Communications Instructions Pattern

COMMUNICATIONS
INSTRUCTIONS BOOKLET
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REVISED COMMUNICATIONS WITH M.S.C. GENEVA HEAD QUARTERS
INSTRUCTIONS FOR CAPTAINS
1 ABOUT THESE INSTRUCTIONS...........................................................................3

2 MESSAGES BETWEEN VESSELS AND MSC GENEVA - GENERAL PROCEDURE.......................................3
2.1 RELAY ADDRESS WHERE TO SEND YOUR ROUTINE REPORTS..............................................3
2.2 SENDING ADDRESS...............................................................................4
2.3 TYPE OF MESSAGE :.............................................................................4
2.4 HEADER COMMON TO ALL YOUR REPORTS.............................................................5
2.5 SIGNATURE AT THE END OF NORMAL REPORTS........................................................5
2.6 FORMAT REQUIRED - IMPORTANT NOTICE ON HOW TO FILL UP OUR REPORTS..............................6
3 VARIOUS REPORTS - REPORT TIMES LINE................................................................8
3.1 VARIOUS REPORTS...............................................................................8
4 EXAMPLE OF A MESSAGE READY TO BE SENT TO MSC GENEVA BY EMAIL......................................10
5 SAILING REPORT - SAILING..........................................................................11
5.1 EXAMPLE OF A SAILING REPORT :.................................................................11
6 COMMENCEMENT OF SEA PASSAGE - COSP................................................................13
6.1 EXAMPLE OF A COSP MESSAGE:....................................................................13
7 POSITION REPORT - NOON............................................................................15
7.1 EXAMPLE OF A POSITION REPORT (NOON POSITION)..................................................15
8 END OF SEA PASSAGE - EOSP.........................................................................17
8.1 EXAMPLE OF A EOSP MESSAGE:....................................................................17
9 DELAY REPORT - DELAY..............................................................................19
9.1 EXAMPLE OF A DELAY REPORT.....................................................................19
10 BERTHING REPORT - BERTHING........................................................................21
10.1 EXAMPLE OF A BERTHING REPORT.................................................................21
11 PORT NOON REPORT - PORT NOON......................................................................22
EXAMPLE OF A PORT NOON REPORT......................................................................22
12 BUNKER REQUESTS - BUNKER..........................................................................23
12.1 EXAMPLE OF A BUNKER REQUEST...................................................................23
12.2 HOW TO SEND BUNKER REQUEST MESSAGES...........................................................23
13 REFUELING MESSAGES - REFUELING....................................................................24
13.1 EXAMPLE OF REFUELING MESSAGE..................................................................24
13.2 IMPORTANT NOTICE ON HOW TO FILL REFUELING REPORTS.............................................24
14. SPECIAL BUNKERING MATTERS.........................................................................25
14.1 BUNKERING ONLY CALLS..........................................................................25
14.2 BUNKERING AT ANCHORAGE BEFORE OR AFTER A COMMERCIAL CALL......................................25
14.3 BUNKER SURVEY RESULTS IN REPORTS.............................................................25
14.4 DEBUNKERING RESULTS AND BUNKER RECEIVED FROM ANOTHER SHIP IN REPORTS........................26
14.5 VARIOUS BUNKER TYPES.........................................................................26
15. TANKTAINERS (OF GASOIL LS) FOR REEFER GENERATOR REPORTING.........................................27
15.1 EXAMPLE OF A TANKTAINER LOAD REPORT.........................................................27
15.2 EXAMPLE OF A TANKTAINER DISCHARGE MESSAGE....................................................28
16. SLUDGE REMOVAL REQUEST AND DISCHARGE - SLUDGE / SLUDGEDISCHARGED.................................29
16.1 EXAMPLE OF A SLUDGE REQUEST...................................................................29
16.2 EXAMPLE OF A SLUDGE DISCHARGED REPORT.........................................................30
17. REPORTING OF VARIOUS CANAL TRANSITS AND STRAIT PASSAGES - COSP TRANSIT............................31
IMPORTANT NOTE FOR SUEZ............................................................................31
IMPORTANT NOTE FOR PANAMA..........................................................................31
17.1 EXAMPLE OF A COSP TRANSIT REPORT.............................................................33
18 NOTE ON SERVICE SPEED.............................................................................35
19 DRY-DOCK REPORTING................................................................................35
20 SHIFTING REPORTING................................................................................35
21 SEA STATE AND WAVE HEIGHT EQUIVALENCE TO BEAUFORT SCALE...........................................36
22 NOTE ON ANEMOMETER WIND DIRECTION REPORTING.......................................................36
23 RECAPITULATION OF WHERE TO SEND THE REPORTS OF THIS BOOKLET......................................37
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1 ABOUT THESE INSTRUCTIONS
The purpose of this booklet is to inform all vessels of the format required to send routine messages to MSC Geneva, i.e. vessel's daily
positions at Noon, EOSP, Berthing, Sailing, COSP and Delay messages. The instruction is centred on the format required to send
messages to Geneva. The examples that will follow are indicative only and might not reflect the routes and ports that you will be
calling.
2 MESSAGES BETWEEN VESSELS AND MSC GENEVA - GENERAL PROCEDURE
2.1 RELAY ADDRESS WHERE TO SEND YOUR ROUTINE REPORTS
Following regular messages are to be sent only to MSC Geneva using the dedicated e-mail address created for your own use and
which should be built as follows :
CH001-vesselnamemsc@msc.com
1) This provided e-mail address is in fact a distribution list containing :
- all necessary MSC Personnel in Headquarters (Planning, Operations, Line Managers, Communications).
- your ship management (if you are an MSC owned vessel)
- all agents on the trade-route your ship is following
which will all receive immediately a copy of your reports.
(NB : If you change service, you will receive a notification from MSC Geneva Communications dept few days before
change of service, giving you the new service code and managers names in charge)
2) This e-mail address is RESERVED EXCLUSIVELY for your routine reporting. Please do not publish or pass it to people outside
of MSC organization and do not add it in copy when sending information out of MSC.
3) Please refrain from adding cc's to your routine reporting messages because :
- all persons in charge of following your vessel are already in copy.
- recipients tend to use the ''reply-to-all" on their messages and this practice is dramatically increasing our communication costs.
4) Please use it only for the routine messages i.e. :
- daily Noon position, EOSP, Berthing, Port Noon, Sailing, COSP and Delay messages
- Certain types of reports (like Bunker request, Refueling, Sludge and Tanktainer reports) have to be sent to other specific
addresses, it will then be clarified in these reports' description) and you will find at the end of this booklet (under point 21) a
recap of all types of messages and dedicated email addresses to use.
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2.2 SENDING ADDRESS
When you send your reports, all data is immediately introduced in our databases for treatment. In order to avoid that spammers
pollute our databases, we record your email address as only authorized data-provider for your vessel. If you send your report from an
unknown address data will not be recorded in our database.
1) Please always send all your reports from the same email address. Please avoid the use of sub-addresses.
2) Please send your reports from your regular e-mail address. If you use Inmarsat C, cost of sending will be higher and every time
someone from our organization will reply to you, it will also cost more.
3) If your main address is out of order or changed, please follow below procedure :
- send first from replacement address a message to MSC Geneva Communications dept ( info@msc.com) advising us of the
change of address and please also advise us what are your prospects of repairs.
- In case breakdown will last more than 12 hours and none of your email addresses are working, you can send us your reports via
Inmarsat C, but again please advise us before and in order to avoid to have to retype the full forms, (as you can't transfer
reports models on Inmarsat C console) please contact Communications dept of MSC Geneva and we will send you needed
reports via Inmarsat C, so you will be able to use them to report temporarily.
- please make sure that we can reply to you using the address you use to send your reports. We will not be able to reply to you if a
password or a restriction is applied to your e-mail address. Please ensure with your owners/managers that all the
agents/principals emails addresses or domains you will have in the "Voyage Instructions" (send to your by your planner) will
be authorized to communicate with you and send attachments up to at least 500 KB (preferable upto 2 MB, due to the size of
some
ports required pre-arrival documentation).
4) Please avoid as much as possible to send any report from your private e-mail addresses. Domains like gmail, hotmail, yahoo etc…
are not well protected, info is collected and analysed, your reports' information has to stay confidential and not be displayed
outside of MSC organisation.
2.3 TYPE OF MESSAGE :
1) Please always send your reports directly in the body of the email message, never as an attachment or else we can't have data
input performed.
2) Please send your messages in ''plain text'' and not in HMTL format as our system cannot read HTML formatted reports.
3) Please use standard international alphabet and avoid special character which are blocking our relay and treatment.
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2.4 HEADER COMMON TO ALL YOUR REPORTS
1) Always indicate the name of your vessel, the name of the report, the name of the port if a port report and the date in the SUBJECT
of the e-mail, on pattern :
(SU:) VESSELNAME- NOON - DD/MM/YYYY

or
(SU:) VESSELNAME - SAILING – 1ST PORT - DD/MM/YYYY
If you resend a report please add CORRECTED COPY to the subject ex :
VESSELNAME – NOON – DD/MM/YYYY – CORRECTED COPY
2) Always start all your reports with following HEADER :
TO : MSC GENEVA ATTN : LINEMANAGER

CC : TRADEX G-CODE
FM : VESSELNAME
This header will be communicated to you on your first employment and notified to you by Communications dept in case of change of
service.
2.5 SIGNATURE AT THE END OF NORMAL REPORTS
To enable all our teams on shore to contact you easily, please end all your routine messages (not the daily reports like NOON, etc…
but all your messages to your planners / operations / agents with following signature, thank you in advance :
Capt. ……… / Master

……………. / Ch Engineer
MSC…………..
FBB : …………….. (Master office & Bridge)

VSAT phone 1: …………….. (Master office & Bridge)
VSAT phone 2: …………….. (Master office)
VSAT phone 3: …………….. (Bridge)
Geneva mobile: ……………..
SAT C : ……………..
SAT C : ……………..
E Mail : ……………..
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2.6 FORMAT REQUIRED - IMPORTANT NOTICE ON HOW TO FILL UP OUR REPORTS
It is of utmost importance for our data treatment that you respect exactly the format given for each message (please do not modify,
add or remove any field) as the data you send is immediately integrated in our Database.
Please instruct all your persons on board which might prepare certain specific reports (like refueling and sludge for chief
engineers or some other reports for second officer) of below requirements.
1) Always copy/paste our models (you will receive blank models the first time you will work for us) and you can always ask for an
update anytime to info@msc.com
Never try to retype them, each gap has to be respected.
2) Each message starts with a starting tag in bracket preceded by a slash, example (/NOON)
and finishes with an end tag in bracket followed by a slash, example (NOON/)
The Start and End tags are very important for our data input, please always check to insert them and display them exactly.
3) Each line consists in a title in bracket and in capitals followed by the data itself, example (VOY) XA413A
- Please avoid to put in the messages additional words in brackets, that would put confusion in our input.
- Please do not modify the content of text inside the brackets, please do not omit a line even if your vessel is not concerned by this
type of info.
- Please do not add signs like ":" or……… , or many gaps between field name and data.
4) Please after the bracket in each field indicate only the data, as per our requirements, please do not add measure units (like "cbm"
"mt" or"lt") or any personal comment.
5) All dates must appear ONLY in format DD/MM/YYYY example : 31/12/2014

All hours in format HH:MN example : 10:00
All hours are intended in local time, please do not add LT
6) All port codes and port names must be exactly the ones of the port codes/names list we have sent you on delivery. Every time you
will change service, you will receive an updated list of needed port codes and names. Please always keep a copy on your desk.
Please do not improvise port codes with the two first letters of the country and the three first letters of the port ! We have
to follow UNO requirements and all our documentation is not valid if not bearing exact display. Please do not add country name or
terminal names, please just report the codes and names as they appear on the list distributed by MSC.
7) If you miss a data or do not have an info, please just leave the field empty, do not add "N/A" or "-" or "unknown”, or ???,
xx:xx which are impossible to treat and even delay distribution and treatment of your messages
8) An additional field at the end of all our reports (after the end tag) called
OTHER:
is here to insert all your comments.
Please use it for all your remarks like, see below examples :
Second call
Call at …. terminal
ETA time unknown
Adjusted speed as per liner requirements
Delivery by truck
Call at anchorage for bunkering only
Entering into Dry-Dock
Additional FO HS 20 t found after survey in Jebel Ali 30/04/2014
70 t of FO HS contaminated de-bunkered.
etc…. etc….
on-hire
off-hire
maiden voyage
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9) In the detailed reports explanations as from point 5. we always give for each field an example of how data should be reported.
Kindly respect it.
10) Please put only one value per line. Avoid Value One / Value Two
If you want to specify a second value, pls put a free text at the end of the message under OTHERS :
11) For all reports please always put the name of your vessel without M/V, ex : (VSL) MSC ROSARIA
12) Only send one report per email. Do not send two different types of report in the same email.
IMPORTANT NOTIFICATION ON (ETB DATE) (ETB TIME) or (ETD DATE) (ETD TIME) or (ETA DATE) (ETA TIME) IN ALL
REPORTS
Our schedules are updated from the dates you give us in your reports
We need in all your reports that you to give us an estimate date and time for
(ETB DATE)
(ETB TIME)
or/and
(ETD DATE)
(ETD TIME)
Or/and
(ETA DATE)
(ETA TIME)
As you are now sending at least a report every day, it is possible to update it every day.
For us no date means that our schedule keeps old dates, we need these updates even if only estimated to have an updated schedule.
IMPORTANT NOTIFICATION ON (FW SUPPLY), (GARBAGE REMOVAL), (CARGO TOTAL), (TEU FULL), (TEU
EMPTY) IN SAILING REPORT AND (CARGO TOTAL) (CARGO TOTAL TEU) IN NOON, EOSP AND DELAY
REPORTS
Please note that above mentioned fields are mandatory, as this info is very important to us, please do not leave them with no data.
- (FW SUPPLY) and (GARBAGE REMOVAL): if you have not embarked fresh water and if you have not removed any garbage,
please ensure to fill them with "0"
- (CARGO TOTAL): if you do not have any cargo on board, please fill this field with "0" and specify under "OTHERS:" that you are
in Ballast conditions.
N.B. if you have only empty containers on board, please note their weight must be declared AS CARGO (in metric tons)
- (TEU FULL), (TEU EMPTY): please ensure to fill them with "0" when you do not load any empty and/or any full container and/or
when you do not have any container on board.
- (CARGO TOTAL TEU): please fill it with “0” when you do not have any container on board
IMPORTANT NOTE ON VRS SYSTEM
Very shortly after having received these instructions, you will be contacted either through your managers or by our Efficiency dept in
Geneva and Helpdesk Helintec (helpdesk@helintec.com) which will help you to implement on board the Vessel Reporting System
(VRS) a system which will help you to create the needed daily reports.
Until you have received all necessary programms and full instructions, please keep on reporting via e-mail with the blank models we
will send you in a separate mail.
Very important : once you will start using VRS, you will send coded files to mscvrs.reporting@msc.com, but at the same time
you will have to export a text copy and will have to send it via e-mail in plain text to your usual relay address (please see Page. 3,
Para 2.1).
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3 VARIOUS REPORTS - REPORT TIMES LINE
3.1 VARIOUS REPORTS
1) NOON REPORTS : A noon report must be sent everyday irrespective of the vessel's position
- a POSITION REPORT (NOON) : should be sent everyday if the vessel is at sea at noon time (local time). If you sailed a
port in the morning and have sent (COSP) before noon , a noon report must also be sent on the same day at noon time.
- a PORT NOON REPORT (PORT NOON) : should be sent at noon time (local time) whenever a vessel berthed in port.
It must be sent even if you have already sent EOSP or BERTHING or SAILING messages few hours before noon in a port.
A PORT NOON should only be sent between BERTHING and SAILING.
- a DELAY REPORT (DELAY) : should be sent every time when you are not at sea, nor at berth but waiting for berthing
(at anchorage or drifting) , or delayed after sailing in case of delay before COSP. Please renew every day at noon in case
delay is prolonged. A DELAY report should not be sent between BERTHING and SAILING
- In case of drifting in open sea, please send a (NOON) report every day at noon. In that case please ensure to fill up
following fields :
(TOTAL UNPLND STPGE TECH) (TOTAL UNPLANNED STOPPAGE DUE TECHNICAL REASONS SINCE LAST REPORT IN DECIMALS)
(TOTAL UNPLND STPGE OPE/WX) (TOTAL UNPLANNED STOPPAGE DUE TO OPERATIONAL OR WEATHER IN DECIMALS)
2) EOSP / BERTHING / SAILING / COSP REPORTS :
These reports will enable to monitor precisely all your inner port moves.
- an END OF SEA PASSAGE REPORT (EOSP) : should be sent after end of sea passage of the vessel.
- a BERTHING REPORT (BERTHING) : should be sent immediately after berthing of the vessel in port.
- a SAILING REPORT (SAILING) : should be sent after the departure of vessel from berth.
- a COMMENCEMENT OF SEA PASSAGE REPORT (COSP) : should be sent after commencement of sea passage of the
vessel.
3) CANAL / STRAITS TRANSIT REPORTS :
For each Canal or Strait transits you will send us :
- an END OF SEA PASSAGE REPORT (EOSP) : should be sent at end of sea passage of the vessel
- a COSP TRANSIT REPORT (COSP TRANSIT) : should covering all the transit, to be sent at the end of the transit.
IMPORTANT:
If you perform a Canal Transit immediately before or after a port call you should send separated
- EOSP / BERTHING / SAILING / COSP for the port call
- EOSP / COSP TRANSIT for the Canal / Strait transit
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4) RECAP OF POSSIBLE TIME LINE :
Herebelow
Last Sailing Delay COSP Noon EOSP Delay Berth Port

Delay Delay
Allowed Delay Delay Noon Noon Berth Berth Port Port
Next COSP COSP EOSP EOSP Sailing Sailing Sailing Sailing
COSP COSP
Here are some examples of time lines for :
A regular call :
EOSP – BERTHING – PORT NOON (if needed) – SAILING – COSP
A canal/strait transit :
EOSP – DELAY (if needed at every NOON) – COSP TRANSIT
A Bunker at anchorage without commercial call:
EOSP – BERTHING – REFUELING – SAILING – COSP
You will find on next pages :
- an example of a finished report (page 9)
- after a detailed description of each report and how to fill them. (pages 10-24)
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4 EXAMPLE OF A MESSAGE READY TO BE SENT TO MSC GENEVA BY EMAIL
Please find hereunder an example of a message finished, ready for sending. Please always refer to this page if you want to check what
is the requested display of our reports. It is a sailing report :
TO: MSC GENEVA ATTN: MR. A. MARESCA

CC: AGLSTRAD G-CODE
FM: MSC MIRELLA
(/SAILING)
(VSL) MSC MIRELLA
(VOY) AA411R
(PORT CODE) ITGIT
(PORT) GIOIA TAURO
(SAILING DATE) 24/03/2014
(SAILING TIME) 04:30
(CARGO LOAD) 324.0
(CARGO DISCH) 3456.4
(CARGO TOTAL) 17482.7
(TEU FULL) 1206
(TEU EMPTY) 226
(DRAFT FWD) 09.00
(DRAFT AFT) 10.50
(DISPLACEMENT) 33352
(ETA PORT CODE) GRPIR
(ETA PORT)PIRAEUS
(ETA DATE)26/03/2014
(ETA TIME)18:00
(BALLAST) 850
(TUG SHIFT) 2
(FUEL M/E HS)
(FUEL M/E LS)
(FUEL M/E MDO)
(FUEL M/E MGO)
(FUEL M/E MGO LS)
(FUEL AUX HS) 1.9
(FUEL AUX LS)
(FUEL AUX MDO)
(FUEL AUX MGO)
(FUEL AUX MGO LS)
(FUEL BOILER HS) 1.2
(FUEL BOILER LS)
(FUEL BOILER MDO)
(FUEL BOILER MGO)
(FUEL BOILER MGO LS)
(RUN TIME AUX 1) 1.0
(RUN TIME AUX 2) 14.1
(RUN TIME AUX 3)
(RUN TIME AUX 4)
(RUN TIME AUX 5)
(RUN TIME SH/GEN)
(RUN TIME TG)
(LOAD KW AUX 1) 560
(LOAD KW AUX 2) 560
(LOAD KW AUX 3)
(LOAD KW AUX 4)
(LOAD KW AUX 5)
(LOAD KW SH/GEN)
(LOAD KW TG)
(KWHR TOTAL) 7896
(HOLD VENTILATION ON/OFF)OFF
(REEFERS POSITIVE PLUGGED) 10
(REEFERS NEGATIVE PLUGGED) 15
(SLUDGE REMOVED FO)
(SLUDGE REMOVED LO)
(BILGE REMOVED)
(GARBAGE REMOVED)
(GARBAGE REMVL REQSTD)
(GARBAGE REMVL CMPLSRY)
(FW SUPPLY) 50
(ME TOTAL REVS COUNTER) 265438
(ROB FUEL HS) 610.6
(ROB FUEL LS)
(ROB FUEL MDO) 116.6
(ROB FUEL MGO)
(ROB FUEL MGO LS)
(ROB FO SLUDGE)10
(ROB LO SLUDGE)2
(ROB BILGE)25
(TANKTAINER TRANSFD QUANTITY)
(TANKTAINER NUMBER)1
(ROB TANKTAINER MGO) 16.50
(ROB FRESH WATER) 120
(SAILING/)
OTHERS : ETA TIME TBC BY PLANNER DUE TO CONGESTION IN PIRAEUS
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5 SAILING REPORT - SAILING
To be sent as soon as possible after the departure of the vessel from berth :
5.1 EXAMPLE OF A SAILING REPORT :
REPORT EXAMPLE EXPLANATION OF DATA REQUIRED
TO: MSC GENEVA ATTN: LINEMANAGER

CC: TRADEX G-CODE
FM: VESSELNAME
(/SAILING) (REPORT HEADER, ALWAYS USE THIS FOR SAILING MESSAGE)

(VSL) (VESSEL’S NAME)
(VOY) (VOYAGE NUMBER, YOUR PLANNER WILL GIVE THIS TO YOU EXAMPLE XA301A)
(PORT CODE) (PORT INTERNATIONAL UNO CODE AS PER LIST PROVIDED - EXAMPLE : NLRTM)
(PORT) (PORT FULL NAME AS PER LIST - EXAMPLE : ROTTERDAM) do not add country.
(SAILING DATE) (DATE OF ENGINE STAND BY AT PIER DD/MM/YYYY)
(SAILING TIME) (TIME OF ENGINE STAND BY AT PIER HH:MN i.e. 00:01)
(CARGO LOAD) (MANDATORY: CARGO GROSS WEIGHT LOADED IN MT, do not write MT insert integer figure i.e. 4540;
if no containers loaded insert 0. IF YOU LOAD EMPTIES CONSIDER TO DECLARE CONTAINERS
WEIGHT)
(CARGO DISCH) (MANDATORY: CARGO GROSS WEIGHT DISCHARGED IN MT, do not write MT insert integer figure i.e.
6600; if no containers discharged insert 0. IF YOU DISCHARGE EMPTIES CONSIDER TO DECLARE
CONTAINERS WEIGHT))
(CARGO TOTAL) (MANDATORY: TOTAL CARGO GROSS WEIGHT ON BOARD IN MT, do not write MT insert integer
figure i.e. 12600 and ONLY IF YOU DO NOT HAVE ANY CONTAINER ON BOARD insert 0. IF YOU
HAVE EMPTIES DECLARE CONTAINERS WEIGHT)
(TEU FULL) (MANDATORY: TOTAL FULL TEUS ON BOARD, INSERT NUMBERS OF FULL TEUS i.e. 2334. If no full
TEU on board insert 0.)
(TEU EMPTY) (MANDATORY: TOTAL EMPTY TEUS ON BOARD, INSERT NUMBERS OF EMPTY TEUS i.e 154. If no
empty TEUS on board insert 0.)
(DRAFT FWD) (DEPARTURE DRAFT FORE, INSERT ONLY VALUE i.e. 10.00)
(DRAFT AFT) (DEPARTURE DRAFT AFT, INSERT ONLY VALUE i.e. 10.50)
(DISPLACEMENT) (DISPLACEMENT ACTUAL IN MT, DO NOT WRITE MT, i.e. 18000)
(ETA PORT CODE) (INSERT NEXT PORT OF CALL INTERNATIONAL UNO CODE EXAMPLE NLRTM)
(ETA PORT) (INSERT NEXT PORT OF CALL FULL NAME)
(ETA DATE) (ETA DATE IN DD/MM/YYYY)
(ETA TIME) (ETA TIME IN HH:MN)
(BALLAST) (TOTAL BALLAST ONBOARD IN MT i.e.1324)
(TUG SHIFT) (TUG USED FOR THE SHIFTING, INSEERT NUMBERS i.e.2)
(FUEL M/E HS) (HS FUEL CONSUMED FOR MAIN ENGINE SINCE LAST REPORT IN MT i.e.2.50)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMED MAIN ENGINE SINCE LAST REPORT IN MT i.e.1.25)
(FUEL M/E MDO) (MDO CONSUMED MAIN ENGINE FROM SINCE LAST REPORT IN MT i.e.1.50)
(FUEL M/E MGO) (CONSUMPTION OF GAS OIL IN MAIN ENGINE IN MT SINCE LAST REPORT i.e. 4.50)
(FUEL M/E MGO LS) (CONSUMPTION OF LS GAS OIL IN MAIN ENGINE IN MT SINCE LAST REPORT i.e. 2.00)
(FUEL AUX HS) (CONSUMPTION OF HS FUEL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 10.55)
(FUEL AUX LS) (CONSUMPTION OF LS FUEL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 5.60)
(FUEL AUX MDO) (CONSUMPTION OF MDO IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 8.50)
(FUEL AUX MGO) (CONSUMPTION OF GAS OIL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 4.50)
(FUEL AUX MGO LS) (CONSUMPTION OF LS GAS OIL IN AUX ENGINES SINCE LAST REPORT i.e.2.00)
(FUEL BOILER HS) (CONSUMPTION OF HS FUEL IN BOILERS IN MT SINCE LAST REPORT i.e. 0.90)
(FUEL BOILER LS) (CONSUMPTION OF LS FUEL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.05)
(FUEL BOILER MDO) (CONSUMPTION OF MDO IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(FUEL BOILER MGO) (CONSUMPTION OF GAS OIL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(FUEL BOILER MGO LS) (CONSUMPTION OF LS GASOIL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(RUN TIME AUX 1) (RUNNING HOURS OF AUX ENGINE NO.1 SINCE LAST REPORT, DECIMALS i.e. 24.0)
(RUN TIME AUX 2) (RUNNING HOURS OF AUX ENGINE NO.2 SINCE LAST REPORT, DECIMALS i.e. 5.5)
(RUN TIME AUX 3) (RUNNING HOURS OF AUX ENGINE NO.3 SINCE LAST REPORT, DECIMALS i.e. 0)
(RUN TIME SH/GEN) (RUNNING HOURS OF SHAFT GENERATOR SINCE LAST REPORT, DECIMALS i.e. 22.0)
(RUN TIME TG) (RUNNING HOURS OF TURBO GENERATOR SINCE LAST REPORT, DECIMALS i.e. 16.0)
(LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT ST.BY ENGINES, ONLY VALUE i.e.560)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT ST.BY ENGINES, ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT ST.BY ENGINES, ONLY VALUE i.e.550)
(KWHR TOTAL) (TOTAL KWHR AS PER COUNTER, SINCE LAST REPORT, PLS INSERT ONLY VALUE EX : 13440)
IF NO COUNTER ON BOARD PLEASE FILL UP WITH “0”,)
(HOLD VENTILATION ON/OFF) (HOLD VENTILATION ON / OFF)
(REEFERS POSITIVE PLUGGED) (QUANTITY OF REEFERS PLUGGED SET TEMPERATURE POSITIVE, i.e.45)
(REEFERS NEGATIVE PLUGGED) (QUANTITY OF REEFERS PLUGGED SET TEMPERATURE NEGATIVE, i.e.16)
(SLUDGE REMOVED FO) (QUANTITY OF SLUDGE FO REMOVED IN CBM i.e.15.5)
(SLUDGE REMOVED LO) (QUANTITY OF SLUDGE LO REMOVED IN CBM i.e.15.5)
(BILGE REMOVED) (QUANTITY OF BILGE REMOVED IN CBM i.e.5.5)
(GARBAGE REMOVED) (GARBAGE REMOVED DURING PRESENT CALL: TOTAL QUANTITY IN CBM i.e.0.5)
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(GARBAGE REMVL REQSTD) (INSERT IF YOU HAD REQUESTED GARBAGE ON BOARD TO BE REMOVED: YES OR NO)
(GARBAGE REMVL CMPLSRY) (INSERT IF GARBAGE REMOVAL WAS MANDATORY IN THIS PORT: YES OR NO)
(FW SUPPLY) (FRESH WATER SUPPLY IN MT i.e.100)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT STAND BY ENGINE AT PIER i.e.246780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD UPON SAILING IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD UPON SAILING IN MT i.e.25.5, do not write MT)
(ROB FUEL MDO) (TOTAL DIESEL OIL REMAINING ON BOARD UPON SAILING IN MT i.e.40.8, do not write MT)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD UPON SAILING IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD UPON SAILING IN MT i.e.10.2 EXCLUDING TANKTAINER)
(ROB FO SLUDGE) (FO SLUDGE PRESENT ON BOARD IN CBM i.e.0.50)
(ROB LO SLUDGE) (LO SLUDGE PRESENT ON BOARD IN CBM i.e.0.50)
(ROB BILGE) (BILGE ROB PRESENT ON BOARD IN CBM)
(TANKTAINER TRANSFD QUANTITY) (INSERT QUANTITY RECOVERED FROM A TANKTAINER DISCHARGED IN TONS) i.e. 3,5
(TANKTAINER NUMBER) (INSERT NUMBER OF TANKTAINER ON BOARD i.e. 2)
(ROB TANKTAINER MGO) (TOTAL GASOIL IN ALL TANKTAINER FOR POWERPACKS ON BOARD IN MT i.e.10.0)
(ROB FRESH WATER) (FRESH WATER ON BOARD UPON SAILING IN MT i.e.150)
(SAILING/) (END OF THE MESSAGE BODY)
OTHERS: (POSITION OF LASHING BINS & OTHER COMMENTS IN FREE TEXT)
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6 COMMENCEMENT OF SEA PASSAGE - COSP
To be sent after commencement of sea passage (COSP) of the vessel.
6.1 EXAMPLE OF A COSP MESSAGE:

CC: TRADEX G-CODE
FM: VESSELNAME
(/COSP) (REPORT HEADER, ALWAYS USE THIS FOR COSP MESSAGE)

(PORT CODE) (DEPARTURE PORT INTERNATIONAL UNO CODE AS PER LIST EXAMPLE NLRTM)
(PORT) (PORT FULL NAME AS PER LIST)
(DATE COSP) (DATE COMMENCEMENT OF SEA PASSAGE DD/MM/YYYY)
(TIME COSP) (TIME OF COMMENCEMENT OF SEA PASSAGE HH:MN)
(PILOT TAKEN YES/NO) (INSERT IF PILOT WAS TAKEN YES / NO)
(TIME PILOT ONBOARD) (TOTAL TIME PILOT SPENT ONBOARD IN DECIMALS i.e. 2.20)
(TIME MANOEUVRING) (TOTAL TIME MANOEUVRING FROM PIER OR ANCHORAGE/DRIFT TO COSP IN DECIMALS)
(MANVRNG MILES BY GPS) (DISTANCE RUN FROM PIER OR ANCHORAGE/DRIFT TO COSP BY GPS IN NM i.e.12)
(MANVRNG MILES BY SPEED LOG) (DISTANCE RUN FROM PIER OR ANCHORAGE/DRIFT TO COSP BY LOG IN NM i.e.13)
(ETA PORT CODE) (INSERT NEXT PORT OF CALL CODE AS PER LIST)
(ETA PORT) (INSERT NEXT PORT OF CALL NAME AS PER LIST)
(DISTANCE TO NEXT PILOT) (DISTANCE FROM COSP TO NEXT PORT PILOT IN NM i.e.1568)
(REQUESTED SPEED) (SPEED REQUESTED TO MAKE NEXT PORT AS PER SCHEDULE IN KNOTS)
(ETA DATE) (ESTIMATED DATE OF ARRIVAL TO NEXT PORT DD/MM/YYYY)
(ETA TIME) (ESTIMATED TIME OF ARRIVAL TO NEXT PORT HH:MN)
(LAT) (LATITUDE i.e.2244N)
(LONG) (LONGITUDE i.e.11119W)
(COURSE AT SEA) (TRUE COURSE AT COSP)
(WIND SPEED) (APPARENT WIND SPEED IN KNOTS FROM ANEMOMETER)
(WIND DIRECTION) (APPARENT WIND DIRECTION IN DEGREES FROM ANEMOMETER i.e. 79S see Chapter 22)
(SEA DIRECTION) (OBSERVED SEA DIRECTION IN DEGREES, PORT SIDE OR STARBOARD SIDE – Ex : 90P or 10S)
(WAVE HEIGHT) ( WAVE HEIGHT IN METRES )
(SEA STATE) (SEA STATE AS PER BEAUFORT SCALE – SEE CHAPTER 21 FOR GUIDANCE)
(AMBIENT TEMP) (ATMOSPHERIC TEMPERATURE IN DEG CENTIGRADE i.e.28)
(SW TEMP) (SEA WATER TEMPERATURE IN DEG CENTIGRADE i.e.20)
(DRAFT FWD) (DEPARTURE DRAFT FORWARD IN METRES i.e. 8.00)
(DRAFT AFT) (DEPARTURE DRAFT AFT IN METRES i.e.8.50)
(DISPLACEMENT) (DISPLACEMENT ACTUAL IN MT ONLY ENTER VALUE i.e.16350)
(TUG SAILING) (NUMBER OF TUGS USED FOR SAILING OF VESSEL FROM PIER i.e.2)
(FUEL M/E HS) (HS FUEL CONSUMED FOR MAIN ENGINE SINCE LAST REPORT IN MT i.e.2.50)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMED MAIN ENGINE SINCE LAST REPORT IN MT i.e.1.25)
(FUEL M/E MDO) (MDO CONSUMED MAIN ENGINE FROM SINCE LAST REPORT IN MT i.e.1.50)
(FUEL M/E MGO) (CONSUMPTION OF GAS OIL IN MAIN ENGINE IN MT SINCE LAST REPORT i.e. 4.50)
(FUEL M/E MGO LS) (CONSUMPTION OF LS GAS OIL IN MAIN ENGINE IN MT SINCE LAST REPORT i.e. 2.00)
(FUEL AUX HS) (CONSUMPTION OF HS FUEL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 10.55)
(FUEL AUX LS) (CONSUMPTION OF LS FUEL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 5.60)
(FUEL AUX MDO) (CONSUMPTION OF MDO IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 8.50)
(FUEL AUX MGO) (CONSUMPTION OF GAS OIL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 4.50)
(FUEL AUX MGO LS) (CONSUMPTION OF LS GAS OIL IN AUX ENGINES IN MT SINCE LAST REPORT i.e. 2.00)
(FUEL BOILER HS) (CONSUMPTION OF HS FUEL IN BOILERS IN MT SINCE LAST REPORT i.e. 0.90)
(FUEL BOILER LS) (CONSUMPTION OF LS FUEL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.05)
(FUEL BOILER MDO) (CONSUMPTION OF MDO IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(FUEL BOILER MGO) (CONSUMPTION OF GAS OIL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(FUEL BOILER MGO LS) (CONSUMPTION OF LS GAS OIL IN BOILERS IN MT SINCE LAST REPORT i.e. 1.25)
(OIL CYL) (CYLINDER OIL CONSUMPTION IN LITERS FOR MAIN ENGINE SINCE LAST REPORT)
(SECA EXIT TIME) (TIME OF EXITING SECA/ECA AREA IN HH:MN)
(SECA EXIT LAT) (LATITUDE EXITING SECA/ECA AREA)
(SECA EXIT LONG) (LONGITUDE EXITING SECA/ECA AREA)
(RUN TIME AUX 1) (RUNNING HOURS OF AUX ENGINE NO.1 SINCE LAST REPORT, IN DECIMALS i.e. 24.0)
(RUN TIME SH/GEN) (RUNNING HOURS OF SHAFT GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 22.0)
(RUN TIME TG) (RUNNING HOURS OF TURBO GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 16.0)
(LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT COSP, ONLY VALUE i.e.560)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT COSP, ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT COSP, ONLY VALUE i.e.550)
(AUX BLOWERS ON/OFF) (AUXILIARY BLOWER ON / OFF)
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(SCAVENGE PRESSURE) (SCAVENGE PRESSURE AT COSP IN KG/CM2, VALUE ONLY TO BE INSERTED)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT COSP i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT COSP IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT COSP IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD AT COSP IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT COSP IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD AT COSP IN MT i.e.10.2 EXCLUDING TANKTAINER)
(TANKTAINER NUMBER) (NUMBER OF TANKTAINERS ON BOARD) i.e. 3
(ROB TANKTAINER MGO) (TOTAL GASOIL IN ALL TANKTAINERS FOR POWERPACKS ON BOARD IN MT i.e.10.0)
(ROB FRESH WATER) (FRESH WATER ON BOARD AT COSP IN MT i.e.150)
(COSP/) (END OF THE REPORT)
OTHERS :
(COMMENTS IN FREE TEXT)
IMPORTANT INSTRUCTIONS: FOR COSP AFTER CANAL/STRAITS TRANSIT SEE SPECIFIC “COSP TRANSIT” REPORT IN SECTION 17.1
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7 POSITION REPORT - NOON
A noon report should be sent everyday if the vessel is at sea at noon time (local time). If you sailed a port in the morning and sent
your (COSP) before noon, please send us a noon report on the same day.
7.1 EXAMPLE OF A POSITION REPORT (NOON POSITION)

CC: TRADEX G-CODE
FM: VESSELNAME
(/NOON) (REPORT HEADER, ALWAYS USE THIS FOR NOON MESSAGE)

(VSL) (VESSEL NAME)
(DATE) (DATE OF THIS REPORT IN DD/MM/YYYY)
(TIME)12:00 (TIME OF THIS REPORT IN HH:MN ALWAYS 12:00)
(COURSE AT SEA) (TRUE COURSE AT NOON – PREDOMINANT IF CHANGED DURING THE REPORT PERIOD)
(WIND SPEED) (PREDOMINANT APPARENT WIND SPEED IN KNOTS FROM ANEMOMETER)
(WIND DIRECTION) (PREDOMINANT APPARENT WIND DIRECTION IN DEGREES FROM ANEMOMETER i.e. 79S see
Chapter 22)
(WAVE HEIGHT) (WAVE HEIGHT IN METRES)
(SEA STATE) (SEA STATE AS PER BEAUFORT SCALE. SEE CHAPTER 21 FOR GUIDANCE)
(AMBIENT TEMP) (ATMOSPHERIC TEMPERATURE AT NOON IN DEG CENTIGRADE i.e.28)
(SW TEMP) (SEA WATER TEMPERATURE AT NOON IN DEG CENTIGRADE i.e.20)
(SPEED BY GPS) (VESSEL SPEED OVER GROUND IN KNOTS - AVERAGE LAST 24 HRS i.e.20.3)
(SPEED BY LOG) (VESSEL SPEED IN WATER IN KNOTS - AVERAGE LAST 24 HRS i.e.19.0)
(MILES BY GPS) (DISTANCE RUN FROM COSP OR LAST NOON IN NAUTICAL MILES 456)
(MILES BY SPEED LOG) (DISTANCE RUN FROM COSP OR LAST NOON IN NAUTICAL MILES 440)
(ETA PORT CODE) (INSERT NEXT PORT OF CALL INTERNATIONAL UNO CODE EXAMPLE NLRTM)
(ETA PORT) (INSERT NEXT PORT OF CALL FULL NAME)
(ETA DATE) (ETA DATE IN DD/MM/YYYY)
(ETA TIME) (ETA TIME IN HH:MN)
(DRAFT FWD) (DRAFT FORWARD IN METRES i.e. 8.00)
(DRAFT AFT) (DRAFT AFT IN METRES i.e. 8.05)
(CARGO TOTAL) (MANDATORY: TOTAL CARGO GROSS WEIGHT ON BOARD IN MT, do not write MT, insert integer
figure i.e. 12600 . If no containers on board insert 0.)
(CARGO TOTAL TEU) (MANDATORY: TOTAL TEU ON BOARD insert integer figure i.e. 1150. If no TEU on board insert 0)
(REQUESTED SPEED) (SPEED REQUESTED IN KNOTS TO MEET SCHEDULE OF NEXT PORT i.e. 18.5)
(REM DIST TO PILOT) (DISTANCE TO GO IN MILES TO PILOT i.e. 875)
(REM TIME TO PILOT) (TIME REMAINING TO GO TO PILOT IN DECIMALS i.e. 220.5)
(TOTAL UNPLND STPGE TECH) (TOTAL UNPLANNED STOPPAGE DUE TECHNICAL REASONS SINCE LAST REPORT IN DECIMALS)
(TOTAL UNPLND STPGE OPE/WX) (TOTAL UNPLANNED STOPPAGE DUE TO OPERATIONAL OR WEATHER IN DECIMALS)
(TIME CHANGE) (TIME CHANGED ADVANCED OR RETARDED i.e. +1 OR -1)
(TIME SEA) (TOTAL STEAMING TIME FROM LAST EVENT COSP OR NOON IN DECIMALS i.e. 22.10)
(STEAMING TIME M/E HS) (STEAMING TIME OF M/E WITH HIGH SULPHUR FUEL IN DECIMALS i.e. 12.20 )
(FUEL M/E HS) (HS FUEL CONSUMPTION MAIN ENGINE MT FROM COSP OR LAST NOON)
(STEAMING TIME M/E LS) (STEAMING TIME OF M/E WITH LOW SULPHUR FUEL LS IN DECIMALS i.e. 3.30)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMPTION MAIN ENGINE MT FROM COSP OR LAST NOON)
(STEAMING TIME M/E MDO) (STEAMING TIME OF M/E WITH MDO IN DECIMALS i.e. 4.30
(FUEL M/E MDO) (TOTAL MDO CONSUMPTION MAIN ENGINE MT FROM COSP OR LAST NOON)
(STEAMING TIME M/E MGO) (STEAMING TIME OF M/E WITH MGO IN DECIMALS i.e. 5.20
(FUEL M/E MGO) (TOTAL MGO CONSUMPTION MAIN ENGINE MT FROM COSP OR LAST NOON)
(STEAMING TIME M/E MGO LS) (STEAMING TIME OF M/E WITH MGO LOW SULPHUR IN DECIMALS i.e. 1.40)
(FUEL M/E MGO LS) (TOTAL MGO LOW SULPHUR CONSUMPTION MAIN ENGINE MT FROM COSP OR LAST NOON)
(FUEL AUX HS) (CONSUMPTION OF HS FUEL IN AUX ENGINES IN MT FROM LAST REPORT i.e. 10.55)
(FUEL AUX LS) (CONSUMPTION OF LS FUEL IN AUX ENGINES IN MT FROM LAST REPORT i.e. 5.60)
(FUEL AUX MDO) (CONSUMPTION OF MDO IN AUX ENGINES IN MT FROM LAST REPORT i.e. 8.50)
(FUEL AUX MGO) (CONSUMPTION OF GAS OIL IN AUX ENGINES IN MT FROM LAST REPORT i.e. 4.50)
(FUEL AUX MGO LS) (CONSUMPTION OF LSGAS OIL IN AUX ENGINES FROM LAST REPORT i.e. 2.00)
(FUEL BOILER HS) (CONSUMPTION OF HS FUEL IN BOILERS IN MT FROM LAST REPORT i.e. 0.90)
(FUEL BOILER LS) (CONSUMPTION OF LS FUEL IN BOILERS IN MT FROM LAST REPORT i.e. 1.05)
(FUEL BOILER MDO) (CONSUMPTION OF MDO IN BOILERS IN MT FROM LAST REPORT i.e. 1.25)
(FUEL BOILER MGO) (CONSUMPTION OF GAS OIL IN BOILERS IN MT FROM LAST REPORT i.e. 1.25)
(FUEL BOILER MGO LS) (CONSUMPTION OF LS GAS OIL IN BOILERS IN MT FROM LAST REPORT i.e. 1.25)
(SECA ENTRY TIME) (TIME OF ENTERING SECA/ECA AREA IN HH:MN)
(SECA ENTRY LAT) (LATITUDE ENTERING SECA/ECA AREA)
(SECA ENTRY LONG) (LONGITUDE ENTERING SECA/ECA AREA)
(STEAMING TIME AUX 1) (RUNNING HOURS OF AUX ENGINE NO.1 SINCE LAST REPORT, IN DECIMALS i.e. 24.0)
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(STEAMING TIME AUX 3) (RUNNING HOURS OF AUX ENGINE NO.3 SINCE LAST REPORT, IN DECIMALS i.e. 0)
(STEAMING TIME SH/GEN) (RUNNING HOURS OF SHAFT GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 22.0)
(STEAMING TIME TG) (RUNNING HOURS OF TURBO GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 16.0)
(STEAMING LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT NOON, ONLY VALUE i.e.560)
(STEAMING LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
(STEAMING LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
(AUX BLOWERS ON/OFF) (STATE IF AUX BLOWER FOR MAIN ENGINE ON OR OFF)
(SCAVENGE PRESSURE) (SCAVENGE PRESSURE IN KG/CM2, VALUE ONLY TO BE INSERTED)
(HOLD VENTILATION ON/OFF) (STATE HOLD VENTILATION ON/OFF)
(RPM) (AVERAGE REVOLUTION OF PROPELLER SHAFT FROM COSP OR LAST NOON i.e.106)
(SLIP) (SLIP POSITIVE OR NEGATIVE i.e. +5.0 OR -3.0). Avoid letter P or N after the value.
(POWER KW) (MAIN ENGINE POWER EXPRESSED IN KILOWATTS 12690)
(TEMP MIN) (MIN EXHAUST GAS TEMPERATURE DEG CENT OF MAIN ENGINE i.e.360)
(TEMP MAX) (MAX EXHAUST GAS TEMPERATURE DEG CENT OF MAIN ENGINE i.e.400)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT NOON i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT NOON IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT NOON IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD AT NOON IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT NOON IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD AT NOON IN MT i.e.10.2 EXCLUDING TANKTAINER)
(TANKTAINER NUMBER) (NUMBER OF TANKTAINERS ON BOARD) i.e. 3
(ROB TANKTAINER MGO) (TOTAL GASOIL LS IN ALL TANKTAINER FOR POWERPACKS ON BOARD IN MT i.e.10.0)
(ROB FRESH WATER) (FRESH WATER ON BOARD AT NOON IN MT i.e.150)
(NOON/) (END OF THE REPORT BODY)
OTHERS : (COMMENTS IN FREE TEXT)

EXAMPLE - LASHING CHECKED ALL OK
IMPORTANT INSTRUCTIONS:
1. IF THE VESSEL IS PASSING CANAL/STRAITS BEFORE NEXT PORT OF CALL THEN GIVE THE ETA PORT CODE, PORT, DATE AND TIME
IN THE ABOVE REPORT FOR THE CANAL/STRAITS AND IN THE “OTHERS” AT THE END OF THE REPORT GIVE THE ETA PORT CODE,
PORT, DATE AND TIME FOR NEXT PORT AFTER CANAL/STRAITS TRANSIT – ALSO REFER TO SECTION 17.
2. TIME, LAT, LONG OF ENTERING/EXITING SECA/ECA AREAS) – THIS SHOULD BE ENTERED WHENEVER VESSEL ENTERS/EXITS SECA
OR ECA FUEL SULPHUR CONTROLLED AREAS.
3. ONLY FOR VESSELS WITH TWO ENGINES :

- (RPM), (SLIP), (POWER KW) PLS PUT AVERAGE BETWEEN THE TWO ENGINES
- (TEMP MIN) PUT THE VALUE OF THE COOLEST CYLINDER
- (TEMP MAX) PUT THE VALUE OF THE HOTTEST CYLINDER
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8 END OF SEA PASSAGE - EOSP
To be sent after end of sea passage (EOSP) of the vessel :
8.1 EXAMPLE OF A EOSP MESSAGE:

CC: TRADEX G-CODE
FM: VESSELNAME
(/EOSP) (REPORT HEADER, ALWAYS USE THIS FOR EOSP MESSAGE)

(VSL) (VESSEL NAME)
(PORT CODE) (ARRIVAL PORT INTERNATIONAL UNO CODE AS PER LIST EXAMPLE NLRTM)
(PORT) (ARRIVAL PORT FULL NAME AS PER LIST)
(COURSE AT SEA) (TRUE COURSE AT EOSP - PREDOMINANT IF CHANGED DURING THE REPORT PERIOD)
(END SEA DATE) (DATE END OF SEA PASSAGE IN DD/MM/YYYY)
(END SEA TIME) (TIME END OF SEA PASSAGE IN HH:MN)
(WIND SPEED) (PREDOMINANT APPARENT WIND SPEED IN KNOTS FROM ANEMOMETER)
(WIND DIRECTION) (PREDOMINANT APPARENT WIND DIRECTION IN DEGREES FROM ANEMOMETER i.e. 79S see
Chapter 22)
(SEA STATE) (SEA STATE AS PER BEAUFORT SCALE SEE CHAPTER 21 FOR GUIDANCE)
(SPEED BY GPS) (VESSEL SPEED OVER GROUND AT EOSP IN KNOTS i.e.20.3)
(SPEED BY LOG) (VESSEL SPEED IN WATER AT EOSP IN KNOTS i.e.19.0)
(MILES BY GPS) (DISTANCE RUN FROM LAST NOON OR COSP WHICH EVER LAST IN NM 456)
(MILES BY SPEED LOG) (DISTANCE RUN FROM LAST NOON OR COSP WHICH EVER LAST IN NM 440)
(TOTAL MILES) (DISTANCE RUN FROM LAST COSP IN NM EX : 520)
(ETB DATE) (EXPECTED DATE OF BERTHING IN DD/MM/YYYY)
(ETB TIME) (EXPECTED TIME OF BEERTHING IN HH:MN)
(TOTAL UNPLND STPGE TECH) (TOTAL UNPLANNED STOPPAGE DUE TECHNICAL REASONS SINCE LAST REPORT)
(TOTAL UNPLND STPGE OPE/WX) (TOTAL UNPLANNED STOPPAGE DUE TO OPERATIONAL OR WEATHER IN DEC. HRS)
(TIME CHANGE) (TIME CHANGED ADVANCED OR RETARDED i.e. +1 OR -1)
(TIME SEA) (TOTAL STEAMING TIME FROM LAST NOON OR COSP WHICH EVER LAST. IN DECIMALS )
(STEAMING TIME M/E HS) (STEAMING TIME OF M/E WITH HS FUEL HS SINCE LAST REPORT IN DECIMALS i.e. 10.30)
(FUEL M/E HS) (HS FUEL CONSUMPTION MAIN ENGINE MT FROM LAST REPORT)
(STEAMING TIME M/E LS) (STEAMING TIME OF M/E WITH LS FUELSINCE LAST REPORT IN DECIMALS i.e. 4.30)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMPTION MAIN ENGINE MT FROM LAST REPORT)
(STEAMING TIME M/E MDO) (STEAMING TIME OF M/E WITH MDO SINCE LAST REPORT IN DECIMALS i.e. 5.20)
(FUEL M/E MDO) (TOTAL MDO CONSUMPTION MAIN ENGINE MT FROM LAST REPORT)
(STEAMING TIME M/E MGO) (STEAMING TIME OF M/E WITH MGO SINCE LAST REPORT IN DECIMALS i.e. 3.30)
(FUEL M/E MGO) (TOTAL MGO CONSUMPTION MAIN ENGINE MT FROM LAST REPORT IN DECIMALS )
(STEAMING TIME M/E MGO LS) (STEAMING TIME OF M/E WITH MGO LOW SULPHUR SINCE LAST REPORT IN DECIMALS )
(FUEL M/E MGO LS) (TOTAL MGO LOW SULPHUR CONSUMPTION MAIN ENGINE MT FROM LAST REPORT IN DEC. HRS)
(FUEL AUX MGO LS) (CONSUMPTION OF LS GAS OIL IN AUX ENGINES FROM LAST REPORT i.e. 2.00)
(SECA ENTRY TIME) (TIME OF ENTERING SECA/ECA AREA IN HH:MN)
(SECA ENTRY LAT) (LATITUDE ENTERING SECA/ECA AREA)
(SECA ENTRY LONG) (LONGITUDE ENTERING SECA/ECA AREA)
(STEAMING TIME SH/GEN) (RUNNING HOURS OF SHAFT GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 22.0)
(STEAMING TIME TG) (RUNNING HOURS OF TURBO GENERATOR SINCE LAST REPORT, IN DECIMALS i.e. 16.0)
(STEAMING LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT EOSP, ONLY VALUE i.e.560)
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(STEAMING LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT EOSP, ONLY VALUE i.e.550)
(STEAMING LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT EOSP, ONLY VALUE i.e.550)
(SCAVENGE PRESSURE) (SCAVENGE PRESSURE IN KG/CM2, VALUE ONLY TO BE INSERTED)
(RPM) (AVERAGE REVOLUTION OF MAIN ENGINE FROM COSP OR LAST NOON i.e.106)
(SLIP) (SLIP POSITIVE OR NEGATIVE i.e. +5.0 OR -3.0)
(POWER KW) (MAIN ENGINE POWER EXPRESSED IN KILOWATTS 12690)
(TEMP MIN) (MIN EXHAUST GAS TEMPERATURE DEG CENT OF MAIN ENGINE i.e.360)
(TEMP MAX) (MAX EXHAUST GAS TEMPERATURE DEG CENT OF MAIN ENGINE i.e.400)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT EOSP i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT EOSP IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT EOSP IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD AT EOSP IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT EOSP IN MT i.e.20.4)
(ROB FRESH WATER) (FRESH WATER ON BOARD AT EOSP IN MT i.e.150)
(EOSP/) (END OF THE REPORT BODY)
OTHERS : (COMMENTS IN FREE TEXT)
1. TIME, LAT, LONG OF ENTERING/EXITING SECA – THIS SHOULD BE ENTERED WHENEVER VESSEL ENTERS/EXITS SECA OR ECA
FUEL SULPHUR CONTROLLED AREAS.
2. IF NEXT EVENT IS A CANAL TRANSIT PLSE INDICATE AS (PORT) (PORT CODE) THE CANAL ONES (SEE CHAPTER 17).
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9 DELAY REPORT - DELAY
In our today's world ports are more and more congested, or sometime weather conditions can heavily delay your ship. Whenever you
are not at Sea, nor at berth but waiting for berthing or blocked somewhere for any reason kindly send this report at the
commencement of delay and subsequently every day at Noon. In case of heavy delay an estimation renewed every day is better
than no information at all and please do not report ETB or ETD UNKNOWN or TBA which can't be treated by computer, try
always to give us an ETB or an ETD and renew everyday your estimation. This report should be sent if there is a delay after EOSP
before BERTHING and also if there is a delay after SAILING before COSP. DELAY report should never be sent between
BERTHING and SAILING). In case of delay on sailing, ETB should be ignored and ETD should concern present port.
9.1 EXAMPLE OF A DELAY REPORT

CC: TRADEX G-CODE
FM: VESSELNAME
(/DELAY) (REPORT HEADER, ALWAYS USE THIS FOR DELAY MESSAGE)

(TYPE OF DELAY) (TYPE OF DELAY: ANCHORAGE or DRIFTING or ON SAILING or BUNKERING)
(VSL) (VESSEL NAME)
(PORT CODE) (PORT INTERNATIONAL UNO CODE AS PER LIST EXAMPLE NLRTM)
(TIME) (TIME OF THIS REPORT IN HH:MN)
(REASON) (REASON OF DELAY i.e. CONGESTION, BAD WEATHER, STRIKE etc…)
(TIME HRS ANCHOR) (TOTAL TIME HOURS AT ANCHOR DAY BY DAY IN DECIMALS i.e. 19.50 - can be 0 if sent at beg. of delay.
(TIME HRS DRIFT) (TOTAL TIME HOURS DRIFTING IN DECIMALS DAY BY DAY : i.e. 23.30 - can be 0 if sent at beg. of delay)
(TIME MANOEUVRING) (TOTAL TIME MANOEUVRING DAY BY DAY SINCE EOSP IF DELAY IS ON ARRIVAL OR SINCE
SAILING IF DELAY IS AFTER DEPARTURE IN DECIMALS : i.e. 23.30)
(MANVRNG MILES BY GPS) (DISTANCE RUN FROM GPS SINCE EOSP TILL THIS REPORT IN NM i.e.12)
(MANVRNG MILES BY SPEED LOG) (DISTANCE RUN FROM SPEED LOG SINCE EOSP TILL THIS REPORT IN NM i.e.13)
(SINCE-DATE) (INSERT ARRIVAL DATE WHEN YOU START DRIFTING OR REACHED ANCHORAGE)
(SINCE-TIME) (INSERT TIME (HH:MN )- WHEN YOU START DRIFTING OR REACHED ANCHORAGE)
(ETB DATE) (ETB DATE PLEASE DO NOT PUT LETTERS IN THAT FIELD BUT A DATE (ESTIMATED)
(ETB TIME) (ETB TIME PLEASE DO NOT PUT LETTERS IN THAT FIELD BUT A TIME (ESTIMATED)
(ETD DATE) (ETD DATE PLEASE DO NOT PUT LETTERS IN THAT FIELD BUT A DATE (ESTIMATED)
(ETD TIME) (ETD TIME (HH:MN) PLEASE DO NOT PUT LETTERS IN THAT FIELD BUT A TIME (ESTIMATED)
(AMBIENT TEMP) (AMBIENT TEMPERATURE IN DEG CENTIGRADE i.e. 10)
(FUEL M/E HS) (HS FUEL CONSUMPTION MAIN ENGINE MT FROM EOSP/SAILING OR LAST DELAY REPORT)
(FUEL M/E LS) (LS FUEL CONSUMPTION M.E. MT FROM EOSP/SAILING OR LAST DELAY REPORT)
(FUEL M/E MDO) (TOTAL MDO CONSUMPTION M.E. MT FROM EOSP/SAILING OR LAST DELAY REPORT)
(FUEL M/E MGO) (TOTAL MGO CONSUMPTION M.E. MT FROM EOSP/SAILING OR LAST DELAY REPORT)
(FUEL M/E MGO LS) (TOTAL LS MGO CONSUMPTION M.E. MT FROM EOSP/SAILING OR LAST DELAY REPORT)
(RUN TIME AUX 3) (RUNNING HOURS OF AUX ENGINE NO.3 SINCE LAST REPORT, IN DECIMALS .e. 0)
(RUN TIME AUX 4) (RUNNING HOURS OF AUX ENGINE NO.4 SINCE LAST REPORT, IN DECIMALS i.e. 0)
(LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT NOON, ONLY VALUE i.e.560)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
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(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT TIME OF THIS REPORT i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT IN MT i.e.20.4)
(TANKTAINER NUMBER) (NUMBER OF TANKTAINER ON BOARD i.e. 2)
(ROB FRESH WATER) (FRESH WATER ON BOARD IN MT i.e.150)
(DELAY/) (END OF THE REPORT BODY)
OTHERS: (COMMENTS IN FREE TEXT)

EXAMPLE - LASHING CHECKED ALL OK
- DELAY REPORT SHOULD BE SENT WHENEVER THERE IS A DELAY EVEN IF THE VESSEL IS DELAYED ENTERING / DEPARTING
CANAL/STRAIT. (SEE CHAPTER 17).
- PLEASE SEND ANOTHER DELAY EVERY DAY AT NOON IN CASE DELAY IS PROLONGED.
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10 BERTHING REPORT - BERTHING
To be sent immediately after berthing of the vessel in port (but not before).
10.1 EXAMPLE OF A BERTHING REPORT

CC: TRADEX G-CODE
FM: VESSELNAME
(/BERTHING) (REPORT HEADER, ALWAYS USE THIS FOR BERTHING MESSAGE)

(VSL) (VESSEL NAME)
(PILOT DATE) (DATE PILOT ON BOARD IN DD/MM/YYYY)
(PILOT TIME) (TIME PILOT ON BOARD IN HH:MN)
(PIER DATE) (DATE ALL FAST ALONGSIDE IN DD/MM/YYYY)
(PIER TIME) (TIME ALL FAST ALONGSIDE IN HH:MN)
(TIME MANOEUVRING) (TOTAL TIME MANOEUVRING SINCE EOSP OR ANCHORAGE / DRIFTING IN DECIMALS)
(MANVRNG MILES BY GPS) (MILES BY GPS FROM EOSP OR ANCHORAGE IN NM, INSERT ONLY VALUE i.e.12)
(MANVRNG MILES BY SPEED LOG) (MILES BY SPEED LOG FROM EOSP OR ANCHORAGE IN NM, INSERT ONLY VALUE i.e.13)
(TUG ARR) (NUMBER OF TUGS USED FOR BERTHING OF VESSEL TO PIER i.e. 2)
(TUG SHIFT) (NUMBER OF TUGS USED FOR ANY SHIFTING IN THE PORT i.e.3)
(DRAFT FWD) (BERTHING DRAFT FORWARD IN METRES i.e. 8.00)
(DRAFT AFT) (BERTHING DRAFT AFT IN METRES i.e.8.50)
(ETD DATE) (ESTIMATED DATE OF DEPARTURE IN DD/MM/YYYY)
(ETD TIME) (ESTIMATED TIME OF DEPARTURE IN HH:MN)
(FUEL M/E HS) (NORMAL FUEL CONSUMPTION MAIN ENGINE MT FROM EOSP OR LAST DELAY REPORT)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMPTION M.E. MT FROM EOSP OR LAST DELAY REPORT)
(FUEL M/E MDO) (TOTAL MDO CONSUMPTION M.E. MT FROM EOSP OR LAST DELAY REPORT)
(FUEL M/E MGO) (TOTAL MGO CONSUMPTION M.E. MT FROM EOSP OR LAST DELAY REPORT)
(FUEL M/E MGO LS) (TOTAL LOW SULPHUR MGO CONSUMPTION M.E. MT FROM EOSP OR LAST DELAY REPORT)
(LOAD KW AUX 1) (LOAD OF AUX ENGINE NO.1 IN KW AT BERTH ONLY VALUE i.e.560)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT BERTH ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT BERTH ONLY VALUE i.e.550)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT BERTHING i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT BERTHING IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT BERTHING IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD UPON BERTHING IN MT i.e.10.2 EXCLUDING TANKTAINER)
(TANKTAINER NUMBER) (NUMBER OF TANKTAINER ON BOARD i.e. 2)
(ROB FRESH WATER) (FRESH WATER ON BOARD ON BERTHING IN MT i.e.150)
(BERTHING/) (REPORT BODY END)
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11 PORT NOON REPORT - PORT NOON
When in port (after EOSP till COSP except when at anchorage or drifting), a message must be sent each day at noon)
EXAMPLE OF A PORT NOON REPORT

CC: TRADEX G-CODE
FM: VESSELNAME
(/PORT NOON) (REPORT HEADER, ALWAYS USE THIS FOR PORT NOON MESSAGE)
(VSL) (VESSEL NAME)
(TIME)12:00 (TIME OF THIS REPORT IN HH:MN ALWAYS 12:00)
(AMBIENT TEMP) (ATMOSPHERIC TEMPERATURE IN CENTIGRADE i.e.28)
(SW TEMP) (SEA WATER TEMPERATURE IN CENTIGRADE i.e.20)
(ETD DATE) (ESTIMATED DATE OF DEPARTURE IN DD/MM/YYYY)
(ETD TIME) (ESTIMATED TIME OF DEPARTURE IN HH:MN)
(SHIFT BERTH HOURS) (TIME FOR ANY SHIFITING IN PORT IN DECIMALS i.e. 5.60)
(FUEL M/E HS) (HS FUEL CONSUMPTION MAIN ENGINE MT FROM BERTHING OR LAST REPORT)
(FUEL M/E LS) (LOW SULPHUR FUEL CONSUMPTION M.E. MT FROM BERTHING OR LAST REPORT)
(FUEL M/E MDO) (TOTAL MDO CONSUMPTION M.E. MT FROM BERTHING OR LAST REPORT)
(FUEL M/E MGO) (TOTAL MGO CONSUMPTION M.E. MT FROM BERTHING OR LAST REPORT)
(FUEL M/E MGO LS) (TOTAL LOW SULPHUR MGO CONSUMPTION M.E. MT FROM BERTHING OR LAST REPORT)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT NOON, ONLY VALUE i.e.550)
(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT NOON i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT NOON IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT NOON IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD AT NOON IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT NOON IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD AT NOON IN MT i.e.10.2 EXCLUDING TANKTAINER)
(TANKTAINER NUMBER) (NUMBER OF TANKTAINERS ON BOARD i.e. 2)
(ROB FRESH WATER) (FRESH WATER ON BOARD AT NOON IN MT i.e.150)
(PORT NOON/) (REPORT BODY END)
- (PORT NOON) REPORT SHOULD ONLY BE SENT BETWEEN BERTHING AND SAILING)
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12 BUNKER REQUESTS - BUNKER
Please note that you are kindly requested to send the following report format whenever you have to order the bunker in the bunkering
ports of your trade. The procedure is to send this message to the bunker department copying the Line Manager, 9 working days
before your ETA to the bunkering port.
NB : Please note that the ROB figures reported on each Bunker Request must be ROB at EXPECTED BUNKERING PORT,
not ROB at the time of request.
12.1 EXAMPLE OF A BUNKER REQUEST
TO: BKRSSIN
CC: MRS C. BECQUART
FM: VESSEL NAME
(/BUNKER)
(VSL) (VESSEL FULL NAME)
(DATE) (SENDING REPORT DATE - MIN 10 DAYS BEFORE BUNKERING DATE IN DD/MM/YYYY)
(PORT BUNKERING CODE) (PORT CODE OF BUNKERING NOMINATED AS PER UNO LIST EXAMPLE NLRTM)
(PORT BUNKERING) (PORT OF BUNKERING AS PER LIST)
(ETA DATE) (ETA DATE PORT OF BUNKERING DD/MM/YYYY)
(ETA TIME) (TIME OF ARRIVAL PORT OF BUNKERING IN HH:MN)
(FUEL HS ROB) (NORMAL FUEL REMAINING O/B ON ARR BUNKERING PORT IN MT i.e.450)
(FUEL LS ROB) (FUEL LOW SULPHUR REMAINING O/B ON ARR BUNKERING PORT IN MT i.e.50)
(AUX ROB) (MGO/MGO LS/MDO REMAINING O/B ON ARR BUNKERING PORT IN MT i.e.150)
(TANKTAINER NUMBER) (TANKTAINER CONTAINER NUMBER.IF REQUEST IS FOR TANKTAINER)*
(TANKTAINER MAX CAPACITY) (INSERT MAX.CAPACITY OF TANKTAINER THAT CAN BE LOADED ONBOARD)*
(MAX FUEL HS CAPACITY) (MAX NORM FUEL CAPACITY OF THE TANKS IN MT CONSIDERING ROB AND NO MIX POILCY i.e.3900)
(MIN FUEL HS REQUEST) (MIN NORM FUEL QTY RQSTD TO REACH NEXT NOM BKRG PORT i.e.3600)
(MAX FUEL LS CAPACITY) (MAX CAPACITY LOW SULPHUR OF THE TANKS IN MT CONSIDERING ROB AND NO MIX POLICY)
(MIN FUEL LS REQUEST) (MIN FUEL LOW SULPHUR QTY RQSTD IN MT TO REACH NEXT BKRG PORT)
(MAX AUX CAPACITY) (MAX CAPACITY OF THE AUX MGO/MGO LS/MDO/IFO TANKS IN MT CONSIDERING ROB AND NO MIX
POLICY)
(MIN AUX REQUEST) (MIN QTY RQSTD OF MGO/MGO LS/MDO/IFO IN MT TO REACH NEXT NOM. BKRG PORT)
(FUEL HS QUALITY) (QUALITY OF THE FUEL IN CST EXAMPLE: 180/380/500/700 (do not indicate CST)
(FUEL LS QUALITY) (QUALITY OF THE FUEL LOW SULPHUR IN CST EXAMPLE: 380 – 180 or ULSFO (do not indicate CST)
(AUX QUALITY)MGO (QUALITY OF AUX = MGO (MARINE GAS OIL) OR MGO LS (MARINE GAS OIL LOW
SULPHUR OR MDO (MARINE DIESEL OIL) OR IFO (FUEL OIL)
(BUNKER/) (REPORT BODY END)
* For more information please see special chapter re Tanktainer reporting.
12.2 HOW TO SEND BUNKER REQUEST MESSAGES
BUNKER REQUESTS must be send to a specific address (see below) depending from the zone of bunkering..
KINDLY USE THE FOLLOWING E-MAIL ADDRESSES TO SEND YOUR BUNKER REQUESTS TO THE NOMINATED BUNKERING PORT. IF YOUR
BUNKERING PORT IS NOT INDICATED ON THE ADDRESSES BELOW, PSE SEND IT TO MSC GENEVA'S ADDRESS ONLY: bkrsgva@mscgva.ch
BUNKERING PORTS E-MAIL ADDRESSES :
BUNKERING PORT E-MAIL ADDRESS CORRESPONDING PORT CODE

-------------- --------------- -----------------------
ANTWERP (or LEH/BRH/HBG/RDM) bkrsant@mscgva.ch BEANR/FRLEH/DEBRV/DEHAM/NLRTM
SINGAPORE (or Far East Ports) bkrssin@mscgva.ch SGSIN etc….
DURBAN (or South Afr. Ports) bkrsdur@mscgva.ch ZADUR
SANTOS (or Brazilian Ports) bkrssan@mscgva.ch BRSSZ
UNITED STATES (all USA Ports
+ Freeport, Bahamas) bkrsusa@mscgva.ch USNYC, USLGB, BSFPO etc...
FREMANTLE (or Australian Ports) bkrsfre@mscgva.ch AUFRE, AUBNE, AUMEL, etc...
PIRAEUS (ONLY) bkrspir@mscgva.ch GRPIR
ALL OTHER PORTS bkrsgva@mscgva.ch VARIOUS POSSIBILITIES
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13 REFUELING MESSAGES - REFUELING
Every time you receive Bunker we need you to send us a REFUELING report. It is also concerning the quantities of MGO LS
you will receive in Tanktainers.
This form has to be sent only to bkrsgva@mscgva.ch, please do not add any other address in copy and do not send it to your
dedicated relay address.
- Please fill one refueling report per delivery (meaning one per each type of product and if you have two separate deliveries for the
same type of product, then please also send two separate reports)
- Please also attach a scanned copy of Bunker Delivery Notice to each refueling report, if a BDN concerns more than one refueling
(when bunkering is delivered in two operations or by two different providers), please attach it to the first one only.
- If you have a bunker claim and issue a bunker protest, kindly attach it also to your refueling report.
13.1 EXAMPLE OF REFUELING MESSAGE
TO: MSC GENEVA ATTN: BUNKER DEPT

FM: VESSEL NAME
(/REFUELING) (ALWAYS START MSG WITH THIS TAG)

(VSL) (VESSEL'S NAME WITHOUT MV IN FRONT DISPLAYED TO AVOID SPAMMERS)
(DELIVERY PORT CODE) (PORT OF DELIVERY UNO PORT CODE AS PER LIST)
(ENGINEER) (INSERT CHIEF ENGINEER FAMILY NAME, FIRST NAME)
(PROTEST) (INSERT YES OR NO, IF YOU HAVE OR NOT ISSUED A PROTEST)
(SURVEYOR) (INSERT YES OR NO, INDICATE IF THERE WAS A SURVEYOR OR NOT. IF YES
KINDLY INDICATE NAME OF FIRM AND NAME OF SURVEYOR).
(BUNKER ORDER) (INSERT BUNKER ORDER NUMBER APPEARING ON BUNKER CONFIRMATION SENT BY MSC GENEVA
BUNKER DEPT (SEE POINT 1) OF IMPORTANCE NOTICE AT THE END OF THIS PARAGRAPH)
(PRODUCT QUALITY) (INSERT QUALITY OF PRODUCT: HSFO150 OR HSFO180, HSFO380, HSFO500, HSFO700,
LSFO180, LSFO380, LSFO500, LSFO700, MDO-DMB, MGO-DMA, MGO-DMA LS) (PLS SEE 14.5)
(TANKTAINER NUMBER) (INSERT TANKTAINER NUMBER, IF REQUEST IS FOR A TANKTAINER, IF NOT PLEASE KEEP
FIELD AND LEAVE IT EMPTY)
(SUPPLIER) (INSERT SUPPLIER NAME MENTIONED ON DELIVERY RECEIPT THAT YOU HAVE SIGNED
(DELIVERY) (INSERT THE BDN NUMBER)
(VOL LT) (INSERT VOLUME RECEIVED IN LITERS AT 15°C, PLS JUST INDICATE THE FIGURE)
(QTE MT) (INSERT QUANTITY RECEIVED IN METRIC TONS, PLS JUST INDICATE THE FIGURE)
(DEN) (INSERT DENSITY AS PER BDN AT 15°C, PLS JUST INDICATE THE FIGURE)
(VIS) (INSERT VISCOSITY AS PER BDN AT 40°C OR 50°C IN CST JUST INDICATE THE FIGURE NO SIGN >)
(SULPHUR) (INSERT SULPHUR CONTENT AS PER BDN % M/M PLS JUST INDICATE THE FIGURE)
(BARGE) (INSERT NAME OF THE BARGE WHO DELIVERED PRESENT PRODUCT)
(ARRIVED DATE) (INSERT AT WHAT DATE THE SUPPLY BARGE / TRUCK ALONGSIDE VESSEL IN DD/MM/YYYY)
(ARRIVED TIME) (INSERT AT WHAT TIME THE SUPPLY BARGE / TRUCK ALONGSIDE VESSEL IN HH:MN)
(BEGIN DATE) (INSERT DATE WHEN COMMENCED PUMPING - PATTERN: DD/MM/YYYY)
(BEGIN TIME) (INSERT TIME WHEN COMMENCED PUMPING - PATTERN: HH:MN)
(COMPLETED DATE) (INSERT DATE WHEN COMPLETED PUMPING - PATTERN: DD/MM/YYYY)
(COMPLETED TIME) (INSERT TIME WHEN COMPLETED PUMPING - PATTERN: HH:MN)
(DEPARTED DATE) (INSERT WHAT DATE THE SUPPLY BARGE / TRUCK DEPARTED PATTERN: DD/MM/YYYY)
(DEPARTED TIME) (INSERT WHAT TIME THE SUPPLY BARGE / TRUCK DEPARTED - PATTERN: HH:MN)
(BUNKER SAMPLE) (INSERT IF A BUNKER SAMPLE WAS SENT TO VISWALAB: YES OR NO)
(SEAL NUMBER) (IF YES, INSERT SEAL NUMBER OF THE SAMPLE)
(REFUELING/) (ALWAYS FINISH MESSAGE WITH THIS TAG)
13.2 IMPORTANT NOTICE ON HOW TO FILL REFUELING REPORTS
1) If you miss BUNKER ORDER NUMBER kindly request it to brequest@mscgva.ch before refueling
If you have not received it on the day of the delivery please send your refueling report without bunker order.
2) Please always display all dates in format 13/04/2014 and time in format 10:30
3) In all quantity fields, please indicate only the figure but not the letters qualifying it like M3 or CST or T, LT
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14. SPECIAL BUNKERING MATTERS
14.1 BUNKERING ONLY CALLS
When stopping at a barge outside a port (where you will not make a call for loading and discharging) for bunkering we need you
to send EOSP, Berthing, Sailing and COSP reports) as we need this for our statistics bunker quantities before and after bunkering.
Please use the port code and the port name of the port, please leave empty the fields that are not concerned by this type of "call" but at
least give us a date time of arrival (when arriving at bunkering point) and of sailing (when leaving the bunkering point) and bunker
quantities on board before and after bunkering (ROB's).
If bunker delivery is planned at anchorage then :
- at arrival of vessel at anchorage you should send an "EOSP"

- at arrival of bunker barge, you should send a "BERTHING" (Please enter this date and time as Pilot Date and time and as Pier date
and time.)
- in case the bunkering session is lasting more than a day, at every noon while bunkering a "PORT NOON" should be sent
- after sailing of ship from anchorage a SAILING report and of course the REFUELING
- at commencement of sea passage, you should send the "COSP"
At the end of these messages please precise:

OTHERS: BUNKERING CALL ONLY
14.2 BUNKERING AT ANCHORAGE BEFORE OR AFTER A COMMERCIAL CALL
In case you bunker at anchorage before or after a commercial call, kindly proceed as follows:
- Before ARRIVAL:
- A ‘DELAY’ report should be sent indicating in (TYPE OF DELAY)BUNKERING
- In the next report whether it is DELAY REPORT or BERTHING REPORT the ROB should be updated and also indicate in
OTHER: 100 T HS FO BUNKERED AT ANCHORAGE ON … (DATE/TIME). In that case BERTHING report should
only be sent on effective arrival of vessel at berth for commercial call.
- After SAILING:
- A ‘DELAY’ report should be sent indicating the (TYPE OF DELAY)BUNKERING.
- In the next report whether it is DELAY REPORT or COSP REPORT the ROB should be updated and also indicate in
OTHER: 100 T HS FO BUNKERED AT ANCHORAGE ON … (DATE/TIME)
IMPORTANT NOTICE
– In all the above cases, as every time you receive bunker, a REFUELING REPORT should be sent giving all details,
pls send a separate report for each grade bunkered soon after bunkering.
14.3 BUNKER SURVEY RESULTS IN REPORTS
- In case you have a bunker survey in a port, you must immediately report in the next SAILING the new bunker quantities with the
survey correction.
- Under OTHERS : at the end of the message please indicate
BUNKER FIGURES AMENDED AFTER SURVEY : + FO HS 24 T , - FO LS 12T, + MGO LS 37 T
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14.4 DEBUNKERING RESULTS AND BUNKER RECEIVED FROM ANOTHER SHIP IN REPORTS
- In case you have to debunker a quantity please always put a note under OTHERS at the end of the message i.e.
OTHERS : 100 MT of contaminated FO HS debunkered on 03/12/2013 at 08:00
- In case you have received some BUNKER from another vessel (meaning we have not a bunker order) then please indicate under
OTHERS : 100 MT FO HS received from M/V MSC … on 03/12/2013 at 08:00 and do not indicate this quantity under SUPPLY
fields as we won't be invoiced for those. Do not send any REFUELING in that case.
14.5 VARIOUS BUNKER TYPES
As you have noticed there is a lot of bunker product types with various notifications, to help you to know what to report where please
find hereunder a recapitulation of all Fuel Type, alternate product description, Sulphur content and related categorY to use to declare
them in our reports in the left column.
VARIOUS BUNKER PRODUCT TYPES
VARIOUS PRODUCT DESCRIPTION IN PRODUCTS CATEGORY

SULPHUR
BUNKER REQUEST AND QUALITY IN TO DECLARE
LIMITS
BUNKER DELIVERY NOTIFICATION REFUELING IN REPORTS
RMG150 ; RMK150 ; FUELHS150 ; MFO150 ; HFO150 HSFO150

RMG380 ; RMK380 ; FUELHS380 ; MFO380 ; HFO380 > 1.5 % HSFO380 FUEL HS
ULSFO <= 0.1 % ULSFO FUEL LS

DIESEL LS ; MDO LS ; DMB LS ; MDO-DMB LS <=0.1 % MDO-DMB LS FUEL MDO
GASOIL ; MGO ; DMA ; MDO-DMA >0.1 % MGO-DMA FUEL MGO
GASOIL LS ; MGOLS ; DMA LS ; MGO-DMA LS
MGO-DMA LS FUEL MGO LS
MGO-DMC LS
VERY IMPORTANT REMARK :
MDO-DMB LS , MGO-DMA and MGO-DMA LS, MGO-DMC LS and ULSFO should always be declared separately in your
reports :
MDO-DMB LS under FUEL MDO

MGO-DMA under FUEL MGO
MGO-DMA LS
MGO-DMC LS under FUEL MGO LS
ULSFO under FUEL LS
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15. TANKTAINERS (OF GASOIL LS) FOR REEFER GENERATOR REPORTING
MSC GENEVA BUNKER DEPT is in charge of ordering GASOIL LS for the Tanktainers dedicated to Power Pack use.
This chapter does not concern the Tank containers used for the transport of chemicals but only the ones that are loaded and
discharged with Gasoil LS, upon necessity.
Only if you have this type of tanktainers on board you need to report them.
If you do not have them on board please leave the fields empty in the general reports and the bunker requests, please do not
fill them with 0 or n/a etc…
Here is the procedure to follow for the Tanktainer (loaded and discharged) bunkering and reporting:
- The agency provides to the captain and MSC Geneva bunker department the tank container number and the capacity of same.
- The vessel sends the bunker request adding this new information (tanks container number and capacity of the tank).
- MSC Geneva treats the request as a normal bunker request (we fix the price with the supplier and a confirmation will be sent to
the vessel with all details (port, date, supplier, quantities, bunker order number, etc.,)
- Once tanktainer(s) loaded, vessel will send immediately two (2) reports:
1) one TANKTAINER LOAD report for each tanktainer loaded.
15.1 EXAMPLE OF A TANKTAINER LOAD REPORT
TO: MSC GENEVA ATTN: BUNKER DEPT

FM: VESSELNAME
(/TANKTAINER LOAD) (STARTING TAG OF THE REPORT, PLS ALWAYS START WITH THIS)
(TANKTAINER NUMBER) (INSERT TANKTAINER SERIAL NUMBER, NOT QUANTITY OF TANKTAINERS ON BOARD)
(VSL) (INSERT VESSEL’S NAME)
(VOY) (INSERT VOYAGE NUMBER INCLUDING SERVICE CODE EXAMPLE XA1201A)
(PORT CODE) (INSERT PORT CODE EXACT DISPLAY UNO PORT CODE LIST)
(PORT) (INSERT PORT NAME FROM UNO PORT CODE LIST)
(DATE OF LOADING) (DATE OF LOADING THE TANKTAINER ONBOARD DD/MM/YYYY)
(TIME OF LOADING) (TIME OF LOADING THE TANKTAINER ONBOARD HH:MN)
(GASOIL LS RECEIVED) (INSERT QUANTITY OF GAS OIL LS SUPPLIED INTO THE TANKTAINER MT i.e.25)
(TANKTAINER LOAD/) (END TAG OF THE REPORT, ALWAYS END YOUR REPORT WITH IT)
OTHERS: (FREE TEXT FOR ANY OTHER COMMENTS)
2) Then Captain please send the Refueling report(s) (as after each bunkering) with all the details. You should fill up one
Refueling report per tanktainer, please always send one report per e-mail if you have more than one Tanktainer on board.
Important Note: During the time you have the tanktainer(s) on board you will report in Noon, Port Noon, Sailing, COSP, EOSP,
Delay, Berthing and COSP transit reports (if exiting from a Canal/Strait):
- the quantity of tanktainer(s) under (TANKTAINER NUMBER)

- the total ROB of all tanktainers on board under (ROB TANKTAINER MGO)
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- Before discharging the tanktainer(s), remaining Gasoil ls quantity in tanktainer(s) has been transferred to ship's Gasoil LS tank
and this quantity reported in new sailing reports under (TANKTAINER TRANSFERRED QTY) and added to (ROB FUEL MGO
LS)
- Once tanktainer(s) discharged the Captain will send one Tanktainer discharge report for each tanktainer:
15.2 EXAMPLE OF A TANKTAINER DISCHARGE MESSAGE
TO: MSC GENEVA ATTN: BUNKER DEPT.

FM: VESSELNAME
(/TANKTAINER DISCHARGE) (STARTING TAG OF THE REPORT, PLS ALWAYS START WITH THIS)
(TANKTAINER NUMBER) (INSERT TANKTAINER SERIAL NUMBER, NOT THE QUANTITY OF TANKTAINERS ON BOARD)
(PORT CODE) (INSERT PORT CODE EXACT DISPLAY UNO PORT CODE LIST)
(PORT) (INSERT PORT NAME FROM UNO PORT CODE LIST)
(DATE OF DISCHARGE) (DATE OF DISCHARGING THE TANKTAINER FROM THE VESSEL DD/MM/YYYY)
(TIME OF DISCHARGE) (TIME OF DISCHARGING THE TANKTAINER FROM THE VESSEL HH:MN)
(GASOIL LS TRANSFERRED) (INSERT QUANTITY OF GAS OIL TRANSFERRED FROM THE TANKTAINER IN MT i.e.5.5 TO LS
GASOIL TANK ONBOARD)
(TANKTAINER DISCHARGE/) (END TAG OF THE REPORT, ALWAYS END YOUR REPORT WITH IT)
WE REMIND YOU THAT IT IS FORBIDDEN TO LOAD AND DISCHARGE TANKTAINER WITH PRODUCTS IN IT. BEFORE DISCHARGING THE
TANK TO THE PORT, YOU NEED TO TRANSFER THE REMAINING PRODUCT INTO THE TANK OF THE VESSEL.
IF YOU HAVE ANY ADDITIONAL QUERY KINDLY CONTACT POWER PACK DEPT. IN SORRENTO (powerpackmanagement@mscsorrento.com)
AND KEEP IN COPY EFFICIENCY DEPT. (efficiency@mscgva.ch) AND BUNKER DEPT. (bkrsgva@mscgva.ch) IN GENEVA.
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16. SLUDGE REMOVAL REQUEST AND DISCHARGE - SLUDGE / SLUDGEDISCHARGED
MSC SA as Owners but also as Charterers have the prerogative of supervising, at their own time and cost, the bunkering operations of
a vessel on charter, monitoring all phases related to the use of the bunkers, including verification and reconciliation of the obtained
results and their comparison with the contracted figures.
The Charterers have a policy pertaining to the management and disposal, at specific locations world-wide, of the generated sludge
being Charterer’s property, to Slops Receivers approved by them. Chartered ship’s Command is hereby instructed to strictly adhere
and to fully implement Charterers’ instructions pertaining to the above.
It is Charterers’ policy to employ its world wide support infrastructure in order to ensure the proper enforcement of the provisions of
this DIRECTIVE and to reconcile the quantity and the condition of the disposed sludge.
Whenever the vessel needs to dispose of sludge Kindly contact our Sludge disposal Management Unit in Geneva at address:
slops@mscgva.ch
They will advise you convenient port of discharge. You will then send a SLUDGE REQUEST at least five working days in
advance:
16.1 EXAMPLE OF A SLUDGE REQUEST
TO: MSC GENEVA ATTN: SLOP DEPT

FM: VESSELNAME
(/SLUDGE) (STARTING TAG OF THE REPORT, PLS ALWAYS START WITH THIS)
(PORT CODE) (INSERT PORT CODE OF PORT WHERE YOU INTEND TO DISCHARGE YOUR SLUDGE)
(PORT) (INSERT PORT NAME OF PORT WHERE YOU INTEND TO DISCHARGE YOUR SLUDGE)
(DATE) (INSERT DATE OF THE DAY OF YOUR REQUEST DD/MM/YYYY)
(ETA DATE) (INSERT ESTIMATED DATE OF ARRIVAL IN PORT OF DISCHARGE DD/MM/YYYY)
(ETA TIME) (INSERT ESTIMATED TIME OF ARRIVAL IN PORT OF DISCHARGE HH:MN)
(SLUDGE ROB) (INSERT PRESENT SLUDGE QUANTITY ONBOARD IN CBM)
(SLUDGE MIN DISCH REQUEST) (INSERT MINIMUM QUANTITY OF SLUDGE YOU INTEND TO DISCHARGE)
(SLUDGE MAX CAP) (INSERT TOTAL STORAGE SLUDGE CAPACITY AS PER IOPP SUPPLEMENT)
(NEXT THREE PORTS) (INSERT NEXT THREE FOLLOWING PORTS OF CALL)
(SLUDGE/) (END TAG OF THE REPORT, ALWAYS END YOUR REPORT WITH IT)
MSC SA will then place the order (under a Desludging Order Number) with the Approved Vendor and inform the Master and MSC
local Agents Vendor’s details, for the purpose of coordinating the desludging operations depending upon vessel’s ETA.
IMPORTANT NOTES :
- Under OTHERS : at the end of the message, please report the IOPP MAX SLUDGE RETENTION CAPACITY
- Be aware of the fact that these reports are referring only to the sludge (disregarding the bilge).
- The bilge, if removed, must be reported only in the sailing message under (BILGE REMOVED)
- For MSC owned vessels (Sorrento and Limassol) please always copy your managers for info).
(continuing on next page)
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Once sludge discharged, you are kindly requested to send below confirmation report:
16.2 EXAMPLE OF A SLUDGE DISCHARGED REPORT
TO: MSC GENEVA ATTN: SLOP DEPT

FM: VESSELNAME
(/SLUDGEDISCHARGED) (STARTING TAG OF THE REPORT, PLS ALWAYS START WITH THIS)
(PORT CODE) (INSERT PORT UN CODE WHERE SLUDGE DISCHARGED)
(PORT) (INSERT NAME OF THE PORT AS PER LIST WHERE SLUDGE DISCHSRGED)
(VOY)VOYNBR (INSERT VOYAGE NUMBER INCLUDING SERVICE CODE EXAMPLE XA1201A)
(ENGINEER) (INSEERT NAME OF CHIEF ENGINEER)
(PROTEST) (INSERT ’YES’ OR ‘NO’ DEPENDING ON OF PROTEST WAS ISSUED OR NOT)
(SURVEYOR) (INSERT ’YES’ OR ‘NO’ DEPENDING ON IF THERE WAS A SURVEYOR PRESENT)
(RECEIVER) (INSERT NAME OF THE COMPANY RECEIVING THE SLUDGE)
(TANKER/BARGE) (INSEET IF DISCHARGED TO ‘TANKER’ OR ‘BARGE’)
(BARGE) (IF DISCHARGED TO BARGE INSERT NAME OF THE BARGE)
(ARRIVED DATE) (INSERT ARRIVAL DATE OF TANKER OR BARGE DD/MM/YYYY)
(ARRIVED TIME) (INSERT ARRIVAL TIME OF TANKER OR BARGE HH:MN)
(BEGIN DATE) (INSERT DATE OF COMMENCEMENT OF THE SLUDGE DISCHARGE OPERATIONS)
(BEGIN TIME) (INSERT TIME OF COMMENCEMENT OF THE SLUDGE DISCHARGE OPERATIONS)
(COMPLETED DATE) (INSERT DATE OF COMPLETION OF THE SLUDGE DISCHARGE OPERATIONS)
(COMPLETED TIME) (INSERT TIME OF COMPLETION OF THE SLUDGE DISCHARGE OPERATIONS)
(DEP BARGE DATE) (INSERT DEPARTURE DATE OF TANKER OR BARGE DD/MM/YYYY)
(DEP BARGE TIME) (INSERT DEPARTURE TIME OF TANKER OR BARGE HH:MN)
(SLUDGE LANDED) (INSERT QUANTITY OF SLUDGE LANDED IN CBM i.e. 25)
(SLUDGE ROB) (INSERT REMAINING QUANTITY OF SLUDGE ONBOARD AFTER DISCHARGE IN CBM)
(TANKS DISPOSED) (INSERT DENOMINATION OF ALL TANKS FROM WHICH WASTE HAD BEEN LANDED i.e. Oily bilge
or settling tank or sludge storage tank)
(SLUDGEDISCHARGED/) (END TAG OF THE REPORT, ALWAYS END YOUR REPORT WITH IT)
OTHER: (FREE TEXT FOR ANY OTHER COMMENTS)
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17. REPORTING OF VARIOUS CANAL TRANSITS AND STRAIT PASSAGES - COSP TRANSIT
We need you also to report following Canals/Straits transits to us:
CANAL / STRAIT PORT NAME TO USE PORT CODE TO USE

TO REPORT IN YOUR REPORT IN YOUR REPORT
BOSPHORUS ISTINYE/BOSPHORUS TRITY

DARDANELLES CANAKKALE TRCKZ
GREAT BELT KALUNDBORG DKKAL
KIEL CANAL KIEL DEKEL
PANAMA CANAL PANAMA PAPTY
SUEZ CANAL SUEZ EGSUZ
TORRES STRAIT BOOBY ISLAND AUBOO
1) When aiming / impeding canal/strait use normal NOON & EOSP reports giving port code and port name as above and ETA date
& time for canal in the report. In section “OTHERS:” give port, port code, ETA date and time for next port after canal transit.
Please ensure that an EOSP should be sent at end of sea passage of vessel before transit in which under
(ETB DATE) you indicate EXPECTED DATE OF START OF TRANSIT IN DD/MM/YYYY
(ETB TIME) you indicate EXPECTED TIME OF START OF TRANSIT IN HH:MN
2) Then COSP TRANSIT report should be sent immediately after the transit instead of the normal COSP report.
The changes compared to regular COSP reports are indicated in red in the following example.
3) If there is a delay before or after transit for whatever reasons a DELAY report should be sent as normal at noon time.
(If delay is before transit : ETB date and time will give estimated start of transit, ETD date and time estimated end of transit)
4) VERY IMPORTANT : Please use only above Port names and port codes as displayed above, do not add TRANSIT,
or CANAL or TRANSIT to the port name.
IMPORTANT NOTE FOR SUEZ
As MSC is performing also calls in Port Said West and Port Said East these physical calls should be reported separately from Canal
transits giving an arrival and a sailing for each of them.
Here are the Port names and port codes for physical codes (with loading and discharge of containers):
PORT SAID WEST EGPSW

PORT SAID EAST EGPSE
This means that if you perform Suez Canal transit followed by a call in Port Said West or Port Said East we need to receive an EOSP
and a COSP TRANSIT report for Suez transit SUEZ (EGSUZ) followed by EOSP, BERTHING, SAILING and COSP report for
PORT SAID WEST (EGPSW) or PORT SAID EAST (EGPSE)
IMPORTANT NOTE FOR PANAMA
As MSC is performing also calls in Cristobal and Balboa these physical calls should be reported separately from Canal transits giving
an arrival and a sailing for each of them.
Here are the Port name and port codes for physical codes (with loading and discharge of containers):
BALBOA PABLB
CRISTOBAL PACTB
And for Panama Canal transit only please use in addition
PANAMA PAPTY
For Panama there could be :

- EOSP/BERTHING/SAILING/COSP reports for BALBOA (PABLB),
- EOSP & COSP TRANSIT report PANAMA (PAPTY) (CANAL TRANSIT)
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- EOSP/BERTHING/SAILING/COSP reports for CRISTOBAL (PACTB)
if you load and discharge containers in both ports.
SPECIAL REPORTING FOR MESSINA STRAIT (DIFFERENT PROCEDURE)
In order to improve our follow-up, we need to receive your ETA for MESSINA STRAIT transit.
We do not need for this strait to receive an COSP and a COSP TRANSIT report but could you please from now on indicate under
OTHERS :
at the end of following reports
- in your SAILING and COSP from last port before Messina Strait or/and
- in your NOON positions before transiting through Messina strait (as from the moment you do not have other port calls before)
the ETA date and time MESSINA STRAIT in following format :
OTHERS : ETA MESSINA STRAIT 18/06/2013 23:00
To clarify the matter in the message itself under
(ETA PORT CODE)

(ETA PORT)
(ETA DATE)
(ETA TIME)
you should STILL REFER TO THE NEXT PORT OF CALL.
Example with the end of a SAILING report :
(ETA PORT CODE)TREYP
(ETA PORT)EVYAP
(ETA DATE)19/06/2013
(ETA TIME)12:00
etc….
…..
(SAILING/)
OTHERS : ETA MESSINA STRAIT 17/06/2013 02:00
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17.1 EXAMPLE OF A COSP TRANSIT REPORT

CC: TRADEX G-CODE
FM: VESSELNAME
(/COSP TRANSIT) (REPORT HEADER, ALWAYS USE THIS FOR COSP MESSAGE)
(PORT CODE) (INSERT CANAL OR STRAITS SEE PORT CODE ABOVE TABLE IN CHAPTER 17 EXAMPLE PAPTY)
(PORT) (INSERT NAME CANAL OR STRAITS PORT AS ABOVE TABLE IN CHAPTER 17 EXAMPLE PANAMA)
(DATE START TRANSIT) (INSERT DATE COMMENCING CANAL/STRAIT TRANSIT DD/MM/YYYY)
(TIME START TRANSIT) (INSERT TIME COMMENCING CANAL/STRAIT TRANSIT HH:MN)
(DATE END TRANSIT) (INSERT DATE COMPLETING CANAL/STRAIT TRANSIT DD/MM/YYYY)
(TIME END TRANSIT) (INSERT TIME COMPLETING CANAL/STRAIT TRANSIT HH:MN)
(DATE COSP) (DATE COMMENCEMENT OF SEA PASSAGE DD/MM/YYYY)
(TIME COSP) (TIME OF COMMENCEMENT OF SEA PASSAGE HH:MN)
(PILOT TAKEN YES/NO) (INSERT IF PILOT WAS TAKEN YES / NO)
(TIME PILOT ONBOARD) (TIME PILOT SPENT ONBOARD IN DECIMALS i.e. 2.20)
(TIME MANOEUVRING) (TOTAL TIME MANOEUVRING FROM EOSP OR ANCHORAGE/DRIFT TO COSP IN DECIMALS)
(MANVRNG MILES BY GPS) (DISTANCE RUN FROM EOSP OR ANCHORAGE/DRIFT TO COSP BY GPS IN NM i.e.12)
(MANVRNG MILES BY SPEED LOG) (DISTANCE RUN FROM EOSP OR ANCHORAGE/DRIFT TO COSP BY LOG IN NM i.e.13)
(ETA PORT CODE) (INSERT NEXT PORT OF CALL CODE AS PER UNO LIST)
(ETA PORT) (INSERT NEXT PORT OF CALL NAME AS PER LIST)
(DISTANCE TO NEXT PILOT) (DISTANCE FROM COSP TO NEXT PORT PILOT IN NM i.e.1568)
(COURSE AT SEA) (TRUE COURSE AT COSP)
(WIND SPEED) (APPARENT WIND SPEED IN KNOTS FROM ANEMOMETER)
(WIND DIRECTION) (APPARENT WIND DIRECTION IN DEGREES FROM ANEMOMETER i.e. 79S see Chapter 21)
(SEA STATE) (SEA STATE AS PER BEAUFORT SCALE)
(DRAFT FWD) (DEPARTURE DRAFT FORWARD IN METRES i.e. 8.00)
(DRAFT AFT) (DEPARTURE DRAFT AFT IN METRES i.e.8.50)
(TUG TRANSIT) (NUMBER OF TUGS USED DURING TRANSIT i.e.2)
(FUEL M/E HS) (HS FUEL CONSUMED FOR M E FOR TRANSIT FROM LAST REPORT IN MT i.e.2.50)
(FUEL M/E LS) (LS FUEL CONSUMED FOR M E FOR TRANSIT FROM LAST REPORT IN MT i.e.1.25)
(FUEL M/E MDO) (MDO CONSUMED MAIN ENGINE FOR TRANSIT FROM LAST REPORT IN MT i.e.1.50)
(FUEL M/E MGO) (GAS OIL CONSUMED IN M E FOR TRANSIT FROM LAST REPORT IN MT i.e. 4.50)
(FUEL M/E MGO LS) (LS GAS OIL CONSUMED IN M E FOR TRANSIT FROM LAST REPORT IN MT i.e. 2.00)
(FUEL BOILER MGO LS) (CONSUMPTION OF LSGAS OIL IN BOILERS IN MT FROM LAST REPORT i.e. 1.25)
(RUN TIME AUX 1) (RUNNING HOURS OF AUX ENGINE NO.1 SINCE LAST REPORT, HOURS i.e. 24.0)
(RUN TIME SH/GEN) (RUNNING HOURS OF SHAFT GENERATOR SINCE LAST REPORT, HOURS i.e. 22.0)
(RUN TIME TG) (RUNNING HOURS OF TURBO GENERATOR SINCE LAST REPORT, HOURS i.e. 16.0)
(LOAD KW SH/GEN) (LOAD OF SHAFT GENERATOR IN KW AT COSP, ONLY VALUE i.e.550)
(LOAD KW TG) (LOAD OF TURBO GENERATOR IN KW AT COSP, ONLY VALUE i.e.550)
(KWHR TOTAL) (TOTAL KWHR AS PER COUNTER, SINCE LAST REPORT, IF NO COUNTER ON BOARD
PLEASE FILL WITH “0”, PLS INSERT ONLY VALUE i.e.13440)
(AUX BLOWERS ON/OFF) (AUXILIARY BLOWER ON / OFF)
(SCAVENGE PRESSURE) (SCAVENGE PRESSURE AT COSP IN KG/CM2, VALUE ONLY TO BE INSERTED)
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(ME TOTAL REVS COUNTER) (MAIN ENGINE REVOLUTION COUNTER AT COSP i.e.247780)
(ROB FUEL HS) (TOTAL HS FUEL OIL ON BOARD AT COSP IN MT i.e. 450.8)
(ROB FUEL LS) (TOTAL LOW SULPHUR FUEL OIL ON BOARD AT COSP IN MT i.e.25.5)
(ROB FUEL MDO) (TOTAL DIESEL OIL ON BOARD AT COSP IN MT i.e.40.8)
(ROB FUEL MGO) (TOTAL GAS OIL ON BOARD AT COSP IN MT i.e.20.4)
(ROB FUEL MGO LS) (TOTAL LS GAS OIL ON BOARD AT COSP IN MT i.e.10.2 EXCLUDING TANKTAINER)
(ROB TANKTAINER MGO) (TOTAL GASOIL IN ALL TANKTAINERS FOR POWERPACKS ON BOARD IN MT i.e.10.0)
(ROB FRESH WATER) (FRESH WATER ON BOARD AT COSP IN MT i.e.150)
(COSP TRANSIT/) (END OF THE REPORT)
OTHERS (COMMENTS IN FREE TEXT)
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18 NOTE ON SERVICE SPEED
In case you have a notification for revision of speed you will need to update the below fields in your immediate next noon position
message :
However please mention it on your noon position messages specifying the reason for the reduced or increased speed and from which
MSC Office you received the instructions to slow down or increase Put a small sentence on the bottom of your messages under
OTHER like this: ‘ speed by MSC Gva req’ = speed required by MSC Geneva (or others please indicate who) / ‘adj for eta by MSC
Planning req’ = adjusted speed for eta required by MSC Planning or other offices and please specify which one. If there is any
question about these instructions please feel free to contact
19 DRY-DOCK REPORTING
We also need you to send an EOSP, BERTHING, SAILING and COSP report when you go into and depart DRY-DOCK. If there is a
delay between EOSP and BERTHING or betweenSAILING and COSP a DELAY REPORT should be sent.
Of course please only fill up the fields that need to be filled (Dates, times and bunker ROBs and indicate at the end of your report
under OTHERS : DRY-DOCK.)
During Dry-dock period please send us every day at noon a PORT NOON report indicating an estimation of your ETD date and time
and precising under OTHERS : DRY-DOCK - These ETD date and time are very useful to us (even if we are aware this is a pure
estimation).
Most Dry-dock port codes and names are included in the general UNO Port codes list we distribute to you on delivery and that you
can ask any time for an update to our Communications dept (see Contacts at the end of this booklet) in case you miss it on board.
(For T/C vessels who will be turning back to hire after dry-dock, even if you are most of the time off-hire during dry-dock period,
kindly send them, it is of great help for us).
For all vessels, please keep voyage number of previous voyage during all dry-dock period until you will start a new voyage
after exit of Dry-Dock port (port where you will change voyage number will be indicated in your new schedule).
20 SHIFTING REPORTING
- If you shift from one port to another (with different port codes), however short the voyage and distance between
ports may be, you must send after first port SAILING a COSP, then an EOSP and BERTHING second port (ev. PORT
NOONS or DELAYS if needed) and COSP second port.
- If you perform only a shifting of berth inside the same port (same port codes), even with an interim anchorage involved, you should
send, after first EOSP and BERTHING, a PORT NOON every day at noon, filling the relative fields e.g. (SHIFT BERTH HOURS)
and then a SAILING and a COSP when leaving the port.
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21 SEA STATE AND WAVE HEIGHT EQUIVALENCE TO BEAUFORT SCALE
BFF wind Mean Wind Limits of Wind Probable Probable max. Sea Sea descriptive
scale Speed wind speed descriptive wave wave height in State terms
(Knots) (Knots) terms height in metres
metres
0 0 <1 Calm - - 0 Calm (glassy)
1 2 1–3 Light air 0.1 0.1 1 Calm (rippled)
2 5 4–6 Light breeze 0.2 0.3 2 Smooth
(wavelets)
3 9 7 – 10 Gentle breeze 0.6 1 3 Slight
4 13 11 – 16 Moderate breeze 1 1.5 3–4 Slight – Moderate
5 19 17 – 21 Fresh breeze 2 2.5 4 Moderate
6 24 22 – 27 Strong breeze 3 4 5 Rough
7 30 28 – 33 Near gale 4 5.5 5–6 Rough – Very
rough
8 37 34 – 40 Gale 5.5 7.5 6–7 Very rough –
High
9 44 41 – 47 Severe gale 7 10 7 High
10 52 48 – 55 Storm 9 12.5 8 Very high
11 60 56 – 63 Violent storm 11.5 16 8 Very high
12 - 64 + Hurricane 14 + - 9 Phenomenal
22 NOTE ON ANEMOMETER WIND DIRECTION REPORTING
Please report as per following pattern:
Ex :
(WIND DIRECTION) 79S
Ship Course
PORT SIDE STBD SIDE

For our report = P For our report = S
Reading from anemometer = 270° Reading from anemometer = 45°

For our report = 90 P For our report = 45 S
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23 RECAPITULATION OF WHERE TO SEND THE REPORTS OF THIS BOOKLET
IMPORTANT NOTES
- We are finalizing migration from old domain @mscgva.ch to new domain @msc.com
- Old addresses are still valid and are relayed to new ones.
- Group addresses are not only changing from one domain to another, please don’t modify them without request from our Head
Office
- SAILING / COSP / NOON / EOSP/ DELAY / BERTHING / PORT NOON / COSP TRANSIT :
must be sent to your relay address built on model : CH001-Nameofvesselmsc@msc.com
(Nameofvesselmsc@mscgva.ch only for vessels under MSC Shipmanagement Limassol)
and given to you upon delivery by MSC Geneva - Communications dept
- BUNKER REQUESTS :
according to bunkering area :
bkrsant@mscgva.ch FOR BUNKERING IN ANTWERP (ALSO FOR LEH/BRH/HBG/RDM)

bkrsdur@mscgva.ch DURBAN (OR ANY OTHER SAF PORT)
bkrsfre@mscgva.ch FREMANTLE (OR ANY OTHER AUSSIE PORT)
bkrspir@mscgva.ch PIRAEUS (ONLY)
bkrssan@mscgva.ch SANTOS (FOR ALL BRASILIAN PORTS)
bkrssin@mscgva.ch SINGAPORE (AND ALL PORTS OF FAR EAST)
bkrsusa@mscgva.ch ALL AMERICAN PORTS incl. FREEPORT BAHAMAS
bkrsgva@mscgva.ch FOR ALL OTHER DESTINATIONS.
(for your information : bkrsgva@mscgva.ch is part of all the other addresses).
- REFUELING REPORTS : bkrsgva@mscgva.ch
- SLUDGE REQUEST AND DISCHARGE : slops@mscgva.ch

(For MSC owned vessels' please copy your managers in Sorrento or Limassol for info).
- TANKTAINER LOAD AND DISCHARGE : bkrsgva@mscgva.ch
- ALL YOUR QUESTIONS ON COMMUNICATIONS MATTERS : philippe.cardinale@msc.com
37
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COMMUNICATIONS

INSTRUCTIONS FOR CAPTAINS

1 ABOUT THESE INSTRUCTIONS...........................................................................3

2 MESSAGES BETWEEN VESSELS AND MSC GENEVA - GENERAL PROCEDURE

2.1 RELAY ADDRESS WHERE TO SEND YOUR ROUTINE REPORTS

1) This provided e-mail address is in fact a distribution list containing :

which will all receive immediately a copy of your reports.

- all persons in charge of following your vessel are already in copy.

4) Please use it only for the routine messages i.e. :

2.3 TYPE OF MESSAGE :

(SU:) VESSELNAME- NOON - DD/MM/YYYY

If you resend a report please add CORRECTED COPY to the subject ex :

VESSELNAME – NOON – DD/MM/YYYY – CORRECTED COPY

2) Always start all your reports with following HEADER :

TO : MSC GENEVA ATTN : LINEMANAGER

2.5 SIGNATURE AT THE END OF NORMAL REPORTS

Capt. ……… / Master

FBB : …………….. (Master office & Bridge)

5) All dates must appear ONLY in format DD/MM/YYYY example : 31/12/2014

is here to insert all your comments.

IMPORTANT NOTE ON VRS SYSTEM

3.1 VARIOUS REPORTS

2) EOSP / BERTHING / SAILING / COSP REPORTS :

3) CANAL / STRAITS TRANSIT REPORTS :

For each Canal or Strait transits you will send us :

- EOSP / BERTHING / SAILING / COSP for the port call

- EOSP / COSP TRANSIT for the Canal / Strait transit

Last Sailing Delay COSP Noon EOSP Delay Berth Port

Here are some examples of time lines for :

EOSP – BERTHING – PORT NOON (if needed) – SAILING – COSP

EOSP – DELAY (if needed at every NOON) – COSP TRANSIT

A Bunker at anchorage without commercial call:

EOSP – BERTHING – REFUELING – SAILING – COSP

You will find on next pages :

- an example of a finished report (page 9)

TO: MSC GENEVA ATTN: MR. A. MARESCA

OTHERS : ETA TIME TBC BY PLANNER DUE TO CONGESTION IN PIRAEUS

5.1 EXAMPLE OF A SAILING REPORT :

REPORT EXAMPLE EXPLANATION OF DATA REQUIRED

TO: MSC GENEVA ATTN: LINEMANAGER

(/SAILING) (REPORT HEADER, ALWAYS USE THIS FOR SAILING MESSAGE)

OTHERS: (POSITION OF LASHING BINS & OTHER COMMENTS IN FREE TEXT)

To be sent after commencement of sea passage (COSP) of the vessel.

6.1 EXAMPLE OF A COSP MESSAGE:

REPORT EXAMPLE EXPLANATION OF DATA REQUIRED

TO: MSC GENEVA ATTN: LINEMANAGER

(/COSP) (REPORT HEADER, ALWAYS USE THIS FOR COSP MESSAGE)

7.1 EXAMPLE OF A POSITION REPORT (NOON POSITION)

REPORT EXAMPLE EXPLANATION OF DATA REQUIRED

TO: MSC GENEVA ATTN: LINEMANAGER

(/NOON) (REPORT HEADER, ALWAYS USE THIS FOR NOON MESSAGE)

OTHERS : (COMMENTS IN FREE TEXT)

3. ONLY FOR VESSELS WITH TWO ENGINES :

To be sent after end of sea passage (EOSP) of the vessel :

8.1 EXAMPLE OF A EOSP MESSAGE:

REPORT EXAMPLE EXPLANATION OF DATA REQUIRED

TO: MSC GENEVA ATTN: LINEMANAGER

(/EOSP) (REPORT HEADER, ALWAYS USE THIS FOR EOSP MESSAGE)

OTHERS : (COMMENTS IN FREE TEXT)

9.1 EXAMPLE OF A DELAY REPORT

REPORT EXAMPLE EXPLANATION OF DATA REQUIRED

TO: MSC GENEVA ATTN: LINEMANAGER