Computer Aptitude Bank Computer Aptitude Chapter - 9 Ms Excel 2007 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude 9 Ms Excel 2007 Spreadsheet Package:- This is a general purpose application software. Spreadsheet is a made up Rows and columns. You can use Spreadsheet for mathemmatical calculation, creating chart, accounts etc. EXCEL:- Microsoft Excel is an electronic Spreadsheet. You can use it to organize your data into rows and columns. You can also use it to perform mathematical calculations quickly. Spreadsheets are made up of ¢ columns * rows * and their intersections are called cells In each cell there may be the following types of data ° text ¢ number data ¢ formulas (mathematical equations that do all the work) Note:- In 2003 Excel there are 256 columns (A to IV) and 65,536 rows (1 to 65,536). In 2007 excel, there are 16384 columns (A to XFD) i.e 64 times of 2003 excel columns and 10,48,576 rows (1 to 10,48,576) i.e 16 times of 2003 excel rows. * STARTING EXCEL You can start excel by:- Double clicking on Microsoft Excel application icon. This application is usually in a fold called Excel. An icon appears on the desktop of the computer. 3 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude * Double clicking on the icon of any Excel document. When you double click an Excel document, Excel open with the [ae] Focument already loaded. « In Excel 2007, how a window displays depends on the size of your window, the size of your monitor, and the Ba resolution to which your monitor is set. Resolution determines how much information your computer monitor can display VIDEO COURSE by India’s Top Faculties bile Oe cad « The Microsoft Office Button:-You can find button in the ** THE MICROSOFT OFFICE BUTTON y left corner of the Excel 2007. When you click the button, a 4 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks ¢ The Quick Access Toolbar:- Quick access toolbar is next to the Microsoft button of the excel. The Quick Access toolbar provides save, undo, redo button and edit shape. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. The Title Bar:- You can find the title bar next to the Quick Access toolbar. The Title bar displays the title of the document on which you are currently working. ee SCREEN OF EXCEL 2003 Menu Bar Pi) ele Eat Yew set Fimst eds (ita hdow tele Toolbar OsMaN RY BO BE Mg Ti Formula Bar—} ars Fit trandle Row and Coluran Headings Scroll Bars : - Status Area warksheet Tabs Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.com aComputer Aptitude Office Title Ribbo: Button Bar 2 7 7 , oo ora t Vertical f | Horizontal Cell \ \ * Zoom Ww ie View bufton TPNe(r) eri Gout jobs coaching, now in your Pocket! and boost your preparation aed Cele errs Rec Ea Mee a 6 Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude *% SCREEN OF EXCEL 2007 Worksheet of EXCEL:- Workbook of Excel is made up of Worksheet. Each worksheet contains columns and rows. The columns are named as A to Z, and then continuing with AA, AB, AC and so on; the rows are numbered 1 to 1,048,576. The combination of a column and a row make a cell address. For example, the address of cell is like Al means A is a column and 1 is the row, and you can see the address of the cell in the name box just above the A column headings. *» Standard Toolbar of Excel 2003:- The Standard toolbar, located below the menu bar, has buttons for user to perform tasks like adding a column of numbers, printing, sorting, and other operations. The Standard Excel XP toolbar given in the figure below. Hew Sw Sew provew Ot Paste Undo Redo Auto Sum vipers Zoom Lege ldae 3 Serovar \ \ i | Oe ea) S 1d 4 | s we Sloe | @ SA |i tom -Q. Open E-hal PI Spaling Copy Fotmt indet_ St Droving Ha Parte peak * Formatting Toolbar Excel 2003:- The Formatting toolbar, located below the Standard toolbar bar, has buttons for various formatting operations like changing text size or style, formatting numbers and placing borders around cells. oa FortSzo tale Amand Wesel oro Euan. Garda I \ \ l | | anal -0 -\BruljEeR S%s Bai R/C a. een Bald Unievine Merge andCerder—inoease —Indering Fl Goer Decal 7 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude *% Formula Bar Excel 2003:- The formula bar is located below the toolbar at the top of the Excel worksheet. Use the formula bar to enter and edit worksheet data. The contents of the active cell always appear in the formula bar. When you click the mouse in the formula bar, an X and a check mark appear. You can click the check icon to confirm and completes editing, or the X to abandon editing. Yow Incot Fermst Tocle Bats Window Help = ty DeUSalSar|xmlo-/@z-ol/m Al Xv Z * Formula Bar Excel 2007 If the Formula bar is turned on, the cell address of the cell you are in displays in the Name box which is located on the left side of the Formula bar. mi Gael zl Formula Bar Cell entries display on the right side of the Formula bar. If you do not see the Formula bar in your window, perform the following steps: 1. Choose the View tab. 2. Click Formula Bar in the Show/Hide group. The Formula bar appears. Note: The current cell address displays on the left side of the Formula bar .dda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude *% The Status Bar The Status bar appears at the very bottom of the Excel window and. provides such information as the sum, average, minimum, and maximum. value of selected numbers. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means the item is selected. A figure is given below:- Right click on status bar to make changes 9 ‘Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude FREE ONLINE COACHING AO x PTaoly Nc} QUANT ANALYSIS See PYTattaoo naked a You FROM STAR FACULTIES ou ey ely. Menu of the Ribbon- There are so many menu available on the ribbon same as Word 2007. These are: ¢ Home:- This is the first menu available on the Ribbon. With the help of Home menu you can create, format and edit the spreadsheet. « Insert:- This is the second menu of the on the ribbon. With the help of this menu you can insert tables, pictures, shapes link, charts, header and footer. 10 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude * Page Layout:- This is the third menu on t he ribbon. With the help oif this menu you can set the layout of the spreadsheet, apply a theme to set the overall look, set the margins, orientations, size and backgrounds. Peete | fete Beier Se ¢ Formulas:- This is the fourth menu of the ribbon. With the help of this menu you can use different formulas and functions. * Data:- This is the fifth menu of the ribbon. With the help of this menu you can import, query, view data from external sources, sort, filter or manage data. ¢ Review:- This is the sixth menu available on the ribbon. With the help of this menu you can add comments, protect sheet, protect worksheet, share workbook etc. * View:- This is the last menu of the ribbon. With the help of this menu you can change the display the worksheet area. 41 ‘Adda247 | No. | APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude ** Move Around the Worksheet The Down Arrow Key:- Press the down arrow key several times. Note that the cursor moves downward one cell at a time. If you will press shift +down arrow key then you can move to last row of the worksheet. The Up Arrow Key:- Press the up arrow key several times. Note that the cursor moves upward one cell at a time. If you will press shift +up arrow key then you can move to first row of the worksheet. The Right Arrow:- Key:- Press the right arrow to move left right side of the cell. Note that the cursor moves right one cell at a time. If you will press shift +right arrow key then you can move to first row of the worksheet. Cees et eas unttom PSI et grgacs 10 um oF eanoon 12 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude The left Arrow Key:- Press the left arrow key to move to the left side of the cell. Note that the cursor moves left one cell at a time. If you will press shift +left arrow key then you can move to first column of the worksheet. % The Tab Key:- « Move to cell Al. * Press the Tab key several times. Note that the cursor moves to the right one cell at a time. The Shift+Tab Keys « Hold down the Shift key and then press Tab. Note that the cursor moves to the left one cell at a time. The Ctrl-Home Key ¢ Move the cursor to column J. ¢ Stay in column J and move the cursor to row 20. ¢ Hold down the Ctrl key while you press the Home key. Excel moves to cell Al. % Go To Cells Quickly The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a different part of the worksheet. Press F5 :- The F5 function key is the "Go To" key. Steps are given below to move on to desired cell ¢ Press F5. The Go To dialog box opens. ¢ Type J3 in the Reference field. * Press Enter. Excel moves to cell J3. * Press Ctrl+G:- There is a another way to go to a specific cell. .dda247 | No. 1 APP for i SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.com 13Computer Aptitude ¢ Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box opens. * Type C4 in the Reference field. * Press Enter. Excel moves to cell C4. The Name Box:- This is the third way to go to the specific cell. Just type the cell you want to go to in the Name box and then press Enter. Minimize and Maximize The Ribbon:- Follow the step to maximize and minimize the ribbon which is given below:- * Right click anywhere in the main menu. ¢ Select the Minimize the Ribbon in the menu that appears. This will toggle the Ribbon ON and OFF. In the available option you can choose the option as per your choice. % Add Command to Quick Access ToolBar: To add command with the help of Quick access ToolBar follow the following steps:- * Click the arrow to the right of the Quick Access ToolBar * Select the command which you want to add from the available menu. Then command will appear in the toolbar. .dda247 | No. 1 APP for i SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.com 14Computer Aptitude ee I Change Page View:- There are so many view available on EXCEL. You can change view from the Page View option available in the bottom of the worksheet. These view options are:- * Normal:- This is the default view e Page Layout:- This is very helpful from printing point of view. When you select this view, then you can be able to see the margin, vertical and horizontal rulers and column and row headings. e Page Break:- This is very important view. This view can determine where the page will break when you are trying to print an excel sheet that spanjs multiple pages. * Select Cells If you wish to perform a function on a group of cells, you have to first select those cells by highlighting them. Follow the step to select the cell to select cells A1 to E1: .dda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude cr SS Go to cell A1. Press the F8 key. after pressing f8 then you will be in "Extend Selection" appears on the Status bar . Click in cell E10 to select Al to E10. Press Esc and click anywhere on the worksheet to clear the highlighting. Another method: Select Cells by Dragging:- You can also select an area by holding down the left mouse button and dragging the mouse over the area. In addition, you can select noncontiguous areas of the worksheet by doing the following: 1. 2. Hold down the Ctrl key. 3. 4 Go to cell Al. Press the left mouse button. . While holding down the left mouse button, use the mouse to move from cell A1 to C5. Continue to hold down the Ctrl key, but release the left mouse button. 16 .dda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude 6. Using the mouse, place the cursor in cell D7. 7. Press the left mouse button. 8. While holding down the left mouse button, move to cell F10. Release the left mouse button 9. Release the Ctrl key. Cells Al to C5 and cells D7 to F10 are selected. 10. Press Esc and click anywhere on the worksheet to remove the highlighting, Enter Data: To enter data into your worksheet. First, place the cursor in the cell in which you want to start entering data. Type some data, and then press Enter. If you need to delete, press the Backspace key to delete one character at a time. 17 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude Edit a Cell:- After you enter data into a cell, you can edit the data by pressing F2 while you are in the cell you wish to edit. Gee tame Reser ppyaeyph Move to cell Al. Press F2. Use the Backspace key to delete the character Press Enter. Wrap Text:- When you type text that is too long to fit in the cell, the text overlaps the next cell. If you do not want it to overlap the next cell, you Penne can wrap the text. Delete a Cell Entry:- To delete an entry in a cell or a group of cells, you place the cursor in the cell or select the group of cells and press Delete. Save a File:- To save your file: ¢ Click the Office button. A menu appears. * Click Save. The Save As dialog box appears. * Go to the directory in which you want to save your file. ¢ Type Lesson1 in the File Name field. 18 .dda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comComputer Aptitude * Click Save. Excel saves your file. Close Excel:- Close Microsoft Excel. 1. Click the Office button. A menu appears. 2. Click Close. Excel closes. Shortcut key:- Microsoft Excel shortcut keys FIL Ctrl + Shift + ; Ctrl + ; Alt + Shift + F1 Shift + F3 Shift + F5 Ctrl+ A Ctrl + B Ctrl +1 Ctrl +K Ctrl +U Ctrl +5 Ctrl + P Ctrl + Z Ctrl + F9 Ctrl + F10 Ctrl + F6 Edit the selected cell. Go to a specific cell. For example, C6. Spell check selected text and/or document. Create chart. Enter the current time. Enter the current date. Insert New Worksheet. Open the Excel formula window. Bring up search box. Select all contents of the worksheet. Bold highlighted selection. Italic highlighted selection. Insert link. Underline highlighted selection. Strikethrough highlighted selection. Bring up the print dialog box to begin printing. Undo last action. Minimize current window. Maximize currently selected window. Switch between open workbooks / windows. .dda247 | No. 1 APP for i: SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.comCtrl + Page up document. Computer Aptitude Move between Excel work sheets in the same Excel Ctrl + Page down Move between Excel work sheets in the same Excel document. Ctrl + Tab Alt+= Ctrl +' selected. Ctrl + Shift + | Ctrl + Shift + $ Ctrl + Shift + # Ctrl + Shift + % Ctrl + Shift + % Ctrl + Shift + @ Move between Two or more open Excel files. Create a formula to sum all of the above cells Insert the value of the above cell into cell currently Format number in comma format. Format number in currency format. Format number in date format. Format number in percentage format. Format number in scientific format. Format number in time format. Ctrl + Arrow key Move to next section of text. Ctrl + Space Shift + Space Select entire column. Select entire row. 20 Adda247 | No. 1 APP for Banking & SSC Preparation Website:store.adda247.com | Email:ebooks@adda247.com