Indicator data

Epic Information
Goal
Background and Strategic Fit
About the data
Stakeholders and Target Users
Links to more information:
Use cases of the indicators
Future state Implementation
Template
2020-Standard-Indicator-Template-for-Transition-Year (8).xlsx
Process
Timelines - Copy of Data sharing with supply chain
Decomposition : GIPPO-11241 - Getting issue details... STATUS

Epic Information

Goal
The use of the indicator Data and smart meter Indicators is a new approach, and it needs to be monitored how this is understood and implemented by the
certificate holders.

The indicator Data and smart Meters also can be requested by a Donor or a SCA and it's Projects.

The collection of data related to the standard has always been the responsibility of CBs.
There is a shift towards making the CHs responsible for submitting the data in RACP, with the CBs verifying these data before reporting in RACP.

Also, intend to collect feedback on how the CHs are using these smart meter data to inform their actions, and on how we can better support farmers to
collect and use these data.
The need to monitor the coming years if this approach is clear and feasible for all certificate holders and especially the less developed or resource
constraint groups.

Background and Strategic Fit

Rainforest Alliance seeks to understand and analyse the data of the Certificate holders by assessing their past cycles through licenses and certifications.
The main use cases of the indicator data and smart meter data is to support group management and producers to use data to drive their agronomic
improvements and improvements to environmental and human rights protection.
Gradually this could replace some pass/fail requirements in the standard.

About the data

Data is collected by Certificate Holders, they produce the data. The standard asks for reporting on this data. It is collected for this project.

It needs to be checked if we need to set-up specific agreements for the permission to use these data or if this is already covered in the License Agreement.

The data sources are the data collected and reported by CHs, and validated by CBs, during the certification process (or registration process?). Shared now
through the indicator data template for transition year on the RA website, through MTT (eventually)

Some indicators are collected as part of the assurance process (eg estimated and harvested volumes), and have also been collected with the former
certification programs. Other indicators and the smart-meters are newly introduced, most of these have a different purpose than assurance.

Stakeholders and Target Users

Role / function Relation to the project Optional representative

Management

PO Product Owner Joost

BA Shivanuja
Arjan

Business stakeholder Meike

 Business stakeholder Birsen

CB Key user

CH Key user

Links to more information:

2022 Learning study on Standard Indicator Data - DMERL (Design, Monitoring, Evaluation, Research and Learning) - Global Site (ra.org)

Use cases of the indicators

For RA and CBs: to assess compliance with the standard (eg % of polygons; % of natural vegetation)
For RA: provide basic information relevant for the certification program (eg estimated volume, harvested volume; reduction in use of
agrochemicals; amount of sustainability differential and investments received)
For supply chain/brands: to measure and communicate on their sourcing impact, and to be used to analyze and mitigate risks, and to make more
targeted investments within their supply chain.

Future state Implementation

Template

2020-Standard-Indicator-Template-for-Transition-Year (8).xlsx

Drafted templates as agreed on the call on 25th Aug:

Indicator template_Supply_Chain.xlsx
Indicator template_Ind_Multi_Farm.xlsx
Indicator template_Group.xlsx

Drafted templates as agreed on the call on 16th Sep:

SA-F-SD-6b-V1-RA-Indicator-Data-Template_Large-Individual (1).xlsx
SA-F-SD-6c-V1-RA-Indicator-Data-Template_Supply-Chain (1).xlsx
SA-F-SD-6a-V1-RA-Indicator-Data-Template_Group (1).xlsx

Process
This Epic is about the preparation for verification: Flow s.1.0 Certification
This Epic is about a part of step 1.3 (Flow s.1.3 Prepare for verification)

Detail step of s1.3.1: (s.1.3.1 Submit applicable tools/data)

The Preparation Process can start after Confirmation of Scope and CFW Call (one step)

The CH is provided with a list of questions to be answered against few requirements basis the Certification scope
Should this be available to the CB in RC? Birsen: Yes, same as other audit preparation documents (GMR, Self-Assessment etc.)
Any restriction on Regions to be imposed? - Needs to be rechecked for China
Any pre-filling of data required? - Not for the critical path. Once the GMR and ArcGIS are mapped, the data can be pre-filled for
upcoming license years (TBD)
Were does the flow start from CH perspective (How does the CH know to download the Indicator data Template? (AVL)

Next Steps:

The questions are asked with respect to the type of CH and their certification scope - not all sheets needed to be available to the CH
There is no differentiation on license type of the CH as of now. This applies to all the Transition, dummy, full certification licenses as
there is no way of predetermining the License year and type before granting the licenses in RC as on July'22
The data is filled by the CH in Excel with questions that will correspond to the Certificate holder type - SCA, Farm CH (Individual, Multifarm,
Group)
Excel is the only preferrable option as the CH may perform this operation offline
The Excel contains all the necessary validations and does this mean system validations are not required? - System validations are
required, as this needs to be extracted for DAP reporting. The Source file and the database with attributes to be made available in RACP
The data is validated and assessed, then processed for audit usage
The Validations to be provided in the system are (check the files uploaded):
File type
Mandatory field - check file
Data type - Decimal, alphabetic, numeric, alphanumeric, percentages
Input restriction
The CB then re-validates the data provided by the CH and verifies it
Should CB have access to correct/modify the data? Yes
Should RA have access to correct/modify the data? Yes
The CB has the authority to re-verify the data/update them if necessary as part of Audit findings
The Audit findings are then reported back to the RA for deeper analysis
The file is then processed and stored for future use - yes
Any email notification required to alert the CB/RA on filling in the indicator data details? - No
Timelines - Copy of Data sharing with supply chain

Decomposition : GIPPO-11241 - Getting issue details... STATUS

Key Summary T Assignee Status Resolution

GIPPO-11803 Indicator data document display Unassigned TO Unresolved
DO

GIPPO-11802 Upload the indicator data in RACP Unassigned TO Unresolved

DO

GIPPO-11801 Availability of Indicator data in RACP Unassigned TO Unresolved

DO

3 issues