MELAKA INTERNATIONAL COLLEGE OF SCIENCE AND TECHNOLOGY

ASSIGNMENT INDIVIDUAL

OFFICE SOFTWARE INTRODUCTION

(DOM 2093)

PROJECT TITLE: ANNUAL DINNER EVENT

NAME AND MATRIX NUMBER:

FAREHAH HAFIZAH BINTI AMBOK HASSANUDDIN

MOM20060116

LECTURER NAME :

MADAM NURHASHIKIN BINTI MOHD SALLEH

 PROJECT CHARTER

PROJECT NAME: ANNUAL DINNER EVENT

1) INTRODUCTION
- Many companies organize annual dinner events as appreciation towards their
employees for their hard work and also dedication throughout the year. For
some, the annual dinner is just a simple get-together, relax, unwind and feel
freedom after hardworking during the year. Every year, Far & co. organize
annual dinner event, but this year the company want to more interesting for
lovely employees. Next, Far & co. want to do an annual dinner event at
Mandarin Oriental Hotel, Kuala Lumpur.

2) PROJECT NEED
- Event space must be able to accommodate 120 guests including tables and
chairs for seating.
- The event must have a complete list of special guests so that there is no waste
such as food and drinks.
- Position of guests of honor and special guests according to protocol order
including tagging to ease for them.
- Souvenirs or gifts for those who come on the day.

3) PROJECT OBJECTIVE
- As part of the company’s team-building exercise where all staffs can get know
each other hence instilling teamwork between one another and also between
departments.
- To create a friendly environment and healthy place where resources would
enjoy working in the organization and also maintain long-term professional
relationships.
4) PROJECT MILESTONE

- The first week, more to discuss with the leader and meet human resources for
discussing budget planning. In addition find a sponsor to back up our budget and
also survey all resources needed like food, drink, and banquet places such as a
hotel.
- The second week, just about special guests. because not all of them have time to
meet and usually companies should make an appointment to meet them.
- The third week is about buying souvenirs or gifts for those who come on the day
and also set up all related with an annual dinner event at the hotel.
- The fourth week is the last before the annual dinner is held on the 27th.
 DAILY GANTT CHART TEMPLATE

ANNUAL DINNER EVENT FAR & CO. 01-NOV-2021 27-NOV-2021

PROJECT NAME COMPANY NAME START DATE END DATE

10/11/2021

11/11/2021

12/11/2021

13/11/2021

14/11/2021

15/11/2021

16/11/2021

17/11/2021

18/11/2021

19/11/2021

20/11/2021

21/11/2021

22/11/2021

23/11/2021

24/11/2021

25/11/2021

26/11/2021

27/11/2021
1/11/2021

2/11/2021

3/11/2021

4/11/2021

5/11/2021

6/11/2021

7/11/2021

9/11/2021
8/1/2021
Task Duration
Task Name Start Date End Date
ID (In Days)

Discuss with
T01 1/11/2021 1/11/2021 1
leader
Meet HR for
T02 2/11/2021 2/11/2021 1
budget
T03 Find sponsor 2/11/2021 4/11/2021 3
T04 Place/hotel 4/11/2021 6/11/2021 3
Survey food,
T05 6/11/2021 8/11/2021 3
drink
T06 Guests list 8/11/2021 9/11/2021 2
T07 Guest invited 10/11/2021 12/11/2021 3
T08 Guests confirmed 13/11/2021 15/11/2021 3
T09 Souvenirs or gift 16/11/2021 18/11/2021 3
T10 Set up or prepare 19/11/2021 23/11/2021 5
T11 Rehearsal 22/11/2021 25/11/2021 4
T12 Final set up 26/11/2021 26/11/2021 1
T13 Event 27/11/2021 27/11/2021 1
Remarks:
Thirty (30) days warranty starts after acceptance of the project

© templatelab.com
5) BUDGET ESTIMATION

- The project budget is RM 20,000

- Budget must include: Food service (RM 70 × 120) = RM 8,400
: Hotel (RM 300 per hour) = RM 300 × 4 hours = RM 1,200
: Cleanup services = RM 500
: Souvenirs or gift (RM 30 × 120) = RM 3,600
: Guests Entertainment = RM 700

6) ASSUMPTION

- We assume some stakeholders are not actively participating.

- We assume the budget is not enough or over the limit.
- We assume maybe to complete this project within a few months.
- Don’t have a banquet place.

7) CONSTRAINTS

- Budget over the limit.

- Resource maybe not be enough.
- Fix a project completion date.

8) DELIVERABLES

- This event has to be a success and at the same time must be a grand event this
year. So we found a place at Mandarin Oriental Hotel, Kuala Lumpur to do an
annual dinner event there.

9) KEY STAKEHOLDERS

NAME ROLE RESPONSIBILITIES

-Farehah Hafizah -Project Manager To manage all elements of the plan.
-The duck group -Sponsor Provide support for the project manager
- Lilit -Collaboration and also project planning.
-Amsan & co. -Human Resource To manage all budgets plan.
-Customer -Guests To give support and feedback on the
event.
10) RISK

- Final acceptance may be delayed as it requires a third-party inspection and

approval.
- Guests cancel last minute.
- Resources maybe not be enough for example food and drinks.