A

PROJECT REPORT

ON

“A STUDY ON WORKING OF RAO AT MPPKVVCL”

SUBMITTED IN PARTIAL FULFILMENT OF DEGREE OF

MASTER OF BUSINESS ADMINISTRATION

RANI DURGAVATI VISHWAVIDYALAYA JABALPUR

UNDER THE SUPERVISION OF

NEHA KHANDARI

GLOBAL NATURE CARE SANGATHAN GROUP OF

INSTIUTION, JABALPUR
SUBMITTED BY

NEHA THAKUR

MBA 3RD SEMESTER

Enrollment NO. R1800680410326 ROLL NO 21130564

SESSION: 2022-23

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 GLOBAL NATURE CARE SANGATHAN GROUP OF
INSTIUTION, JABALPUR

DEPARTMENT OF MANAGEMENT

STUDENT DECLARATION

I NEHA THAKUR hereby declare that the Project Report entitled “A STUDY
ONWORKING OF RAO AT MPPKVVCL” submitted in partial fulfilment of the
requirement for the degree of Masters of Business Administration to Rani
Durgavati Vishwavidyalaya, is my original work and that no part of this report
has been submitted for the award of any other Degree, Diploma, Fellowship or
other similar titles or prizes and that the work has not been published in any
journals or magazine.

Signature:

Date:

Name: NEHA THAKUR

Roll NO: 21130564

Enrollment No: R1800680410326

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 GLOBAL NATURE CARE SANGATHAN GROUP OF
INSTIUTION, JABALPUR

DEPARTMENT OF MANAGEMENT

CERTIFICATE OF GUIDE

This is to certify that the project report entitled “A STUDY ON WORKING OF

RAO AT MPPKVVCL” at MADHYA PRADESH POORV SHETRA VIDYUT VITARAN
COMPANY LIMITED submitted by NEHA THAKUR MBA 3rd semester, Roll
No21130564 Enrolment No R1800680410326 in partial fulfilment of the
requirement for the degree of MASTER OF BUSINESS ADMINISTRATION of
RDVV has worked under my supervision and guidance. The candidate is regular
student of our Institution. This report is up to the standard both in respect of
its contents and literary presentation for being referred to all examiners.

Signature:

Date: ………………..………..

Guide Name: NEHA KHANDARI

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 GLOBAL NATURE CARE SANGATHAN GROUP OF
INSTIUTION, JABALPUR

DEPARTMENT OF MANAGEMENT

CERTIFICATE OF HOD

This is to certify that project report titled ”A STUDY ON

WORKING OF RAO AT MPKKVVCL” submitted by NEHA
THAKUR of MBA III semester may be accepted towards
partial fulfilment of Master of Business Administration with
specialization in FINANCE.

INDEX

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 S.NO TITLE PAGE NO

1 EXECUTIVE SUMMARY 6

2 INTRODUCTION OF TOPIC 7-20

3 INTRODUCTION OF COMPANY 21-33

4 OBJECTIVE OF STUDY 34

5 RESEARCH METHODOLOGY 35-38

6 DATA ANALYSIS 39-49

7 FINDING AND SUGGESTIONS 50

8 LIMITATION OF THE RESEARCH 51

9 CONCLUSION 52

10 BIBLIOGRAPHY 53

CHAPTER - 1

EXECUTIVE SUMMARY
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The project report has been prepared in partial fulfilment of the requirement for the
subject. The Research Report on the topic " A STUDY ON WORKING OF RAO AT MPPKVVCL,
JABALPUR” in M.B.A. 3rd Semester in the academic year 2020-22.The core objective of the
internship is to fulfil the requirement of the MBA programme prescribed by the RDVV intern
has to prepare a project report at the end of internship period but the main objective of this
internship is to get the hands-on-experience of the real-world organization. The internship
was completed with the objective of getting practical knowledge about the training and
development programme conducted at MPPKVVCL. The project was undertaken at FINANCE
Department at the MADHYA PRADESH POORV KSHETRA VIDYUT VITARAN COMPANY
LIMITED (MPPKVVCL) OF CENTRAL TRAINING INSTITUTE NAYAGAON JABALPUR.
MPPKVVCL is to provide quality electricity supply services to each customer satisfying his
needs in most efficient and effective manner at reasonable prices through continuous
innovations and by maintaining commercial & financial viability of the company
along with employee’s satisfaction should be done. RAO is a head of circle it releases funds
for circle like Revolving Fund, Temporary Advances, Outsourcing Employees and New
Connections RAO handle all activities of circles. Under RAO working Cash Management,
Payment of Bills, Revolving Fund, Bank Reconciliation Statement (BRS), Pension (Class I &
II Officers), and New Pension Scheme (NPS). In our project duration we found out the
working or RAO, from where the funds come and where the funds are utilized. Finance
section is responsible for the management of funds of MPPKVVCL. It includes the
management of both receipts as well as payments of funds Finance section manages all the
inflow (loans, revenue etc.) and outflow of funds. Under bills section bills of the contractors
are scrutinized and passed through, as per the purchase order like bills of transformers, wires,
conductors, etc. The bills passed in this section are more than 5 lacs. These bills come
through directly RAO or from the suppliers. Account section at CEO office deals with
preparation of financial cash flow statement (P&L, balance sheet cash flow statement) of the
company. The whole project is guided by Mrs. Neha Khandari it was a great learning
experience for me.

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 CHAPTER - 2

INTRODUCTION OF TOPIC

A STUDY OF WORKING ON RAO AT MPPKVVCL

WHAT IS RAO?
RAO (REGIONAL ACCOUNT OFFICE) is a central office of all circles in region.
Collection of funds by the circles is submitted to RAO and the total collection is referred to
CFO (CHIEF FINANCIAL OFFICER).

Number of RAO in MPPKVVCL is 7:-

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 1. JABALPUR

2. REWA

3. SAGAR

4. SHAHDOL

5. CHHATARPUR

6. SIDHI

7. CHHINDWARA

MADHYA PRADESH POORV KSHETRA

MAP

E
ast zone is called as MP Poorv Kshetra Vidyut Vitaran Company
Limited (MPPKVVCL) Jabalpur.

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 MPPKVVCL ZONE

Distribution
Company's

Central
East Zone West Zone
Zone

FIELD ACCOUNTING UNITS

Sr. A.O. or R.A.O.

JABALPUR
JABALPUR
REGION
CHHINDWARA

SAGAR SAGAR REGION

CHHATARPUR

REWA
REWA REGION
SIDHI

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 FUNCTION OF RAO

1. REVENUE FUNCTION:-

 Supervision of Collection Accounts of RAO.

 Reconciliation of Remittances with RAO and MPPMCL (Madhya Pradesh Power

Management Company Limited).

 Monthly Compilation of ED and CESS for payment/adjustment to

GOMP (Government of Madhya Pradesh). 

 Release of Fund against Budget Allocation of GOMP from Treasury.

 Bank Reconciliation of Collection Account at HQ.

2. CASH AND BANK MANAGEMENT :-

 Monthly Requirement of Fund from RAO.

 Compilation of Requirement.
 Disbursement of Funds to RAO.
 Salary and Statutory Payments.
 Payments at Headquarter.
 Reconciliation of Bank Accounts.
 Preparation of Headquarter Trial Balance.

3. SCRUTINY OF PURCHASE PROPOSAL:-

 Requirement of Materials.
 Provision of Fund.
 Purchase Procedure.
 Comparative Statement of Offers.
 Reasonability of Rates.
 Distribution of Quantity.

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 4. SCRUTINY OF SUPPLIERS BILLS:-

 Bills are entered in Bill receipt register.

 Suppliers Bills are scrutinized/ examined as per terms of the Purchase Order.

 MRC (Material Receipt Certificate) received from Consignee Store and other
documents are checked.

 Adjustment of any Advance already paid is made.

 A deduction of Penalty in case of delay in supply is made.

 Deductions of applicable taxes at source are made.

 Passed bills with Debit slip and other documents is sent to Cash section for payment
for arranging payment as per due deduction.

5. MANAGEMENT OF LOANS:-
 Repayment Schedule as per Terms & Conditions of Loan agreement is prepared.

 Demand received from Lenders is scrutinized.

 Voucher for payment is prepared and sent for payment to Cash Section before Due
Date.

 In case of Govt guaranteed loans, Guarantee fees is paid to GOMP through Treasury.

 Confirmation of Loan Balances to Lenders periodically.

6. RETIRAL BENEFITS:-
 Pension

 Gratuity

7. PREPERATION OF ACCOUNTS:-
 Monthly Trial Balance.

8. PREPERATION OF RAO ACCOUNTANT:-

 Compilation of Accounts.

 Tax Related Issue.

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 WORKING OF RAO AT MPPKVVCL

 Finance (Cash) Section

 Bill Section

 Accounts Section

FINANCE (CASH) SECTION

Finance section is responsible for the management of funds of MPPKVVCL. It includes the
management of both receipts as well as payments of funds. Finance section manages all the
inflow (loans, revenue, etc.) and outflow of funds.

FUNCTION OF FINANACE SECTION:-

o Cash Management

o Payment of bills

o Revolving fund & Temporary advance

o Bank Reconciliation Statement (BRS)

o Pension (Class I & II Officers)

o New Pension Scheme (NPS)

o Payment of taxes

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 REVOLVING FUND & TEMPORARY ADVANCE

REVOLVING FUND (RF):-

The RF fund is for meeting day to day necessary and unavoidable expenses with a view to
facilitate smooth operation of the division and remove procedural hardness. The expenditure
is to be incurred out of revolving fund should be of immediate nature for smooth operation
and continuity of supply including stationary, cleanness, current assets maintains ,
miscellaneous expenses etc.

Example of expenses made from revolving fund

 expenditure
 Office repairing
 Daily Telephone/ mobile expenses
 General stationary

The expenditure not including in RF

 Hiring of vehicles.

 Salaries, wages and allowances and expenditure of similar nature.

 Expenditure related to civil works except for those work are related to O &M
(Operation and Maintenance) distribution network.

REVOLVING FUND PROCESS:-

• Financial ceiling laid down by the board from time to time must be observed
strictly.

• For the first time sanctioned revolving fund may be drawn through petty cash
voucher from the concerned R.A.O.

• The account of RF should be submitted by him to the respective SE promptly.

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TEMPORARY ADVANCES (TA):-

Temporary advance is an advance granted for specific purpose. To meets heavy

unforeseen and urgent expenditure provided satisfactory evidence is produce.

TEMPORARY ADVANCE PROCESS:-

 Temporary advance is given to an individual officer in charge to enable him to

incur certain classes of expenditure by the RAO.

 As such it is to be closed as soon as the purpose for which TA is granted is

over or within a reasonable time.

 Since it is very important that the expenditure actually incurred in a particular

financial year should be brought in to account in the same financial year.

 After incorporating all the expenditure up to the 31 st march every year and
should render the account for adjustment to RAO promptly.

 A second temporary advance for the same purpose should not be granted
without the receipt of account for the first advance.

 It is very important that any time more than one temporary advance is granted
to an individual, the temporary advance account should not mixed together.

 Each temporary advance should be maintained and rendered separately to the

RAO.

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BANK RECONCILIATION STATEMENT

A Bank Reconciliation Statement could be defined as the summary of the banking and
business accounts that reconciles a company’s bank account with its financial record.
The statement contains a record of all the deposits, withdrawals and other financial
activities with a bank over a certain period of time.

A company’s cash balance at bank and its cash balance according to its accounting
records usually do not match. This is due to the fact that at any particular date cheques
may be outstanding, money deposited in bank but not recorded in cash book, errors
may have occurred, etc. Therefore, finance section at CFO (CHIEF FINANCE
OFFICER) have to carry out bank reconciliation process and prepare a statement for
the difference between the cash balance in company cash book and the cash balance
according to company’s bank statement.

PROCESS OF BANK RECONCILIATION:-

1. Tick in cash book entries which are in the bank statements.

2. Identify the difference between cash book and bank statement.

3. Adjust cash book with items which are on the bank statement, but not in cash book.

4. Prepare bank reconciliation statement indicating remaining difference between cash

book and bank statement.

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 BILLS SECTION

Under bills section bills of the contractors are scrutinized and passed through, as per the
purchase order, like bills of transformers, wires, conductors, etc. The bills passed in this
section are more than 5 lakhs. These bills come through the RAO or directly from the
suppliers.

Following types of bills are passed in bill section.

 Supplier Bill

 Transformer Repairing Bill

 Price Variation (PV) Bill

 Power Purchase Bill

 Scheme Bills

 Labour Payment Bill

 Meter Reading Bill

 Bills of Advocates for Legal Proceedings

 Vehicle Hire Bill

 Newspaper Bill

 Telephone Bill

 Store Bill

 STC (Sub Transmission of Construction) Bill

 Bills of Security Deposits and Earnest Money Deposits

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 Miscellaneous Bill.

ACCOUNTS SECTION
Account section at CFO office deals with preparation of financial statements (P&L A/c,
balance sheet and cash flow statement, etc.) of the company.

ACCOUNT FUNCTION

PREPARATION OF ANNUAL ACCOUNTS:-

 Compilation of yearly Trial balances of RAOs.

 Merger with Head quarter yearly Trial Balance.

 Deciding Accounting Policies.

 Statutory Audit of Annual Accounts.

 Audit by Comptroller & Auditor General of India.

 Approval by BOD and Company shareholders in AGM (Annual General

Meeting).

 Preparing Business plan of the Company in consultation with Commercial,

Works and Project sections.

 Preparing formats of F&A (Finance and Administration) section of ARR

(Annual Recurring Revenue) of the company for submission to Commercial
section.

 Handling Tax related matters.

 Monitoring progress of preparation of Annexure G (Work Completion reports)

for transferring CWIP (capital work in progress) to Fixed Assets.

RAO PAYMENT FUNCTION:-

 Expenditure account.

 Monthly requirement of fund from field RAOs.

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  Compilation and requirement from H.Q.

 Disbursement of fund to field office.

 Salary payments.

PREPARATION OF RAO ACCOUNT:-

 Compilation of Account.

 Tax related issue.

 Audit functions.

 Finalization of Completion Report.   

ON THE BASIS OF FOLLOWING ACCOUNTS

JOURNAL ENTRIES
A journal entry is the act of keeping records of any transaction either economic or non-
economic. Its show company debit and credit balances. The process of recording transaction
in the journal is called journalising It makes by RAO.

The steps to be followed to record business transactions in a journal are:

Step 1: Ascertain the accounts related to a particular transaction.
Step 2: Find the nature of the related account.
Step 3: Ascertain the rule of debit and credit, applicable to the related account.
Step 4: Record the date of the transaction in the ‘Date Column’.
Step 5: Write the name of the account to be debited in the particulars column with”By” and
the amount to be debited in the debit amount column.
Step 6: Write the name of the account to be credited in the next line starting with ‘To’ and
the amount to be credited in the credit amount column.
Step 7: Write a brief explanation of the transaction as narration.
Step 8: Draw a line across the entire particulars column to separate one journal entry from
the other.

LEDGER

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A ledger is a written or computerized record of all the transactions a business has completed.
These transactions are recorded in the ledger in different accounts. Ledger have two sides one
debit and another one is credit. It makes by RAO.

PROCEDURE OF LEDGER:-

1. Ledger posting means nothing but transferring debit and credit items from journal entries
into their respective accounts. In order to do this, we must first ensure that every single
item contains a separate account.

2. While posting entries, the account which has been debited in the journal entry has to be
debited in the ledger as well. However, we have to mention the name of the other
account.

3. Similarly, the account which is credited in the journal entry is recorded on the credit side
of the ledger but the reference is given to the other account in the entry.

4. It is customary to mention the words “To” and “By” as a prefix before debited and
credited accounts respectively.

TRIAL BALANCE

Trial balances are used to prepare balance sheets and other financial statements and are an
important document for auditors. A trial balance is done to check that the debit and credit
column totals of the general ledger accounts match each other, which helps spot any
accounts. It makes by CFO on the basis of RAO ledger Account.

PROCESS OF TRIAL BALANCE:-

1. Calculate the Balances of Each of the Ledger Accounts.

2. Record Debit or Credit Balances in Trial Balance.

3. Calculate Total of The Debit Column.

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 4. Calculate Total of The Credit Column.

5. Check if Debit is Equal to Credit.

BALANCE SHEET:-

A balance sheet is a financial statement that contains details of a company’s assets or

liabilities at a specific point in time. The balance sheet displays the company’s total assets
and how the assets are financed, either through debit or equity. It can also be referred to as a
statement of net worth or a statement of financial position. RAO make ledger Account with
the help of all transaction activities which is mention in the cash book. RAO submitted
ledger Account in CFO and on the basis of RAO ledger Account, CFO makes balance sheet.
The balance sheet is based on the fundamental equation: 

ASSETS = LIABILITIES + EQUITY

PROCESS OF BALANCE SHEET:-

1. Determine the reporting date.

2. Collect accounts that go on a balance sheet.

3. Compute the total assets.

4. Compute the total liabilities.

5. Arrange liabilities and assets in proper order.

6. Compute shareholder’s equity.

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 CHAPTER - 3

INTRODUCTION OF MPPKVVCL

Company started working since 16.07. 2002. The Government of Madhya Pradesh vide order
dated 1stJuly, 02 has incorporated Madhya Pradesh Poorv Kshetra Vidyut Vitaran Company
Limited as a wholly owned Government of Madhya Pradesh Corporations under the
Companies Act, 1956 to undertake activities of distribution and retail supply for and on
behalf of Madhya Pradesh State Electricity Board in the areas covered by the
Commissionaires of Jabalpur, Sagar, Rewa and Shahdol.

Registration no. of company 015120 dated 31.05.2002

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22 | P a g e
 SLOOGAN OF MPPKKVVCL

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 MP East Zone Distribution

'Where electricity is Brahman or God.'

'This electricity of consciousness breaks through not only the darkness of ignorance, but also
breaks through the fortress of sins.

Madhya Pradesh State Electricity Board

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Madhya Pradesh State Electricity Board is further divided and distributed in 6 companies

1. MP POWER GENERATING CO LTD JABALPUR

2. MP POWER TRANSMISSION CO LTD JABALPUR
3. MP POWER MANAGEMENT CO LTD JABALPUR
4. MP POORV KSHERTA VIDYUT VITRAN COMPANY LTD JABALPUR
5. MP PASHCHIM KSHERTA VIDYUT VITRAN COMPANY LTD INDORE
6. MP MADHYA KSHERTA VIDYUT VITRAN COMPANY LTD BHOPAL

Poorv Kshetra encompasses an area 135162 SQ KM served by

111273 ckt kms of HT and 110614 ckt km of LT distribution network.
Number of consumers are 60 lakhs.

The size of the administrative set-up is as below:-

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 TITLE NUMBERS

Number of Regions 4

Number of Circles 21

Number of Divisions 54

Number of Sub-divisions 189

Number of Distribution
Centres 381

Number of Fuse Call Centres 1,888

Number of Districts 21

Number of Tehsils 95

Number of blocks 121

Number of Villages 24094

OBJECTIVE –

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The main objectives are to achieving efficiency gains and making necessary changes to make
the Company commercially viable, progressively self-sustainable and less government
dependent and at the same time, balancing the interest of the consumers in regard to quality
of service and economical tariff. The plan would include among other things, metering,
billing, collection, identifying the present deficiencies and the improvements to be made,
mapping supply feeders, measurement of energy supplied to feeders and energy audit, study
of losses and scheme for progressive reduction, reduction in input costs, consumer affairs
handling, investments required for improvements in the distribution system etc.

MISSION-
Our Mission is to provide quality electricity supply services to each customer satisfying his /
her needs in most efficient and effective manner at reasonable prices through continuous
innovations and by maintaining commercial & financial viability of the company
along with employee’s satisfaction.

VISION –
MPPKVVCL aspires to be the best electricity supply company in India by continuously
enhancing its technological leadership and commercial acumen to satisfy its customers.

CORE VALUE -
To  achieve its mission, the Company and its employees commit themselves to honesty and
integrity,  result oriented work,  transparency in work, dedication to duty, Cost consciousness,
openness  to  suggestions and feedback from all stake holders.

M.P. POWER MANAGEMENT COMPANY LIMITED.

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In accordance with Govt. MP decision the name of MP Power Trading Company Ltd has
been changed to MP Power Management Company Ltd. The MP Power Management
Company has been made holding company for all the DISCOMS of MP. The Registrar of
Companies MP has issued the Certificate of Incorporation Consequent upon Change of Name
on 10.04.2012 the electricity supply act 1948 is an enactment in the history of power
development in our country. It aimed at coordinated development of electricity on a regional
basis to enable its generation, transmission and distribution systematically. The Madhya
Pradesh State Electricity Board was established on 1957.

ORGANISATIONAL HIREARCHY:-

CORPORATE ORGANISATIONAL STRUCTURE

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 AWARDS AND RECOGNITION

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 BUSINESS LEADER SUMMIT & AWARDS (2017)
Awarded by World Wide Achiever.

NEXTGEN AWARD (2019-2020)

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Awarded by all India Level intellectual & extraordinary
personality summit 2019

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National Education Excellence Achievers Award
(2022)

Awarded for excellence in educational field as selected by

NAVBHARAT RASHTRIYA GYANPEETH, Pune, and
Maharashtra.

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  LEADERSHIP ICON AWARD

Awarded for BEST CORPORATE TRAINING at

MPPKVVCL

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 Central Training Institute

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ABOUT CTI: -

M.P. POORV KSHETRA VIDHYUT VITRAN CO. LTD. has established one CENTRAL
TRAINING INSTITUTE. The main objective behind the establishment of the institute is to
prevent accidents and bring safety measures for the employees who are engaged in making.
conducting and maintaining the electric lines.

QUALITY POLICY:-

CENTRAL TRAINING INSTITUTE will focus its efforts on advanced level knowledge,
development of creative productivity, communication skills, critical thinking, and problem-
solving skills and appropriate accomplishment in the engineering and management with
teaching faculties having rich experience.

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 CERTIFICATE OF REGISTRATION

CENTRAL TRAINING INSTITUTE has been awarded NS-EN ISO 9001:2008 /ISO
9001:2008(Quality Management Systems).

TOTAL STAFF MEMBERS-18

 4 TRAINING OFFICERS

 16 GUEST FACULTY

 2 CLERKS

 2 POENS –REGULAR

 2 POENS –CONTRACT BASIS

 2 COMPUTER OPERATOR

THE INSTITUTE

The audio-visual class rooms are equipped with air conditioners, overhead projectors, multi-
media Interactive touch screens, Internet access unit, VHS, CD/VCD units which are being
used for trainees and faculty activities like classroom presentations, meetings, conferences
and lectures The Seminar hall is well equipped with multi-media projection system, audio-
video facilities, and recording systems. For imparting IT skills to the students we have built
state-of-the-art Computer Centre. The air-conditioned labs are well equipped with internet
and latest software solutions in its ultramodern networked environment. We believe that
education should not be restricted only in classrooms and labs so we have provided campus
that has Wi-Fi facility. The institute has library with books and journal section, Canteen
Facility, Transport Facility, Hostel Facility, Electrical workshops and Power system Labs.

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INSIDE THE INSTITUTE
 There are 4 class rooms -All class rooms are well furnished with white boards
& computer systems.
 Toilets available for both men and women.
 Passages and corridors –all were clean with motivational and inspiring
thoughts on walls.

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 CHAPTER – 4

OBJECTIVEOF STUDY

 To understand the working of Regional Accounting Office at MPPKVVCL.

 To describe the RAO financial profile of MPPKVVCL.

 To determine the overall inflow and outflow of cash at RAO.

 To understand how different activities are performed at RAO.

 To evaluate the financial position of RAO.

 To analyse how the bills are approved for payment at RAO.

 To understand how the books of accounts are maintained at RAO.

 Preparation of Bank Reconciliation Statement of MPPKVVCL at RAO.

CHAPTER - 5
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 RESEARCH METHODOLOGY

MEANING:-
Research methodology is the specific procedure or techniques used to identify, select, process
and analyse information about a topic Research methodology is a way of explaining how a
researcher intends to carry out their research. It's a logical, systematic plan to resolve a research
problem. A methodology details a researcher's approach to the research to ensure reliable, valid
results that address their aims and objectives. 

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CHARACTERISTIC:-

1. Research should be controlled-

It should be controlled because of the relation between two or more variables are affected by
each other (whether it is internal or external). If the research is not controllable, then it will
not be able to design a particular research report.

2. Research should be rigorous-

It should be rigorous because it helps to follow the procedures to find out the answers related
questions which are relevant and appropriate in nature. The research information consists of
two types of sciences such as physical and social sciences. These two sciences are also varied
from each other.

3. Research should be systematic-

Research should be systematic because if a researcher wants to do a perfect research design
or process then it will have to evaluate or obtained the necessary information from the market
in a systematic manner. It takes various steps to do a perfect or systematic research process
and all the steps of procedures are interlinked to each other.

4. Research should be valid-

It means the information which is collected by the researcher can be the correct and verifiable
by yourself (researcher himself). If our collected information is fair or valid, then our
research will also be ethical in nature.

5. Research should be empirical-

This means that any conclusion drawn is totally based upon ethical or hard evidence gathered
information collected from observations and real-life experiences.

6. The foundation of knowledge-

Research is the foundation of knowledge for the purpose of knowledge and an important
source for providing guidelines or norms for solving different social, business, or
governmental problems. It is a variety of formal training which enables us to understand the
new developments in one’s field in an efficient way

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TYPES OF RESEARCH

 QUALITATIVE:-
Qualitative research involves collecting and analysing written or spoken words and textual
data. It may also focus on body language or visual elements and help to create a detailed
description of a researcher's observations. Researchers usually gather qualitative data through

interviews, observation and focus groups using a few carefully chosen participants.

 QUANTITATIVE:-
Databases Researchers usually use a quantitative methodology when the objective of
the research is to confirm something. It focuses on collecting, testing and measuring
numerical data, usually from a large sample of participants. They then analyse the data
using statistical analysis and comparisons. Popular methods used to gather quantitative
data are:

 Surveys

 Questionnaires

 Test

 Organizational records

 MIXED:-

This contemporary research methodology combines quantitative and qualitative

approaches to provide additional perspectives, create a richer picture and
present multiple findings. This methodology can produce interesting results as it
presents exact data while also being exploratory.

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SOURCES OF DATA:-

I. Primary Data:-

An instrument is used to collect the required information from the employees and also
interact the employees personally. Primary data helps us in making observation of
employee’s behaviours talk gestures which helped me in identifying the attitude of
employees towards the training program and the effectiveness of the training program in the
organization. Data that has been generated by the researcher himself/herself, specially
designed for understanding and solving the research problem at hand. It is real time data but
its cost effectiveness is expensive and its data is long.
Common example of primary sources include
 Observation
 Data analysis

II. Secondary Data:-

Using existing data generated by large government Institutions, healthcare facilities etc.
as part of organizational record keeping. The data is then extracted from more varied
data files. Past data is used which is economic effectiveness and the data is short.

Common example of primary sources include:-

 Magazine
 Books
 Websites
 Periodicals or journals

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 CHAPTER - 6

DATA ANALYSIS

1. Bank Reconciliation statement

Name of Bank: SBI Nayagao, Jabalpur

A/C No. 303355042
Reconciliation Statement as on 31st March 2020

A(i) Opening Balance in Cash Book as on 01/04/19

Add Fund received during the year (18-19)
(i)
Total (A)
B.
Less Payment of Supplier/ Contractor/Other
(i)
(ii) Payment/Fund Transferred to Cash Section EZ/RAO
Total (B)
Balance available as per Cash Book as on 31/03/17 (A-B)

C. Closing Balance per Bank Statement as on 31/03/17

Add Debit in cash Book but not credited in Cash Book
(i)
(ii) Payment/Fund Transferred to Cash Section EZ/RAO
Total (C)
D. Credit in cash book but not debited in Cash Book
Less
(i)
(ii) Credit in Bank statement but not debited in cash book
Total (D)

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 Closing Balance as per Cash Book as on 31/03/17 (C-D)

Account number-
BANK RECONCILIATION STATEMENT 2021-22
30993892393
NAME OF BANK -SBI COLLECTION A/C GL-CODE (240313)
PERIOD Jun-22
Sr No Particulars Amount
(i) Opening Balance as per cash book as on 01.06.2022 (28,47,68,675.82)

ADD
(ii) Fund received during the period 4,94,18,466.84
(iii) Others
(iv) Total (i+ii) 4,94,18,466.84

LESS
(v) Fund transferred 2,05,75,000.00
(vi) Bank commission
(vii) Dishonoured cheques -
Total 2,05,75,000.00

(ix) Closing Balance as per Cash-Book (25,59,25,208.98)

(ix) Closing Balance as per Bank Statement as on 30.06.2022 2,89,099.68

ADD
Debit in cash book but credit not appearing in Bank
(x) Statement 68,28,388.18
Debit in bank statement but credit not appearing in cash
(xi) book -

LESS

(xii) Credit in cash book but debit not in bank statement -

Credit in bank statement but debit not appearing in cash
(xiii) book 26,30,42,697.00

(xiv) Closing Balance as per Cash-Book as on 30.06.2022 -25,59,25,209.14

CONTRO
L = (viii) =
(xiv) = C 0.16

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 Accounts Officer
RAO Jabalpur
MPPKVVCL

Monthy cost occurred on vehicles in RAO

Monthy cost occurred on vehicles in RAO
16000000

14000000

12000000

10000000

8000000

6000000

4000000

2000000

0
D ec -2 1 J an -2 2 F eb -2 2 Mar -2 2 Ap r -2 2 May -2 2 J u n -2 2

CHAPTER -7
FINDINGS AND SUGGESTIONS

FINDINGS:-

1. In the internship period we briefly understood the working of the working of the
Regional Accounting Office at MPPKVVCL.
2. Understanding of financial profile of MPPKVVCL.
3. The problems faced by the management at RAO.
4. The overall inflow and outflow of cash at RAO with the help of balance sheet.
5. How different activities are performed at RAO.

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 6. The financial position of RAO.
7. How the bills are approved for payment at RAO
8. How the books of accounts are maintained at RAO.
9. Understood the Bank Reconciliation Statement of MPPKVVCL at RAO.
10. The major source of income (90%) to RAO is from bills paid by consumer.
11. The major area of expenditure in RAO is maintenance Cost.
12. 30% of energy, electricity supplied is unaccounted.

SUGGESTIONS:-

1. Company should try to convince customer for acceptance of bill so we can release
cash from bank with discount.

2. Company should call and inform customers about cash discount offered for early
payment.

3. Company should keep reminding customers about outstanding amount on a weekly

basis.

4. Company should maintain good relationship with suppliers, for that they have to
make payment on due date.

5. Company should make payment on due date so they can escape from interest.

6. For long outstanding amount suppliers are not ready to supply on credit so
company should try to clear outstanding amount of suppliers so that they can ask
more credit days as far as possible.

CHAPTER - 8

LIMITATION OF RESEARCH

 MPPKVVCL involved in commercial business and there are lot

of information which cannot be shared during such study.

 Beside the best possible co-operation provided by the various

officers of the company, the officers contacted were also busy

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 with their day to day works and therefore, it was not possible to
study the every aspect in the project.

 Research work carried in Jabalpur only the findings may not be

applicable to the other parts of the country because of social and
culture differences.

 Shortage of time is also the reason for incomprehensiveness.

 Lot of time consumed during survey.

 The functions and activities of MPPKVVCL are too vast, so

they change their strategy day by day. As a result I can’t collect
update information & strategy.

CHAPTER – 9

CONCLUSION

RAO is a head of circle it releases funds for circle like Revolving Fund, Temporary
Advances, Outsourcing Employees and New Connections RAO handle all activities of
circles. Under RAO working Cash Management, Payment of Bills, Revolving Fund, Bank
Reconciliation Statement (BRS), Pension (Class I & II Officers), and New Pension

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Scheme (NPS). In our project duration we found out the working or RAO, from where the
funds come and where the funds are utilized.

Finance section is responsible for the management of funds of MPPKVVCL. It includes the
management of both receipts as well as payments of funds Finance section manages all the
inflow (loans, revenue etc.) and outflow of funds.
Under bills section bills of the contractors are scrutinized and passed through, as per the
purchase order like bills of transformers, wires, conductors, etc. The bills passed in this
section are more than 5 lacs. These bills come through directly RAO or from the suppliers.
Account section at CEO office deals with preparation of financial cash flow statement (P&L,
balance sheet cash flow statement) of the company.

CHAPTER – 10

BIBLIOGRAPHY

 ctijabalpur.com
 rcvacademy.com
 Indeed.com
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  Subjectquery.com
 Iedunote.com

ANNEXURE

Part of Trial Balance

Report 27-10-2022 18:09
Run
Date

Balance PTD
Type
Period JUN-22 (YY-MON)
Ledger MPEZ_Ledger,  Company_Region_RAO_HO
Compan 20  to  20
y_Regio
n_RAO_
HO 

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Range

RAO Natural Description Beginning Debits Credits Ending

Account Balance Balance
8830104.5 0 0 8830104.5
20 100101 LAND OWNED UNDER FULL TITLE
598084.68 0 0 598084.68
20 100102 LAND HELD UNDER LEASE
LAND DEVLOPMENT ON LEASEHOLD 1513265.4 0 0 1513265.4
20 100103 LAND 9 9
LAND DEVLOPMENT OF ENDURING 194170.33 0 0 194170.33
20 100104 NATURE
COST OF TREE PLANT.FOR TREE CUT 353420.31 0 0 353420.31
20 100106 DOWN (PROVISIONAL)
BUILDINGS CONTAINING THERMO 50247.08 0 0 50247.08
20 100201 ELEC. GEN. PLANT
BUILDING CONTAINING DIST. 11252190. 0 0 11252190.
20 100202 INSTALLATIONS 19 19
59167493. 0 0 59167493.
20 100203 OFFICE BUILDINGS 69 69
3379077.7 0 0 3379077.7
20 100205 OTHER BUILDINGS 5 5
589280.62 0 0 589280.62
20 100207 M.T.R.U. BUILDINGS
59094.46 0 0 59094.46
20 100302 COOLING WATER SYSTEM
64435938. 0 0 64435938.
20 100304 DUCTS AND PENSTOCK 78 78
PLANT,PIPELINES FOR WATER 52806247. 0 0 52806247.
20 100305 SUPPLY IN RES. COLONY 05 05
DRAINAGE AND SEWARAGE 989258.03 0 0 989258.03
20 100307 RESIDENTIAL COLONY
127726927 0 0 127726927
20 100310 MISC. WORKS .5 .5
5272405.6 0 0 5272405.6
20 100311 PUCCA ROADS
262782.66 0 0 262782.66
20 100312 KUCHCHA ROADS
3944657.9 0 0 3944657.9
20 100313 RIVER INTAKE WELL 3 3
BOUNDARY WALL FOR CIVIL 4917052.0 0 0 4917052.0
20 100315 BUILDINGS 3 3
33/11 KV SUB STATION - POWER 102770224 0 0 102770224
20 100422 TRANSFORMER 1 1
33/11 KV SUB STATION - DIST. 39482973. 0 0 39482973.
20 100423 TRANSFORMER 21 21
73659440. 0 0 73659440.
20 100424 33/11 KV SUB STATION - BREAKER 76 76
19682898. 0 0 19682898.
20 100425 33/11 KV SUB STATION -PT 5 5
21242663 0 0 21242663
20 100426 33/11 KV SUB STATION - CT

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 ORDER COPY OF RAO

REGISTER OF DAILY RECIEPTS OF

MATERIALS

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 VEHICLE HIRING ORDER COPY

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 POST RECIEPT BOOK

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PAYSLIP COPY

RECEIVED MATERIAL INVOICE

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RECEIPT DETAILED REPORT COPY OF RAO

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 WAGES DETAILS COPY OF RAO

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 SALARY PAID COPY OF RAO

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 SAMPLE OF THE VEHICLE COST DATA AT RAO

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 NEVER STOP LEARNING, BECAUSE

LIFE NEVER STOPS TEACHING.

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 THANK YOU

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