Win 10

APPLYING COMPUTER AND MOBILE HEALTH TECHNOLOGY FOR HEW LEVEL-III
1.1. Introduction to Microsoft windows

What is an Operating System?
An operating system is the most important software that runs on a computer. You might
be thinking,
“OK, but what is software?” Software is any set of instructions that performs some task on a
computer. The operating system performs many essential tasks for your computer.
It controls the memory needed for computer processes, manages disk space, controls
peripheral devices, and allows you to communicate with the computer without knowing
exactly how a computer works. Without an operating system, a computer is useless.
Booting your computer is the process that occurs when you press the power button to turn
your computer on. At the end of that process, the operating system loads all programs and
devices ready for you to use. The operating system begins to do its job of controlling the
way in which the computer functions. The operating system is responsible for managing
the computer's hardware and software resources and serves as the boss, or manager,
and makes sure all the various parts of the computer get what they need.
Basic Parts of a Desktop Computer

All of the basic parts of a desktop computer are considered hardware. The computer case,
monitor, keyboard, mouse, and power cord are considered the basic parts.
Mouse
The mouse is a peripheral that is known as a pointing device that is right handed by
default. It lets you point to objects on the screen , click
on them, and move them.
To properly use the mouse:
• Using your right hand, place your thumb on the desk or
table top on the left side of the mouse
• Your index (pointer) finger should rest on the left
button of the mouse.
• Place your middle finger on the right button of the
mouse.
• Your ring finger and little finger should rest on the right
side of the mouse. Correct way to hold your mouse …
• The base of your wrist should rest on the mouse

pad or desktop, for stability.
• Click Select an object on the screen by pressing
the left mouse button down with your index
finger and then release the button.
• Drag an object on the screen by pressing and
holding down the left mouse button with your
index finger while moving the mouse. When the
object is where you want it, release the button.
• Double-click, rapidly press and release the left
mouse button with your index finger to open
folder/file.
• Right-click once and release the right mouse
button with your middle finger to show more choices. Choices depend on where you right
click and on what.
Keyboard
The keyboard is a piece of hardware that resembles a typewriter keyboard. It is one of the primary
ways we communicate with the computer and enter data. There are many different types of
computer keyboards such as wired, wireless, ergonomic, multimedia, and more. Although there
may be differences in the location of some keys or features, keyboards are very similar and allow
you to accomplish basically the same tasks. A standard Keyboard set up is:
Escape key Help Spell check Make sure this light is on to use the number pad below
Arrow to move
the cursor
Numbers Space Bar To make a new line press Enter
Letters for words Backspace takes a letter away backwards Delete takes
nextthe
letter away
Getting started with windows 10 operation system
Desktop & Start Menu

These days, the graphic user interface (the colorful world of icons, windows, and menus) is standard.
Mac, Windows, Chrome OS, Linux—every operating system is fundamentally the same, which is to
say a very long way from the lines of typed commands that defined the earliest computers.
Windows 10 restores the desktop to its traditional importance, following a weird three-year detour
into “what the heck” land known as Windows 8. The desktop is once again your only home base, your
single starting point. It’s the view that greets you when the computer turns on, and it offers all the
tools you need to manage and organize your files.
The Lock Screen
When you turn on a Windows 10 machine, you know right away that you’re not in Kansas anymore.
The first thing you see is a colorful curtain that’s been drawn over the computer’s world. It’s the Lock
screen (Figure 1-1).
The Lock screen serves the same purpose it does on a phone: It gives a quick glance at the time, the
date, your WiFi signal strength, the weather, and (on laptops and tablets) your battery charge. As you
download and install new apps, they can add informational tidbits to this Lock screen, too.
The point is that sometimes you don’t really need to wake the machine up. You just want to know
what time it is.
The Lock screen can also give you instant access to your Camera and Skype apps (Camera and Skype).
You might want to take a picture or answer a call without having to go through the red tape of fully
logging in.
Figure 1-1. You can control which apps are allowed to add information to the Lock screen in Settings (like the
weather report shown here). You’re not stuck with the Lock screen photo as Mother Microsoft has installed it,
either. You can change the picture, if you like, or you can eliminate it altogether. Chapter 4 has the details.
When you do want to go past the Lock screen to log in, there’s nothing to it. Almost anything you do
that says, “I’m here!” works:
• Touchscreen: Swipe a finger upward. (Swipe downward to jump into Camera mode.)
• Mouse: Click anywhere. Or turn the mouse wheel.
• Keyboard: Press any key.
The Lock screen slides up and out of the way, revealing the Login screen (Figure 1-2, top).
The Login Screen
As in any modern operating system, you have your own account in Windows. It’s your world of files,
settings, and preferences. So the second thing you encounter in Windows 10 is the Login screen. Here,
at lower left, you see the name and photo for each person who has an account on this machine
(Figure 1-2). Choose yours.
This is also where you’re supposed to log in—to prove that you’re you. But logging in no longer has
to mean typing a password. One of Windows 10’s primary goals is to embrace touchscreens,
and typing is a pain on tablets.
Figure 1-2. Lower left: If your machine has more than one account set up, tap or click your icon to sign in. Top
right: Typing is so 2009! In Windows 10, you can log into your account using any of several more touchscreen-
friendly methods, like drawing three predetermined lines on a photograph.
Therefore, you can log in using any of these techniques:

• Just look at your screen. On laptops or tablets with Intel’s RealSense infrared cameras, facial
recognition logs you in.
• Swipe your finger across the fingerprint reader, if your computer has one.
• Put your eye up to the iris reader, if your machine is so equipped.
• Draw three lines, taps, or circles on a photo you’ve selected (Figure 1-2, top).
• Type in a PIN you’ve memorized.
• Type a traditional password.
• Skip the security altogether. Jump directly to the desktop when you turn on the machine.
The Desktop
Once you’ve gotten past the security barrier, you finally wind up at the home base of Windows: the
desktop. See Figure 1-3 for a refresher course.
You can, and should, make the desktop look like whatever you want. You can change its background
picture or color scheme; you can make the text larger; you can clutter up the whole thing with icons
you use a lot. Chapter 4 is a crash course in desktop interior decoration.
Figure 1-3. The desktop returns in Windows 10 as everybody’s starting place. It’s once again the first thing you see
after you log in. It has a shiny, clean, new look, but the time-honored landmarks—Start menu, taskbar, system
tray—are just where they’ve always been.
Meet the Start Menu

Start menu is so important (Figure 1-4). It lists every useful piece of software on your computer,
including commands, programs, and files. Just about everything you do on your PC begins—or can
begin—with your Start menu.
In Windows 10, as you’ve probably noticed, the word “Start” doesn’t actually appear on the Start
menu, as it did for years; now the Start menu is just a square button in the lower-left corner of your
screen, bearing the Windows logo ( ). But it’s still called the Start menu, and it’s still the gateway
to everything on the PC.
If you’re the type who bills by the hour, you can open the Start menu (Figure 1-3, lower left) by
clicking it with the mouse. If you feel that life’s too short, however, tap the key on the keyboard
instead, or the button if it’s a tablet.
Really, truly: Learn this. Tap to open the Start menu (or to close it!).
The Start menu (Figure 1-4) is split into two columns. For convenience, let’s call them the left side
and the right side.
Figure 1-4. Here it is, the single biggest change in Windows 10: the new, hybrid Start menu. The left side gives you
direct access to apps you use frequently, or that you’ve installed recently, as well as important commands and
places like Power and “All apps.” The right side is yours to customize.
NOTE: If your computer is a tablet, and it has no physical keyboard at all, then it may start up in Windows 10’s
new Tablet mode. In this mode, the right side of the Start menu fills the entire screen, and the left side doesn’t
appear unless you tap the in the top-left corner. For details on Tablet mode, see Chapter 13.
Start Menu: The Left Side
The most amazing thing about the Windows 10 Start menu is that Windows 10 has a Start menu—
something that’s been missing since Windows 7. The left side, or something like it, has been with
Windows from the beginning. The right side is a pared-back version of the Start screen that
distinguished Windows 8.
The left side may look like the Start menu that’s been in Windows from the beginning (except during
that one unfortunate three-year Windows 8 phase). But there’s a big difference: In Windows 10, you
can’t use it to list your own favorite programs, folders, and files. (That’s what the right side is for.)
The left side is meant to be managed and run entirely by Windows itself.
The left side has five sections, described here from top to bottom:
[Your name]
See your account name and picture in the upper-left corner of the Start menu (Figure 1-5)?
Figure 1-5. Your account icon isn’t just an icon; it’s also a pop-up menu. Click it to see the “Sign out” and “Lock”
commands, as well as a shortcut to your account settings.
That’s not just helpful information. The picture is also a pop-up menu. And its commands all have to
do with switching from one account to another. (In Windows’ accounts feature, each person who uses
this PC gets to see her own desktop picture, email account, files, and so on. See Chapter 19.) Here’s
what they do.
TIP: Some keystrokes from previous Windows versions are still around. For example, you can still press
Ctrl+Alt+Delete to summon the three commands described here: “Lock,” “Switch user,” and “Sign out”—plus a
bonus link for the Task Manager (Exiting Programs).
• Change account settings takes you directly to the Settings→Account screen, where
you can change your account picture, password, login method, and other details of your
account—and you can create accounts for other family members.
• Lock. This command takes you back to the Lock screen described at the beginning of
this chapter. In essence, it throws a sheet of inch-thick steel over everything you were doing,
hiding your screen from view. This is an ideal way to protect your PC from nosy people who
happen to wander by your desk while you’re away getting coffee or lunch.
Whatever you had running remains open behind the scenes. When you log in again, you’ll find
all your open programs and documents exactly as you left them.
• Sign out. When you choose “Sign out,” Windows closes all your open programs and
documents (giving you an opportunity to save any unsaved documents first). It then presents
a new Login screen so that somebody else can log in.
Important Places
In general, the bottom of the left side is devoted to listing important places on the computer. On a
shiny new PC, the list includes these:
• File Explorer. This “app” is the standard desktop window, showing the contents of
your drives and folders (Chapter 2).
• Settings. Yes, adjusting the settings and preferences of your PC is about six steps
quicker now, since Settings is listed right here in the Start menu. Chapter 7 covers Settings in
absurd detail.
• Power. Hard though it may be to believe, there may come a day when you want to
shut down or restart your computer. See Change the color.
• All apps opens the complete master list of all your programs, as described below.
What’s great, though, is that you can add other important folders to this list, following the steps
shown in Figure 1-6. These are some of your options:
• Documents: This command opens up your Documents folder, a very important folder
indeed. It’s designed to store just about all the work you do on your PC—everything except
music, pictures, and videos, which get folders of their own.
Of course, you’re welcome to file your documents anywhere on the hard drive, but most
programs propose depositing newly created documents into the Documents folder. That
principle makes navigation easy. You never have to wonder where you filed something, since
all your stuff is sitting right there in Documents.
NOTE: The Documents folder actually sits in the This PC Local Disk (C:) Users [Your
Name] folder.
• Downloads. For decades, computer novices have been baffled: They download
something from the web but then can’t find where it went. Now you’ll know. Out of the box,
Windows puts your downloaded files into this Downloads folder (which is inside your
Personal folder). It makes perfect sense to add this item to your Start menu so you have quick
access to it.
Figure 1-6. You can add other important folders to your Start menu. Choose →Settings. In the Settings
window (top right), choose Personalization. On the next screen, click Start. Finally, click “Choose which
folders appear on Start” (middle). Up pops a list of items like File Explorer, Settings, Documents,
Downloads, Music, Pictures, Videos, HomeGroup, and Network, so that you can turn on or off the ones you
like (bottom).
• Music, Pictures, Videos. Microsoft assumes (correctly) that most people these days use their home
computers for managing digital music, photos, and video collections. As you can probably guess, the
Music, Pictures, and Videos folders are intended to house them—and these Start menu commands
are quick ways to open them.
In fact, whatever software came with your phone, digital camera, or MP3 player probably dumps your
photos into, and sucks your music files out of, these folders automatically. You’ll find much more on
photos and music in Chapter 8.
All Apps
When you click “All apps” at the bottom of the Start menu, you’re shown an important list indeed: the
master catalog of every program on your computer (Figure 1-7). You can jump directly to your word
processor, calendar, or favorite game, for example, just by choosing its name in this scrolling list. As
a handy bonus, the word “New” appears beneath the name of any new programs—ones you’ve
installed but haven’t yet used.
You can restore the original left-side column by clicking Back (at the bottom of the list).
The “All apps” list used to be called All Programs, of course, but Microsoft had to go with the lingo of
those crazy kids today. But there is one handy trick in Windows 10 that never existed before: You can
now jump around in the list using an alphabetic index, shown at right in Figure 1-7.
Figure 1-7. Left: When the “All apps” list is visible, your apps are grouped alphabetically. Turns out that those letter
headings (A, B, C…) are also buttons. When you click one, Windows offers you a grid of the entire alphabet (right).
Click a letter to jump directly to that section of the “All apps” list. If you have a lot of programs, this trick can save
you a lot of scrolling.
Folders
As you’ll quickly discover, the “All apps” list doesn’t list just programs. It also houses a number
of folders. See Figure 1-8.
Figure 1-8. You know when you’re looking at a folder in the “All apps” list because a appears to the right of its
name (left). Click the folder’s name to expand the listing—to see what’s hiding inside. (You don’t have to click right
on the .) When the folder is expanded, the symbol changes to , just in case you didn’t get the point.
Start Menu: The Right Side
The right side of the Start menu is all that remains of the Great Touchscreen Experiment of 2012,
during which Microsoft expected every PC on earth to come with a touchscreen. Instead of a Start
menu, you got a Start screen, stretching from edge to edge of your monitor, displaying your files,
folders, and programs as big rectangular tiles.
Unfortunately, the Start screen covered up your entire screen, blocking whatever you were working
on. It was horribly space-inefficient—finding a new program you’d downloaded often meant scrolling
several screens to the right. And it just felt detached from the rest of the Windows world.
Turns out most people preferred the Start menu.
There were some nice aspects of the Start-screen idea, though. For one thing, it’s more than just a
launcher. It’s also a dashboard. Each tile isn’t just a button that opens the corresponding program; it’s
also a little display—a live tile, as Microsoft calls it—that can show you real-time information from
that program. The Calendar tile shows you your next appointment. Your Mail tile shows the latest
incoming subject line. The People tile shows Twitter and Facebook posts as they pour in.
Figure 1-9. As you drag the top or right edge of the Right Side of the Start menu, you see it snap to a larger size
once you’ve moved your cursor far enough. You don’t have an infinite degree of freedom here; you can only double
the width or, if you have one of those rare Samsung Billboard Monitors, maybe triple it. You can also adjust the
height of the Start menu—by dragging the top edge. You can goose it all the way to the top of your screen, or you
can squish it down to mushroom height.
You can make this scrolling “column” bigger; you can even make it fill the screen, as it did in Windows
8; or you can hide it completely. But the point is that this time, it’s up to you. The “Start screen” takes
over your world only as much as you want it to.
Move a tile
You can, of course, drag the right side’s tiles into a new order, putting the personal back into personal
computer.
With the Start menu open, just drag the tile to a new spot. The other tiles scoot out of the way to make
room.
That works fine if you have a mouse or a trackpad. But if you’re using a touchscreen, that instruction
leaves out a key fact: Dragging scrolls the right side! Instead, hold your finger down on the tile for half
a second before dragging it.
Shutting Down
What should you do when you’re finished using your computer for the moment?
Millions of people shut their PCs off, but they shouldn’t; it’s a colossal waste of time. When you shut
down, you have to wait for all your programs to close—and then the next morning, you have to
reopen everything, reposition your windows, and get everything back the way you had it.
You shouldn’t just leave your computer on all the time, either. That’s a waste of electricity, a security
risk, and a black mark for the environment.
What you should do is put your machine to sleep. If it’s a laptop, just close the lid. If it’s a tablet, just
press the Sleep switch. If it’s a desktop PC, it’s usually a matter of pressing the physical power button.
POWER USERS’ CLINIC: BRINGING BACK THE HIBERNATE COMMAND
Hibernate mode is a lot like Sleep, except that it doesn’t offer a period during which the computer will wake up
instantly. Hibernate equals the second phase of Sleep mode, in which your working world is saved to the hard
drive. Waking the computer from Hibernate takes about 30 seconds.
In an effort to make life simpler, Microsoft has hidden the Hibernate command in Windows 10. You won’t find
it in the →Power pop-up menu.
You can bring it back, though.
To get there, press to put your cursor in the search box, and type power but.
In the search results, click Power Options.
Now click “Change settings that are currently unavailable” and authenticate yourself, if necessary (Microsoft’s
way of ensuring that only an administrator can change such important settings).
Finally, scroll down until you see “Shutdown settings.” Turn on the “Hibernate: Show in Power menu” checkbox.
Click “Save changes.”
From now on, the Hibernate option appears in the menu shown in Figure 1-13, just like it did in the good old
days.
The Sleep/Shut Down/Restart Commands

If you really want to do the sleeping or shutting down thing using the onscreen commands, you’ll be
happy to know that in Windows 10, you no longer need 20 minutes and a tour guide to find them.
They’re right there in the Start menu, near the bottom. Choose Power to see them.
As shown in Figure 1-13, shutting down is only one of the options for finishing your work session.
What follows are your others.
Sleep
Sleep is great. When the flight attendant hands over your pretzels and cranberry cocktail, you can
take a break without closing all your programs or shutting down the computer.
Figure 1-13. Shutting down your computer requires only two steps now, rather than 417 (as in Windows 8). Open
the Start menu. Choose Power, and then “Shut down”.
The instant you put the computer to sleep, Windows quietly transfers a copy of everything in memory
into an invisible file on the hard drive. But it still keeps everything alive in memory—the battery
provides a tiny trickle of power—for when you return and want to dive back into work.
If you do return soon, the next startup is lightning-fast. Everything reappears on the screen faster
than you can say, “Redmond, Washington.”
If you don’t return shortly, then Windows eventually cuts power, abandoning what it had memorized
in RAM. Now your computer is using no power at all; it’s in hibernate mode.
Fortunately, Windows still has the hard drive copy of your work environment. So now when you tap
a key to wake the computer, you may have to wait 30 seconds or so—not as fast as 2 seconds, but
certainly better than the 5 minutes it would take to start up, reopen all your programs, reposition
your document windows, and so on.
The bottom line: When you’re done working for the moment—or for the day—put your computer
to sleep instead of shutting it down. You save power, you save time, and you don’t risk any data loss.
You can send a laptop to sleep just by closing the lid. On any kind of computer, you can trigger Sleep
by choosing it from the →Power command, or by pushing the PC’s power button, if you’ve set it
up that way, as described below.
Restart
This command quits all open programs and then quits and restarts Windows again automatically.
The computer doesn’t actually turn off. You might do this to “refresh” your computer when you notice
that it’s responding sluggishly, for example.
Shut down
This is what most people would call “really, really off.” When you shut down your PC, Windows quits
all open programs, offers you the opportunity to save any unsaved documents, exits Windows, and
turns off the computer.
There’s almost no reason to shut down your PC anymore, though. Sleep is almost always better all
the way around.
The only exceptions have to do with hardware installation. Anytime you have to open up the PC to
make a change (installing memory, hard drives, or sound or video cards), you should shut the thing
down first.
TIP: If you’re a keyboardy sort of person, you might prefer this faster route to shut down: Press
Ctrl+Alt+Delete to summon the Lock/Switch User screen, and then Tab your way over to the button in the
lower right. Press Enter, and arrow-key your way to Shut down. Press Enter again.
Use the Search Box
This thing is awesome. The instant you press the key, your insertion point blinks in the new “Ask
me anything” search box below the Start menu
NOTE: If you click in the “Ask me anything” search box instead of pressing , you get a panel full of news,
weather, and other details Windows thinks might be relevant to your life.
That’s your cue that you can now begin typing the name of whatever you want to open.
NOTE: The search box used to be part of the Start menu. Now it’s actually part of the taskbar. It still takes you
one click, tap, or keystroke to highlight it for typing—but because it’s always visible, it seems more present and
useful. You know?
The instant you start to type, you trigger Windows’ very fast, whole-computer search function. This
search can find files, folders, programs, email messages, address book entries, calendar appointments,
pictures, movies, PDF documents, music files, web bookmarks, and Microsoft Office documents,
among other things.
It also finds anything in the Start menu, making it a very quick way to pull up something without
having to click through a bunch of submenus.
You can read the meaty details about search in Chapter 3.
Jump Lists in the Start Menu
Jump lists are submenus that list frequently used commands and files in each of your programs for
quick access.
For example, the jump list for a web browser might offer commands like “New window” and “Close
window”; the jump list for a Microsoft Office program (like Word) might list documents you’ve edited
lately.
In other words, jump lists can save you time when you want to resume work on something you had
open recently. They save you burrowing through folders.
Now, jump lists can appear either in the Start menu (in the “Most used” section) or on your
taskbar. Jump Lists in the Taskbar describes the taskbar versions, but here’s a quick rundown on the
Start menu versions.
Recently Opened Documents
The left side of the Start menu—the “Most used” section—keeps track of recently used documents
automatically, as shown in Figure 1-14. This list of Recent documents changes as your workflow does;
documents drop off the list if you don’t open them much anymore.
You can, however, pin a document to its jump list, meaning that it won’t disappear even if you never
open it. Figure 1-14 shows the technique.
Figure 1-14. Jump lists display the most recently opened documents in each program. Click the > button to see
them. To pin one of these document s so that it won’t disappear on you, point to it without clicking, as shown here,
and then click the pushpin icon. Now there’s a new section in the jump list called Pinned, where that document will
remain undisturbed until you unpin it (by clicking the pushpin again).
CUSTOMIZING THE LOCK SCREEN
The Lock screen provides a glimpse of useful information, like the time and your battery charge. You can add
other programs’ information to this choice slice of real estate, too. And you can change the photo that appears
as the Lockscreen wallpaper.
To get started, choose →Settings→Personalization→Lock screen. In the Background pop-up menu, you have
two choices. You can plaster your Lock screen with a Picture (a choice of handsome professional nature shots
provided by Microsoft; you can also click Browse to search your computer for a photo of your own)
or Slideshow.
Slideshow turns your Lock screen into a digital photo frame, cycling through a selection of photos. You paid
good money for that machine; why shouldn’t it make itself useful when you’re not actually doing work on it?
It uses your Pictures folder for source material, or you can click Browse to choose a different folder.
If you choose “Advanced slideshow options,” you get a choice of refinements like these:
Include Camera Roll folders from this PC and OneDrive. Do you want pictures you’ve taken with this computer’s
camera (that is, the ones on your Camera Roll) and your other Windows and Windows phone gadgets’ cameras
(which are auto-synced to your OneDrive) included in the slideshow?
Only use pictures that fit my screen. Windows, in the Lock screen slideshow, will favor photos whose proportions
match your screen, so you don’t wind up with empty black bars. Play a slideshow when using battery power. A
slideshow uses more battery power than a not-slideshow. Leave this off for best battery life. (This option
appears only if your computer can run on battery power.)
1.2. Word Processing

Microsoft Word is an example of a program called a “word processor.” Word processors are used
to create and print text documents in much the same way that you would use a typewriter. The key
benefit to using a word processor is that you can make changes easily, including correcting spelling;
adding, deleting, formatting, and relocating text; and inserting images. Once you create a
document, you can effortlessly print it (as many copies as you want!), save it for later modifications,
or send it to a friend via e-mail. Microsoft Word is a very powerful word processor—This handout
was created using just a small number of its features!
Microsoft Word is available on both PCs and Macs, so what you learn in class today should be
applicable to any computer you use. The program may look slightly different depending on the
version and computer that you’re using, but Microsoft Word will function in the same basic ways.
There are other word processors out there, including OpenOffice.org Writer, WordPerfect, Apple
Pages, and WordPad. They have many features in common with Microsoft Word, and you should
feel free to choose any program you prefer.
Opening Microsoft Word
To get started with Microsoft Word

(sometimes called “MS Word”), you will
need to locate and open the program on your
computer. To open the program, point to
Word’s icon on the desktop with your mouse
and double-click on it with the left mouse button.
If you don’t see the MS Word icon on your desktop,

you’ll have to access the program from the Start Menu.
Click on the button in the bottom left corner to pull up the
Start Menu. You should see the MS Word icon here, so
click on it once with your left button. If you still don’t see
it, click on “All Programs” and scroll through the list of
programs until you find it. Click once with your left
button to open the program.
**Occasionally, Microsoft Word will be in a folder called

“Microsoft Office” or something similar—this will make
one more step between “All Programs” and
“Microsoft Word.”
MS Word will then open a blank page called “Document 1.”
This is an image of the

upper - left corner of MS
Word.
This box features two

important pieces of
information: the name of the
file that you are currently
working on (in this case,
“ Document 1 ” since we have
not yet renamed it) and
which program you are using
( “ Microsoft Word ” ).
There should now be a blinking line in the top left corner of the part of the screen that looks like a
sheet of paper. This means you will be able to type in this space!
Microsoft Word Features
The Title Bar
This is a close-up view of the Title Bar, where file information is located. It shows the name of the
file (here, “Microsoft Word”) and the name of the program (“Microsoft Word”). Notice the three
buttons on the right side, controlling the size and closing of the program.
Minimize: Left Maximize: Left Close: Left-click Restore Down:

click this button click this button to this button to Left-click this
to shrink the make the window close the window. button to make
window down to a as large as it can The program will the window
small button that be—it should take close and stop smaller without
will appear up minimizing it.
in the task bar your entire running. Make
screen.
( see below). sure you save

your work first!
The Ribbon Menu System
The tabbed Ribbon menu system is how you navigate through Word and access various
Word commands. If you have used previous versions of Word, the Ribbon system
replaces the traditional menus.
Quick Access Tool
Bar
Ribbon
Menu
Page View Zoom Tool
The File Menu
In Microso ft Office 2007, there was something called the Microsoft

Office Button ( ) in the top left - hand corner. In Microsoft Office
2010 , this has been replaced with a tab in the Ribbon called “ File. ”
W hen you left - click on this tab , a drop - down menu appears. From this
menu , you can perform the same functions as were found under the
Microsoft Office Button menu, such as: C reate a new document , open
existing files, save files in a variety of ways, and print.
Quick Access Toolbar
On the top left - hand side of the Title Bar, you will see several little
icons above the File menu. These let you perform common tasks, such
as saving and undoing, without having to find them in a menu. We ’ ll
go over the meanings of the icons a little later.
The Home Tab
The most commonly used commands in MS Word are also the most accessible. Some of
these commands available in the Home Tab are:
The Home Tab Toolbar offers options that can change the font, size, color, alignment,
organization and style of the text in the document. For example, the “Times New Roman”
indicates the FONT of your text, the “12” indicates the SIZE of your text; etc. We will
go over how to use all of these options to format your text in a little while.
Each of these options expands into a menu if you left-click on the tiny down-arrow in
the bottom right corner of the window.
The Ruler
The ruler is found below the Ribbon. The ruler tells you where you are on the page, along
with the dimensions of the overall document. Just like a real piece of paper, the default
setting is 8.5 x 11 inches, and the margins have been incorporated for you. Similar to
most options in MS Word, this is entirely customizable and the user can create a
document of any dimensions.
Keyboard Review
In order to use MS Word effectively, you must input commands using both the mouse
and the keyboard. The above image of a keyboard should look similar to the keyboard in
front of you; learning just a few certain keys will help to improve your efficiency in
typing, as well as present you with more options within the program. The following is a
list of commonly used keys that have special functions in MS Word (key functions can
change depending on which program you are using):
1. Backspace: This key deletes letters backward.

2. Delete: This key deletes letters forward.
3. Shift: This key, when pressed WITH another key, will perform a secondary
function.
4. Spacebar: This key enters a space between words or letters.
5. Tab: This key will indent what you type, or move the text to the right. The default
indent distance is usually ½ inch.
6. Caps Lock: Pressing this key will make every letter you type capitalized.
7. Control (Ctrl): This key, when pressed WITH another key, performs a shortcut.
8. Enter: This key either gives you a new line, or executes a command (pressed in
MS Word, it begins a new line).
9. Number Keypad: These are exactly the same as the numbers at the top of the
keyboard; some people just find them easier to use in this position.
10. Arrow Keys: Like the mouse, these keys are used to navigate through a
document or page.
MICROSOFT WORD BASICS
Typing Text
To enter text, type just as you would if you were using a typewriter.
To capitalize a letter, hold down the SHIFT key while typing the letter.
Or, press the CAPS LOCK key on the left-hand side of your keyboard. You will have
to press the CAPS LOCK key again—once you are done capitalizing—to remove the
lock.
You do not need to press ENTER to start a new line—Microsoft Word will automatically
wrap your sentence at the end of the line.
To move the cursor from its position at the end of your sentence to anywhere else on the
page, use the mouse or the arrow keys to move the cursor where you want the letters or
spaces to be (left-click the mouse to place the cursor) and then type what you want to
add—the text will automatically adjust to include it.
Press ENTER to start a new paragraph (this is sometimes called a “carriage return”).
Deleting Text
While typing a document, sometimes you will make a mistake. Unlike a typewriter, MS
Word can delete text on the screen and leave no trace—it is as if you never typed on the
page in the first place.
There are two different buttons on the keyboard that will allow you to erase text. They
are the “Delete” key and the “Backspace” key (#s 1 and 2 on the keyboard map on page
7). The “Backspace” key deletes words to the LEFT of the cursor, and the “Delete” key
deletes words to the RIGHT of the cursor.
This is my crea | tive sentence.
BACKSPACE ↔ DELETE
Let’s assume that the vertical line dissecting the word “creative” in the example above is
our cursor. Pressing the “Backspace” key will erase “a,” “e,” “r,” “c,” and so on, moving
LEFT. The “Delete” key will erase “t,” “i,” “v,” “e,” and so on, moving RIGHT.
To delete a whole chunk of text at once, left-click with your mouse and drag to highlight
a section of text. Then simply press “Backspace” or “Delete” and all of the highlighted
text will disappear!
Undoing and Redoing
The UNDO and REDO features of Microsoft Windows applications are great tools to
rely on (especially in MS Word). The program will keep a list of the last 25 commands
that you have performed, and it allows for taking “one step” backwards in order to erase
what you have just done.
Click on the UNDO button in the Quick Access Toolbar to go back one step (up
to 25).
Click on the REDO button in the Quick Access Toolbar to go forward one step
(up to 25).
Formatting Text
Changing the look of what you’ve written is called “formatting.” This can include
changing the text style, size, color, and more.
This is a sentence that features many different fonts.
This is a sentence that features many different sizes.

From the Home Tab, the “B” will make your text BOLD, the “I” will put it in italics,
and the “U” will add an underline to your text. These features do not have to be used
independently of each other—in other words, you can bold, underline, and italicize a
single piece of text.
The alignment of the text can be altered using the buttons with the horizontal lines on
them. You can align text
To the LEFT,
To the CENTER,
And to the RIGHT.
In order to apply certain stylistic or formatting changes to text, you must first
HIGHLIGHT the text. This is a common procedure in Microsoft Windows applications,
and, because it is so useful, it is a skill worth practicing.
You can also change the font color by clicking on the appropriate buttons in the
Formatting Toolbar. Experiment and remember—you can always start over with a fresh,
new document, so don’t worry about making mistakes! If you do, however, there is
always the incredible “UNDO” tool.
Cutting, Copying, and Pasting Text
In MS Word, you can CUT or COPY text from one area of the document and save that
text to be PASTED elsewhere (these commands are found on the Home Tab).
When you CUT text, you actually delete it from where you took it, as opposed to
COPYING it, which makes a copy of your selection.
When you CUT or COPY text, it is stored on the CLIPBOARD. The Clipboard is a tool
in MS Word that stores cuts and copies of your work, to be pasted in other places in the
document. Once your selection is on the CLIPBOARD, you can PASTE it as many
times as you want!
CUTTING a selection will place it on the clipboard, just in case you want to PASTE it
elsewhere.
To CUT a selection, first highlight it. Then, click on the CUT icon
from the Home Tab.
The highlighted text will disappear, as you have just cut it out, but a
copy is now on your clipboard, and MS Word is waiting for you to paste it somewhere
else.
To PASTE this cut selection, place your cursor where you want the
selection to go. Click on the PASTE icon from the Home Tab toolbar,
and it will pop the text into place, right where you have your cursor.
To COPY, simply follow those same steps, replacing the CUT

command with COPY.
The COPY command will not alter your original selection at all, as
it simply makes a copy of the selection without changing or deleting
it in any way.
DOING MORE WITH MICROSOFT WORD
Inserting Images and Clip Art
With Microsoft Word, you can insert pictures in your document using the Insert Tab
toolbar. You can insert pictures from the “Clip Art” album that comes with the program,
or you can insert pictures from a file that you have previously saved on a disk or
elsewhere on the computer (e.g., the My Pictures folder).
Clip Art is a collection of cartoon and computer-generated images that cover a broad
array of commonly needed icons and pictures. These include business, holiday, nature,
entertainment, academic and other themes, along with standard bullets and symbols.
To insert a clip art picture into a Microsoft Word document, you will first need to place
your cursor (left-click) where you wish to insert you picture in your document.
Then, from the Insert tab on the Ribbon, click on

“Clip Art.”
A Clip Art search box will appear on the right side

of your screen. From here, you can enter a search
word for the picture you would like to find. Then
click “Go.” This will show all the options of pictures you can insert.
When you see a piece of clip art that you like, click on it, and it will automatically insert
into your document, in the exact place where you left the cursor.
To resize your image, grab one of the corners of the image

by left-clicking and holding—drag it to your desired size
and fine-tune the placement.
The cursor will change from a typing icon to a

doublearrow when it can be used to resize an image. Drag
the corner toward the upper-left corner of the screen, and
the image will grow. Drag toward the bottom-right, and it
will shrink.
You can move the image to another place in the document

by left-clicking and holding on the center of it; drag it to
its
desired location. More options, such as aligning the image with text (or special effects
like wrapping text around or through an image) can be found by clicking on the picture,
and then choosing the Picture Tools Tab.
You can also insert a photograph or other images from your files using this same process.
On the Insert Tab, click on Picture and locate the files that you want to include.
Modifying Line Spacing
Line spacing in Word refers to the amount of space between lines of text. The default
in Word 2010 is 1.15 spacing, which leaves a little bit more space than single-spacing,
or what you would find in a normal book. Single spacing is generally easy for the eye to
read. There may be times, however, when you want to change this spacing. One common
option is to double-space text:
This text is double-spaced. Double-spacing is especially useful if someone else is

proofreading your document. It allows for more room to write comments on the page.
To change the line spacing:
1. Select text you want to format by highlighting it.

2. On the Home Tab, click on the Line Spacing button
in the Paragraph group.
3. Choose the spacing you want from the menu that
appears.
Creating Bulleted and Numbered Lists
Word allows you to create lists within your document that can be organized with bullets
or numbers. Lists are useful for presenting text that wouldn’t make the most sense in
paragraph form (for example, step-by-step instructions) or for emphasizing key points.
Bullets are usually small circles at the beginning of item in a list, and numbers are used
for lists that are arranged in sequential order.
Here’s an example of a bulleted list:

• Bananas
• Milk
• Eggs
• Ice Cream
To create a list:
1. On the Home tab, select either the Bullets or Numbering buttons from the
Paragraph group. If you want to choose a particular
style for your bullets or numbers, click on the triangle
next to the button and choose a style from the menu
that appears.
2. You will see the first bullet or number appear

on your document. Type your first line of text and
then hit Enter.
3. Another bullet or number will appear

automatically. Type your next line of text and hit
Enter.
4. When you have finished your list, hit Enter

twice to end the bullets or numbering.
Changing Views and Overall Look
There will be times when you need to create documents that don’t fit on a standard piece
of paper (8.5” by 11”).
CLOSING MICROSOFT WORD
Saving Documents
When you finish typing and want to leave the computer, it is important to save your work,
even if you are printing a hard copy. To save your work in MS Word, it is essential to
know WHAT you are trying to save and WHERE you are trying to save it.
Click on the File Tab, then click Save to get started.

You can change the file name that Word has automatically chosen just by typing a new
one in the “File name” box at the bottom of the window that appears.
MS Word will automatically save your document with the suffix (“extension”) “.docx”—
this simply lets your computer know that the file needs to be opened in Word 2010. You
do not have to type this extension name—just highlight the words (the default is
“Document1”) and write a new file name.
As you can see in the picture above, there are many places where you can save a file,
some of which are portable and some of which live on your computer.
The My Documents folder on your computer’s hard drive is a good place to store your
documents. A blank CD (compact disc) is a great portable storage device and can contain
a LOT of data. Another good option is a USB key/thumb drive/flash drive.
Due to differences between older versions of Word and the new 2010 version, older
versions of Word cannot open documents saved in Word 2010 with the suffix “.docx”.
If you think you might want to share your document with someone who has an older
version of Word on their computer, you can save your document in a format that is
compatible with the older versions, like “.doc”.
To do this, click on the File Tab, then click “Save As,” then choose “Word 97-2003
Document” from the drop-down menu underneath the File Name text box.
Follow the steps outlined above to name your document.
It is important to note that every following command of SAVE will overwrite your
original file, creating the most up-to-date version. To save multiple versions of your
document, you will need to save copies with slightly different names.
If you want to save the changed document without destroying the original one:
Click on the File Tab and then click “Save As,” giving your document a new file name,
different from the original. A common way to do this is to add a number to the end of
the file name.
If you want to open up a saved document in Word:
Click on the File Tab, then click Open.
Locate where the file is located on your computer and double-click on the file name of
the document you want to open.
Printing Documents
To print your MS Word document:
Click on the File Tab, then click Print; a print preview and print options will appear.
Click OK for your document to start printing.
As with all commands in MS Word, you can make changes along the way. From the
Print menu, you can alter how many copies will be made, the order that the pages will
be printed in, and much more.
Getting More Help
You can get help with MS Word by clicking the Question Mark Button
located in the top right corner of the window.
Tutorials are also available on the Internet. Some of them come straight from Microsoft!
You can find them using a search engine like Google and typing in “Microsoft Word
tutorial.” Of course, you can also always come and ask quick questions at the library.
Exiting the Program
Click on the File Tab, then click Exit.
OR
Click on the X in the top right corner of the MS Word screen.
It’s that easy! If you don’t save before attempting to close the program, Word will
prompt you to save the file. Make sure you save if you don’t want to lose any changes!!
The table on the following page provides a summary of the different applications in the
MS Office suite
Application and task What it is used for Examples
Word processing lets users Used to create a range of written
enter text, images and business documents such as
graphics into written reports, meeting agendas,
Word: Word processing documents. meeting minutes, resumes,
quotes, etc.
Spreadsheets are used for Used for preparing cash flow
financial management. They statements, profit projections,
enable users to perform rostering, market research and
Excel: Spreadsheets calculations and prepare stock control.
graphs and charts from
records of figures.
Databases let users store data, Used for maintaining records of
as well as sort and retrieve the data, performing searches of data
data and then generate according to criteria (sort by date,
Access: Databases
reports from the results. price, location, etc.), and
generating reports.
PowerPoint is used to create Used to create slideshows to be
slideshow presentations using viewed through a projector or to
images, text and animated be viewed on a computer screen
PowerPoint: Presentations features. during presentations.
Outlook is an email tool for Used to instantly send and receive

sending and receiving emails between computers
messages and a personal worldwide and attach files
Outlook: Email, calendar and assistant for organising work (documents, photos, audio or
task management and appointments. video, etc.), maintain contact lists,
organise your work tasks and
receive reminders.
The details of how to run Microsoft Office software applications later we will see in
practical session, while using the Windows XP/ window 7 operating system.
1.3. Opening and manipulating Internet browsers to search for, send and receive
information
Uses of Internet
The internet is the term used to describe the billions of computers worldwide that are
connected and able to communicate with each other. The internet has revolutionized how
business is conducted.
The most common applications that use the internet include:
● Web browsers – are applications that enable users to view and search for websites and
webpages. Popular web browsers include Internet Explorer, Mozilla Firefox, Google Chrome
and Safari etc.
To use a web browser, you will need to know have a basic understanding of the following:
• A webpage is an internet document that contains text, images, video and even sound,
as well as interactive elements.
• A website is a collection of individual webpages, owned by the same person or
organization. A website is where the webpages ‘live’. A website can exist with a single
webpage, but no webpage can exist without a website to host it.
• Like your home address, websites and webpages have a unique address so they can
be located on the internet. This is called a URL, for example: http://www.google.com
is the URL for the search engine Google.
• Using your web browser application, you can:
✓ Search for, and access, news and information using a search engine (Google, Yahoo,
Alta Vista, Bing, etc.)
✓ use chat rooms and write information in blogs and wikis for others to read
✓ create and maintain networks through social networking sites (e.g. Facebook,
Twitter, Instagram)
✓ buy and sell products using online stores
✓ check your bank balance and transfer money
✓ use an online email account

✓ watch videos or listen to music through your internet connection
✓ download documents and other files
✓ Play online video games.
● Email – allows you to send messages and files (documents, photos, sound files, etc.)
instantly to others, as well as receive messages from other people.
● Instant messaging – is similar to emailing but messages are shorter and more informal
and users are automatically alerted when they receive a new message.
● Skype (and other videoconferencing applications like IMO, Viber, Telegram) – uses a
webcam, a microphone and speakers to allow you to see and talk to another person through
their computers, via the internet in ‘real-time’.
● File sharing – allows you to send and receive larger files (that are too large for email)
between computers in different locations, for example, via websites such as Dropbox.
The scenario below outlines some of the internet services an employee would typically use
when making travel arrangements.
Using a web browser
When you use a computer with the Windows operating system, your default web browser
will be Internet Explorer (IE). There are a range of other browsers that are available as
alternatives, but IE is the most widely used browser2 as it is a feature of Windows.
This icon can be used to open IE. If you can see this icon on your computer, use your
mouse to open it.
Alternatively, open IE by following this pathway:
<Start>, <All Programs>, <Internet Explorer>.
The following are some important features of IE (shown in figure 3).
1. Address bar – if you know the web address or URL of the website you want to visit (e.g.
<http://www.google.com> or <http://www.facebook.com>), type it into this bar and press the
Enter key on your keyboard to visit the site.
2. Search bar – if you do not know the web address of a website, but you want to find
information, type what you are looking for into this search bar. Google will ignore certain
common words that don’t add useful information such as ‘a’, ‘is’ ‘with’, ‘to’ ‘and’. Once you
press the Enter key on your keyboard, you will see a list of websites that contain information
that matches your search.
For example, if you wanted to find out some information about ‘Ministry of health’ you might
type: ‘Federal ministry of Ethiopia in search box of google or other search website.
3. Back and forward – buttons that allow you to navigate back to a webpage that you have
been to before and then forward again to the more recent webpages that you’ve been to.
4. Webpage – displayed in this area of the screen is the webpage you are currently visiting.
In the example on the following page, the website is ‘Google’, and within the Google website
is the search webpage.
5. Hyperlinks – words, images and buttons on the screen may be links that will take you to
a new screen if you click on them with your mouse pointer. You can tell which objects are
links, because your mouse pointer will change from an arrow icon to a hand icon when it
rests over a link.
1 2
3
Figure 1: Features of Internet Explorer

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APPLYING COMPUTER AND MOBILE HEALTH TECHNOLOGY FOR HEW LEVEL-III

1.1. Introduction to Microsoft windows

Basic Parts of a Desktop Computer

• The base of your wrist should rest on the mouse

Numbers Space Bar To make a new line press Enter

Getting started with windows 10 operation system

Desktop & Start Menu

Therefore, you can log in using any of these techniques:

Meet the Start Menu

The Sleep/Shut Down/Restart Commands

1.2. Word Processing

Opening Microsoft Word

To get started with Microsoft Word

If you don’t see the MS Word icon on your desktop,

**Occasionally, Microsoft Word will be in a folder called

MS Word will then open a blank page called “Document 1.”

This is an image of the

This box features two

Microsoft Word Features

The Title Bar

Minimize: Left Maximize: Left Close: Left-click Restore Down:

( see below). sure you save

The Ribbon Menu System

Page View Zoom Tool

The File Menu

In Microso ft Office 2007, there was something called the Microsoft

Quick Access Toolbar

The Home Tab

1. Backspace: This key deletes letters backward.

This is my crea | tive sentence.

This is a sentence that features many different fonts.

This is a sentence that features many different sizes.

Cutting, Copying, and Pasting Text

To COPY, simply follow those same steps, replacing the CUT

Inserting Images and Clip Art

Then, from the Insert tab on the Ribbon, click on

A Clip Art search box will appear on the right side

To resize your image, grab one of the corners of the image

The cursor will change from a typing icon to a

You can move the image to another place in the document

This text is double-spaced. Double-spacing is especially useful if someone else is

1. Select text you want to format by highlighting it.

Creating Bulleted and Numbered Lists

Here’s an example of a bulleted list:

2. You will see the first bullet or number appear

3. Another bullet or number will appear

4. When you have finished your list, hit Enter

Changing Views and Overall Look

Click on the File Tab, then click Save to get started.

Follow the steps outlined above to name your document.

If you want to open up a saved document in Word:

Click on the File Tab, then click Open.

To print your MS Word document:

Click OK for your document to start printing.

Getting More Help

Exiting the Program

Click on the File Tab, then click Exit.

Click on the X in the top right corner of the MS Word screen.

Outlook is an email tool for Used to instantly send and receive

The most common applications that use the internet include:

✓ use an online email account

Using a web browser

Alternatively, open IE by following this pathway: