S. No.

Type of Information Document Data

1. Document Title Mobile or Data Card Expense Claim Policy
2. Date of Release 01-Feb-2016
3. Document Version No. V 1.7
4. Document Owner Senior Manager HR
5. Document Author(s) Senior Manager HR
6. Document Approver Chief People Officer

Document Update Summary

Version No. Revision Date Nature of Change To be Reviewed before

V 1.0 NA New Document 01-Feb-2017

Revised eligibility as per grades.
V1.1 25-July-2016 Introduced Data card benefit & 27-Jul-2017
claim limits.
Change in process for claiming
V1.2 12-Jan-2017 30-Jan-2018
reimbursements
Change in process for claiming
V 1.3 30-Jan-2018 30-Jan-2019
reimbursements
V 1.3 01-Apr-2018 Yearly Review – No Change 01-Apr-2019

V 1.4 10-Sep-2018 Changes in reimbursement amount 1-Apr-2019

Changes in reimbursement amount,
V 1.5 1-Feb-2019 1-Apr-2020
Logo change
V 1.6 31-Mar-2020 Yearly review- Scope of Policy 1-Apr-2021
Updated entity name to Delhivery
V 1.7 12-Oct-2021 1-Apr-2022
Limited

Most Recent update

Mobile reimbursement maximum limit

Grade Reimbursement Amount/Month

G1 & G2 Actuals
G3 750
G4 & G5 250

Internal Mobile and Data Card Expense Claim Policy Version 1.7
 All international calls done for official purpose, duly approved by respective head of department
will be reimbursed on actuals.
*Employee can claim reimbursement by filling in reimbursement voucher (Annexure A)

1. Objective
The intent of the policy to set the guidelines for reimbursement of billing expenses incurred on
Mobile phone or Data card usage by employees for official purposes at various grades.

2. Scope
This policy is applicable to all On-Roll employees of Delhivery and its associate/subsidiary
companies.
Dongles for the facilities will be provided, managed and paid by the company itself.

3. Eligibility
The following table details out the maximum monthly eligibility for employees for Mobile or Data
card reimbursements.

For Mobile Bill Reimbursement:

Grade Reimbursement Amount/Month

G1 & G2 Actuals
G3 750
G4 & G5 250

*All international calls done for official purpose, duly approved by respective head of department
will be reimbursed on actuals.
*Employee can claim reimbursement by filling in reimbursement voucher (Annexure A)

For Data Card Bill Reimbursement:

● For employees at Director and above level, Data card will be provided by the company.
● Other employees who require Data card for official purpose, need to get approval from
respective Director or Department Head.
● Post approval, employees can use their own device and claim the reimbursement.
● Soft copy of the approval mail is to be sent along with the reimbursement form every time.

Grade Reimbursement Amount/Month

G2 & G1 Up to INR 500/No reimbursement if company provided
G3-G5 Up to INR 500

Internal Mobile and Data Card Expense Claim Policy Version 1.7
 4. Reimbursement Plan
● All reimbursement limits are inclusive of rentals, taxes, surcharges but excluding late
payment charges.
● We have a BYOD policy (Bring your own device): Handset cost or dongle cost will not be borne
by Delhivery.
● Employees can contact Admin Department in case they want to convert their personal
connection to CUG connection.

5. Process for Reimbursement

● Employee should submit the mobile or data card reimbursement through Darwin Box.
● Path to raise the reimbursement request is as follows.

Enter
the
Amount
Apply as per
for Mobile the limit
Reimbur Reimburs and Add
Menu sement ement other Expense
details

Reimbur Select Select Attach Submit

sement Reimbursemen Date the Bill
t Type Copy

Annexure 1

Internal Mobile and Data Card Expense Claim Policy Version 1.7
 DELHIVERY LIMITED
B-244, Okhla Industrial Area, Phase-1, New Delhi-110020
CIN U63090DL2011PTC221234

Mobile Reimbursement Voucher

Employee Name: Expense Period

Employee Code:
From:
Department:
Designation:
Manager Name:
To:
Designation:

DATE DESCRIPTION Amount

TOTAL REIMBURSEMENT
Employee Signature

Internal Mobile and Data Card Expense Claim Policy Version 1.7