Infinite Computer Solutions (India) Ltd.

Plot No. 157, EPIP Zone,

Phase 2, Whitefield,
Bangalore-560066

www.infinite.com

Night Shift Policy

QMS Approved Date of Process Process
Doc ID Ver.# Author
Ver.# by Approval Manager Owner
Anushree Anshuman HR
IH17 1.6 7.0 Head HR
Bhakat Pattanaik 30th Mar 2017 Manager

This document is the property of and proprietary to Infinite Computer Solutions. Contents of this
document should not be disclosed to any unauthorized person. This document may not, in whole or in
part, be reduced, reproduced, stored in a retrieval system, translated, or transmitted in any form or by
any means, electronic or mechanical outside the Infinite Network.

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Night Shift Policy
Document Control

Document Release Date 3rd April 2017

Document Number IH17

Intended Audience All employees of Infinite

Applicability This policy is applicable to all regular employees of Infinite

Revision History

Ver Details of Changes Author Approved by Date of Release

1.0 Created New Reshmi Jacob Sunder Rajan 13th October 2011

1.1 Updated to New Rootz Reshmi Jacob Sunder Rajan 29th Jan 2013
Version 7.0
1.2 Periodic review and update Prasanna Anshuman Pattanaik 30th Dec 2013
Vasanth
1.3 Periodic review and update Urvashi Anshuman Pattanaik 24-Jan-2015
Soneja
1.4 Change in the eligibility Urvashi Anshuman Pattanaik 28th April 2015
Soneja
criteria and addition of
process
1.5 Periodic review and update Urvashi Anshuman Pattanaik 29th June 2016
Soneja
1.6 Change in compensation for Anushree Anshuman Pattanaik 3rd April 2017
Bhakat
night shift

Glossary / Abbreviations / Acronyms

Short Form Explanation / Full form

Infinite Infinite Computer Solutions

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Table of Contents

1. Objective ............................................................................................................................................... 4
2. References ........................................................................................................................................... 4
3. Policy Statements ................................................................................................................................. 4
3.1 Eligibility ........................................................................................................................................ 4
3.2 Compensation for Night Shift ........................................................................................................ 4
3.3 Governing Rules ........................................................................................................................... 4
3.4 Process ......................................................................................................................................... 5

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Night Shift Policy

1. Objective
To define, provide and facilitate night shift working on weekdays / weekends in order to meet
business needs of the organization and clients.

2. References
Night Shift Allowance template

3. Policy Statements

3.1 Eligibility
Employees at grades S1 to S3 and E1 to E4 who have to take on responsibilities in the night shift (9
hours between 8 pm and 6 am) for a maximum of one-third of a month at the declared centers / work
locations as a part of their rolling responsibilities are eligible for the night shift allowance.

3.2 Compensation for Night Shift

 An employee is eligible to receive INR 500 per shift.
 The amount remains constant irrespective of the night shift being on a weekday, weekend or a
company declared holiday.
 This amount is inclusive of all the expenses including meals and conveyance.
 The night shift allowance will be paid with the monthly salary depending on the number of days an
employee has worked in the night shift.
 For teams working on 24X7 operations / contracts, the compensation structure and applicability of
a specific allowance / benefits will be as per agreed terms and conditions of the contract.
 Policy applicability is dependent on the nature of the role and business exigencies and
requirements as defined by the respective Business Units / Function Heads.

3.3 Governing Rules

 Managers are required to maintain records of attendance during these shifts as per the night shift
allowance template.
 This form should be maintained on a monthly basis (i.e. from the 17th of the month to the 16th of
the following month) and a signed copy of the same has to be submitted to the Location HR on or

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before the 18th of the month. If the 18th happens to be weekend or a declared holiday, it is the
responsibility of the manager to ensure that the details are submitted to HR on the last working day
before the 18th.
 Individual payouts would be made along with the salary of the employees in the month of
submission of the form.
 The respective managers need to provide the night shift allowance details as per the night shift
allowance template to the respective Location HR on or before the 18th of each month, to include
the same in the payroll for the same month.
 It is the manager’s responsibility to ensure timely submission of night shift allowance details to HR.
Night shift payout submission requests can be carried forward for 2 consecutive months only. Any
request for payout submitted post this timeline will not be addressed.
 The company transport / food facility shall be as applicable to employees in other work timings.
 Any exception to these policy guidelines will be considered case-to-case basis and the same should
be approved by the Business / Function and HR Head. Justification for exceptions will have to be
recorded and documented in all cases.
 Any matter not specifically covered under the above guidelines shall be referred to Head – HR for
necessary advice.
 All payments received under this policy shall be governed by the Income Tax Act and the rules and
guidelines thereof to be borne by the employee.

3.4 Process
Project Manager who needs to assign night shift duties to its members should ensure that a roaster is
in place so that all the team members doing similar work get an opportunity to work in the night shift
rather than an individual working throughout. The project manager should provide the following to the
payroll team:
 Duly filled night shift allowance template
 Invoice raised to the client for that particular month with a mention of night shift.

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