Group #21 - Technical Issue presents

Accounting
finance and HR
Information
systems
Today's presenters
Safiyyah - 002
Sara Farooqui - 006
Syed Faisal Ahmed - 057
Maleehah feroze - 090
Mohd Irfan Ansari - 092
Syed Kashif Ahmed - 111
Afshaan Firdouse - 112
Fatima Begum - 124
Ayesha Tasneem - 132
 Agenda
KEY TOPICS DISCUSSED IN
THIS PRESENTATION

Brief introduction to MIS

About AIS
Basic functions of AIS
About HRIS
BAsic functions of HRIS
What is Management
Information System? Accounting
Information System

A Management Information
Human
System (MIS) is an Resource Management
Manufacturing
Information
Information Information System
information system that System
System

generates accurate, timely &

organized information to help
Marketing
managers make decisions, Financial
Information
Information
System
solve problems, supervise System

activites etc
 What is AIS?
An accounting information system (AIS) is a
structure that a business uses to collect, store,
manage, process, retrieve, and report its financial
data so it can be used by accountants, consultants,
business analysts, managers, chief financial officers
(CFOs), auditors, regulators, and tax agencies.

INPUT PROCESSING OUTPUT

financial financial
data statements


Information System
Accounting
Collect
-Financial Accounting
Process
-Managerial AIS Store
Accounting
Transform
-Taxation
Distribute

The basic functions performed by AIS

Transforming Establishing
To collect data into the
and Store information appropriate
the data for decision internal
making controls
 Main components of AIS

An accounting information system is a way of tracking all accounting and business activity for a
company.

Accounting information systems generally consist of six components

Personell Procedures & Data Software IT infrastructure Internal

Instructions controls
 People in AIS

Accountants

Consultants
Auditors

Business
Chief
analysts
financial
officers
Managers
 Procedures and Instructions
The procedure and instructions of an
AIS are the methods it uses for
collecting, storing, retrieving, and
processing data.
These methods are both manual and
automated.
The data can come from both internal
sources (e.g., employees) and
external sources (e.g., customers
online orders).
Procedures and instructions will be
coded into the AIS software.
 AIS Data

Customer billing Sales analysis Purchase

Sales orders Sales orders
statements reports Sales orders
requisitions

Vendor Check General Purchase

Sales orders
registers ledger Sales orders
requisitions
invoices
Inventory Payroll Tax
Sales orders Timekeeping
data information information
 AIS Software
AIS software compenents are computer programs used to store, retrieve, process, and
analyze the company's financial data.
Quality, reliability, and security are key components of effective AIS software.

Small businesses
Small to
mid-sized

Mid-sized and large businesses

 IT Infrastructure
the hardware used to operate the accounting information system is called the infrastructure

Most of these hardware items a business would need to

have anyway and can include the following:

Computers
Mobile Servers Routers
Printers
devices
In addition to cost, factors to consider in selecting hardware include speed, storage
capability, and whether it can be expanded and upgraded.
the hardware selected for an AIS must be compatible and optimal with the intended
software.
 Internal Controls
The internal controls of an AIS are the security measures it contains
to protect sensitive data.
An AIS must have internal controls to protect against unauthorized
computer access and to limit access to authorized users.
An AIS contains confidential information belonging to the company.
This data may include Company financial data,
Financial information of suppliers and vendors,
Salary and personnel information, Credit card
numbers, Customer information etc
All of the data in an AIS should be encrypted
An AIS also needs internal controls that protect
it from computer viruses, hackers, and other
internal and external threats to network security.
 Benefits of AIS
It makes their accounting activities, easier and more accurate, and saves a lot of time.
Helps the company forecast sales, profit, loss etc
Makes it easier to compile financial data for use in taxes, payroll, and other bookkeeping
requirements
Everyone within an organization can access the same system and retrieve the same information.
Simplifies the process of reporting information to people outside of the organization, when
necessary.
AIS saves a lot of time because the accounting process has become easier and the amount of
people needed to complete accounting processes is reduced
Risk of human error is reduced, due to computerised accounting process

The AIS is also helpful for the departments that are not related to accounting
Finance department - cash forecasting
Marketing department - Sales summary, cost information, sales forecasting
Human Resource - Payroll analysis, Employee benefit information,
Projections of future personell costs
Production department - Inventory summaries and production cost analysis
 Real World Examples of AIS

WorldCom Lehman Brothers

The search for the causes of the company's
In 2002, WorldCom's internal auditors Eugene
failure required an extensive investigation and
Morse and Cynthia Cooper used the company's
review of Lehman's operating, trading, valuation,
AIS to uncover nearly $4 billion in fraudulent
financial, accounting, and other data systems
expense allocations and other accounting
Lehman's systems provide an example of how
entries. Their investigation led to the
an AIS should not be structured.
termination of CFO Scott Sullivan, as well as
At the time of its bankruptcy filing, Lehman
new legislation—section 404 of the Sarbanes-
maintained a patchwork of over 2,600 software
Oxley Act, which regulates companies' internal
systems and applications. Many of Lehman's
financial controls and procedures.
systems were outdated or non-standard.
 Human
Information
Resource HRIS Technology
Management
 What is HRIS?
An HRIS stores, processes, manages, collects, analyses and reports
information about employee data.
HRIS is basically a data base system that offers important information about
employees in a central and accessible location
When such information is needed, the data can be retrieved and used to
facilitate human resource planning decisions.
It typically also provides HR functions such as recruiting, applicant tracking,
time and attendance management, performance appraisals and benefits
administration.
It may also offer employee self-service functions, and perhaps even
accounting functions.
 Objectives of HRIS

Some organizations have

1. Planning to meet the personnel needs of the developed HRIS that also
business by offering adequate, comprehensive
supports
and on-going information system about people
1. recruitment, selection and
and jobs
hiring
2. Development of employees to their full
2. job placement
potential
3. performance appraisals
3. Control of all personnel policies and programs
4. employees benefit analysis
4. To supply up-to-date information and at a
reasonable cost 5. training and development of
5. To offer data security and personal privacy employees
6. health, safety and security
 Why do we need HRIS

Clerical work - Manual HR records make it too cumbersome to make entries on

forms and update information regularly. IT is difficult to keep track of the on-going
changes on a timely basis. the clerical work involved is quite labor intensive and
costly
Inaccurate - it reduces the chances of human error while making entries
Accessibility - information is not available centrally, nor easily accessiblee

Analysis - the manual analyses of data are

time consuming and quite often not readily
available for decison making purposes. when
the organization grows in size, the manual
system fails to offer reliable, accurate data at
short notice
 INPUT PROCESSING OUTPUT

application forms attendance employee records

employee personal data
manpower employee strength (per dept/divisons)
insurance forms
appointment letter leave attendance record
attendance salary/wages leave record
leave record absentee record
deductions
appraisal form
loans salary disbursement
wage/salary agreement
personal records of the employees
complaints, grievances accidents
accidents reports health insurance coverage
production data
industry data on wage/salary structure
Industry data on manpower, skills, skills
qualification
records of manpower resources
 Users of HRIS

Employees Managers

HR representatives
 HRIS functions
As an HR tool, an HRIS usually features modules to handle the following tasks:
master data management (MDM)
organizational management, such as positions and departments
employee and manager self-services
absence and leave management
benefits administration
workflows
performance appraisals
recruiting and applicant tracking
compensation management
organizational development
reporting and basic analytics
 recruitment
health information information appraisal
system system information system

personal payroll information

HRIS subsystems
administrative system
information system

training information personnel research

system manpower planning information system
information system
 Benefits of HRIS
HRIS can process, store and retrieve enormous quantites of data
the records can be updated quickly
information can be readily manipulated, merged and desegregated in response
to special and complex demands and presented promptly
HRIS can monitor, control and influence movement of people from the time they
join the organization till the time they decide to leave the organization.
Reduces paperwork
Simplifies predictive analysis and visualizations
Employees can directly access and make changes to their personal information
without the need to contact HR.
Maintains compliance: HR tasks are highly regulated and there's little to no
margin for error. Many HRIS programs have monitoring capabilities and are
designed with specific compliance regulations in mind. This encourages
organizations to stay compliant and avoid legal issues, penalties and financial
losses.
Offers security and privacy: An HRIS also helps secure employee data and
keep information private. When using paper forms or spreadsheets, information
can easily be accessed by people who may not have the authority to access it.
An HRIS can secure information so that it can only be accessed by authorized
individuals.
 Examples of HRIS softwares

SAP SuccessFactors
Optimum
HRIS
BambooHR

Workday Natural HR
HRIS vs HCM vs HRMS
HRIS HCM HRMS

Labour and Time Payroll

Management (LTM) Processing

Employee Position Global

Performance Control Support
Onboarding Analytics HR services

Absence self service Benefits

management portal Administration
Training and Compensation Personell
development Management Tracking
Workflows recruiting
 HRIS used in real time
The university of Michigan
uses and HRIS to manage the
pay benefits and pensions of
current and former faculty
administrators.
Chevron had 200 different HR
systems, most of which couldnt
communicate with one another. Now
there is one HRIS system with data
on all chevron employees worlwide.
The company estimates that it has
saved nearly 2000$ per employee.
Thank
You