Mobile Phone & Data Card

Policy

Version Created/ Changes made Reviewed Reviewed Approved Approved on

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V1.0 Senthil R Policy document created Sriram V 1-Feb-17 Sriram V 1-Feb-17

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Table of Contents
Objective ................................................................................................................................................. 3
Scope ....................................................................................................................................................... 3
Eligibility .................................................................................................................................................. 3
Policy Details ........................................................................................................................................... 3
Data Card Connection ............................................................................................................................. 4

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Objective

The objective of this policy is to provide guidelines for usage on mobile phone and data card certified
for certified employees to facilitate to run day to day business operations.

Scope
This policy covers all employees at all levels on mobile phone and Data card usage. The mobile bill and
data card reimbursement is extended to only those employees needing to connect to an external
partner or vendor in scope of work outside of office.

Eligibility

 Employees identified by the respective department for the purpose of being connected to
partner, vendor and business associates outside office or on travel

 Mobile Phone Bill: Covers the monthly bill reimbursement of the postpaid connection on
employee’s name up to the prescribed limit of INR 750 per month

 Data Card: Company paid data card directly processed through Procurement team at BankBazaar.
Usage will be validated quarter on quarter.

Policy Details

 The inclusion would be based on the nominated and approved list shared by Head of department
 The cost of equipment like mobile phones is not part of the policy purview
 It is assumed that the employees will use the facilities provided under this policy for official
purposes only. Also, this policy should not be construed as a perquisite but only as a enabler for
meeting business requirements depending on role of employees and hence may be withdrawn
with change in the role.
 Employees can claim the mobile expenses through business expense claim process.
 Along with reimbursement form mobile bill first three pages of bills need to be attached along
with reimbursement form.
 All bills pertaining to the mobile expense should be claimed within 3 months of bill date after
which they will not be considered for reimbursement.
 Employee can own only one connection for Cell phone under the Communication plan.

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Data Card Connection

 Data card has to be obtained through Procurement department and it will be paid by company
directly
 Any data card request has to be approved by respective Head of Department

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