SAP Cubix

Round 1- HR Questions

Question 1: Introduce Yourself, Brief Yourself, Go through

yourCV, I am interested to know about you, your credentials &
Experience in Industry?
Answer :-
 First of all, I am thankful to you Sir/Madam, for giving
this opportunity to introduce myself.
 So as you know my name is “Abhishek George”
 I live in Faridabad.
 I have completed my schooling from K.D. Public School, Faridabad.
 I have done my graduation in B.com from Delhi University.
 I have a total experience of 2 years in F.B. Technologies as
Assistant Accountant in Finance department & my Job
Responsibilities are:-
1. I prepare the bank reconciliation Statement
2. I Pass the GL-to-GL Entry in SAP.
3. I Pass the prepaid entries & prepare the amortization sheet.
4. I do accruals & maintain the tracker.
5. I clear the GL Account.
6. I participate in the month end activities.
7. I also prepare the MIS reporting as & when required.
 I have a exposure of SAP & Good hold on Excel.
 So far as my family background is concerned my father is in
Private sector & My mother is a house wife. I have 1
younger sister & I am Elder one in my family.
 Positivity, Energetic willing to learn new things, punctuality are
some of the traits of my personality.
 That is all about me,
 Thank you.

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Question 2: Why are you looking for a Job Change?

Answer: For the sake of better Opportunity & enhancing my area

of domain, I am looking for a Job Change.

Question 3: Where do you see yourself after 5 Years?

Answer: After 5 Years I would like to see myself as an AM with

important portfolio.

Question 4: What skills will reach you to be a Manager?

Answer: My decision making, problem solving, learning &
positive attitude reaches me to be there.

Question 5: What is your short Term & Long Term Goal?

Answer: My Short term goal is to get this Job &

accommodate myself in this environment & my long term
goal is to prove myself as an asset for the company by
implementing the things that I learnt from previous
experiences.

Question 6: Why Should I hire you?

Answer: With reference to my Job profile, I satisfy all the

requirements for this Job. I have an experience of R2R (Record
To Report) that is the key requirement of the Job. My Excel
expertise makes me different from others. And, I am flexible to
work in any shifts.

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Question 7: Why do you want to work with Accenture or Genpact?

Answer: It’s a well-known brand & provides a great amenity &

environment to the employees & it will be privilege for me to
work with such a brand & everyone want to be a part of this
organization.

Question 8: How will you commute to Gurgaon/Noida?

Answer: There is a shuttle service from Faridabad to
Gurgaon/Noida, so that is not a problem at all.

Question 9: Are you comfortable to work in Flexible shifts even in

US Shifts?
Answer: Yes, I am comfortable for that.

Question 10: If I Come to your office & give your feedback from
your manager, what would he say?
Answer: He would say, Abhishek is very Positive, not only
towards his work but also carrying a positive attitude. Whatever
the work assigned to him, he does it with full dedication.

Question 11: If Your Manager Shouts at you, will you report to HR?

Answer: No, Being a part of team & we have to work together so

there is no need to highlight this to HR.

Question 12: What is your weakness?

Answer: I can’t so NO to anybody/any work but at the same it
hampers my work as well.

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Question 13 :- On which ERP you are currently working

On? Answer :- I am working on SAP S4 HANA.

Question 14 :- Why should I not hire you ?

Answer :- You shouldn’t hire me if you want someone who wouldn’t

put in extra effort for the benefit of the company. I am a kind of person
who believe in 100% when it comes to any project or office work. So, I
don’t think there is any reason you shouldn’t hire me.

Question 15 :- What is your notice period ?

Answer :- Sir, it is 15 days, And it is negotiable. ( if asked )

Question 16 :- What is your current CTC?

Answer :- My current CTC is 3.3 Lakh. And it is all fixed, there is

no variable part like Incentive or bonus. ( If Asked )

Question 17 :- What is you expected CTC?

Answer :- My current CTC is 4.3 to 4.9 Lac. And this is negotiable.

Question 18 :- What does SAP Means ?

Answer :- SAP means System Application In Data Processing.

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Round 2nd :-Technical Questions

Question 1:- What is Bank Reconciliation:-

Bank Reconciliation is the process of matching the closing balance

of the bank statement with the closing balance of Bank ledger (SAP
Ledger) for a specified period.

In my current organization, I am preparing the bank reconciliation of

two banks on daily, weekly & monthly basis. I have to compare both
the files & highlight the mismatch & take action accordingly.

Question 2:- What are the reasons that causes bank reconciliation
to prepare?

Answer:-
1. Cheque issued but not presented:- Sometimes we issue a
cheque to the vendor but vendor forget or delay in depositing the
same into bank.

2. Debited by Bank but not credited by us:- Bank Charges

3. Credited by Bank but not debited by us:- For example Interest

on Investment.

4. Debited by us but not credited by Bank:- For Example when we

deposit any cheque at month end but it will be cleared in the next
month. This is also the case of time & difference.

5. Other reasons like Dishonor of Cheque, Clerical error etc.

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Question 3 :- Which balance do you take while preparing the
bank reconciliation?
Answer:- I will take either the closing balance of the
bank statement or the closing balance of SAP Ledger

Question 4:- What is the process to prepare the BRS ?

Answer :- For preparing Bank Reconciliation, First I get the bank
statement from the Bank portal, For that I log in to the bank , go to
the bank statement tab, select the respective period & export in
Excel.
Now we go FBL3N, Select the Bank Ledger followed by Co Code &
select the period & export the data in Excel.
Now, we have two Sheet, No 1 is the bank statement & second
one is the bank ledger that we need to reconcile by the use of
vlookup & highlight the mismatch if any.

Question 5:- What we do after preparing the bank reconciliation?

Answer:- After preparing the bank reconciliation, I need to work

on open items.
For Example for Vendor Entries if open, I need to approach to the
AP team, And for incoming Payment i need to approach to the AR
Team.
If the period is open then we ask them to take the entries in the
same period else they take the entry in current period.

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Question 6:- You are going to prepare the bank reconciliation &
you have taken the closing balance of Bank Ledger which item will
you add & which you subtract?

Answer:- If we are taken the closing balance of Bank Ledger (SAP

Ledger) then we will add the following items:-

1. Cheque Issued but not presented

2. Credited by bank but not debited by us - (Interest on

investment) We need to subtract the below items:-

1. Debited by bank but not credited by us - (Bank charges)

2. Debited by us but not credited by bank - (Time and difference)

If we are taken the closing balance of Bank Statement then we have

to do vice versa.

Question 7:- There is a bank charges of Rs 4500 but mistakenly

youhave entered as 45000/- so what would you do in this case?

Answer:- In this case, we have two options,

1. Either to revere the complete entry (FB08) & take the fresh
entry (FB50)

2. We have to rectify this entry by FB50 by 40500/- in which we

debit the bank & credit the bank charges.

Question 8:- How many transactions that you need to reconcile

perday in bank reconciliation?

Answer:- 300 to 350 transaction per day.

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Question 9 :- How long will you take to prepare the bank reconciliation?

Answer:- It depends on the number of transactions for example for

200 to 300 transactions, I need to spend 1 to 2 hours as i also have
towork on open items.

Question 10 :- We have the same closing balance in both Bank

Statement & Ledger so do we need to prepare the bank
Reconciliation?

Answer:- Yes, because there may be transaction where debit &

credit are matching in both bank Statement & Ledger.

Question 11:- Which formula do you apply while preparing

the bank reconciliation?

Answer:- VLOOKUP :- Is used to retrieve the data from a range of

Cellbased on Column No.
=VLOOKUP (lookup value, Range, Column No, 0)

Question 12 :- What is Accruals?

Answer : - Accounting of principle states that every transaction is

to be recorded in the system when they Occur.
Accrual Expense means the expense in which we have taken the
services but we have not received the bill or posted in the system.
Inthat case we go for accrual.
Once We receive the actual Invoice then we have to reverse the
previous entry of Accruals.
Every 25th of the month we have to send the mail to every department
regarding the accruals in which we have taken the services but the bill
against the services has not been received or booked in an
accounting system.

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Expense Account Dr
To Accruals Account ---  B/s Liabilities

Question 13 :- What is the Journal Entry for distributing

goods asfree sample?

Answer:- Advertisement Account Dr { P&L  Expense }

To Purchase Account

Question 14 :- What is Prepaid Expense?

Answer:- Prepaid Expense is the expense that is paid in advance.

For example Insurance, AMC, Rent etc.

An Entity initially records this transaction as a prepaid expense &

transfers it to Profit & Loss account over the usage of time.

In Prepaid, First we have to pass the Payable Entry

(Prepaid Expense Account Dr (PAYABLE ENTRY)
To Vendor Account)

Followed by a Payment Entry

(Vendor Account Dr. (PAYMENT
ENTRY) To Bank Account).

As per the confirmation by the AP team over the mail regarding the
prepaid expense & we have to maintain the tracker in Excel & pass
the accounting entry at every month end
Expense A/c Dr (TRANSFERRING TO
P&L) To Prepaid Expense A/c
This is the GL- to - G L recurring entry that we need to pass every
month end by FBR2.

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Question 15 :- What is the backup to Post the Prepaid Entry?

Answer:- Proper documentation (Insurance Policy Copy) along

withthe Approval.

Question 16 :- You have paid an advance Rent of Rs 45,000

for 3 months to XYZ Ltd on 1st April 2020. Pass necessary
Accounting Entry?

Answer:- The First Entry Would be

1st April 2020 Prepaid Rent A/c Dr 45K (B/s---Assets)

To XYZ A/c 45K

Followed by a Payment Entry

01st April 2020 XYZ Account Dr. 45K

To Bank Account 45K

Now we have to transfer this prepaid expense to P&L Account

&the accounting entry would be.

30th April 2020 Rent A/c Dr. 15K

To Prepaid Rent A/c 15K

This is a recurring entry that we need to pass every month by

usingT - Code FBR2.

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Question 17 :- You have paid an advance Rent of Rs 60,000 for 3
months to XYZ Ltd on 1st April 2020 & you forget to take the entry in the
month of May’20.Pass necessary Accounting Entry?

The First Entry would be (PAYABLE ENTRY)

01 April 2020
st
Prepaid Rent A/c Dr 60K
To XYZ A/c 60K

Followed by a Payment Entry (PAYMENT

ENTRY) 01st April 2020 XYZ A/c Dr 60K

To Bank A/c 60K

Now we have to transfer this prepaid expense to P&L Account &

the accounting entry would be

30th April 2020 Rent Account Dr 20K

To Prepaid Rent A/c

20K 31st May 2020 Forget to take the entry.

30th Jun 2020 Rent Account Dr 40K

To Prepaid Rent A/c 40K

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Question 18 :- Whirlpool India has taken the AMC (Annual

Maintenance Cost) of Printers & AC from AIDC Ltd of Rs 1,02,300
on 07 May 2020.

1. Pass the Necessary Accounting Entry?

2. Treatment of Prepaid at Month End?
3. Prepare the Audit Schedule?

Answer :-

07 May 2020 - Prepaid AMC Account Dr 1,02,300

To AIDC Account 1,02,300

Balance Sheet
Liabilities Assets
Prepaid AMC 1,02,300

Payment Entry- AIDC Account Dr 1,02,300

To Bank Account 1,02,300

31st May 2020 AMC Account Dr 7,006

To Prepaid Account 7,006

(1,02,300 /365*25) = 7006

Profit & Loss.

Expenses Income
AMC Charges 7,006

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Balance Sheet
Liabilities Assets
Prepaid Expense 102,300
Less :- Prepaid (7,006)
95,294

Note: This is a recurring entry that we need to pass every month.

Question 19:- What is prepaid Income?

Answer :- Prepaid income means the income that is received

inadvance. For e.g. Rent, Insurance etc.

An entity initially records this transaction as a prepaid income &

transfer it to Profit & loss account over the period of time.

1. Bank Account Dr
To Prepaid Income
A/c

At Month:- Prepaid Income A/c Dr

. To Income A/c

Question 20:- What is Inter Company?

Answer:- When there is a transaction between two legal entities of
the same organization or between the parent company & its
subsidiaries.

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Question 21:- What is Intra Company?

Answer:- When there is a transaction between two branches of the

same organization. For Example:- Whirlpool is a US Based
Company & It has subsidiary in India & India has two branches
one in Delhi & one in Gurgaon .So the transaction between Delhi
& Gurgaon is called Intra Company transaction & the transaction
between Whirlpool US & India is called Inter Company transaction.

Question 22 :- What is outstanding Expense?

Answer:- Outstanding expense means the expense which has

been booked but not yet paid.

Expense Account Dr -------------P&L-------Expense

To Outstanding Expense A/c -------------B/s-----Liabilities

Question 23 :- What is Outstanding Income?

Answer:- Outstanding income means the income which is earned

but not yet received.

Outstanding Income Account Dr -----------------B/s- - -Assets

To Income Account-------------P&L----Income Side

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Question 24 :- What is Fixed Assets?

Answer :- Means the assets that is used for a longer period of time
& that cannot be converted into cash easily & quickly

For example we have purchased the fixed assets of Rs 1,00,000/-

from XYZ Ltd.

Fixed Assets A/c Dr 1,00,000

. To XYZ 1,00,000

XYZ A/c Dr 1,00,000

To bank A/c 1,00,000
----------------------------------------------------------------------------------------------------
Balance Sheet
Assets 1,00,000/-
Acc dep 10,000/-
Net Block 90,000/-

Question 25 :- What is Depreciation?

Answer :- Depreciation means the reduction in the value of assets due

to wear & tear.
For Eg. :- We have charged 10% dep on the above assets.

Depreciation A/c Dr. 10,000 ( Expense Account )

To Accumulated Depreciation A/c 10,000

It will go into the assets Side & it will deducted from the respective
assets.

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Question 26 :- If we sold the said assets of Rs 92,000 what would

the journal Entry?

Answer:- Bank Account Dr 92000

Acc Dep Account Dr
10000
To Sale of Assets 1,00,000

To Profit on Sale of Assets 2000

Question 27 :- If we sold the same assets on 85000

? Answer:- Bank A/c Dr 85,000

Acc. Dep Account Dr
10,000 Loss of Assets
Dr 5,000
To Sale of Assets 1,00,000

Question 55 :- What is Accrued Income ?

Answer :- ACCRUED INCOME :- it is that income that is earned but not

Received yet.

Question 56 :- What is Unearned Income?

Answer :- UNEARNED INCOME :- Unearned income is the income that is

earned without doing any work.
For example :- Lottery, Interest on Investment. Etc.

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Question 28 :- What is Provision?

Answer :- Provision is the amount that we set aside to cover

the future liability.

For Example :- We have sold some goods to ABC Ltd of Rs

1,00,000 & they have paid 60,000 Rs and the balance we have a
doubt to recover it.

Sales
ABC Account Ltd 100000 (SALES ENTRY)
To Sales Account 100000

B/S
Debtors 1,00,000
- 60,000
40,000

Bank Account Dr 60,000 (RECEIVING

ENTRY) To ABC Ltd 60,000

Profit & Loss A/c Dr 40,000--------P&L--Exp

To provision for doubtful debt A/c 40,000----------Liabilities

Bad Debts Account Dr 40,000----------------P&L Debit -- Expense

To ABC Ltd 40,000

Reverse.
Provision for doubtful debt A/c Dr 40,000
To Profit & Loss Account 40,000

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Question 29 :- We have sold goods to Ramesh of Rs 40,000. Ramesh

has paid 28000 and the balance we have a doubt to recover from
Ramesh. Later on Ramesh has paid 5000 and the balance went
to Bad debts. Pass Necessary Journal Entry.

Answer:- Ramesh Account Dr 40,000

To Sales 40,000
B/s
Debtors 40,000
-28000
-5000
7000

Bank Account Dr 28,000 (RECEIVING ENTRY)

To Ramesh Account 28,000

P&L Account Dr 12,000 (PROVISION ENTRY)

To Provision for Doubtful Debt 12,000
Bank Account Dr 5000 (RECEIVING
ENTRY) To Ramesh Account 5000

Bad Debts Account Dr 7000

To Ramesh account
7000

Bank Account Dr 5000

Bad Debts Account Dr 7000
To Ramesh Account

12000 REVERSE.

Provision for Doubtful Debt A/c Dr 12000

To P&L Account Dr 12000
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Question 30 :- What is Deferred Revenue Expenditure?

Answer:- Deferred revenue expenditure means the expenditure that

is incurred during an accounting period but the benefit is to be
derived over the period of time.

For Example :- Advertisement in a Metro

Question 31 :- What is contingent liability?

Answer :- It is liability or a potential loss that may or may not occur

depend on the outcome of the event.
For Example :- Product Warranties.

Question 32 :- On which ERP are you working on?

Answer:- I am working on SAP ( Systems, Applications & Products in
Data Processing )

Question 33 :- On which module of SAP are you working on?

Answer:- I am working on FI/CO Module:-

Financial Accounting & Controlling.

Question 54 :- What is Pivot table?

Answer:- A PivotTable is a powerful tool to calculate,

summarize, and analyze data that lets you see comparisons,
patterns, and trends in your data.
{ Alt + N+V+T }

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Question 34 :- On Which T Codes are you currently working

on? Answer:-

F - 02 :- For GL-to-GL Entry with Posting

Keys F - 03 :- For GL Clearing
FB50 :- GL to GL Entry----Document Type SA
FB02 :- is used for Change Document
No (Reference, Narration)
FB03 :- is used for Display
Document FB08 :- Reversal of open
Item
FBRA :- Reversal of cleared items.
FBR2 :- For Recurring Entries
FBL3N :- For GL line - item Display.
FS10N :- For Account Balance Display.

Question 35 :- Do you participate in Month End Activities?

Answer:- Yes, I participate at various month end activities that
is starting from 25th of every month & end at 15th of the next month.

During this tenure, we have to prepare various reports &

reconciliation like Bank Reconciliation, Passing the prepaid
entries, Accruals, Preparing Amortization sheet, maintaining the
tracker of Accruals,

Prepare the Cost Center Report, Reconciliation of GST and

analyzing & reconciling various Ledger of P&L & B/s.

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Question 36 :- How do you prepare the data of Month End Closing?

Answer:- First on 25th of every month, I write a mail to every

department regarding the submission of accruals invoice. On the
basis of the data, we have to maintain it in Excel tracker & pass the
entries accordingly.
In the same way, after checking the prepaid excel tracker, we have
to pass the recurring entry. We also maintain reports of various
ledgers like creditors report, Debtors Report, Cost Center reports
etc.

Question 37 :- What is MIS Reporting & what type of Report do

you prepare?

Answer:- MIS means (Management Information System), any

report that we need to prepare it in excel, have to share with the
management is called MIS Reporting. We prepare various
reports like Cost Center Reports, Debtors, Creditors, analysis of
ledger etc.

Question 38 :- How comfortable are you in Excel?

Answer:- I am very much comfortable in Excel, Even I prepare the

files without mouse.

I am normally using basic operation to advanced including

VLOOKUP,Sumif, Countif, If Conditions, Pivot Tables, Macro etc.

Question 39 :- How will you rate yourself out of 10?

Answer:- 7.5 to 8 because Excel is very wide & it is very difficult to

cover the entire excel.

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Question 40 :- What is Macros?

Answer:- Macros is used to record the function, create the
shortcut of it & use it accordingly. Where there is a repetitive task
in excel, we record that function &create a short cut that saves our
time.

Question 41 :- What is VLOOKUP?

Answer:- Vlookup is used to retrieve the data from the range of
cells based on Column No.
=vlookup(Lookup Value, Table array, Column No, 0)

Question 42 :- What is the drawback of Vlookup?

Answer:- The drawback of vlookup is when we have the duplicate
data then vlookup gives you the first result rather than second.

Question 43 :- What is Sumif?

Answer:- Sumif is used to add all the number in a RANGE

of cells based on CRITERIA.

=Sumif(Range, criteria, Sumrange)

Question 44 :- How many line items have you worked

on? Answer:- 3,000 to 5,000 line items.

Question 57 :- Who reviews BRS ?

Answer :- Our manager views the BRS.

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Question 45 :- What is Amortization?

Answer:- Amortization means breaking of any intangible assets into

further periods. For example :- Depreciation & prepaid Expense.

Question 46 :- What is difference between FBL3N & FS10N ?

Answer:- FBL3N is used for GL line item Display where we can see
the debit & credit entry of a ledger while FS10N is used to display
the account balance where we see the total debit & credit for a
particular period.

Question 47 :- What is Difference Between GL & Cost Center?

Answer:- GL is used for a External Reporting & Cost Center is
used for a Internal reporting and Cost Center is always assigned to
the Expense

Question 48 :- What is the T Code to reverse the wrong Entry?

Answer: FB08 is used to reverse the Entry in SAP.

Reversals are of two types:-

Reversal of Open Item | Reversal of Cleared Item

FB08 | FBRA

Question 49 :- How do you clear the Ledger?

Answer:- There is a T Code F - 03 that is used to clear the GL.

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Question 50 :- Why do we need to clear the GL?

Answer:- We need to clear the GL Account just to clear the books of

accounts. Every knoff Entry should come in Cleared Items.

Question 51 :- What is your daily routine?

Answer:- Since I am in UK Shift, So my day starts at 12 Noon,

with reconciling the bank, I daily reconcile two bank & it take
around 2 hours to complete it.
For the open items in Bank reconciliation we need to coordinate
with the cross functional teams & update it. Apart from the bank
reconciliation, we also pass the GL to GL entry in SAP.
We also prepare various reports like Cost Center Report, Prepaid
report, analysis of ledger, Update audit schedule, reconciliation of
various ledgers of P&L & B/sheet.

Question 52 :- What is reclass Entry?

Answer :- Reclass entry means rectifying the ledger to make it correct.

Question 53 :- What you do in your GST Reconciliation?

Answer :- In GST reconciliation we need to reconcile the date of
CGST & SGST input. For that we need to Go to FBL3N& export
both the ledger for a specified period. Now we have to reconcile
both the data by using Vlookup & highlight the mismatch. This file
we need to send to our manager along with the cross functional
team for taking the action accordingly.

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GOLDEN RULES OF ACCOUNTING

01) PERSONAL A/C :- Dr. the Receiver

Cr. the Giver

02) REAL A/C :- Dr. what comes in

Cr. what goes out

03) NOMINAL A/C :- Dr. all Expenses & Losses

Cr. all Incomes & Gains

 RESERVE is maintained for unknown liabilities that may or may not incur.
Eg :- General Reserve, Advertisement Expense, Etc.

 Provisions is maintained for known liabilities

Eg :- Provision for Depreciation, Provision for Bad Debts. Etc.

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