SBM

DOCUMENTS

MANAGEMENT AND
RESOURCES
1. Regular resource inventory is
collaboratively undertaken by learning
managers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.

LEVEL 1

 MOOE – utilization per cash program

 Proper liquidation submitted monthly
 Minutes of the regular meetings (with
attendance sheet) attended by:
 School board
 Alumni
 PTA
 NGO
 School Finance Committee
 Proposals for activities and projects
prepared, submitted, and approved by
donors, funding agencies for
needed/relevant school
projects/activities
 SOB, WFP
 -Inventory of Equipment
 -learning materials/devices
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

1. Regular resource inventory is

collaboratively undertaken by learning
managers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.

LEVEL 2

 Timely submission of liquidation

reports
 Invitation to
trainings/orientation/planning
conference by NGO’s, LGU’s and
GA’s
 Copies of plans and programs with
DepEd concerns integrated from
NGO’s, LGU’s and GA’s
 Minutes of the meetings
conducted regularly with
stakeholders to generate and
sustain support for DepEd
programs, projects, activities
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

1. Regular resource inventory is

collaboratively undertaken by learning
managers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.

LEVEL 3
 Evidence of pledges of support from external
stakeholders:
- PTA
- LGU
- Barangays
- Alumni
- NGO
- Foundations
 ACR for resource generation activities:
- Brigada Eskwela
- Other programs/projects/activities
 Updated report on disbursement of resources
generated according to intended purpose (e.g.
popularity contests, pledges, etc.)
 Updated inventory of projects completed
 Completed projects utilized by the school for
the purpose (intended beneficiaries and more)
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

2. A regular dialogue for planning

and resource programming, that
is accessible and inclusive,
continuously engage.

LEVEL 1

 Timely issuance of memo and concerned

DepEd personnel and invitation to external

 stakeholders/GA’s for regular conferences

 Regular posting of financial
statements/financial report rendered to
stakeholders during the conference
 Journals of Accomplishment, Achievements
& Initiated Projects done
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

2. A regular dialogue for planning

and resource programming, that
is accessible and inclusive,
continuously engage.

LEVEL 2

 Proof of support that

amount has been
generated and
deposited in banks
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

2. A regular dialogue for planning

and resource programming, that
is accessible and inclusive,
continuously engage.

LEVEL 3

 Rendering of
monthly/bi-monthly/quarterly/
 semestral /annual consultative
conference with finance/management
team, stakeholders, funding agencies
and donors
 Updated status report of resources
generated and disbursement for the
intended purpose
 Updated financial statement posted on
the transparency board
 Sustained resource generation to
support the school SIP implementation
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

3. In place is a community-developed
resource management system that drives
appropriate behaviors of the stakeholders to
ensure judicious, appropriate, and effective
use of resources.

LEVEL 1

 Copy of the disbursement voucher of

the fund allocated for the school with
photocopied cheque.
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

3. In place is a community-developed
resource management system that drives
appropriate behaviors of the stakeholders to
ensure judicious, appropriate, and effective
use of resources.

LEVEL 2

 Letter of invitation for the school head

to attend budgeting and planning
coming from the barangay
council/municipal office/provincial
office/NGOs
 Records of PTA Annual Progress
Report and Financial Report
 Records of PPA supported by the
stakeholders
 Records of contributions and proceeds
from stakeholders/ Deeds of Donation
& Deeds of Acceptance
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

3. In place is a community-developed
resource management system that drives
appropriate behaviors of the stakeholders to
ensure judicious, appropriate, and effective
use of resources.

LEVEL 3

 SRC showing the significant

decrease in the number of non-
serviceable/repairable school
facilities
 Write-up on school community
developed resource management
system
 ACR on Bigada Eskwela and other
activities supported by the
barangay /municipal/
provincial/NGOs etc.
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

4. Regular monitoring, evaluation, and

reporting processes of resource management
are collaboratively developed and
implemented by the learning managers,
facilitators and community stakeholders.

LEVEL 1

 Letter of invitation to stakeholders

on the development and
implementation of monitoring,
evaluation, and reporting processes
on resource management
 With proof of attendance i.e.
certificate of
appearance/travel order,
attendance sheet
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

4. Regular monitoring, evaluation, and

reporting processes of resource management
are collaboratively developed and
implemented by the learning managers,
facilitators and community stakeholders.

LEVEL 2

 ACR on the development and

implementation of monitoring,
evaluation, and reporting
processes on resource
management
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

4. Regular monitoring, evaluation, and

reporting processes of resource management
are collaboratively developed and
implemented by the learning managers,
facilitators and community stakeholders.

LEVEL 3

 School Community stakeholders

implementation report on the M
& E and reporting system for
resource management
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

5. There is a system that manages the

network and linkages which strengthen
and sustain partnerships for improving
resource management.

LEVEL 1
 Organized Resource Generation
Committee with corresponding
TORs
 Social Mobilization and
networking system
 Social Media
accounts/Email/website
 Resolutions/SEF letter of request
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

5. There is a system that manages the

network and linkages which strengthen
and sustain partnerships for improving
resource management.

LEVEL 2

 Delivery Receipts
 Feasibility study / Project
Proposal
Feasibility study/Project-
Proposal (Partnerships)
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

5. There is a system that manages the

network and linkages which strengthen
and sustain partnerships for improving
resource management.

LEVEL 3

 Any document that would prove the

presence of a sustained income
generating project/activity lead by the
stakeholders
 Impact Evaluation
 Innovation re:
Improving Partnership
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

1. Regular resource inventory is

collaboratively undertaken by learning
managers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.

LEVEL 1
 MOOE – utilization per cash program
 Proper liquidation submitted monthly
 Minutes of the regular meetings (with
attendance sheet) attended by:
 School board
 Alumni
 PTA
 NGO
 School Finance Committee
 Proposals for activities and projects
prepared, submitted, and approved by
donors, funding agencies for
needed/relevant school projects/activities
 SOB, WFP
 -Inventory of Equipment
 -learning materials/devices
 SBM
DOCUMENTS

MANAGEMENT AND
RESOURCES

LEVEL 2