Annex C

N GSIS Government Service lnsurance System

Frnancial Cenler. Pasay Crty. Metro Manrla 1308

ERF Handler Commitment Form

t. (Name of ERF Handler),

(Position Title) of (Name of Agency)
have been designated as Electronic Remittance File (ERF) Handler of the
(Name of Agency), and in so doing, I commit to act
responsibly and prudently in performing my functions.

I am aware o, my responsibilitres as an ERF Handler and commit to perform the

tollowing diligently to the best of my abilrty:

1. Deduct from monthly salaries of employees in our agency the premiums and
loan repayments due GSIS.

2. Ensure that our agency is enrolled in the Electronic Eilling and Collection
System (eBCS) of the GSIS.

3. Download billing filesland Summary of Totals (SOT) through the eBCS for
uploading of remittance files and paymenl of remittance lor premiums and
loans.

lf I am under the Department of Education. receive from GSIS the billing file
converled to text file through e-mail.

4. For payment lhrough banks. send scanned copy ol validated deposrt slip and
SOT or submil copy to GSIS personally within two (2) worktng days from
paymenl.

5. Within two (2) working days from availability2 of the report. act upon the
member accounts rncluded rn the eBCS exception reports and coordinate with
the AAO concerned for the timely submission of membership updating forms
for lhe following:

a. New employees

b. Employees with increments or promotion that will take effect on the

particular due monthl

c. Employees from the agency who retared, separated, resigned, transferred

to other agencres. were suspended or dismissed from the service

d. Employees from other government agency who transferred to our agency:

and

'Availabb eve.y 1"rday of the month.

rtems, are available upon uploading of
']Exceptbn reporls. wtioth6r on unmatched or clarificatory
ERF. Except@n reports should be deans€d lo enable lockrng of ERF for payment. Meanwhile
@mparative reports betwsen Eleckonic Billing File and uploaded ERF can be generaled three
(3) days afier ERF locking and paytrEnl.

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 Annex C
e. Employees with changed civil status or names.

6. Ensure that the ERF complaes with the format prescribed by GSIS and the
indicated BP numbers and other data of the employees are correct and
complete.

7 Ensure that the monthly remittance for premiums and loans is paid before the
1orh of the month following the due month.

8. Employ. al all times, the safety measures in the use. access, disclosure and
processing of the personal and sensitive personal information of employees
under my jurisdicnon and control, in accordance with the provisions oI the
Data Pnvacy Law.

9. Auend trainings and re-trainings for ERF Handlers, including orientations on

dala privacy and protection, conducted by lhe GSIS.

I hereby conlirm that I have read and understand tully the Privacy Policy of the
GSIS pursuanl to the requirements ol Republic Act No. 10173, otherwise known
as the Data Privacy Act, and hereby give/grant my consent to the safety
rneasures to be observed in lhe use, access, drsc/osure and processing ol lhe
personal and sensitive personal information of employees under my jurisdiction
and control.

By signing this Commitment Form. I signity that I have read, understood. and
accepled my duties and responsibililies as ERF Handler and I am fully awarc that
it is a legal and binding docum€nt containing my dulies and obligalions, a breach
ol which may give rise lo accountabilities, liabiliti$ and sanctions under
applicable laws.

Signed: Oate;

Name and Signature, ERF Handler

Endorsed by Date I

Name and Signature, Head of Agency

Note: All oaoes must be siqned.

The ERF Handler should sign two copies of this Commitment Form
return one (1) copy to lhe GSIS and ke€p the other for reference.

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