Steps to Activate Electronic Bank

Reconciliation Statement – MT940 Format

SAP have the features of Electronic Bank Reconciliation Statement (EBRS) process where you
can directly upload the Bank Statement in a format called MT940.
In this process SAP will upload statement automatically & at the same time will do sub-
ledger posting & clearing.

So here in this blog we can see the basic steps to configure the EBRS for MT940 Format.
Path for configuration EBRS is go to SPRO-IMG

 Financial Accounting–Bank Accounting–Business Transactions–Payment Transactions–

Electronic Bank Statement–Make Global Settings for Electronic Bank Statement (T Code –
OT83)
 Give your Chart of Accounts
You will get below screen to process :

OT83
1) Create Account Symbol for Transaction
 here specify the nature of Transactions happened in the Bank
 Generally you need to create new entries for 4 Common Transactions in the Bank & 1 entry for
Main Bank as below,
 Create Account Symbol
2) Assign GL Accounts to the Accounts Symbol
 Create new entry’s for GL Account assignment to Accounts symbol
 For Bank Charges (EBCG) & Interest Account (EBIN) give GL Account Code as mostly it may
account in respective GL only.
 For Cheque Deposited (EBCD) & Cheque Issued (EBCI) give +++++++++1 for IN Bank Account
& +++++++++2 for OUT Bank Account in case of multiple bank accounts.(If you have IN Bank
Account GL Code last digit is 1 & OUT Bank Account GL Code last digit is 2)

Assign GL Accounts to the Account Symbol

3) Create Key for Posting Rule

 This is required for automatic Posting of entry’s while reconciliation as per the nature of 
transaction Deposited, Cheque Issued, Bank Charges, Bank Interest.

Create Key for

Posting Rule
4) Define Posting Rule for Posting key 
 

Define Posting Rule

 Please understand this as per below illustration of accounting entries.

Illustration
5) Create Transaction type
 Required to create Transaction types for EBRS
e.g. here we have created EB1 for the organisation

 There are also some Standard Transaction types are available.

Create Transaction Type

6) Assign External Transaction Type to posting Rule

 External Transactions Types are those which is mentioned in the bank statement for each & every
transaction.
 i.e. NCHK, NTRF, NSTO, NCHG, etc. as bank mentioned their MT940 bank statement format as
below
 E.g. MT940 Format
 This Transaction types require to assign to the posting rule which we have created in point No.3 as
below with Debit/Credit indicator & Algorithm

Assignment of External transaction

type to posting rule

 If you are maintaining cheque Number in Assignment than use Algorithm 15 against transaction
type of cheque. with this system will clear the entry’s by matching the cheque number from the
statement.
 Other cases you can give simple logic as No Interpretation.i .e.system will clear based on the
amount.
 Sign + means incoming entry’s & Sign – means outgoing entry’s
7) Assign Bank Accounts to Transaction Types
 Here you require to give Bank Key, Bank Account Number of all the banks where you want to
activate this process & give Transaction Type against all the bank (i.e. EB01) which created as per
point no.5

Assi
gn Bank Accounts to Transaction Types