GUIDELINES FOR FILLING UPTHE PERFORMANCE EVALUATION

REPORT (PER)

(i) Performance Evaluation Reports (PERs) shall be used as a tool for assessment of employees in a grading
(A,B,C,D) manner to identify the potential of an officer/ official serving in Punjab Emergency Service.
(ii) The Reporting and Countersigning Officers should beauthentic in their opinion about grading of the
employee and grading should be displayed.
(iii) The performance rating should be marked keeping in view the following aspects.
a) Grade-A: means that the employee is exceptionally good in performance of duties as per JDs,
takes lead in implementation of initiatives, self-driven & willing worker and volunteers for
laborious & additional tasks.
b) Grade-B: means that the employee’s performance is satisfactory / Average in terms of job
description.
c) Grade-C: means that the employee’s performance is below average in terms of JDs and needs
improvement.
d) Grade-D: means that the employee’s performance/competency/ commitment/ attitude/ physical
fitness/ financial integrity is unsatisfactory in such a way that makes the employee unfit for
retention in Service.
(iv) The comments on Part-5 (Comments of Reporting Officer) shouldbe mentioned in case of Grade A, C&D
only, clearly indicating the achievements, extraordinary performance, areas to be improved or why unfit to
serve in Punjab Emergency Service.
(v) The Countersigning Officer reserves the right to endorse or disagree the remarks of the Reporting Officer
based on his personal knowledge& experienceabout the concerned officer/ official.Reason for disagreement
with the reporting officer must be mentioned clearly.
(vi) PERs shall be documented and submitted bi-annually i.e. before 15th of January & July every year.
(vii) The overall performance of the official must be in line with the JDs/KPIs mentioned in the bi-
annualPerformance Appraisal Form and monthly feedback recorded in Performance Book.
(viii) The overall Grading of the officers/officials in the Performance Evaluation Report must commensurate with
the Grading in the prime job of the officers/officials.
 Performance Evaluation Report of Junior Clerk

Name ________________Shahida Rasheed_____________ W/O ______Bilal Hussain_______________

District ____________Narowal____________ CNIC _______34502-2547793-0_______BS _____07___

Duration (6 months) From ______01/07/2022_________To ________31/12/2022________________

1. ROLE AND GOAL STATEMENT:

Junior Clerk is responsible to performs simple clerical and office work does related work as required.
2. JOB SPECIFICATIONS
Matric with computer knowledge and with Typing speed of 25 WPM. Relevant Experience preferred. Age 18-25 Years.
3. Responsibilities & Performance Indicators Grade
1. Assistant in office working and drafting of official correspondence along with the officer 24/7. Maintenance of A
record/file, attendance and leaves of employees of the District and timely dissemination of office orders/letters and
ensure maintenance of equipments also and shall submit monthly report in this regard.
2. Record keeping including receiving the incoming and outgoing official documents/ letters within as well as outside the A
department with the relevant registers and shall submit monthly report in this regard.
3. Opens, sorts, time stamps, distributes, collects, and sends out mail. B

4. Does simple indexing and filing of correspondence and office records, gather easily ascertained information. A

5. Runs errands and does messenger work, completes simple reports where forms and methods of completion are well B
defined.
6. To maintain proper record of files including, general files, enquiry files, and Performance files etc. A

7. To operate computer in accordance with the standing instructions, maintain record of computer accessories, A
stationery, maintain and update systems properly along with photocopier.
8. Responsible to maintain physical fitness and Body Mass Index at optimum level duly verified by the monthly physical A
test results by Performance Book.
9. Timely disposal of any other duties or tasks assigned by the Competent Authority. (Done/ Not Done). B

3-Personality Attributes (Grading A, B, C, D)

Overall
Competency, Commitment, Communication Appearance,
Willing to Discipline &
Administrative skills & Dedication & & Interpersonal Physical Fitness &
take initiative Financial
Decision Making Willing worker Skills BMI
Integrity

B A A A B A

4-Overall Performance

A-Good B-Average C-Needs Improvement D-Unfit for the Service

5-Comments of Reporting Officer (In case of Grade A, C & D)

____________________Good Rescuer, Obedient, Regular_____________________________________________________
____________________________________________________________________________________________________

Signature Counter Signature

Reporting officerRSO Name of DEO(Engr. Naeem Akhtar)