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SAP-TO BE Process
NAWMM018
Procurement of Excisable/Non Excisable Job work
Goods
Materials Management
Ver1.0
23.09.2006

STATEMENT OF CONFIDENTIALITY / DISCLAIMER

This document is the property of Caritor, Inc. No part of this document shall be
reproduced, stored in a retrieval system, or transmitted by any means, electronic,
mechanical, photocopying, recording, or otherwise without prior written permission from
Caritor, Inc.
 Table of Contents

Table of Contents
1 Procurement of Excisable/Non Excisable Jobwork Materials..................................................................4
1.1 AS IS Process............................................................................................................................................4
1.2 Core to Be Process....................................................................................................................................5
1.3 Changes to Existing Organization.............................................................................................................6
1.4 Description of Improvements and Key Metrics..........................................................................................6
1.5 Notes on Further Improvements................................................................................................................6
1.6 Functional Deficit and Method to Remove That.........................................................................................6
1.7 Interface Requirement...............................................................................................................................6
1.8 System Configuration Considerations.......................................................................................................6
1.9 File Conversion Considerations.................................................................................................................6
1.10 Any reports required related to current business process.........................................................................6
1.11 Any document/output would be printed for this business process.............................................................6
1.12 Authorization Considerations.....................................................................................................................6
1.13 End User Training Requirements..............................................................................................................7
1.14 Process Flow Chart...................................................................................................................................7

2. SAP Standard Reports..............................................................................................................................8

2 Custom Developments..............................................................................................................................9

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 SAP-TO BE Process

1 Request for Quotation

TO-BE Document

For SAP R/3 Implementation at New Allenberry works.

Date: 23.09.2006

Sr. No of TO BE document TOBE MM - 018

Ref. Sr. No. Of AS-IS document : Job work

Name of Business Process: Procurement of Excise Materials

Module: Materials Management Sub module: Purchasing /Inventory Management

Version no of document: 1.0 Date: 23.09.2006

Version Management This Document is subject to change control. Every change of the document has to Undergo change
control procedure and has to be registered in the following table

Version Change Prepared By Date

1.0 -- Venkatanag D/ Supratim 23.09.2006

1.1 AS IS Process
Job work

Design and Development Department of NAW commonly called D & D releases Routing
sheets specifying sequence of operations whenever a new product is to be developed.
Drawings for each operation are also released by them.

No separate material master records are created by D&D. Operational sequence numbers
are mentioned in the routing sheets.No Bill of Materials exists in NAW.

For finished products, Alpha numeric Product Codes are defined by FG Stores on the basis
of first three digits of the customer. For example TEL for Tata Motors or TAF for TAFE etc. l;

These digits are followed by numeric series.

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 SAP-TO BE Process

NAW would like to have a robust and scientific method of product as well as material
codification internally generated by System giving logic to each character of the code

1.2 Core to Be Process

Goods Receipt
The purchase order is not only the document with which the purchasing department orders goods from the vendor; it
is also an important planning and tracking tool for the following departments: Purchasing, Material Requirements
Planning (MRP), Inventory Management, and Invoice Verification.

If material is intended for the warehouse, the orderer can define a storage location for it. This storage location is then
automatically proposed by the system during entry of the goods receipt, and you can accept or change it. If no
storage location is entered in the purchase order, you have to specify a storage location when you enter the goods
receipt.

Goods receipts for the warehouse can be posted to three different stock types:

 To unrestricted-use stock
 To stock in quality inspection

 To blocked stock

Since there will be no purchase order for job work materials, In MIGO, materials are received through movement
type 501(GR without PO).

Accounting document is as follows

Debit Stock A/c

Credit Consumption A/c (Account determination for GBBZOF for chart of account 1000 is configured to
capture this consumption A/c)

Capturing Excise Invoices without Reference Documents 

This procedure is used for capturing excise to RG 23 register for excisable job work materials.

 This procedure shows you how to capture an incoming excise invoice if you do not have any reference
documents.
 You can also follow this procedure if you do have a material document that you want to use as a reference
document, but you want the system to cross-check the excise invoice data against other master data or
transaction data less stringently. Using T.code J1IEX. Here, we use option of capturing excise invoice
without referring to PO.

 Since, there is no reference document, all entries has to be done manually. Entries in RG 23 are updated.

 Invoice verification is not done and after value addition, sale is done and service charge is recovered.

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1.3 Changes to Existing Organization

Process tracking of job work materials.

1.4 Description of Improvements and Key Metrics

Manual errors in register maintenance are removed and excise payable and other statutory reports are
available at just a click away.

1.5 Notes on Further Improvements

NIL

1.6 Functional Deficit and Method to Remove That

NIL

1.7 Interface Requirement

NIL

1.8 System Configuration Considerations

Configuration of Excise group and relevant GL accounts.

1.9 File Conversion Considerations

NIL

1.10 Any reports required related to current business process

NIL

1.11 Any document/output would be printed for this business process

NIL

1.12 Authorization Considerations

Detailed Authorization matrix will be defined for all users in the common file for all modules.

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The high level Authorization requirements are as below.

Business Roles Number of Users

Sr. Manager Stores 1

Excise Officer 1

1.13 End User Training Requirements

Business User Segments Number of Users Type of Transaction Geographical Location

Gate Checker 1 Gate Entry (LECI) , GR Plant, NAW Faridabad

blocked Stock (MIGO MvT
Type103)

Sr. Manager Stores 1 Posting, Reports Plant, NAW Faridabad

Excise officer 1 Display, Capture, Reports Plant, NAW Faridabad

1.14 Process Flow Chart

NA

Sign-off (Approval) for this document:

Name of Team members: Organization / Bus. Unit Signature

Venkatanag D (MM consultant) Caritor Inc

Ramesh kumar NAW

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2. SAP Standard Reports

SAP Standard Reports

Sl No: Report Description Selection Criteria Output

01 List of Excise Invoice (J1I7) Excise Group , internal document Excise invoice – not posted,
number Part 1 posted, Part 1and Part 2
posted, Part 1 posted but not
Part 2.

02 List of material document according Movement type and From-To Date. GR blocked Stock (MvtT) 103.
to Movement type

03 CENVAT register (J2i9) Company Code, Excise Group, CENVAT Register

Posting Dates.

04 Extracting Register (J2i5) Excise Group, Posting Dates, Extracts registers according to
Register to Extract. selection criteria.

05 Printing Registers (J2I6) Excise Group, Posting Dates, Prints selected register.
Register to Print.

07 MB52 Plant/Material Warehouse stock.

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2 Custom Developments

Development Requirements

Sl No: Report Description Selection Criteria Output

1.0

Print Requirements

Sl No: Report Description Selection Criteria Output

1.0 Excise Group , Posting

Registers Print Print
Dates

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