimado, Aaron Bryce

Caadan, Steven

June 2022
Approval Sheet

I
 DEDICATION

We unassumingly devote this task proposition to the improvement of I.T

student in the department of the College of Arts and Sciences. The
understudy's point is to foster a venture suggestion that will clearly help
the ANDJ Bright Printing Services. The items in this study ought to have
the option to give information to future scientists and concentrates in the
space covered.

An exceptional thanks to our dearest teachers, ma'am Merlita Latio and

ma'am Joevelyn Fajardo.

We at long last devote this task proposition to our families, whose

untiring help and help have put forth conceivable the fulfillment of our
attempts.

On account of our companions and colleagues for their collaboration while

leading this task proposition.

Furthermore, in particular, to our extraordinary maker, our All-powerful

God, the creator of information and astuteness, who made this conceivable.

II
 T A B L E O F C O N T E N T S

Page
Approval Sheet………………………………………………………………………………………………………………………….. I
Dedication…………………………………………………………………………………………………………………………………….. II
Acknowledgement……………………………………………………………………………………………………………………….. III
Table Of Contents…………………………………………………………………………………………………………………. IV
Table of Figure & Table…………………………………………………………………………………………………. V
List of Appendices……………………………………………………………………………………………………………………… VI

1 Introduction
Historical Background……………………………………………………………………………………………………………. 1
Organizational Chart…………………………………………………………………………………………………………. 2
Statement of the Problem………………………………………………………………………………………………. 3
Scope and Delimitation……………………………………………………………………………………………………. 7
2 System Analysis
System Name and Background………………………………………………………………………………………………. 8
System Analysis Tool………………………………………………………………………………………………………………. 8
System Outline………………………………………………………………………………………………………………………….. 8
Flowchart………………………………………………………………………………………………………………………………………… 9
Grid Chart…………………………………………………………………………………………………….. ……………………………… 10
Context Diagram…………………………………………………………………………………………………………………………….. 11
Data Flow Diagram…………………………………………………………………………..……………………………………… 12
User Requirements………………………………………………………………………………………………………………… 13
3 General Design
General Objectives………………………………………………………………………………………………………………… 15
Specific Objectives……………………………………………………………………………………… …………………… 15
Alternatives……………………………………………………………………………………………………………………………. 15
Alternative No. 1 Web Application (Set-up)……………………………………………… 15
System Flowchart Web Application (Set-up)………………………………………………. 16
Database/Tables Web Application (Set-up)………………………………………………. 17
Requirement Definition Web Advertising(Set-up)……………………………… 17

III
Cost and Benefit Analysis (Web Advertising Set-up)…………………………………………… 18
Reports (Web Advertising)………………………………………………………………………………………………………. 19
Manual Process (Web Advertising)………………………………………………………………………………………… 20
Tangible and Intangible Benefits (Web Advertising)…………………………………………. 20
Graphic User Interface (Web-based)…………………………………………………………………………………… 21
Alternative No. 2: (Mobile Application Set-Up)……………………………………………………… 28
System Flowchart (Mobile Application Set-Up)…………………………………………………………. 29
Database/Tables (Mobile Application Set-Up)………………………………………………………………. 30
Reports (Mobile Application)………………………………………………………………………………………………. 30
Manual Process (Mobile Application Set-Up)………………………………………………………………….. 30
Tangible and Intangible Benefits (Mobile Application)………………………………… 31
Requirement Definition (Mobile Application Set-Up………………………………………………. 31
Cost and Benefit Analysis (Web Advertising Set-up)………………………………………….. 32
Graphic User Interface (Mobile Application)……………………………………………………………….. 33-40

IV
 ACKNOWLEDGEMENT

The finishing of this task proposition could never have been

conceivable without the skill of MRS. Merlita Latip, Ms Joevelyn Fajardo,
is our dearest teachers. We might likewise want to thank the School of
Expressions and Sciences teachers for sitting on our boards and setting
aside some margin to peruse our undertaking proposition.
An obligation of appreciation is likewise owed to the ANDJ Bright Printing
Services for furnishing us with the assets we want to run the application.
At last, we might want to thank our companions and colleagues for their
assistance with this venture proposition. What's more, in particular, to
our All-powerful God, the creator of information and astuteness, who made
this conceivable.

V
 Table of Figure & Table
Figure 1 Organizational Chart……………………………………………………………………………. 2
Table 1 Quantification.…………………………………………………………………………………………………. 4-5
Figure 2 Flowchart..…………………………………………………………………………………………………….. 9
Table 2 Grid Chart……………………………………………………………………………………………………….. 10
Figure 3 Context Diagram………………………………………………………………………………….. 11
Figure 4 Data Flow Diagram………………………………………………………………………………….. 12
Table 3 Existing Computer Specifications………………………………………………… 13-14
Figure 5 System Flowchart (Web-Based Set-Up)……………………………………….. 16
Table 4 Database/Tables Web advertising (Set-up)…………………………….. 17
Table 5 Requirement Definition (Web Advertising Set-up)……………. 17
Table 6 Cost and Benefit Analysis (Web Advertising Set-up)……. 18
Figure 6 System Flowchart (Mobile Application Set-Up)………………….. 19
Table 7 Database/Tables (Mobile Application Set-Up)…………………….. 20
Table 8 Requirement Definition (Mobile Application Set-Up)… 21
Table 9 Cost and Benefit Analysis (Web Advertising Set-up).. 22

VI
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CHAPTER ONE: INTRODUCTION

1.1 Historical Background

This business created because of group of 4 friends who had a

full of dreams and wants to accomplish something in their life. The ANDJ in
ANDJ Bright Printing Services actually have a meaning of it. A stand for
Analyn, N for Novy, D for Daisy and J for Josh. This business is known for
selling a computer consumable like, printer, ink, toners and etc. They
started their business with a government PLDT business directory where we
find our client there.

ANDJ Bright Printing Services founded in January 16, 2013 where

their general manager is Josh Alcaraz and the other 3 manager. Their main
office is located at 1760-1D Firmeza Street Sampaloc Manila.

Product lines:
1. Printer
2. Ink
3. Toner
4. Ribbon
5. Office Supply

List of Suppliers:

1. They have different supplier; they buy it depends on the price of

the products.
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1.2 OrganizationalChart

Josh P. Alcaraz

General Manager

Analyn A. Andres Novygrace C. Saguid Daisy S. Artates

Manager Manager Manager

Cornelio T. Andres

Head Technician

Zaldy P. Alcaraz John Christian Discargar

Alvin D. Panganiban
Messenger Messenger
Messenger
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1.3 Statement of the Problem

Problem 1: Showcasing Products

Documents Involved:
 Product list – List of products that will present on the customer

Scenario:
When they want to show the products, they cannot show it due to lack of
equipment and all they do is give the information one by one or its
specifications. The transaction takes longer because they put together
another show of their products that the client will like.

Cause:
 If the product fails to attract the customers, they are forced to look
for a new product or higher specifications at a lower cost which is
also within their budget.

Impact:
 Low numbers of customers
 Time-consuming
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Quantification

Toner/model Inkjet/model
Quantity
A. HP,Canon,samsung, B. HP,Canon,Samsung, A
brother toner Brother,Epson and B
Inkjet
Q2612A 680 B/C
30pcs/25pcs

CB435A 704 B/C

20pcs/20pcs

CE285A 703 B/C

10pcs/15pcs

CE278A 678 B/C

5pcs/7pcs

CE255A #21 Black

12pcs/15pcs

CF283A #22 Colored

20pcs/30pcs

CE505A 60 Black
25pcs/15pcs

CF280A 60 Colored
30pcs/25pcs

HP 132(BCYM) EpsT6641-44
15pcs/5pcs

HP 128(BCYM) PG 810 Blk

20pcs/10pcs

HP 126(BCYM) CL-811 Col

30pcs/15pcs

TN2280 PG-40 Blk

25pcs/10pcs

TN2380 CL-41 Col

30pcs/15pcs
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TN1000 932XL
25pcs/10pcs

TN2150 933XL(CYM)
20pcs/10pcs

CANON 325 LQ2180

15pcs/30pcs

CANON 328 8755

20pcs/25pcs

MLT-D101 FX2175
35pcs/40pcs

MLT-D108 LX300
25pcs/30pcs

MLT-D111 LX310
10pcs/30pcs

HP CF279A BT6000/BTD60 BK
20pcs/15pcs

HP CF217A BT6000CYM
15pcs/30pcs

HP CF219A EPSOM 001 BK

14pcs/20pcs

TN3320 EPSON 001 CYM

20pcs/20pcs

TN3350 EPSON 003 BK

15pcs/25pcs

TN3478 EPSON 003 CYM

20pcs/15pcs
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Problem 2: Manual selling proposal product

Documents Involved:
 Product list – List of products that will present on the customer
 Product proposal – This proposal will send to potential customer

Scenario:
When they are selling the product, the business needs to send email one by
one to the customer. And it depends who will buy, so if the customer didn’t
buy they will send again another proposal email to another potential
customer that would buy their products.

Cause:
 This consumes a lot of time for the staff of the business, because
they’re manually sending email proposal for their products one by
one.

Impact:
 Low number of customers
 Time-consuming
 Loss for potential customer

Quantification

Total time consumed for showing all products = 1 to 2 hours

Breakdown for the time consumed:

Searching the products that customer wants = 15-30 minutes

Searching and giving the information of the product = 30 minutes- 1 hour

Giving more alternative items that match to the information of that product
= 15-30 minutes
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1.4 Scope and Delimitation

The study will focus in analysing the manual selling of the products of
the ANDJ Bright Printing Services. These are the entities that will be
involved in the study:
Internal Entities are:
 General Manager
 Manager
 Head Technician
 Messenger

External Entities are:

 Customers

The following are the process that we need to study about the manual
selling of the products system of the business:

 Monitoring the numbers of customer during the manual selling of the

products of the business
 Process of the proposal that will be shown to the customer

This study will be focused on analysing the manual selling of the

products of the business. The system involves the monitoring of the
manual selling, process of the proposal. This system will focus on
improving the manual selling of the business by having web-based
advertising. This will also help to increase the process of selling the
product of the business, and it will also lessen the work of the staff
in the business.
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CHAPTER TWO: SYSTEM ANALYSIS

2.1 System Name and Background

ANDJ Bright Printing Services is a business where in they focusing on

selling products in computer like printer, ink, toners, ribbon, office
supplies, repair of office machine with free check-up and estimate.

The Web-based Showcasing and Ordering System is the part of the

process of the business wherein showing and selling or ordering their
products thru online web-based system.

The internal entities of the topmost position including the general

manager, manager, and in delivery position are the riders.

2.2 System Analysis Tools

2.2.1 Systems Outline

I. Advertising / Showcasing Product

1. Advertising their products like inks, printers, toners, ribbon, office

supplies and the description of the products.

II. Purchasing Items

1. When the customer sees the web-based advertising they'll see different
kinds of printers, toners, ink and etc. They picked their same model
printer; they will see a cart icon.

That icon will move to email to communicate and to complete their order.
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2.2.2 Flowchart
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2.2.3 Grid Chart

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2.2.4 Context Diagram

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2.2.5 Data Flow Diagram

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2.2.6 User Requirements

Personnel:

General Manager

- Overall head of the business.

- Negotiate with the another managers.

Manager
- Overall assistant of the general manager in decision-making.
- Contacts the customer to see their products in their web.
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Existing Computer Specifications:

Hardware Specifications Processing Power:

Intel(R) Core(TM) i3-3120M CPU

@2.50GHz

64-bit operating system, x64

processor

500GB Hard Disk Drive

Software Specifications Platform:

Windows 10 Pro

Web Browser:
Google Chrome, Mozilla
Firefox, Internet Explorer

Network:
HUAWEI EG8145V5
WLAN/ 50Mbps

Personnel Any personnel proficient in

the personal computer
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Chapter 3: General Design

3.1 General Objectives

The main objective of Web-based advertising is to lessen their work load by

developing a web-based advertising system, that will assist the customer
and to improve the efficiency of the staff in ANDJ Bright Printing Service.
This will also provide solutions to the business on the existing problems
in their manual proposal selling.

3.2 Specific Objectives

These are the specific objectives of the study based on the problem stated:

 To lessen the work load of the staff in ANDJ Bright Printing Services.

 To make customers have more convenience for buying the specific

product they need.

3.3 Presentation of Alternatives

3.3.1 Alternative no. 1: Web Advertising

The alternative is a web-based advertising that will contain the products

of ANDJ Bright Printing Services it will advertise the products to the
customers then if the customer sees the products that they need and it
matches the model of the product that they want. Then they will go to
“about us” to contact the agent about their product that they will buy.
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3.3.1.1System Flowchart (Web-Based Set-Up)

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3.3.1.2 Database/Tables Web advertising (Set-up)

Items

Field Name Field Type Field Length Description

Item Name Alphanumeric 30 Name of item

Item Type Alphanumeric 20 Item Category

Count Unit 10 Unit of an

Alphanumeric
item to count

Price Numeric 10 Price of item

per count unit
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3.3.1.3 Requirement Definition (Web Advertising Set-up)

ITEMS REQUIRED EXISTING NEEDED

Hardware

4gb ram Intel i5 1

5th gen 500gb hhd 1 1

Software

Sublime text 3
1 0 1
Xampp

Windows 10 pro
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3.3.1.4 Cost and Benefit Analysis (Web Advertising Set-up)

Cost

ITEMS COSTS
ONE TIME COST
Hardware

4gb ram PHP 19,000.00

Intel i5 5th gen
500gb hhd

TOTAL PHP 19,000,00

Recurring Cost

Electricity Cost PHP 3,000.00

Employee Cost PHP 15,000.00

Office Rental PHP 7,500.00

Rider Gas Fee PHP 1,500.00

Internet Cost PHP 999.00

TOTAL RECURRING COST PHP 27,999.00/month

TOTAL COSTS PHP 46,999.00

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3.3.1.2.1 Reports (Web Advertising)

Product – Showing all the products for the customer

General Manager - The ones who handle database system

3.3.1.2.2 Manual Process (Web Advertising)

 Sending Proposal form for possible customer

 Using telco companies to sell their product
 Showcasing the product one after another

3.3.1.2.3 Tangible and Intangible Benefits (Web Advertising)

Tangible

 Communicates with customer using laptop

 Enchances Connectivity

Intangible

 Improves work load

 Can access anytime
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3.3.1.2.4 Graphic User Interface (Web-based)

Homepage
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Products Page
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Product View
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Order Purchasing
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Order Purchasing
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Orders admin view

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Board of sales
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Inventory system
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About Us
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Location
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3.2 Alternative No. 2: (Mobile Application Set-Up)

We use Mobile application as our second alternative, because mobile

application is a software application that works on multiple devices. Such
as ipad, tablet, smartphones, etc. Because nowadays mobile application is
handy during these days. Everyone can order or browse wherever they are and
it’s easy to access and almost everyone can afford to buy a smartphones,
unlike computer desktop they are more complicated than smartphones. The
evolution of mobile applications on smartphones gave the service business a
unique style. Mobile apps are programs that are designed to perform a
specific task. Because of the introduction of mobile applications, time
consumption has decreased, and items and services are now at the tip of
somebody's hands.

For this alternatives here are the few advantages of this proposal system:

Accessible – Can access wherever you are unlike computer. Convenience –

Much easier to use and can carry around

These are the advantage of this Mobile Application Set-up

 Accessible – Can access wherever you are unlike computer.
 Convenience – Much easier to use and can carry around
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3.3.2.1 System Flowchart (Mobile Application Set-Up)

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3.3.2.2 Database/Tables (Mobile Application Set-Up)

Items

Field Name Field Type Field Length Description

Item Name Alphanumeric 30 Name of item

Item Type Alphanumeric 20 Item Category

Count Unit 10 Unit of an

Alphanumeric
item to count

Price Numeric 10 Price of item

per count unit
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3.3.2.3 Reports (Mobile Application)

Product – Showing all the products for the customer

General Manager - The ones who handle database system

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3.3.2.4 Manual Process (Mobile Application Set-Up)

 Sending proposal using smartphone in possible customer

 Calling the customer for the product that they ordered
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3.3.2.5 Tangible and Intangible Benefits (Mobile Application)

 Accessible – Can access wherever you are unlike computer.

 Convenience – Much easier to use and can carry around

You can connect to possible customer wherever you are, and can increase the
sales faster for the business.
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3.3.2.6.1 Requirement Definition (Mobile Application Set-Up)

ITEMS REQUIRED EXISTING NEEDED

Hardware

Samsung Galaxy A52 4 2 4

Super AMOLED, 90Hz,

800 nits
(HBM)Size6.5 inches,
101.0 cm2 (~84.1%
screen-to-body
ratio)Resolution1080
x 2400 pixels, 20:9
ratio (~407 ppi
density) Protection
Corning Gorilla
Glass 5 Always-on
display

Software

PLATFORM 4 2 4

OS Android 11,
upgradable to
Android 12, One UI
4.0ChipsetQualcomm
SM7125 Snapdragon
720G (8 nm) CPU
Octa-core (2x2.3 GHz
Kryo 465 Gold &
6x1.8 GHz Kryo 465
Silver)GPUAdreno 618

(1 for General Manager and 3 for Manager)

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3.3.2.6.2 Cost and Benefit Analysis (Web Advertising Set-up)

Cost

ITEMS COSTS
ONE TIME COST
Hardware

Samsung galaxy A52 PHP 69,960.00

8gb+128gb

TOTAL PHP 69,960.00

Recurring Cost

Electricity Cost PHP 3,000.00

Employee Cost PHP 15,000.00

Office Rental PHP 7,500.00

Rider Gas Fee PHP 1,500.00

Internet Cost PHP 999.00

TOTAL RECURRING COST PHP 27,999.00/month

TOTAL COSTS PHP 97,959.00

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3.3.8.2 Graphic User Interface (Mobile Application)

Homepage
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Product Page
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Product View
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Inventory System
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Order Purchasing
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Order Purchasing
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Orders Admin View

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About Us
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Location
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Support Page
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Board of Sales
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Chapter 4 – Writing the Design and Methodology

This presents a description we used. This research includes the main problems
of ANDJ Bright Printing Services in showcasing and ordering. We conducted
our interview to our beneficiary in ANDJ Bright Printing Services to gather
an information for this research. The main goal of this research is to solve
the problem of ANDJ Bright Printing Services in terms of showcasing and
ordering.
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Research and System Development Method

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Data Collection Method

Interview - We interviewed our beneficiary who provided all of the

information we needed. We asked on how to transact to the customers and the
equipment they used during the transaction, what are the product that they
are selling

Documents and records - They showed us the full document after the interview,
which stated the list of the products that they are selling.
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Ethical Issues

 Issues
 Social benefit - this will benefit the majority of society who use
online ordering
 Researchers competence - The researchers appear to be qualified
because they are sufficiently skilled in completing this research.
 Free choice - Our beneficiary/owner of the business has agreed to let
us do our research/study on their business without any restrictions.
 Informed consent - The owner of the business provides us with all of
the information we need as well as documents detailing the list of the
products they sell.
 Risk to harm the subject - There will be no harm being done while we
conduct this research.
 P a g e | 59

Compliance Requirements Process

Send Send

A email a link

Proposal Proposal

Send a product Customer will

One by one that the Check on their own to

Customer will buy buy the product they need

Process the order and send another Don’t need to manual selling they will

Product that the customer might buy only process and deliver the products

Old ways New ways

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Analysis of data
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Project plan deliverable

Step 1: Step 2: Step 3: Step 4:

Brainstorming Interview Data Gather Data Analysation

Step 5: Step 6: Step 7: Step 8:

Design Document Development Demo Quality Assurance Deployment

& Prototype & Feedback Production &

Maintenance
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Work breakdown structure

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Risk Analysis
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Duration

Timetable
March Apr May June July Aug Sept Oct Nov De Jan
c

Planning

Research

Design

Implementatio
n

Follow Up

Assign

Enriquez, Ranielle Si. Arimado, Aaron Bryce

Documentation/Coder Grammarian/Designer

Caadan, Steven
Gonzales, Danzel
Documentation/Data
Documentation/Designer
Collector
 P a g e | 65

APPENDICES

Appendix 1: Alternative no. 1: Web Advertising (Setup)

Appendix 2: System Flowchart (Web-Based Set-Up)

Appendix 3: Database/Tables Web advertising (Set-up)

Appendix 4: Manual Process (Web Advertising)

Appendix 5: Graphic User Interface (Web-based)

Appendix 6: Alternative No. 2: (Mobile Application Set-Up)

Appendix 7: System Flowchart (Mobile Application Set-Up)

Appendix 8: Manual Process (Mobile Application Set-Up)

Appendix 9: Requirement Definition (Mobile Application Set-Up)

Appendix 10: Graphic User Interface (Mobile Application)

 P a g e | 66

Recommendations

Project: ANDJ Bright Printing Services Showcasing Ordering System

Leader: Enriquez, Ranielle Si.

Members: Arimado, Aaron bryce

Gonzales, Danzel

Caadan, Steven

Panel Suggestions:

 Inventory System
 Categorized Products
 Chat support
 Board of sales

Ma’am: Joevelyn Fajardo

Professor/Panelist

Sir: Hideyuki Centeno

Professor/Panelist