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WRITING LETTERS

Dr. Yuliana, S.Ked, M.Biomed

Abstract

Physicians almost often deal with letters. There are two kinds of letters,
i.e. formal/business and private letters. In the professional/academic word there
are several kinds of formal letters, for example: referral letter, the accompanying
or covering letter, curriculum vitae, the letter of introduction, doctor certificate
letter about notes on one’s being fit for employment and notes on one’s being
unfit for duty or requiring hospitalization. In letter writing there is basic
rules/format that should be remembered even it is not strict rules. There might be
differences between British and American practice, also traditional and modern
practice. Generally, guidelines for letter writing consist of senders and addressee
name and address on the envelope and letter; date, greeting, main content and
letter ending. Although there are many styles, the principle in writing business
letter is to write clearly, simply, and briefly. Curriculum vitae or “resume” is a
summary or outline of educational and professional background and personal
information. It should contain the essential details such as name, address
(personal and work), telephone numbers, date of birth, professional interest,
current position/employment, educational background, professional experience,
publication in journals, bulletins etc and papers delivered at conferences. The
layout of curriculum vitae is not strict but there may be certain personal
information needed when applying for a post.

LEARNING TASK
1. Give three examples of formal/business letter.
2. Please make one complete referral letter about asking further examination
and treatment for your patient.
3. Write one complete doctor certificate letter (notes) for driving license
document application.

SELF ASSESSMENT
1. What kind of letters/information you have to send if you applying for a
post?
2. Describe testimonials, references, and referees.
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Student standard references

1. Parkinson J: A Manual of English for the Overseas Doctor, 5th ed.
ed.
Edinburgh, Churchill Livingstone, 1999. ISBN 0 443 06136X, page 27 - 48

Additional Recommended References

1. Maher, JC: International Medical Communication in English, An Arbor,
The University of Michigan Press, 1994, page 51 - 74