Primavera P6 Professional Fundamentals

Case Study 3 – Project Execution and Control

ALFIANA AYUAN SARI

1. Open a project, RENO – Project Execution and Control. In the Activities window, open a
layout, Classic WBS.
2. Update the project for the status period 23-Apr-29 to 30-Apr-29.

a. Activate the Progress Spotlight, and confirm the status updating period, 23-Apr-29 to 30-
Apr-29.

b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:
c. Reschedule the project with a new data date of 30-Apr-29
d. Is the project still on schedule?
3. Next you will update the project for the status period from 30-Apr-29 to 7-May-29. During
this period, it was discovered that vandals had gained access to the work site over the
weekend and caused damage to several floor structures and to the hydraulic equipment being
used to repair them. Work on activity A1120 was suspended to enable an inspection by
insurance adjusters and an investigation by local police. Replacement parts for the damaged
hydraulic equipment were ordered through suppliers.

a. Activate the Progress Spotlight, and confirm the status updating period, 30-Apr-29 to 7-
May-29.

b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:
c. The vandalism to the work site must be documented. On the Notebook tab for activity
A1120, add a Notebook topic, Problems Encountered, and type a description <Work site
vandalized during the weekend on April 28/29. Work on A1120 suspended on April
30. New parts ordered for hydraulic jacks.>
d. On the Expenses tab, enter a new expense for activity A1120 as specified in the table
below:

e. Reschedule the project with a new data date of 7-May-29.

f. Is the project still on schedule? YES

4. Next you will update the project status period 7-May-29 to 14-May-29. During this time,
work resumed on activity A1120.

a. Activate the Progress Spotlight and confirm the status updating period, 7-May-29 to 14-
May-29.
b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:

c. On the Notebook tab activity A1120, update the Problems Encountered topic to reflect
the work resumed on the activity on 10-May-29.
d. Reschedule the project with a new data date of 14-May-29.

e. How far behind is the project now?

5. Due to the vandalism and the suspension of activity A1120, the project has slipped
significantly behind schedule. You will add a second laborer to the activity, enabling the
activity to be completed in half the time: 5 days instead of 10 days. Show the addition of a
second laborer by doubling the Remaining Units/Time from 8 h/d to 16 h/d. This reflects
two laborers, each working 8 h/d.

a. Select A1120. On the Status tab in Activity Details, change Remaining Duration to 5d.
When you changed the Remaining Duration to 5 days above, P5 Professional calculated
that 10 days of work have already been done: Original Duration (15d) – Remaining
Duration (5d) = 10d.
However, in reality, only 5 days of work have been completed.

You will manually change values on the Resources tab in Activity Details to reflect the
revised Remaining Duration and the addition of a second laborer.
b. On the Resource tab, confirm or update resource data as indicated in the table below:

c. Press F5 on your keyboard to refresh the data.

d. Schedule the project with a data date of 14-May-29.

 e. Is the project on schedule now?

6. To put the project fully back on schedule, you will make a change to the relationship between
two successors to activity A1120, which were all affected when A1120 was suspended.
There is a Finish to Start relationship between activity A1130 – Install subflooring and its
successor, A1370 – Build new interior non-bearing walls. Instead of waiting for the
subflooring to be completed, however, there should be enough subflooring installed after a
couple of days to begin building the interior walls.

a. Select activity A1130. Change the Finish to Start relationship with its successor, A1370, to a
Start to Start relationship with 2 days of lag.

b. Add a Finish to Start relationship between A1130 and its successor, A1280, to close the open
end on A1130.
c. Schedule the project with a data date of 14-May-29.

d. Is the project pm schedule now?

7. Now that the project is back on track to meet its Must Finish By date, use the Resource
Usage Profile to check the project’s resources for overallocation. (On the Resource Usage
Profile left-pane Display Options bar, click Filter By, Current Project’s Resources and on the
right-pane Display options bar, click to remove the check mark in front of Show All
Projects.)

Are any resources overallocated?

8. After analyzing the schedule and resources and re-optimizing the project plan, check for the
impact of
the changes on the project’s budget.

a. Open a layout, Analyzing the Budget.

b. Is the project’s Budgeted Total Cost within the Original Budget of $190,000?