User Manual For Customer Advance Payment V1.1

USER MANUAL
FICO
Customer Down Payment Process
GOLD STONE CEMENT LIMITED
SAP Implementation Partner
Version 1.1
Prepared By: Barsha Banik

Accounts Receivable User Manual
User Acceptance Testing Scenarios Status

1 Process step Pass
2 Customer Advance Payment Request / Down Payment Request Pass
3 Customer Advance Payment / Down Payment Pass
4 Customer Invoice Pass
5 Display Customer Line Item Pass
6 Advance Clearing to Normal recon g/l (Transfer posting) Pass
7 Customer clearing Pass
8 Customer Noted Item Pass
9 Different use of the customer special GL Pass
Customer Special GL list for GSCL

Special G/L
Indicator Description
A Down Payment Export Customer, Current Liability
N Down Payment Domestic Customer, Current Liability
E Advance recoverable from Related Parties
F Down Payment Request
J Recovery from Customers (incl. C Form pendency)
G Guarantees Received from Customers
I Guarantees Given to the Customers
B Secured loan to Related parties
C Unsecured loan to Related parties
H Security Deposits from Authorized Dealer
L Letter of credit received
K Lease Rent Receivable
M Earnest money deposit
1. Process Steps
Down Payment is a function that uses special GL indicators. Special GL transactions allow the
user to post the document to an alternative GL account instead of normal customer
reconciliation accounts.
2. Enter Customer Advance / Down Payment Request

Customer down payment request generated through T-Code F-37
The screen appear as follows
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Put invoice date Put posting date Select Co Code Put Currency
Put Reference
Select Customer
Press Enter below screen will appear
Put Amount Select Business Place/

Section Code
Select Business Area
Put Due on Date
Select Profit Center
Put narration
Give the appropriate values
Then Click on Post Button.
Display the posted document from FB03
Display Customer line items

After entering the T-code FBL5N below screen will come.
Put Customer Put Co Code
Select Open item
Select Noted
Item
After filling the details click on execute button.
Here one noted item document showing open item for Down payment request.
3. Enter Customer Advance Payment / Down Payment
Customer down payment generated through T-Code F-29
The screen appear as follows
Put Invoice date Put Posting date Select Co Code Select Currency
Put Reference
with cheque no
Select Customer
Select Spcl GL
Indicator
Select Incoming
gl account
Select Business
Area
Select Profit
Center
Put Amount Put Narration Put Value date
Special GL Ind: Below Ind was configure in system
After providing all data press ENTER.
After clicking Enter below screen will be generated.
Put Amount/ *
Select Business
Place / section
code
Select Profit
Center
Put narration
Select Business
area
Give the appropriate values:
Then Simulate and Post
4. Enter Customer Invoice
Insert T-Code in the command field
Select customer Put invoice date Put posting date Put reference
Put amount
Select business place Put narration

and section code
Select gl Put amount Write narration
Press Enter. Below Pop up will come. Then again press enter.
And then click on .Then next screen will come.

Post
5. Display Customer line items
Customer Line item generated through T-Code FBL5N
Check normal
items, spcl G/L
tran, Noted
Item
After filling the details click on execute button.
Here 3 Document is showing as open (Advance request, Advance payment, Customer invoice)
6. Advance Clearing to Normal recon g/l (Transfer posting)

Customer Advance clearing to normal recon G/L generated through T-Code F-39
Put Document Put Posting Date

date Select Co Code
Put Currency
Put Reference
Select Customer
Put Invoice
number
Put Fiscal year
Fill all the required fields, and then click on process down payment .
Then next screen will come.
Then Double click on Transfer posting column, The Advance payment value will populated here.
Click on post button.
Edit the text line in Blue marked Line item screen short below. And Post.
Display Customer line items (T. Code – FBL5N)
Here you can see advance payment document got cleared and two normal documents in open
item, now you have to clear open item.
7. Customer clearing
Customer clearing generated through T-Code F-32
Select Customer
Select Currency
Select Co Code
Check Document
Number
Click
Here you can see two documents which entered in previous screen. And amount section is
ZERO.
Post
8. Customer Noted Item

Guarantee received from customer or other noted item for customer
Customer Noted item generated through T-Code F-49
Put Document Put Posting date Select Co Code Select Currency

date
Put Reference
Select Spcl G/L Select Customer

Ind Code
Select Business
Area
Put Amount Put Due on date Put narration
Click on post.
9. Different use of the customer special GL

EMD paid to customer or Guarantees given to the Customers we use this T-code to debit the
special gl.
Generated through T-Code F-04
Put Document Date Put Posting date Put Co Code Put Currency
Put Reference
Select Posting Select Customer Select Spcl G/L

key Ind
Enter
Put amount
Put Business
place / section
Select Business
area
Put Due on
date
Select Cost
Center
Select Cr Select Bank

Posting key Outgoing GL
Enter
Fill the entry for bank line item.
And then click on .Then next screen will come.
Post

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USER MANUAL

GOLD STONE CEMENT LIMITED

SAP Implementation Partner

Prepared By: Barsha Banik

User Acceptance Testing Scenarios Status

Customer Special GL list for GSCL

2. Enter Customer Advance / Down Payment Request

The screen appear as follows

Press Enter below screen will appear

Put Amount Select Business Place/

Select Business Area

Put Due on Date

Select Profit Center

Give the appropriate values

Then Click on Post Button.

Display the posted document from FB03

Display Customer line items

Put Customer Put Co Code

Select Open item

After filling the details click on execute button.

3. Enter Customer Advance Payment / Down Payment

Customer down payment generated through T-Code F-29

The screen appear as follows

Put Amount Put Narration Put Value date

Special GL Ind: Below Ind was configure in system

After providing all data press ENTER.

After clicking Enter below screen will be generated.

Give the appropriate values:

Then Simulate and Post

4. Enter Customer Invoice

Insert T-Code in the command field

Select business place Put narration

Select gl Put amount Write narration

And then click on .Then next screen will come.

5. Display Customer line items

Customer Line item generated through T-Code FBL5N

After filling the details click on execute button.

6. Advance Clearing to Normal recon g/l (Transfer posting)

Put Document Put Posting Date

Put Fiscal year

Click on post button.

Display Customer line items (T. Code – FBL5N)

8. Customer Noted Item

Customer Noted item generated through T-Code F-49

Put Document Put Posting date Select Co Code Select Currency

Select Spcl G/L Select Customer

Put Amount Put Due on date Put narration

9. Different use of the customer special GL

Generated through T-Code F-04

Select Posting Select Customer Select Spcl G/L

Select Cr Select Bank

Fill the entry for bank line item.

And then click on .Then next screen will come.

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