Lesson 8
Microsoft Word by Microsoft Word is a word
Programs and Applications
Understanding Application Programs Web and
Local Apps
Understanding Apps and Applications
Apps, web apps, online apps, applications ... all
these terms describe software that we use to
accomplish various types of tasks.
* For the purpose of our discussion, applications
(or application software) are complex programs
designed to be used with a mouse and
keyboard. They require a fair amount of system
resources and they perform a wide range of
functions.
* A web browser is an example of an application
program; you can use it to navigate the web,
download files, play videos, send and receive
email, chat with friends, check the weather,
look up directions, print a map, perform
banking transactions, make online purchases,
and the list goes on and on.
- Software is introduced including how to
obtain, install, and manage application
programs.
An application program must be compatible
with your hardware and operating system, and
programs have specific requirements for
processor power, video resolution, and
memory.
Word Processing
• A word processing application enables you to
create, edit, save, format and print documents.
Most word processing programs also allow you
to insert pictures and other objects. You can use
a word processing application to create letters,
memos, invoices, faxes, articles, and sometimes
basic Web pages, newsletters, forms,
brochures, or flyers.
Popular word processing applications include:
processing application that you can use to type
and format text and images for a variety of
documents. Advanced features help you create
tables, indices, and outlines.
Word Perfect - by Corel. Word Perfect was one
of the first highly successful word processors for
DOS and Windows based systems, and it has
also been available for a wide variety of
operating systems.
Pages for Mac - by Apple. Pages for Mac is a
powerful word processor that you can use to
create documents on Mac and on iOS devices.
Design tools allow you to create charts, tables,
bi directional text and more.
Desktop Publishing
* A desktop publishing (DTP) program enables
you to manipulate large amounts of text and
graphics that require a specialized page layout
or structure, and then send the finished product
to be printed by a dedicated printing service.
* You might also use a desktop publishing
application to create a multi color magazine or
newspaper.
Desktop Publishing
Microsoft Publisher -produced by Microsoft and
included in some Microsoft Office suites,
Publisher is an easy to use, lightweight
alternative to professional layout software such
as Adobe InDesign or QuarkXPress, and is well
suited for home users and small businesses. It
includes typography tools and a large selection
of templates.
Adobe InDesign - produced by Adobe Systems.
InDesign can be used to create posters, flyers,
brochures, magazines, newspapers, and books.
InDesign can also publish content suitable for
tablet devices in conjunction with Adobe Digital been the first program to use tabbed
Publishing Suite. worksheets.

QuarkXPress released by Quark, Inc. Individual Graphic Design and Image Editing
designers and large publishing houses use
Graphic design is the process of communicating
QuarkXPress to produce a variety of layouts,
through visual elements such as typography,
from single-page flyers to multimedia projects
color, space, and images. Graphic designers use
for magazines, catalogs and newspapers.
various methods to create and combine words,
Scribus-released under the GNU General Public symbols, and images to create a visual
License as free software. Scribus is a page representation of ideas and messages.
layout program for Linux, FreeBSD, PC-BSD,
Graphic design software is used to create page
NetBSD, OpenBSD, Solaris, Openindiana, Debian
layouts, logos, branding, posters, billboards,
GNU/Hurd, Mac OS X, OS/2 Ware 4,
web site graphics and more.
eComStation, Haiku and Windows.
Popular graphic design/image editing
Spreadsheets
applications include:
Spreadsheet programs perform mathematical
*Adobe Illustrator - by Adobe Systems.
calculations, help you analyze data, and
Illustrator is a program used to create vector
produce graphs, charts, and diagrams. If you
images. A vector image is an image generated
need to track numbers or analyze information
by a mathematical algorithm, as opposed to a
for trends or patterns, a spreadsheet is a good
pixel based image, which is composed of
choice.
individual pixels.
Spreadsheets provide the ability to sort, find or
Adobe Photoshop - by Adobe Systems.
filter information, and are very useful for
Photoshop is used to modify images like
managing and manipulating large amounts of
graphics or photos that were created with a
data.
camera or an image creation program.
Popular spreadsheet programs include: Photoshop images are pixel-based, and you can
use Photoshop to create raster graphics and
Microsoft Excel by Microsoft Excel is part of the
bitmap images.
Microsoft Office suite. It is a spreadsheet
application that runs on Windows, Mac OS X, • Microsoft Paint / Fresh Paint - by Microsoft.
Android, and iOS. It features calculation, Paint is a simple computer graphics program
graphing tools, pivot tables, and a macro that has been included with all versions of
programming language called Visual Basic for Microsoft Windows. You can use it to draw or
Applications. paint bitmapped images and save them in
various file formats. Fresh Paint is an upgraded
* Quattro Pro by Corel. Quattro Pro is a
version that was released with Windows 8.
spreadsheet program sold by Corel, and often
packaged as part of the WordPerfect Office Web Development
suite. It was originally designed for DOS
Web development programs automate much of
systems, but runs on Windows. Historically,
the process and help you keep your images,
Quattro Pro used keyboard commands close to
pages, and other elements organized and
those in Lotus 1-2-3. It is commonly said to have
accessible.
* Most web development tools provide a
WYSIWYG (what-you-see-is what-you-get)
environment and write and apply the
appropriate web markup code automatically as
users apply formats and styles with a toolbar.
• These applications allow you to layout pages,
insert text and images, add hyperlinks and
alternative text, use styles in cascading styles
sheets, link to databases, and insert audio and
video clips.
Popular web development packages include:
* Adobe Dreamweaver - by Adobe Systems.
Dreamweaver is a software program for
designing web pages, and is a full featured
HTML web and programming editor.
Dreamweaver supports multiple web and
programming languages and enables users to
develop web sites and mobile applications.
Microsoft Visual Studio by Microsoft. Visual
Studio is a complete set of development tools
for building ASP.NET Web applications, XML
Web Services, desktop applications, and mobile
applications.
• Microsoft Web Matrix - by Microsoft. Web
Matrix is a free, cloud-connected website
builder and HTML editor for Windows. It
includes built -in templates, coding,
customization, and publishing capabilities all in
one place.
Video editing refers to the process of
manipulating video images. Decades ago, video
editing was performed on expensive video
editing machines, but video editing software is
now widely available for personal computers.
Popular video editing applications include:
Adobe Premier Pro by Adobe Systems. Premier
Pro is a timeline-based video editing software
application that runs on Mac and Windows. It
supports a wide variety of video and audio file
formats, and is integrated with other
applications in the Adobe Creative suite.
Sony Vegas Pro - by Sony Creative Software.
Vegas Pro features real-time multitrack video
and audio editing and allows you to add
complex effects such as surround sound. Up to
version 10, Vegas Pro runs on Windows 7,
Windows 8, and Windows 10.
iMovie - by Apple. iMovie is a video editing
application that runs on OS X. It imports video
footage from video cameras via USB or
FireWire, or it can import video and photo files
from a hard drive. Once you import, you can
edit photos and video clips, add titles and
themes, make color corrections, and add music.
It includes video enhancement tools that let you
add transitions such as fades and slides.
Presentation
Presentation programs allow you to share
information in the form of a slide show. These
types of applications include a slide editor that
allows you to create and add text to slides, as
well as features that allow you to insert and
manipulate graphic images.
* Most presentation applications allow you to
add text, formatting, charts, diagrams, tables,
images and even sound and video clips to slides.
Presentation
Popular presentation applications include:
* Microsoft PowerPoint - by Microsoft. Part of
the Office Suite, PowerPoint is a slide show
presentation program that allows you to create
slides and presentations, embed images, audio
and video, create speaker notes and print
audience handouts. It is integrated with other
applications in the office suite, allowing you to
create tables and spreadsheets from within the
application.
Keynote for Mac by Apple. Keynote is Apple's browser window to display the Google Apps
equivalent to Microsoft PowerPoint. Like menu, then click Drive to view your online
PowerPoint, it includes integrated chart and storage drive.
table tools, and allows you to add transitions
To use the integrated productivity apps, click
and special effects. It also includes graphics
NEW. The productivity apps appear at the
tools and templates.
bottom of the menu.
Web Apps
* Click the app that you want to use to create a
* Web apps are applications (both the new document. As you work in your document,
lightweight and the more complex variety) that all changes are automatically saved to Drive.
run on the World Wide Web. These apps do not
Local Apps
run directly on a device nor do they require
installation; they are accessed over the Internet * In contrast to web apps, local apps are
and provide some of the same functionality as installed on a device and run directly on that
installed versions of the software. device. As such, they are designed to run on
specific devices, and are written for specific
• Microsoft calls their web apps "online apps,"
operating systems such as:
and some users refer to web apps as software
as a service (SaaS) because the functionality of Ios, Windows, Android
an installed software program is delivered to
you over the Internet as a service via your web App Stores
browser. different platforms utilize different app stores:
# Microsoft OneDrive 15 discussed in App Store Platform Notes and
Computing Fundamentals; another well-known Name Devices
and widely used platform for web apps is Google Play Android The Play
Google Drive. Store (or Store is
simply, Play operated by
Google Drive Store) Google.
Google provides a suite of productivity apps Android
that are linked to its online storage service, phones and
Google TV
Google Drive. These productivity apps are:
devices
Google Docs an online word processor that lets include
you create and format text documents and access to the
collaborate with other people in real time. Play Store.
App Store ioS The App
Google Sheets an online spreadsheet app that Store is
lets you create and format spreadsheets and operated by
simultaneously work with other people. Apple. Apps
can be
Google Slides an online presentation app that downloaded
lets you create and edit slides, and insert directly to
images and video. iOS devices
such as
Log in to your Google account, click the (Google iPhone, iPod
apps) icon at the upper right corner of the
 Touch and edit Word, Excel and PowerPoint documents on
iPad tablet. your phone or tablet.
Windows Windows This app
Store store is Word - this mobile app brings Microsoft Word
operated by to your mobile device.
Microsoft.
Content Apps
You can get
apps for your - Content apps aggregate (group together) news
Surface Pro and information and present them to you on
or Windows. your device whenever you launch the app.
Appstore for Android This is an app
Android (via store for CNN-brings news headlines, alerts and stories to
Amazon) Android your mobile device.
devices,
operated by Fox News - also brings news headlines, stories
Amazon.com. and video clips to your device. Google - displays
BlackBerry BlackBerry This is an app local weather and traffic conditions and news
World store for headlines.
BlackBerry
New York Times - brings content from the New
devices.
York Times newspaper to your device.
Productivity/Communication Apps
Wikipedia Mobile - use this app to view
Gmail- use this app to log in to Gmail and access
Wikipedia articles on your phone or tablet. Apps
your mail box(es), messages, shared
are available for Android, iOS, Windows, and
documents, social network notifications, and
FireFox OS.
whatever else you have connected to your
Gmail account. iTunesU- use this app to access free educational
content right on your iPad, iPhone or iPod
Google Hangouts -is a unified communications
Touch.
service that lets you participate in text
messaging, voice and video chats. Creativity Apps
* LINE - is a communications application that * Creativity apps are those that allow you to be
lets you exchange texts, images, video and creative or to use tools in a creative manner.
audio, and conduct free phone calls and video
conferences. Afterlight - this is an image editing app that can
shoot and edit images with this photo editor
Skype - it is used to exchange texts, images, app.
video and audio, and conduct free phone calls
and video conferences. * Draw Something - this app is a game in which
players take turns drawing a picture to
Pages - this is a word processing app developed represent the guessword for his/her partner to
for iPhone, iPad, and iPod Touch. It runs on the guess.
OS X and ios operating systems.
* Smart Tools - this app lets you use your smart
Office Mobile - these are mobile Microsoft phone as various types of tools, such as a level,
Office apps that allow you to access, view and a flashlight, a ruler, magnetic field detector, and
so on.
Social Media Apps
Social media (or social networking) sites are
web sites you can join to connect with people
and share pictures, video, or text about
yourself, your interests, and your thoughts.
• Facebook - use this app to log in to your
Facebook account and view your page and
other people's pages, to post comments, view
notifications, and so on.
Twitter - use this app to log into your Twitter
account. You use Twitter to send and read short
140-character messages called "tweets".
Registered users can read and post tweets, and
unregistered users can only read them.
Instagram - Instagram is a social networking app
designed for sharing photos and videos from a
smartphone. Everyone who creates an account
has a profile and a news feed, and when you
post a photo or video, it will be displayed on
your profile.
Audio Apps
• Audio apps facilitate the streaming and
playing of audio content on your device.
Audible - provides spoken audio entertainment
through digital audiobooks, radio, and TV
programs and audio versions of magazines and
newspapers.
iTunes Music - use this app to access Apple's
streaming music catalog and stream songs to
your device.
Pandora - use this app to stream "radio station
style" music from Pandora's servers. You create
"custom radio stations" by selecting genres of
music, artists, albums and even specific songs.
Spotify - use this app to stream music from a
library of over 20,000 songs. There are free and
subscription-based versions of the app, and
both include a radio feature that creates a
random playlist of songs chosen based on
specified genres and decades.
Video Apps
• Use video apps to stream video content on
your device including desktop PCs, tablets,
phones, game consoles, and Internet-enabled
televisions (smart TVs).
Hulu - use this app to stream TV shows, clips,
movies and other streaming media
from Hulu.com.
Netflix - use this app to stream movies and TV
shows which offers Internet video streaming
service to users in over 40 countries.
- Ustream.tv- use this app to watch and
broadcast live video from your iPhone, iPad or
Android phone to broadcast on Wi-Fi networks.
WatchESPN - use this app to watch live games
and studio shows with 24/7 access to ESPN,
ESPN2, ESPN3, ESPNU, and other ESPN-related
networks.
• YouTube - Use this app to view, rate, share,
upload and comment on videos on the video
sharing web site.
Lesson 9
Using Microsoft Word
Common features and Managing Files Working
with Pictures, Tables, and Printing Documents
To start an application installed on a Windows
10 device:
Click the Start button at the lower left corner of
the taskbar.
Click the All Apps command.
Scroll in the list and click the menu item for the
application you want. For example, to start
Word, click Word 2016.
• If the system has been set up to display icons
on the taskbar for the Microsoft Office
programs, click the icon to start Word.
Understanding the Backstage View
* A template is a boiler plate that already
contains elements, such as sample text, and
format settings.
• Office programs include templates for a wide
variety of documents.
• Use the Backstage view to create, open, save,
print and manage your files.
Looking at the Edit Screen
• Microsoft Word is one of the most popular
word processing programs used for creating
various types of documents, from a short letter
or memo to an annual report or brochures.
Looking at the Edit Screen
File Tab - Click this tab to open the Backstage
view to manage files.
Quick Access Toolbar - Gain quick access to
frequently used commands.
Title Bar - Indicates which file and program is
currently displayed in the window.
Minimize/Maximize/Restore Down/Close -
Affect the size of the application window on the
screen.
* Ribbon Tabs - Click a tab to access commands
to complete a specific type of task.
• Tell Me - A Help option where you can type
keywords about a particular type of task and
view information from the Word Help system.
Insertion Point - The flashing bar on the screen
that indicates your current position in the
document; commonly referred to as the cursor.
Status Bar - Find information about the
document currently displayed, such as which
page or slide you are viewing, or the total
number of pages, or whether an error condition
exists.
*View Buttons - Click to quickly change
between the different document views
available in the application
Zoom Slider - Click the buttons to zoom in or
out in increments of 10%, are drag the slider
button to a specific zoom percentage.
Accessing Commands and Features
Use Screen Tips to help identify buttons or
elements on the tabs of the ribbon and on the
screen.
The Quick Access toolbar is located above the
File tab and includes buttons for frequently
used commands.
•The ribbon helps you quickly find the
command buttons which are grouped logically
on each tab, with each tab relating to a type of
activity, such as inserting pictures into a
document.
Accessing Commands and Features
• If a group includes a feature with a scroll bar
or scroll buttons, click the More button below
the bottom scroll button to display a full list or
gallery of choices for that feature.
Dialog Box Launcher is located at the lower right
of the group to open the corresponding dialog
box, task pane or window associated with the
feature you want to apply.
Accessing Commands and Features
Controlling the Display of the Ribbon
•The ribbon can be hidden or minimized
temporarily to make more space on screen for
the document, worksheet, or slide you are
working with. To minimize the ribbon:

Double-click a tab, or
Click ^ (Collapse the Ribbon) on the far right of
the ribbon.
Entering and Editing Text
The following are basic concepts related to
typing and editing text:
• You can type or insert text at the insertion
point in any location you want. The insertion
point will move to the right as you type. To
move the insertion point to another location in
the document, click at that location.
• To remove text, use the BACKSPACE key to
delete characters to the left of the insertion
point; or press DELETE to delete characters to
the right of the insertion point.
Press ENTER only when you want to end a
paragraph or to add a blank line
- Word wrap enables you to type continuously;
the program automatically move the insertion
point to the next line as you reach the right
margin.
Using the Rulers
• The Rulers help you identify where to position
text vertically or horizontally. To turn the ruler
on or off, on the View tab, in the Show group,
click Ruler.
*You can change the unit of measurement in
the Display area of the Advanced category in
Word Options. You can select from inches,
centimeters, millimeters, points, or picas.
Selecting Text
Selecting or highlighting text tells Word exactly
which portions of text you want to change.
• To select a word, double-click the word.
• To select a sentence, hold CTRL and click
anywhere in the sentence.
• To select a paragraph, triple-click anywhere in
that paragraph.
• To select the entire document, on the Home
tab, in the Editing group, click Select and
then click Select All; or press CTRL-A.
• To select multiple pieces of text in different
areas of the document, you must select the first
piece of text and then press and hold CTRL as
you select the next piece of text.
Managing Files
Saving Documents
* To save a document, click the File tab and
then click Save or Save As.
Understanding Word and File Types
File types commonly associated with word
processing programs include:
• Word Document (.docx) - this is the file type
associated with Microsoft Word 2007 and later.
This is the default format for Word 2016.
. Word Document (.doc) - this is the file type
associated with Microsoft Word versions prior
to 2007. Many word processing programs can
open files with a .doc extension.
Plain Text (.txt) - a text file that can be read on
any operating system. This format does not
include formatting of any kind, nor does it
include tables or images.
Rich Text Format (.rtf) - a text file that preserves
font and paragraph formatting and can include
embedded images.
• Portable Document Format (.pdf) - a file
format developed by Adobe Systems that allows
you to view documents (with formatting and
images) on any operating system.
Publisher Document File (.pub) - the default file
format used in Microsoft Publisher. This type of
file includes layout information and can include
formatting, graphics, hyperlinks, charts and
other types of objects.
Starting/Closing a Document
• To create a new blank document, in
Backstage, click New and then click Blank
document from the list of documents.
You can also press CTRL+N to quickly create a
new blank document.
• To choose from the variety of pre-designed
templates for a new document, click one of the
templates displayed, and click Create.
• You can also press CTRL+W or CTRL+F4 to
close a document quickly.
. You can also press CTRL+O or CTRL+F12 and
then navigate to where the file is located.
The Read only attribute can help prevent others
from making changes to a document.
Protected View automatically applies the read-
only attribute to the file until you specify
otherwise, thereby protecting you from content
that may potentially contain viruses, malware,
or other items that can be harmful to your
computer.
Customizing the View
You can adjust how a document displays by
selecting the appropriate option using the View
tab.
Read Mode - Useful for reading a document, as
pages are adapted to the size of your monitor
for easy reading. A series of buttons you can use
in Read mode appears across the top of the
screen. This view displays automatically when
you are viewing a Word file sent as an
attachment in email.
Print Layout Displays file contents as if you sent
the document to the printer, and this is the only
view in which the vertical ruler displays.
Web Layout - Adjusts text and other elements,
such as pictures, to show how the document
will look as a Web page.
Outline - Collapses a document to display
headings to assist you in organizing content
flow.
Draft - Displays the document to the full width
of the screen with only the horizontal ruler
visible.
Customizing the View
• To adjust the zoom display, click an option
from the zoom area on the status bar.

Starting/Closing a Document Click the Zoom level button to open the Zoom
dialog box if you want to choose a specific zoom
• A file opened in Protected View is in read only
percentage or the number of pages to show.
mode; you will not be able to do anything other
than read the file until you click Enable Editing. Customizing the View
When you view the properties for this file in
Click (Undo) to undo the last action or
Backstage, the following screen displays:
command performed. You can also press
• To save a document with the read-only CTRL+Z to undo the last action.
feature, use a method to save the document
you can redo the action by clicking the (Redo)
that will display the Save as dialog box. Then
button on the Quick Access toolbar. You can
click the arrow next to the Tools command and
also press CTRL+Y to redo the last action, or
click General Options.
press F4 to repeat the last action.
 Justify - Aligns text so the left and right edges of
the text are flush with the margins and each line
• To cut or move an item, select the item first
of text is evenly spaced out between the
and then on the Home tab, in the Clipboard
margins, except for the last line of each
group, click Cut
paragraph.
• To copy an item, first select the item and then
Paragraph spacing refers to the amount of
on the Home tab, in the Clipboard group, click
space between paragraphs of text.
Copy
. Although it is possible to create extra space
You can also press CTRL+X to cut an item,
between paragraphs by pressing ENTER to
CTRL+C to copy an item, or CTRL+V to paste the
insert blank lines, most published documents
item.
are set to insert a specific amount of space
Enhancing Text Characters between paragraphs.

• Font - Describes the typeface of characters on Understanding Tab Settings

the screen and in print such as Courier New or
• Left-Aligns text at the tab setting with
Bradley.
characters shifting right as you type; this is the
Font Size - Refers to the height of the characters default setting.
(as characters get taller, they also grow wider.)
* Center Centers text along an imaginary line
Character Formatting Refers to the special down from the tab setting, with - characters
stylized variations applied to plain characters to shifting evenly to the left and right as you type.
make them stand out from other text. They
• Right-Aligns all text along the right edge of the
include bold, italics, and various kinds of
tab setting with characters shifting left as you
underlines.
type.
Effects Apply special effects to the text, such as
Bar Displays a small vertical line as a separator
strikethrough, superscript or subscript shadow,
between the previous and next column of
small caps, and so on.
information.
• You can also enhance text using keyboard
Decimal - Aligns to the left of the decimal point
shortcuts such as CTRL+B for bold, CTRL+I for
until you type the decimal point, then text shifts
italic, or CTRL+U for underline.
to the right of the decimal point.
Enhancing Text Characters
• To clear all the current tabs at once press
Align Left Aligns text to the left margin with a CTRL+Q.
ragged or uneven edge on the right side of the
Formatting the Document
text.
These options can be quickly selected from the
Center - Aligns text between the left and right
Layout tab.
margins to an imaginary line down the middle
of the page. • Orientation refers to the way the document
will print on the page. Portrait refers to a
Align Right Aligns text to the right margin with a
vertical orientation, while Landscape refers to a
ragged or uneven edge on the left side of the
horizontal orientation. To change the
text.
orientation for a document, on the Layout tab,
in the Page Setup group, click Orientation, then Preparing the Document for Printing
select an option.
Proofing the Document
Margins determine the amount of space
• Word provides tools to automate proofing
between the edge of the paper and the area
and also displays visual hints if it encounters an
where the text is printed.
item that should be reviewed.
Adding Page Numbers
contract
• To insert page numbers into your document,
Red wavy lines indicate the word is not
on the Insert tab, in the Header & Footer group,
recognized in either the current or custom
click Page Number.
Word dictionary.
Top of Page - Displays possible positions from a
there
gallery of top-of-page numbering options.
Blue wavy lines indicate grammatical or
Bottom of Page - Displays possible positions
structural errors or a potential contextual error.
from a gallery of bottom-of-page numbering
options. The spelling checks for incorrect spelling,
duplicate words, and occurrences of incorrect
Page Margins - Displays possible positions from
capitalization.
a gallery of margin numbering options.
The grammar portion detects sentences with
Current Position Displays numbering options
grammatical errors or weak style, based on
(page number only, page # of #, and so on) to
widely accepted standards in the language
apply to the current page number location.
(English only).
Format Page Numbers - Displays various
You can also press F7 to begin a spell check of
numbering styles (1, 2, 3; i, ii, iii), as well as the
the entire document.
option to begin numbering at a digit other than
the number 1.r. Finding and Replacing Items
Adding Page Numbers • To activate the Find feature, press CTRL+F to
display the Navigation pane.
• Word allows you to set up newspaper-style
columns wherein text from the bottom of one • You can also press CTRL+H to open the Find
column flows to the top of the next; this makes and Replace dialog box.
it an ideal layout for documents such as
newsletters and reports. • Press CTRL+P to display the print options in
Backstage.
If you want to end the flow of text at the
bottom of one column, insert a column break Printing the Document
and force text to the top of the next column. To Print
insert a column break, press
CTRL+SHIFT+ENTER. • Press CTRL+P to display the print options in
Backstage.

Print - Print the document with the settings

currently shown.

Copies - Enables you to specify the number of
copies to be printed.
• Printer - Select a printer from the list of
installed printers.
Printer
Sand To O
Family
Settings
• Use the Printer Properties link to choose
options for how the output is printed, (single- or
double-sided, or black-and-white or color).
Settings - Select how much of the document or
which specific pages or items to print.
* Print Sides - Specify whether to print on one
or both sides of each sheet of paper.
Printing the Document
Collated If printing multiple copies, choose how
each page is printed or copies of each page
individually.
Orientation Choose which orientation should be
- used for printing this document.
Paper Size Choose the paper size to use for
printing this document.
Margins Choose the margins to apply when -
printing this document.
Pages per Sheet - Select the number of pages to
print per sheet.
Working with Pictures
Word provides the facility to insert picture files
in a wide variety of file
formats:
• Windows Metafile (*.wmf)
• Joint Photographic Experts Group (*.jpg,
*jpeg)
• Portable Network Graphics (*.png)
• Windows Bitmap (*.bmp)
Graphics Interchange format (*.gif)
Handles are the small circles or squares that
appear around the perimeter of the picture
Wrapping Text Around a Picture/ Cropping
Wrapping styles affect the way the text flows
around pictures and change the way pictures
are positioned in relation to the surrounding
text.
In Line with Text
To change the text wrapping style for a picture
object, select the picture and then on the
Format tab of Picture Tools, in the Arrange
group, click Wrap Text to choose the
appropriate text wrapping style.
Cropping refers to the ability to "cut off" certain
portions of the picture.
Using Tables
• Use the Table feature to arrange columns of
text and numbers, group paragraphs side by
side, or create forms.
Lesson 10
Data are pieces of information. Data can be
measured, collected, analyzed and reported.
Data can exist in many forms - as a phone
number scribbled on a scrap of paper, as a
course listing in a catalog, or a list of test scores
on a grade report.
Data is distinct from the container in which it is
stored.
Database is an organized collection of
information. The basic function of a database is
to store data. - If the database is well organized,
retrieving the data you want is easy, and you
can then generate reports, or lists, and analyze
the data in ways that are meaningful. A
database application, on the other hand, is
designed to handle complex relationships
between various items of data, and is correctly
referred to as a relational database
management system (RDBMS).
Structured Query Language (SQL) is the
standard language used to create and work with
databases.
Open Database Connectivity (ODBC) - a
standard programming interface for accessing a
number of different databases, including
Access, DB2, SQL Server, and MySQL
Java Database Connectivity (JDBC) - a standard
programming interface for accessing Oracle
databases, which run on the Java platform
An application programming interface (API) is a
ORACLE set of programming building blocks that
specify Mu AG how software components
should interact. There R are APls for operating
systems, applications, and śOl Server web sites.
Microsoft Access is a Database Management
System (DBMS) from Microsoft that Microsoft
let Database Engine with a graphical user
interface relational Mie.
In a database, data is stored in tables. The data
in a table is organized into a series of rows and
columns. The following figure shows a portion
of a typical Access database table containing
product information for items sold by a garden
supply shop.
Table metadata (that is, table structure) can be
represented by a simple layout called a table
schema, which lists the name of the table and
the names of each field in the table
A primary key is a field (or a combination of
fields) that uniquely identifies each record
stored in a table. - In a database, null is
equivalent to "unknown." Null is not the same
thing as zero (0).
A primary key that is comprised of a
combination of fields is called a composite key.
A primary key should: be a value that will never
change be a value that is extremely unlikely to
be null Table relationships are defined through
the creation and association of foreign keys. A
foreign key is a column (or combination of
columns) in a table that references the primary
key in another table. A one-to-many
relationship exists naturally between customers
and orders. One customer may place zero, one,
or many orders; but an order can be placed by
only one customer. - In the Orders table, this
common field will become a foreign key when
we create a relationship between the tables.
In the Customers table, the Customer lD field is
the primary key (denoted by (PK) in the
diagram. In the Orders table, the Customer lD
field will become the foreign key when a
relationship is created between the two tables.
The foreign key is denoted by (fk) in the
diagram.
Note that the primary key to which a foreign
key maps is also known as a parent key. There
are three types of relationships that can be
established between tables:
One-to-One A relationship in which each record
in Table A can have only one matching record in
Table B, and vice versa.
One-to-Many A relationship in which a record
in Table A can have many matching records in
Table B, but a record in Table B has only one
matching record in Table A.
Many-to-Many A relationship in which one
record in Table A or Table B can be related to
many matching records in the other table. The
database schema represents a logical view of
the entire database. It defines how the data is
organized and how the tables within the
database are related to one another.
You represent the "one" side of a one-to-many
relationship by drawing a 1 beside the parent
key, and you represent the "many" side of a
one-to-many relationship by drawing an infinity
symbol () beside the foreign key.
Queries work by checking table fields for entries
that meet the criteria that you specify. Criteria
can be strings of text, dates, or a number or
range of numbers that you enter.
The result set or dynaset (dynamic subset) is
not a static snapshot of records, but a dynamic
changing subset of records.
Forms are tools that aid data entry and are
user-friendly interfaces designed to help users
enter specific data without becoming distracted
or confused by other data that may be stored in
a table.
Databases are used almost everywhere you
look - medical records, flight reservations, legal
pleadings, online orders, Pinterest, Twitter,
Facebook and WordPress posts - are all stored
in databases.
The Web is replete with databases because
databases are extremely flexible and scalable -
they can store millions and millions of records,
and they can present data in almost any format
you want or need.
There are two basic types of web pages:
EFStatic - these types of pages display content
that does not change (unless the web page
developer edits what is on the page).
EDynamic - these pages change every time they
are loaded in the browser window. They change
their content based on user actions. * Banking
web sites use database driven pages. You log in
and view your account, and the web page
connects to a database where all your account
information is stored.
Any time you set up a profile for an account,
enter an email address for a newsletter or enter
payment information for an online purchase,
you have likely used a web form which is linked
to a database. Fields on the form are tied to
fields in a table in a database on the back end.
Lesson 11
• Data are pieces of information.
Data can be measured, collected,
analyzed, and reported.
• Data can exist in many forms-
as a phone number scribbled on a
scrap of paper, as a course listing in
a catalog, or a list of test scores on a
grade report.
• Data is distinct from the
container in which it is stored.
• Database is an organized
collection of information. The basic
function of a database is to store
data.
• If the database is well
organized, retrieving the data you
want is easy, and you can then
generate reports, or lists,
and analyze the data in ways that
are meaningful.
• A database application, on the
other hand, is designed to handle
complex relationships between
various items of data, and is
correctly referred to as a relational
database management system
(RDBMS).
• Structured Query Language
(SQL) is the standard language used
to create and work with
databases.
• Open Database Connectivity
(ODBC) a standard programming
interface for accessing a number
of different databases, including
Access, DB2, SQL Server, and
MySQL.
• Java Database Connectivity
(JDBC) - a standard programming
 interface for accessing Oracle
databases, which run on the Java
platform
• An application programming
interface (API) is a set of
programming building blocks that
specify how software components
should interact. There are APIs for
operating systems, applications,
and web sites.
• Unlike spreadsheet databases
which store all the information in a
single table, relational databases
store data in multiple tables which
are related to one another.
• Microsoft Access is a Database
Management System (DBMS) from
Microsoft that combines the
relational Microsoft Jet Database
Engine with a graphical user
interface and software
development tools.
• In a database, data is stored in
tables.
• The data in a table is organized
into a series of rows and columns.
The following figure shows a
portion of a typical Access database
table containing product
information for items sold by a
garden supply shop.
• Each row in a table can be
referred to as a row or a record.
• Each column in a table can be
referred to as a column, a field, or
an attribute.
The structure of a database table must be
explicitly defined before you can enter any data.
A table's structural definition includes items
such as:
• The name of the table - each
table within a database must have a
unique name . The name of each
field (column) in the table.
• The data type of each field
(column)
• • The size of each field
(column)
• Table metadata (that is, table
structure) can be represented by a
simple layout called a table schema,
which lists the name of the table
and the names of each held in the
table.
• A primary key is a field (or a
combination of fields) that uniquely
record stored in a table.
• In identifies each In a database,
null is equivalent to
"unknown." Null is not the same
thing as zero (0).
• A primary key that is comprised
of a combination of fields is called
a composite key.
Lesson 12
PowerPoint is an application program that you
can use to create, edit, and manipulate slides
for on-screen presentations, send via Microsoft
email, or to promote products or services on a
web page. rverPains 2016 PowerPoint is used to
build a presentation slide by slide. Different
slide types serve different functions.
Title Slide - The opening slide that includes the
title or topic, and a subtitle.
Agenda Slide - This slide usually lists the titles of
all the slides or overview of what will be
covered, and can help the viewer grasp the flow
of the presentation.
Title and content slide - it includes a title and a
bulleted list of the key points the speaker wants
to discuss.
Support Content Slides - it can include text,
design elements, diagrams, videos, tables,
charts, sounds, animation, or special transitions
from slide to slide.
Summary Slide - The last slide in the
presentation and reviews your presentation,
reinforces the key messages, and provides
contact information for further details.
Slide Thumbnails - Refer to the thumbnail or
miniature of the slide in this area to quickly
view the contents of slides or the flow of the
slides in a presentation.
Placeholder - Use these boxes on the slides for
hints on the type of content you can insert onto
the slide.
Slide Pane - Use for entering or viewing the
contents of the slide.
Split Bar- Drag to increase or decrease the size
of the Outline or Slides tab, or to increase or
decrease the size of the Slide pane.
Notes Pane -Type presentation notes such as
speaker notes, reminders of actions, and so on
here. Notes button on the You can show or hide
this pane by clicking the status bar.
placeholders-
a.Each slide includes dashed-line box with a tip
that tells you what you can use the box for.
When you see a placeholder with various icons,
point at an icon in the box to display a screen
tip indicating the type of object to insert; click
that icon to insert it on the slide.
To move from one placeholder to another on a
slide to enter items, click in the placeholder or
press CTRL+ENTER. There are three common
methods to create a presentation in
PowerPoint:
Blank Presentation - Provides a title slide (no
colors or design elements) in which you can add
your own content and apply your own colors,
backgrounds, and images.
Templates - Use a pre-designed presentation
with suggestions for text and application of
colors, backgrounds, and images.
Reuse Slides - Insert one or more slides from an
existing presentation to the current
presentation.
To create a new blank presentation, click the
File tab, click New, and then Blank Presentation.
You can also press CTRL+N to create a new
blank presentation.
Before creating your presentation:
• Plan your presentation in draft form. .
• Keep the text consistent in format and
layout Keep the number of colors used
to a minimum.
• Use contrast to emphasize a message,
such as dark text on a light background.
• Keep the number of bullet points per
slide to a minimum. + Make your points
brief as you want the audience to pay
attention to what you're saying, not
what you're displaying. Be consistent
with special effects.
For graphs or charts, keep the information
to a minimum or split the information onto
several slides.
Add pictures or tables only when relevant
or for emphasis. * Ensure that the
presentation clearly identifies you to the
audience.
Normal - Displays the Slide Thumbnails,
Slide and Notes panes.
Slide Sorter -Shows multiple miniature
slides on one screen in a linear manner for
rearranging or sorting.
Reading View -View in full screen to show
the contents of each slide similar to how
your audience will see them.
Slide Show -Runs the slide show for your
review or for you to present
To insert a new slide, use one of the
following methods:
the home tab, in the Slides group, click New
Slide to insert a slide with the same layout
previously used; or to insert a new slide
with a specific layout, on the Home tab, in
the Slides group, click the down arrow for
New Slide, and then click the layout
required.
You can also press CTRL+M to quickly insert
a new slide using the same slide layout
previously used.
An object is any shape, picture, media clip,
chart, or text box inserted into a slide. To
make changes to an object, first select or
highlight it, then you can:
• delete or replace the object indent
text cut, copy or paste the item into
another location add formatting
• The circles that appear around a
selected object are called handles;
they verify that the object is
selected and you can make changes
to it.
• To delete text, use BACKSPACE or
DELETE. You can also press CTRL+X
to cut an item, CTRL+C to copy an
item, or CTRL+V to paste the item.
PowerPoint uses the Clipboard to
temporarily store any cut or copied
items such as text or graphics, and you
can paste wherever you choose.
The Spelling feature in PowerPoint
provides various options when checking
for spelling errors, including custom
dictionaries for special terms. "
Formatting refers to the process of
changing the appearance and position
of objects on a slide.
Font - Describes the typeface of
characters on the screen and in print
such as Courier New or Bradley.
Font Size - Refers to the height of the
characters.
Character Formatting - Refers to the
special stylized variations applied to
plain characters to make them stand
out from other text.
Effects -Apply special effects to the text,
such as strikethrough, superscript or
subscript, character spacing, SMALL
CAPS, and so on.
To insert a picture file, use one of the
following methods: the Insert tab, in
the Images group, click Pictures; or
when creating or changing a slide
layout, select one that contains a
Content placeholder; then click Pictures
to insert a picture from a saved
location. To insert a picture from the
Internet, position the mouse pointer on
the slide at approximately the location
where you want to add the graphic, and
then use one of the following methods:
When creating or changing a slide
layout, select one that contains a
Content placeholder. Then click the
Online Pictures icon; or on the Insert
tab, in the Images group, click Online
Pictures.
One advantage of using presentations is
the ability to include multimedia files
such as videos, music, or links to Web
pages that provide more information.
To insert a media file, on the Insert tab,
in the Media group, click Video or
Audio.
You can also click the Insert Video icon
in a slide layout that contains icons for
content.
Slide Animation is used to increase the
effectiveness of your slide shows by
 moving the text, objects, and graphics
(or become visible) when the slide
displays.
The Animation Pane is a tool that
displays the list of animated objects on
your slide.
You can customize animation using the
Effect Options commands for each
animation type. The number or types of
effects vary with the Effect command
chosen. Be sure to test each animation
prior to setting up for final
presentation.
Slide transitions are special effects that
you can apply from one slide to apply
the next during a slide show.
You can use the options in the Timing
group on the Transitions tab to apply
the currently selected transition to all of
the slides in the presentation.
You can also use the options here to
specify how your slides should advance.
Handouts are documents audience
members can take with them after
viewing a presentation. Because
PowerPoint creates handouts in Word,
you can edit and format them. To
create handouts, click the File tab, click
Export, and then click Create Handouts.
QUIZ 5
• Matching type. Identify the platform of
the following apps store
App store → Ios
Blackberry world → Blackberry
Play store → android
Window Store → Windows
• Matching type. Identify the category of
the following application.
Google Sheets → Web Apps
Microsoft Visual Studio → Web Development
Keynote → Presentation
Adobe Photoshop → Graphics Design and Image
Editing
iMovie → Video Editing
Microsoft Publisher → Desktop Publishing,
Quattro Pro → Spreadsheet
Page → Word Processing
• Which of the following is an example of
a productivity/communication app?
-Skype
• What is a digital platform for
distributing software called?
-App store
• Which type of program is designed to
be used on touch screen devices such as
a tablet?
- Apps
• What kind of app groups news and
information, presenting them on the
device when you launch the app?
- Content
• Which term properly describes a web
app that will run in a browser on any
computing device regardless of the
operating system being used?
- Platform-independent
• Which program best represents what
you can do on a social media or social
networking site?
- Instagram
• What type of app is the Smart Tools
app?
- Creativity
• What is a productivity program
dedicated to?
-Producing information
• Which of the following apps can stream
video to your device?
- Hulu
• How can you access special content or
unlock certain features in an app?
-Make an in-app purchase.
• What do you need to have before you
can use the Facebook app?
- Facebook account
• Which option should you use when you
want to obtain an app?
- Install
• What do some users refer to web apps
as?
- Software as a Service
QUIZ 6
• which bar is usually located below that
Title Bar that provides categorized
options?
-Menu bar
• which option would you click on the
ribbon to display a gallery of choices? -
More button
• Using Find command in Word, we can
search?
-Characters, Formats Symbols
• Which option would you click on the
ribbon to display a gallery of choices?
-More button
• Which print orientation uses a
horizontal layout?
-landscape
• Selecting text means, selecting?
-A word, entire sentence, whole
document
• Why might you want to use various tab
characters when working with a
financial report?
-To align values based on the type of
data to be entered
• What must you do before applying
formatting to existing text in a
document?
-You must select the existing text
• which menu in MSWord can be used to
change character size and typeface?
-Tools
• What is the view that appears when you
start any Microsoft Office program?
-Backstage
• Which of these toolbars allows changing
of Fonts and their sizes?
-Formatting
• Suddenly the Word does not display
your favorite toolbar. What has
happened?
-your toolbar has been unchecked
under the View/Toolbars menu
• Which ribbon tap contains the option to
turn the ruler on or of?
-View
• What keyboard shortcut can you use to
create a column break?
-CTRL-SHIFT+ENTER
• Which key can you press to select both
a word in one paragraph and a heading
of text on the next page?
-CTRL
• How do you open the Header and
Footer toolbar?
-On the view menu, click Toolbars, and
select Header and Footer from the list
of toolbars.
• In order to save an existing document
with a different name you need to:
-Use Windows Explorer to copy the
document to a different location and
then rename it
• Which view mode appears when you
open a document send as an
attachment?
- Read Mode
• By default, on which page the header or
the footer is printed?
-On every page
• which key should be pressed to start a
new paragraph in MSWord?
-Enter key
• In MS-Word, for what does ruler help?
-To set tabs, to set indents, to set
margins
• What is the view that appears when you
start any Microsoft Office program?
-Backstage
• How can you recognize a spelling error
in a Word file?
-The noted tror appears with a red wavy
line
• which option in File pulldown menu is
used to close a which file in MSWord?
-close
• What keyboard shortcut is used to bold
a text?
-CTRL+B
QUIZ 7
• Which key can you press to activate the
Go To command?
- CTRL + G
• What has to happen in order for column
headings to display in the Sort fields?
-Turn on the My data has headers
option.
• How can data be aligned within a cell?
-Horizontally, vertically, or rotated
• To select an entire row, where would
you click?
-Click the row header for the row you
want to select.
• Which of the following features cannot
be found in the Data ribbon?
-Pivot Table
• Why might you choose to filter a list or
table instead of simply sorting it?
-Filtering displays only those records
that match the criteria you specify;
other records are temporarily hidden.
• Why might you want to apply borders
to a cell instead of just using the
gridlines on the worksheet?
-Borders can help to separate and
identify specific cells.
• Why would you enter labels into the
worksheet?
-Labels identify the values and help
outline the mathematical relationships.
• What is the difference between a
workbook and a worksheet?
-A workbook is the actual file that
contains the worksheets, which turn
contain the data.
• Why might you prefer to apply a
background color to a cell instead of
applying a pattern?
-Patterns can make it harder to read the
data than using a solid color.