PRDP Information Knowledge Management Platform

Renato C. Cardinal
Project Manager
PEMSEA-PRDP IKM Portal Development
PEMSEA Resource Facility
Critical Role of Coasts and Oceans in East Asia

• 7 million km2 / 235,000 km of coastline / 1.5 billion

residents

• 1/3 of all coral reefs and mangroves, highest levels of

biodiversity for coral reef fish, mollusks, mangroves and
sea grass species

• 9 of the world’s mega-cities (population more than 10

million), dozen other cities more than 5 million residents

• Marine and coastal industries comprise 15-20% of GDP

in some East Asian countries
• 83% of the world’s aquaculture products
• Over 32 million tons of annual fish catch
• 9 of the 10 busiest container ports
• 4 of the top 5 shipping economies

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Partnerships in Environmental Management
for the Seas of East Asia (PEMSEA)

PEMSEA’s vision.

Our vision is HOPE

Healthy Ocean, People and Economies.

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PEMSEA’s goal.

PEMSEA's main goal is the pursuit of the

sustainable development of coasts and oceans
through integrated management solutions.

The solutions PEMSEA adopts recognize

ecosystem health and resiliency and social well-
being as integral parts of economic progress.

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 Who we serve.
National Governments
Local Governments
Private Sector
Funders
Scientific Organizations
Regional Organizations
Civil Society

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Country Partners

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1993:
Scaling up of region’s
2 ICM sites (2 countries) coastline under ICM
Total coastline: 286 km (1993-2015): 14%
Total population: 2.9 million (2015-2021):40%

Watershed area: 3,026 km2

Focus: marine pollution
prevention and management

2015:
>40 ICM sites (12 countries)
Total coastline: >31,000 km
Total population: 146.8 million
Watershed area: 331,546 km2
Focus: coastal and ocean
governance, habitat restoration
and management/MPAs, climate
change adaptation/disaster risk
reduction, sustainable fisheries,
alternative livelihoods, integrated
river basin and coastal area
management www.pemsea.org 7
 World Bank Programme Framework:
Scaling Up Partnership Investments for Sustainable
Development of the Large Marine Ecosystems of East Asia
and their Coasts

Goals of Programme:

Promote sustainable development of large marine and coastal

ecosystems of the East Asia and Pacific Region and improve
livelihoods of local populations by reducing pollution and promoting
sustainable marine fisheries, ICM and ecosystem based
management.

Enhance the delivery of on-the-ground impacts and supporting

capacity-building through targeted knowledge management
activities and through portfolio learning and targeted research.

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Components of World Bank Programme

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 Collaborating Projects World Bank Program
• Regional: CCRES
• China: Guangdong NPPC
• Indonesia: COREMAP-CTI
• Philippines: PRDP; PhilCAPP
• Vietnam: CRSD

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PRDP IKM Project Objectives:
To establish an information knowledge platform that:
• Facilitate knowledge capture and sharing of knowledge, GEF project
interventions’ success stories, best practices and other related essential
information during the implementation
• Document and share through appropriate information technology to
capture the knowledge and experience of PRDP-GEF on coastal resource
and pollution management.
• Link the PRDP Knowledge platform to the regional knowledge sharing
portal (seaknowledgebank.net) that will connect to the World Bank
Knowledge Portal to be established under the Global Partnership for the
Oceans; and PEMSEA and other organizations under the programme
framework.
• Enhanced capacities and services of local governments and national
government for developing and implementing sustainable development
programs and projects.

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Knowledge Management (KM)

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 What is Knowledge
• Knowledge refers to the intellectual gain that
individuals using to perform their work well and
effectively or to make correct decisions.
Knowledge is divided into two main parts:
• Explicit knowledge and Tacit knowledge
• Knowledge refers to the intellectual gain that
individuals using to perform their work well and
effectively or to make correct decisions.
• Knowledge is divided into two main parts:
– Explicit knowledge and Tacit knowledge

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• Refers to knowledge that cannot be transferred
or learned from one person to another through
words, writing, or educational lessons.
• It is the knowledge that needs experience and
practice
• For example, learning to ride a bike or use
some machinery and equipment, these types of
knowledge can’t be learned through words or
lessons. But, they need practical practice and
experience to master working with them.
• Refers to knowledge that can be easily
transferred and circulated between
individuals and organizations. For
example, this is done through courses
and training or through books,
magazines, product catalogs, etc.
• In other words, explicit knowledge is
the knowledge that can be transferred
from one person to another easily
through explanation and words.
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Forms of knowledge
Knowledge has many different forms and bodies.
Knowledge may come in the following forms:
1. Knowledge of “what”: This knowledge is about facts that
can be coded and written.
2. Knowing the “why”: is knowledge about principles and
laws.
3. Knowledge of “how”: is knowing the skills and ability to
successfully carry out a specific task.
4. Knowing “who”: is information about who knows the
“what” or who knows how to do “what”.

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 What is Knowledge Management
• Knowledge management is the process of creating, sharing,
using and managing the knowledge and information of an
organization. It refers to a multidisciplinary approach to
achieve organizational objectives by making the best use of
knowledge.
– The classic one-line definition of Knowledge Management was
offered up by Tom Davenport early on (Davenport, 1994):
“Knowledge Management is the process of capturing,
distributing, and effectively using knowledge.”
– Knowledge management is a discipline that promotes an
integrated approach to identifying, capturing, evaluating,
retrieving, and sharing all of an enterprise's information assets.
These assets may include databases, documents, policies,
procedures, and previously un-captured expertise and
experience in individual workers (Duhon, 1998).

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 People Strategy
• They are the initial foundation for building a • The strategy of any program decides
successful organization. its future, whether it is going in the
right direction. It doesn’t matter
• Knowledge requires thinking, planning, and
whether you have the best IT tools; if
execution.
your program is not strategic, they all
• The people are the ultimate holders of count zero.
knowledge and are responsible for boosting
• A proper strategy on utilizing the
knowledge management.
required tools in a low-cost budget
• Increase people’s efforts and make them will increase the organization’s
involved in internal processes and worth.
provide the benefits of sharing.
Process
• enable you to gain an
understanding efficiently.
• The goal of knowledge
management processes is to
obtain, create, gather, and Technology
share knowledge.
• The technology advances the efforts
• Main knowledge management and accelerates the speed of
processes can be divided into knowledge transfer.
four main processes:
• It acts as a helping hand to process
knowledge acquisition,
and collect valuable knowledge
knowledge storage,
information, making it readily
knowledge distribution, and Components of
available for people to use.
knowledge use. Knowledge Management
• People must positively utilize
technology to boost their knowledge
capability. www.pemsea.org 17
Knowledge management processes
• The main purpose of the knowledge management processes
is to improve the efficiency of the organization and to make
good use of the collective knowledge of the organization.
• It ensures managing knowledge through an organized
process for creating, sustaining, and renewing to create
value.
• These processes constantly require the development of new
skills and further improvement of existing capabilities.
• We can say that knowledge management processes are
continuous and systematic.
• The procedures of these processes are standardized.
• They enable the collection, storage, distribution, and
application of knowledge to maximize benefits and gain.

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Knowledge Acquisition
• To acquire knowledge via knowledge assets is one of the
ways to generate knowledge.
• The knowledge assets include knowledge of new products,
service obtained from other organizations, knowledge about
new technology and raw information transformed into
knowledge that helps to solve problems.
• Collecting knowledge is an essential part of the knowledge
management processes.
• If incorrect data is collected, the knowledge resulting from it
would not be accurate. Consequently, the decisions would
also be inaccurate because they are based on irrelevant
knowledge.

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Knowledge Storage
• Storing knowledge means preserving the existing as well as
acquired knowledge in the knowledge repository.
• The knowledge repository could be a computer database
that stores a specific knowledge domain.
• Storage of new and existing knowledge is another important
step in the knowledge management process. There is a vast
sea of unorganized knowledge present in every organization.
For better use of this knowledge in the future, it is necessary
to store and organize it in an orderly manner.
• Accessing knowledge could be easier if a system is created
that is well categorized and excellently mapped.

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Knowledge Distribution
• Knowledge distribution is a knowledge management process
that allows people to have access to the collective knowledge
of the organization.
• Explicit and implicit knowledge can be distributed to other
individuals through sharing knowledge. Some examples are
delivering a speech, giving a presentation and writing some
research paper and case studies.
• Organizational memory is the sum of explicit and implicit
knowledge present in an organization. This memory can be
lost due to the lack of technology for the exchange and
distribution of documents. The knowledge management
processes should develop technologies that distribute
knowledge well and prevent loss of organizational memory.

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Knowledge use
• The knowledge utilization is when the knowledge available is
applied to perform tasks and to make important decisions.
Knowledge is applied via direction and routine.
• The direction is the process in which the person who possesses
the knowledge advises other person or directs his action without
transfer of the knowledge. Such as calling of a producer to an
expert to inquire how to resolve a specific problem with a tool or
machine and then proceeding to solve that problem based upon
the received instructions.
• Routine refers to utilize knowledge embedded in products, service,
procedures, processes, and rules that dictate future behavior.
• Both processes can be applied to explicit or implicit knowledge.
Knowledge use is an important component of the knowledge
management process since it facilitates value creation.

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 How KM generates impact or benefits
• Transfer knowledge (e.g. what worked well, lessons learned, good
practices and useful tools) from one project to other or next
projects in Philippines and in the rest of the East Asian region.
Who benefits: next projects of the local government; other projects
of other local governments.
• Connect local governments to experts, who can provide solutions
to problems faced by projects, sites and local governments.
Who benefits: local governments
• Provide knowledge products and services to local governments to
help them replicate projects, attract more investments or obtain
funds from donors
Who benefits: local communities (livelihood and funds), local
businessmen (more businesses), and local governments (more
development)

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PRDP IKM Platform

The PRDP Information Knowledge Management

Platform (PRDP-GEF-PEMSEA IKM portal) addresses
the need for the conversion and integration of new
information and knowledge into innovative projects,
development programs and policies. The aim of the
Knowledge platform is to facilitate interaction among
project implementers, local government and national
government representatives, policymakers and
networks, as well as address gaps in necessary skills
for project implementation.
The main function of the PRDP - IKM Platform are:

• Facilitate knowledge capture and sharing of knowledge, GEF

project interventions’ success stories, best practices and other
related essential information during the implementation
• Document and share through appropriate information technology to
capture the knowledge and experience of PRDP-GEF on coastal
resource and pollution management.
• Link the PRDP Knowledge platform to the regional knowledge
sharing portal (seaknowledgebank.net) that will connect to the
World Bank Knowledge Portal to be established under the Global
Partnership for the Oceans; and
• Enhanced capacities and services of local governments and
national government for developing and implementing sustainable
development programs and projects.
PRDP IKM Platform (http://prdp.seaknowledgebank.net)
• is designed to provide on-line access to:
1) e-Library containing case studies, best practices, training manuals, etc.
focused on protection and management of ecosystem services and blue
economy development
2) Innovative tools/applications
3) Directories of experts, investors, project managers and communities of
practice

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Objectives of the PRDP IKM Platform`

• To link-up in order to facilitate knowledge exchange

among projects in the region, link with the six other
WB-GEF projects;
• To assist national and especially local governments
develop and implement projects;
• To encourage investments and investment
partnerships among (a) local or national governments,
(b) investors/donors and/or (c) local communities or
civil society organizations.
• Provide support services in the implementation of
projects
Priority Users

• Project implementers and local governments

• Policymakers, planners and implementers of ICM
projects at the local and national levels;
• Other stakeholders who can support the above such as
experts, service and technology providers, academic
and professional associations, centers of excellence,
etc.;
Features
Problem-
Communities of practice driven Q&A
Interactive •Solution Exchange
learning •Discussion Forums
Technology and service providers Problem-driven
Project reporting system) tagging
•Directories
•Filtered Search
Gaps in ICM e-Library
investments
•Knowledge Products
Knowledge •Case studies
products and Services
IKM e- services •Access to training, meetings, study
Platform Potential Sources tours
Project sites; •Private investors •Certifications
Local or •Development financing
National institutions KPS provided to support
Government •Commercial and government the implementation of
Discussions banks projects
•Private, bilateral or multilateral
donor agencies
•Corporations with CSR programs
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Knowledge Products (KPs)
• Learn > Good Practices
– Learn pages are intended to facilitate:
• documentation of project successes using KP templates that facilitate
transfer of knowledge to planners, managers and decision-makers in
the region
• easy access to good and exemplar practices on project
implementation and management of coastal and marine ecosystem
services

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Document – Share a Case Study (Write a Case study and Success Stories)

Case Study Success Stories

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Document – Share
• Case study and Success Stories

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Learn:
e-library (Knowledge Products)

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Support from Experts

• Directories
– Organizations or individuals’ expertise are classified and tagged
according to ICM problem areas that local governments are
expected to address
• Solution Exchange
– Mechanism for matching problems submitted by local
governments and workable solutions from other local
governments and from CoP members
• Communities of Practice: thematic groups of experts for
mutually beneficial knowledge sharing
– Sharing of tools, good practices, technical articles
– Online forums or discussions
– Access to meetings,
conferences and study tours
– CoP support website

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Discuss
• Discussion Forum (Help desk)

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Community of Practice

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• E-directories

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Project Reporting System

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Knowledge Services

• Project Certification Services

– PRDP’s Certification Services are designed for projects seeking
a recognized standard for sustainable project management
• Training Courses and Study Tours
– National and local training workshops on a variety of topics
including
• Conferences and Meetings
– Access to meetings, conferences and study tours

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Project Certification

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Training Courses and Study Tours

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Contact us: Page for Contact us information for PRDP

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Benefits from PRDP IKM
• Share good practices from your project experience;
• Document your success: how to document good practices to
enable others to replicate them;
• Learn how to write replication-oriented knowledge products;
• Publicize your project: contribute news, status reports, contact
information and knowledge products generated by the projects;
• Search about the project: federated search engine across pre-
selected sustainable development websites around the world
including seaknowledge bank; and IW:Learn.
Benefits from PRDP IKM
• Find expertise: useful directories of organizations, consultants
and technology providers;
• Learn about other WB-GEF projects: project descriptions and
contact information, project status reports, knowledge
products and other publications;
• Find opportunities: meetings, convention, scheduled training
courses, etc.;
• Use the platfor for your online M&E: show the results, benefits
and impacts from your project.
Benefits for Local Governments
1. Learn about the projects and sustainable development.
2. Get assistance on how to discover sustainable development
problems, risks and investment gaps.
3. Learn how other local governments mainstreamed sustainable
development in their policies and local development plans
4. Identify and draft project concepts on priority projects for your
area.
5. Connect with donors, businessmen and investors interested in
implementing, cooperating or funding priority projects
Benefits for Businessmen and Donors

1. Find attractive project concepts from the region that

matches their interests;
2. Discover which local governments in the region are
more investment-ready;
3. Connect with local governments for possible project
partnerships.
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