Requirements

Application for approval: -

The establishment intending to process milk products for export shall submit the
application for approval in the prescribed format placed at Annexure I in
duplicate along with documents given at 2.1.3 to the nearest office of EIA under
whose jurisdiction the establishment is situated.

 The application shall be accompanied by the following documents:

a) HACCP Manual (including the Sanitary Standard Operating Procedures,

process flow chart (s) with product description, manufacturing details in
each step , Self-Residue Monitoring Plan.)
b) In the case of establishments meant for export to the EU, attested/certified
copy of test report from EIA lab/EIC approved lab in respect of water
complying with EC directive No.98/83/EC dated 3.11.1998 used during
processing activities.(not later than 6 months).
c) However, in the case of establishments meant for export to countries
other than EU, the water needs to be tested as per IS: 4251, not later than
6 months. (other than radiological parameters) from EIA Lab/EIC
approved laboratory
d) Location and Layout plan of the establishment (site plan and building
plan in A-4 size), showing all infrastructure and equipment facilities.
e) Layout showing the process/product flow, personnel flow, water flow
(Indicating serially numbered water taps) and effluent flow, on A4 size
paper separately, in evidence of meeting food safety requirements
f) Attested/ Certified copies of documents proving legal identity of the
applicant establishment and scope of their operations.
g) Attested/ Certified copy of lease agreement for the premises and building,
where ever necessary.
h) List of identified farms, chilling centres and milk production holding,
meeting the minimum requirements specified at Annexure IC from
which the establishment intend to procure milk for processing along
withdetails like address, and distance from the processing establishment.
In case the units are not using liquid milk, then identified suppliers of
milk products e.g. SMP, WMP, cream etc. Document No. EIC/Milk –Ex.
Instructions./ February 2008 / Issue 5
i) Bio-data of the Veterinarian/technologist(s) with attested copies of degree
certificate(s experience certificate(s) and appointment letter/certificate of
employment from the establishment and certificate of approval of EIAs if
the same is available.
j) An Undertaking and Guarantee in the formats placed at Annexure IA
and Annexure IB
 k) Attested/ Certified copy of consent letter issued by Pollution Control
Board concerned. (in case the consent letter is not available at the time of
applying for approval this shall be submitted before the grant of final
approval. However in such cases copy of the application made to
Pollution Control Board (PCB) shall be submitted at the time of filing
application for approval to EIA concerned).
l) Attested/ Certified copy of the order allotting Importer Exporter Code
number (IEC).
m) Attested /certified copy of FSSAI registration certificate along with
undertaking that sanitation and Hygiene inspection under FSSAI has been
conducted.
Note: In case where a non-EU approved establishment submits application for
the approval to process milk products for exports to the EU countries, the
documents, which were submitted earlier, need not be submitted again, if there
is no change.

Processing application approval: -

EIA OFFICER :- Adequate knowledge of HACCP authorised by In-charge of

the Agency

 First Scrutinised by EIA officer

 Second scrutinised by In-Charge of Food Scheme or a suitable officer
authorised by him

Assessment of establishment: -

IDP (Inter departmental panel) –

Members of the Inter-Departmental Panel will be decided by the In-charge of
the Export Inspection Agency (EIA) from the composition of IDP as constituted
by EIC. The EIA representative of the IDP (convener) shall be an officer at the
level of Deputy Director, having a background (qualification/experience) of
Food Schemes.
Note:
1. The present IDP comprises representatives from EIC, APEDA, MoFPI, EIA,
NDDB, NDRI/Dairy Science College, State level Veterinary College and
representative of industry and co - operatives.
2. In unavoidable circumstances, a senior Assistant Director having relevant
qualification and enough experience in food scheme may be nominated as EIA
representative by the In-charge of the Agency.
APPROVAL OF VETERINARIAN/TECHNOLOGIST
The Inter Departmental Panel (IDP) shall grant the approval of the
Veterinarian/technologist(s) only after satisfactory assessment
Procedure :-
an individual intending to get approval as a veterinarian/technologist shall
submit an application to the controlling office if EIA
The approval granted to the Veterinarian/technologist is valid for two years
from the date of approval

Records
Proper records shall be maintained by the processor at all stages of production,
storage and transportation of milk products including primary production of raw
milk(at milk production holdings) and should be made available to the EIA/EIC
officials for verification. The processor shall maintain the following basic
records.
 Traceability records pertaining to the raw milks, other food ingredients,
additives, preservatives etc.
 Milk production monitoring records
 Raw material receiving and evaluation records.
 Temperature records of chill room (s)/ storage tanks (when in operation),
pasteurizer, chillers, driers etc.
 Quality control records.
 Consolidated daily production records
 Packing records
 Microbiological / chemical test reports pertaining to milk/milk product,
water, sanitary samples, other food ingredients, additives, etc.
 Packing/packaging material records
 CCP monitoring records
 Corrective action and verification records
 Cleaning and sanitation records
 Pest Control records
 Calibration records
 Infrastructure and equipment maintenance records
 Training records

Marking of approval

Approval No .