Activity

Make a People Plan

Context

Making a people plan or a hiring plan is the second part of your business plan. Once you have made a sales plan a
people and what skill set do you need in order to produce and deliver what you have targeted in your sales plan?

Instructions for Part 1: Sales Forecasting (Activity)

1 Get together with your venture teams.
Go through the example of a hiring plan on tab 2, Example of a People Plan, row 7 onward. Go through t
2
onward.
On tab 3, Making a People Plan, row 20 onward, identify the key roles (not titles) you need to hire for to d
3
accounts, and so on. Fill up the orange cells; the gray cells are formula-driven.

4 Identify the key roles (not titles) you need to hire for to deliver the goal of your sales plan – producing you

5 Fill up tab 3, Making a People Plan, from row 18 onward. Fill up all the orange colored cells. Do not edit t
6 You have 50 minutes to complete this activity.
7 In case you have any questions, reach out to your facilitator.
u have made a sales plan and set a monthly sales target for the upcoming year, you need to execute it. But how many more
argeted in your sales plan? Your people plan will help answer these questions.

ow 7 onward. Go through the tips and best practices for making a People Plan on tab 3, Making a People Plan, row 20

es) you need to hire for to deliver the goals – producing your service or products, managing human resources, managing

sales plan – producing your service or products, managing human resources, managing accounts, and so on.

colored cells. Do not edit the data in the grey colored cells, these are formula driven.
Activity
Making a People Plan

Given below is an example of a people or hiring plan for a new t-shirt business. The list below is just an example a
venture, and the goals you have set to deliver in your sales plan.

Example of a P

Number of
Full-time/
Role People for Results Expected from the Role
Consultant
Each Role

Product (t-shirt) • Create unique and original designs

3 Full-time for t-shirts
Designer
• Create 5 proof of concepts in a day

• Create responsive Home page and

individual product pages
Web Designer 2 Consultant • Add payment gateway to the
website

• Achieve a annual sales target of

Sales Representative 2 Full-time
$39,200
 • Assist in month-end close process
• Perform general ledger account
reconciliations
Accounting
1 Full-time • Maintain proper expense report
Associate
posting
• Ensure adherence to required
accounting policies

Annual Budget for Complete Hiri

e list below is just an example and not an exhaustive list. The number of roles and skills that you will need depends on your industry,

Example of a People Plan

Time by When the

Experience Required Role Needs to be Annual Budget Per
Skills Required for the Role
for the Role Filled (in month Person
range)

• Working knowledge of Adobe

Photoshop, InDesign, and Illustrator 1-3 years of January 2019 to
• Textile designing experience in textile $6,000
February 2019
• Pattern making designing
• Typography

• Visual design
• UX (user experience)
• SEO marketing and social media 3-5 years of January 2019 to March
• Coding software experience in web 2019 $1,000
like HTML and CSS designing
• Adobe Photoshop and Illustrator

• Proven record as a sales

representative
• Excellent knowledge of MS Office
• Familiarity with customer
relationship management practices 1-5 years in a sales January 2019 to March
$10,600
and the ability to build productive profile 2019
business professional relationships
• Highly motivated and target-driven
• Excellent selling, communication,
and negotiation skills
 • Accounting software experience -
3-5 years of
NetSuite preferred
experience in January 2019 to
• Advanced knowledge of $5,000
accounting and book February 2019
bookkeeping and accounting best
keeping
practices

nual Budget for Complete Hiring Plan

epends on your industry,

Total Annual Budget

Per Role (in $)

18,000

2,000

21,200
5,000

46,200
Activity
Making a People Plan

A complete people plan will also include your plan and budget for hiring your salespeople. If you have already esti
case, you have not estimated the hiring plan for your salespeople, you can do that here. Keep this filled up templa
people plan.

People Plan

Number of
Full-time/
Role People for Results Expected from the Role
Each Role Consultant

Paper Soap Crew

1 Part-time • Create at most 250 paper soap units
(for first year)
per production

Paper Soap Crew

(for the next 10 20 Full-Time • Create at most 250 paper soap units
years) per production

• Assist in month-end close process

• Perform general ledger account
reconciliations
Accountant 2 Full-Time • Maintain proper expense report
posting
• Ensure adherence to required
accounting policies

• Oversees Business operations •

Hires new staff
• Conducts office meetings
Production Manager 1 Full-Time • Comes up with proactive strategies
to improve productivity and
employee morale
 • Communicated organizational
needs
Assistant 1 Full-Time • Oversees employee's performance
Manager/Supervisor
• Provides guidance and support
• Identifies development needs

Annual Budget for Complete Hir

Tips and Best Practices for

Before you begin working on the people plan, find out what skills you already have in the team. Consider the follo
• Does the existing team have the technical ability to build the product or solution? If yes, how many units of the
• Does the existing team have a sense of how the industry operates and what value your product and service can
• Is your existing team capable of handling the packaging and delivery of your product or service?
• Do you have anyone to handle the accounts – manage payments to suppliers, payments from customers, and sa

1. Decide how many more people you need to achieve the goals that you have set in your sales plan. Picture thi
of running your business. You already have one team member who is skilled at designing t-shirts. A realistic esti
members to meet the target of 500 t-shirts in 20 working days.

2. Consider hiring people as consultants rather than as employees. Are there any roles who you may need for a
website designers for a few months instead of adding them to the payroll as employees.

3. List the exact skills you need for the team members you want to hire. Continuing with the example of the t-sh
designing software, possess knowledge of different kinds of fabrics, typography, pattern making, and so on.
 4. Set a budget for their salaries. Offer pay packages as per industry standards — neither too low nor too high. R
websites like Salary.com, Know Your Worth.com, Salary Survey.com, and Indeed Salary Search.com.

5. Decide their date of joining. Say in the t-shirt business, you want to sell 500 t-shirts in the first month after yo
for experienced candidates, you need to factor in a notice period of one month or even more.

6. Look for potential candidates for your venture among your own contacts. People who join new ventures need
and trust.

7. Use social media platforms such as LinkedIn to find good talent. Also, leverage the network of your existing em

8. Find a good balance of the young and enthusiastic and the experienced and mature in your team.

Resources:

• https://thethrivingsmallbusiness.com/what-is-the-hiring-process-for-small-businesses/
• http://info.smartrecruiters.com/content/hiring-process-steps

• https://hunterwalk.com/2014/05/07/when-the-vc-asks-about-your-hiring-plan/

• https://resources.workable.com/blog/how-to-build-a-hiring-plan
eople. If you have already estimated the incentive plan for your salespeople, you can add that to the rest of the roles you want to hire. In
ere. Keep this filled up template handy for the next session where you will be filling up a financial template with the budget for your

People Plan Template

Time by When the

Experience Required Role Needs to be Annual Budget Per
Skills Required for the Role
for the Role Filled (in month Person
range)

• Knows how to properly utilize

August 2023-
production tools used in making • None ₱2,500.00
December 2023
paper soaps

• Knows how to properly utilize January 2024-

production tools used in making • None December 2024 (to ₱109,626.00
paper soaps 2034)

• Accounting software experience - 2-4 years of

NetSuite preferred • Advanced experience in Every end of the
₱8,349,000.00
knowledge of bookkeeping and accounting and book month
accounting best practices keeping

• Good Communication
• Team Building
• Leadership 3-5 years of working January 2024-
• Critical Thinking and perfoming in December 2024 (to ₱10,011,782.00
• Industry knowledge leadership roles 2034)
• Relationship Management
• Filipino and English fluency
 • Good Communication
• Team Building
• Leadership 3-5 years of working January 2024-
• Critical Thinking and perfoming in December 2024 (to ₱5,709,022.00
• Industry knowledge leadership roles 2034)
• Relationship Management
• Filipino and English fluency

nual Budget for Complete Hiring Plan

Tips and Best Practices for Making a People Plan

n the team. Consider the following questions:

If yes, how many units of the product and service can they build in a month?
your product and service can add to the industry?
ct or service?
ments from customers, and salaries?

in your sales plan. Picture this. Your business is to make t-shirts with unique designs and your target is to sell 500 t-shirts in the first month
igning t-shirts. A realistic estimation is that one person can design five t-shirts a day. So, to meet your timelines, you need 4 more team

oles who you may need for a limited number of months or for a limited number of hours in a week? For the t-shirt business, you may hire
oyees.

g with the example of the t-shirt business, what skills do you need the designers to possess? Perhaps your designers need to know some
attern making, and so on.
 either too low nor too high. Research the kind of salaries people draw for a particular skill set and experience level in salary calculator
alary Search.com.

rts in the first month after your launch. So, you will need to start your search at least three months before your launch. If you are looking
even more.

e who join new ventures need to trust the founders of the venture. So, if the candidates express interest, you will already have a connect

he network of your existing employees to find and hire new people.

ure in your team.

esses/
f the roles you want to hire. In
e with the budget for your

Total Annual Budget

Per Role

₱2,500.00

₱2,192,520.00

₱16,698,000.00

₱10,011,782.00
 ₱5,709,022.00

₱0.00

₱0.00

₱0.00

₱0.00

₱34,613,824.00

ell 500 t-shirts in the first month

lines, you need 4 more team

e t-shirt business, you may hire

designers need to know some

nce level in salary calculator

your launch. If you are looking

ou will already have a connect