ACC 156: Managing Information and Technology

Module #24 Student Activity Sheet

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

Lesson title: ENTERPRISE SYSTEM Materials:

Lesson Targets: Student Activity Sheets, Internet
At the end of this module, I should be able to: Access, Computer/ Mobile Phones
1. Understand the use of ERP References:
2. Know different vendors www.managementstudy.com
3. Search for the best ERP vendors

A. LESSON PREVIEW/REVIEW
Introduction
GREAT! Are you excited? for our new topic for today? Let’s just have a review with our previous
lesson. Can you write down here our “Did you Know?” last session.
ANSWER:

B. MAIN LESSON
Content Notes
Enterprise System (ERP)
Earlier, in large organizations, different information systems were used to serve different business
functions like sales, marketing, production, manufacturing, etc., separately. The business processes in
each business function were disparate and not capable of sharing information with each other. It was
difficult for the managers to assemble the data fragmented into separate systems in order to present an
overall picture of the organization’s operations and take firm-wide decisions.

At the time a customer places an order, for example, the sales

personnel might not be able to tell him whether the desired
items are in inventory or are to be produced. To overcome
such difficulties, in recent years, many organizations have
opted to replace the several distinct information systems with
a single integrated system that can support the business
activities for different business functions. Such systems are
called enterprise systems.

An enterprise system, also known as enterprise resource

planning (ERP) system, is a cross- functional information
system that provides organization-wide coordination and
integration of the key business processes and helps in
planning the resources of an organization. With the help of
enterprise resource planning systems, information can flow
seamlessly across the firm. Also, different business
processes from sales, production, manufacturing, logistics,
and human resources, can be integrated into organization-wide business processes.

This document is the property of PHINMA EDUCATION

 ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

An ERP system is driven by the ERP software suite-a set of integrated software modules–and a
common centralized database. The software modules support the basic business processes under
different functional areas, and the database stores data from and feeds the data to various applications
supporting the internal business activities.
Some examples of business processes supported by ERP software include accounts payable,
general ledger, cash management and forecasting, personnel administration, payroll, time management,
inventory management, product pricing, billing. Initially, ERP software was designed for automating a
firm’s internal ‘back-office’ business processes, but now, it can also communicate with customers,
suppliers, and other business partners.
For implementing ERP systems, organizations need to identify the business processes to be
automated and then map those processes to the processes provided by ERP systems. All this requires
a great amount of effort. Moreover, organizations may find that the business processes of these systems
are not able to support the way that organization’s business processes work.
In such cases, the software may need to be customized to satisfy the requirements of the
organizations. This may not only deteriorate the system’s performance but also need compromising the
information and process integration. Thus, to obtain the maximum benefit from enterprise resource
planning software, the organizations should change their way of working according to the business
processes of software instead of customizing the software.
Nowadays, a variety of ERP software offered by different software vendors are available in the
market. Some major enterprise resource planning software along with their vendors are:

Benefits of Enterprise Resource Planning (ERP) Systems

• Communicate the critical firm-wide information on the business performance to managers all
across the organization quickly, so as to enable them to make better decisions and at the right
time.
• Reduce the cost involved in transaction processing, hardware, software, and IT support staff in
a significant manner.
• Improve the quality and efficiency of customer service, production and distribution by integrating
the company’s internal business processes in sales, finance, production, custom logistics, etc.
• Help to create a more uniform organizational culture where everyone uses similar type of
processes and information to do business.

Now that you understand the concept of Enterprise System, Let’s try a short activity to know how much
you understand our short introduction to our lesson.

This document is the property of PHINMA EDUCATION

 ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

Skill-building Activities
There you go! I’m expecting that you learn something today, I am excited to hear your understanding with
our lesson for today, answer the following question:

Part 1: Search for following vendor and software and write the information needed below:
VENDOR SOFTWARE DESCRIPTION PRICE
SAP

ORACLE

PEOPLESOFT

ROSS SYSTEM

QAD

BANN

Check for Understanding

1. How ERP use by the company?
Answer:

2. What an organization need for implementing ERP?

Answer:

This document is the property of PHINMA EDUCATION

 ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

C. LESSON WRAP-UP
FAQs:
1. What is the benefit can get by an organization by using ERP?
Answer:
Improve the quality and efficiency of customer service, production and distribution by integrating the
company’s internal business processes in sales, finance, production, custom logistics, etc.

2. How an Enterprise System adopt by software vendors?

Answer:
In such cases, the software may need to be customized to satisfy the requirements of the organizations.
This may not only deteriorate the system’s performance but also need compromising the information and
process integration. Thus, to obtain the maximum benefit from enterprise resource planning software,
the organizations should change their way of working according to the business processes of software
instead of customizing the software.

Thinking about Learning

Mark the place in the work tracker which is simply a visual to help you track how much work you
haveaccomplished and how much work there is left to do. This tracker will be part of your activity sheet.

To develop habits on thinking about learning, answer the questions below about your
learningexperience.

Three things you learned:

1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3. ___________________________________________________________________________________

Two things that you’d like to learn more about:

1. ___________________________________________________________________________________
2. ___________________________________________________________________________________

One question you still have:

1. ___________________________________________________________________________________

Decision support systems (DSS) are designed to support the

deci-sion making process of managers to improve their
effectiveness and thereby efficiency of the enterprise.

This document is the property of PHINMA EDUCATION

 ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

KEY TO CORRECTIONS
Skill-building Activities SAMPLE ANSWER ONLY

VENDOR SOFTWARE DESCRIPTION PRICE

SAP SAP S/4HANA Intelligent ERP system with embedded AI Enterprise costs $28 per user,
Cloud and machine learning per month, billed annually.
(This price might change,
2020 price)
ORACLE Oracle Golden Gate Oracle GoldenGate is a comprehensive
software package for real-time data Cloud
integration and replication in
heterogeneous IT environments. The $250.00
product set enables high availability per license
solutions, real-time data integration, Data Integration
transactional change data capture, data
replication, transformations, and
verification between operational and
analytical enterprise systems.

This document is the property of PHINMA EDUCATION