INTRODUCTION TO

INTRODUCTION TO PROJECT
MANAGEMENT

Dr.Tharwat Hassane
 OUTLINE
1. Project Definition.
2. What is Project Management?
3. Key factors for Project success and failures
4. Key Areas of Project Management.
5. Project Life Cycle.
6. Project Management Tools.
7. Project Planning
8. Project Monitoring
9. Safety and environment of the project

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 What is a Project?
• Project is a temporary endeavor to create a unique solution

• A Project has a scope

• A Project has time, cost, quality and resource constraints

• What is the different between Project and operation?

• Project has start and End but operation is repetitive , on-

going

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 More Definitions in projects
• What is the Program ? • Program:
• What is the Portfolio? is Multiple project put
together combined.

Project

• Portfolio:-
Program
is multiple program put
together
Portfolio

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 What is a Management?

Management : is the process of

Planning, Organizing, Controlling
and Measuring

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 What is Project Management?
• A dynamic process that utilizes the appropriate
resources of the organization in a controlled and
structured manner, to achieve some clearly defined
objectives identified as needs.
• It is always conducted within a defined set of
constraints

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What we need to run a project?

To run a project we need two Project Life cycle

methodologies

Project Management
Process (PMP)

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 1-What is the project life cycle?

• For example IT project

• Project life cycle is Can be as follow:-
unique to a project to an 1. High level design
industry , to our needs 2. Detailed design-
and it is highly 3. Coding
customizable. 4. Testing
5. Installation
6. Turn over if done for client

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 2- Project Management process (PMP)
• We have 5 process groups to learn

1 • Initiation

2 • Planning

3 • Executing

4 • Monitoring and Controlling

5 • Closing

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 PMP process groups
• 1-Initiation
• Example for A boat
Design Project
For initiation process group
we need two process group
1. Develop a project
charter.
2. Identify stakeholders

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 Project Charter

• It is like a mini project plan

. Is fair simple docs outline
few things
• Is simple finding an
answer to why you are
doing and what you are
doing
• In our example:
• Background, scope,
Objective, Governance,
Rough idea for the cost ,
time ,stakeholder, https://www.youtube.com/watch?v=I4JsU4
2IO6g
milestone
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 Stakeholder
• A person or group of people who have a vested interest in the
success of an organization and the environment in which the
organization operates”
typical Stakeholder
• Sponsor
• Funding Body
• Customer
• Suppliers
• End User
• HSE/Environmental Agency
• Maintenance Team
• Neighbours/Community/Shareholders
• Fusion Community
• Interfaces

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 2-Project Planning
• Planning is a lot more detailed and comprehensive
than initiation
• In planning we are looking to find answers to 3 main
questions

1. What are we going to do ?

2. How are we going to do it ?
3. How to know when the
project is done ?

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 Project Plan
• The project plan should include:-
1. Project Requirement
2. Scope
3. WBS
4. Schedule
5. Cost
6. Budget
7. Quality

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 1. Project Requirement
• Collecting requirements and know exactly what the
stakeholder really want .
• When you collect the requirements better to make
a group meeting and collect all requirement in the
same time to be agreed together
• otherwise you will find disagreement between
each others.

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 2- Defining the Project Scope
• Scope makes things clear and remove the
unnecessary stuff.
• To build scope you need the project charter
.project requiems Docs
• Any risk assumption constraints.
• If you will make very week scope you end
up with not executing the project in
professional way.
• The scope should include
(project scope-Deliverable-project justification
–Business case-, success criteria .

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 Scope Base Line

• Scope statement
What is a Project Scope Statement? Any project,
whether larger small, easy or complex will include
a project scope statement.
It is used by project managers to confirm the
expected results of the project and any constraints
or assumptions under which the work will be
produced.
• WBS (work breakdown structure )
• WBS dictionary
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 WHAT DOES A PROJECT SCOPE STATEMENT
INCLUDE?
• Justification: Every project addresses a specific need. A justification is a statement
explaining the need that your project is addressing. It is described in more details in the
project charter.
• Product scope description: Project scope planning means that understanding and defining
the scope is essential to do before beginning project work. In this section of the project
scope statement the product, service and overall results of your project should be outlined
so that everyone involved can refer back to the defined expectations in the project scope
management plan.
• Acceptance criteria: In project scope management processes, there are usually there
are specific conditions that need to be met before any project deliverables are excepted.
These conditions are known as acceptance criteria.
• Deliverables: The deliverables of a project are also known as the project objectives. The
deliverables in a project scope document can refer to the products, results or services that
your project will produce upon its completion or throughout its life-cycle.
• Project Exclusions: Scoping out a project means including all the work that is to be done as
part of the project. However, it is also important to include what will not be done as part of
the project so that any uncertainties or assumptions are clarified fully for everyone involved.
• Limitations: Limitations refer to the restrictions placed on what is possible to achieve, the
timeframe in which you achieve it and the cost of the achievements
• Assumptions: In the scope of business management, change is constant, and sometimes no
matter how in-depth your planning process has been, your project and team could face
some uncertainties. The project scope statement should outline the procedure you will
follow in addressing any uncertain information throughout project work
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3- WBS (work Breakdown Structure)
• This is essential for any project
• It subdivides the project into small pieces to be easily
manageable.
• It just decomposes the deliverable.
• You have to ask your self one question for any project
can you estimate the time and the cost for this project
to achieve the deliverable if yes that fine if not we
should use WBS to breakdown the project to small
pieces you can estimate the time and the cost to
handle.

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 WBS for boat Case
• Start with project Name
• After that subdivide the
project into components
• For example in our case
for building small boat

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 WBS (Dictionary)
• If you do not define the • So for this build WBS
work package in WBS you dictionary for each WBS
might happen scope item. And you but
creep. The scope extends boundary around it so it
its boundary. The can be controlled and will
stakeholder needs to not go behind the scope .
starch his limits. So you
have the control that to
keep the in planed scope
otherwise you will end
up with scope creep.

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WBS Dictionary –Example

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 4- Schedule (Time Management)
• We start a given a time • You have to put them in
estimate for how long sequences we can use
each particular package Gannt Chart for that
will take.
• Import point if you can
not estimate the time for
• The particular package so
you have to breakdown
to WBS. And make the
time estimate..

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 Two Things you will hear a lot regarding to
Schedule

1. Fast Tracing
Performing many activities
in parallel you will see in
Gannt chart many Bars
overlay in vertical axes.

2. Project Crashing
Reducing the duration
activity by adding more
resources . 4 people will
make in a short time more
than242 but the cost issue. .
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 5- Cost Management
• Just use the
WBS and
give a cost
estimate
for each
particular
group work. And items

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 Execution Part
• The purpose of the
execution part Is to do
the work that been
defined in PM plan . To
meet the objectives
• Always you have to
prevent the scope
creep from the
stakeholder. You have
to resist it. .

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 Monitoring and Control group
• Measure the performance
of your project against the
controlling will be at the
same time as the execution
part. You monitor your
scope, your schedule. etc. ,
Cost
• We have to look at Earned
a value =Total project
Budget * % complete the
project
=1000000x20%=200000
USD
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 Closing Project Group

• You get to sign off the project

• Get the final payment
• Final lesson learn
• Celebrate

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