MOBILIZATION PLAN

Refers to the activities carried out after the client has appointed the project
contractors, but before the contractors commence work on site. It is a preparatory
stage during which the majority of activities are managed by the construction
manager.

Preparing for the construction stage:

It will be provided by the project contractor six caravans to the site to be offices for
the client, consultants and contractors:

The caravans will be equipped with:

- Necessary furniture,
- Meeting room,
- Personal computers,
- Printers and Photo copiers,
- Internet access,
- Daily service requirements (water dispensers, heaters, etc…) and supplies,

The construction manager arranges a pre-contract meeting with the consultant team
and contractor to discuss procedures that will be adopted during the construction
stage.

There are a range of tasks necessary to prepare for the construction stage:

 The construction manager co-ordinates the issue of production information

for construction.
 The client and construction manager prepare and agree schedules of
conditions for adjacent properties or structures that will be retained.
  The client and construction manager check that all necessary insurance
policies are in place for construction work and site ownership.
 The client and construction manager check that all necessary permissions,
approvals, party wall agreements and other statutory requirements are in
place and that all necessary planning conditions have been satisfied.

The contractor prepares detailed programs for his works and issue these to the
construction manager. The construction manager incorporates these into an overall
project program and short period programs for the co-ordination of the works. The
construction manager may wish to bring key dates to the attention of the client or
consultant team, such as dates for decisions, dates for the release of information, or
dates for works outside of the trade contracts. The client should not approve any
programs as approval might be considered to relieve the trade contractors of
liability for programming the works in such a way as to achieve the completion
date.

The principal designer ensures that co-ordination procedures are in place for design
carried out by the trade contractors.

The construction manager briefs site inspectors regarding procedures for inspecting
and reporting on work on site as it progresses. This might include specific
monitoring and reporting arrangements relating to the implementation of client
policies such as environmental policies (on a large project this might involve the
appointment of an environmental consultant specifically to perform that role).
The client may need to put procedures in place to move some of its staff and
equipment so that it can continue to operate effectively during construction.

The construction manager and design team agree the basic principles to be used for
grid lines and setting out of the site.

Mobilizing:

Mobilization may involve the construction manager carrying out the following
tasks:

1- Co-ordinating the preparation and issue of a project handbook setting out

responsibilities, procedures, and lines of communication for the construction stage.

2- Preparing method statements and obtaining method statements from trade

contractors.

3- Preparing a site layout plan for construction.

4- Making arrangements for site communications such as the receipt and

distribution of post and information and communications technology (ICT).

5- Managing specialist design and drawing approval. They may wish to appoint a
design co-ordinator to be responsible for this.

6- Advertising and selecting any remaining contracts such as catering, security and
cleaning contracts. NB as with trade contracts, these contracts are placed with the
client, but managed by the construction manager.

7- Establishing a contract register scheduling: the contracts that have been placed,
who signed them and when, what the value of the contract is and where it is stored.
This can be crucial information if for example the construction manager becomes
insolvent.
8- Establishing an asset register scheduling what assets there are on site and who
they belong to. This information may later be incorporated into the building
owner's manual.

9- Establishing all statutory site registers such as; lifting equipment, dangerous and
explosive substance storage, scaffolding and accident reports etc.

10- Complying with any statutory conditions that must be satisfied prior to
construction (such as tree protection, submission of contaminated soil disposal
plans and approval of work adjacent to an operating rail track and so on).

11- Ensuring (in their role as principal contractor) that workers are provided with a
suitable site induction, training and information to be able to work without undue
risk to their health or safety.

12- Establishing inspection regimes and quality assurance procedures for

construction.

13- Commissioning any further geotechnical survey work required.

14- If it has not already been done, obtaining statutory utility drawings of all
existing and surrounding services including details of any telecoms, wells and
hydraulic mains.

15- Arranging necessary road closures and restrictions, diversions of services and
connections necessary for the works to be carried out.

16- If it has not already been done, obtaining legal documentation describing
precisely the site boundary and ownership.

17- Preparing (in their role as principal contractor) a construction phase plan, if
this has not already been done.
18- Developing the site waste management plan (if required).

Commissioning a survey team to establish semi-permanent setting-out theodolite

base plates.

19- If it has not already been done, arranging for the statutory utilities to provide
the necessary water, power supplies, and ICT services required for construction
activities.

20- Notifying the local authority (or approved inspector) of their intention to begin
construction.

21- Informing the emergency services of their intention to begin construction.

Notifying the HSE if this has not already been done.